HomeMy WebLinkAbout05232016 City Council Packet Seward City Council
Agenda Packet
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May 23, 2016
City Council Chambers Be•innin• at 7:00 ..m.
1963 1965 2005 The City of Seward, Alaska z�
CITY COUNCIL MEETING AGENDA ! �a
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{Please silence all cellular phones during the meeting} Qcns,-9,.
May 23, 2016 7:00 p.m. Council Chambers
Jean Bardarson 1. CALL TO ORDER
Mayor 2. PLEDGE OF ALLEGIANCE
Term Expires 2017 3. ROLL CALL
4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE
Marianna Keil ITEMS SCHEDULED FOR PUBLIC HEARING[Those who have
Vice Mayor signed in will be given the first opportunity to speak Time is limited
Term Expires 2016 to 3 minutes per speaker and 36 minutes total time for this agenda
item.]
Ristine Casagranda 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval
Council Member of Consent Agenda passes all routine items indicated by asterisk (*).
Term Expires 2016 Consent Agenda items are not considered separately unless a council
member so requests. In the event of such a request, the item is
David Squires returned to the Regular Agenda]
Council Member
Term Expires 2017 6. SPECIAL ORDERS,PRESENTATIONS AND REPORTS
Dale Butts A. Proclamations and Awards
Council Member
Term Expires 2016 1. May is Older Americans Month Proclamation Pg. 3
Sue McClure B. Chamber of Commerce Report
Council Member C. Borough Assembly Report
Term Expires 2017 D. City Manager's Report Pg. 4
E. Other Reports and Presentations
Deborah Altermatt
Council Member 1. Presentation on Kenai Peninsula Borough Sales and Property Tax
Term Expires 2017 Revisions by Larry Persily.
2. Seward High School Hybrid Program Presentation by Trevan
James Hunt Walker. (McClure)
City Manager
7. PUBLIC HEARINGS—None
Johanna Kinney
City Clerk 8. UNFINISHED BUSINESS—None
Will Earnhart
City Attorney
City of Seward, Alaska Council Agenda
May 23, 2016 Page 1
9. NEW BUSINESS
A. Ordinances for Introduction
*1. Ordinance 2016-002,Amending Portions Of Seward City Code § 7.10.135. ..... Pg. 9
B. Resolutions
1. Resolution 2016-037, Authorizing The Purchase Of Services For The Design And
Engineering Of The Dimond Boulevard From Hemlock Avenue To Fort Raymond
Substation Transmission Line From Dryden And Larue In The Amount Of$49,000
Plus A Contingency Of$4,900. .. Pg. 13
C. Other New Business Items
*1. Approval of May 9, 2016 Regular City Council Meeting Minutes. ........... Pg. 17
*2. Re-appoint Wolfgang Kurtz to the Historic Preservation Commission with a term
expiring May 2019. ... Pg. 23
3. Review and discussion of Draft City Council Mobile Device Acceptable Use
Policy. (Clerk) Pg. 24
4. Discussion on the Memorandum of Understanding concerning the Museum.
(McClure) Pg. 29
10. INFORMATIONAL ITEMS AND REPORTS (No Action Required)
A. City of Seward Financial Reports through March, 2016 ............................. Pg. 35
B. Letter to Mayor of Kushiro, Hokkaido, Japan accompanying gold pan for 2016
Funakogi Taikai Award—Mayor's Trophy ................ Pg. 118
11. COUNCIL COMMENTS
12. CITIZEN COMMENTS
13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
14. ADJOURNMENT
City of Seward, Alaska Council Agenda
May 23, 2016 Page 2
PROCLAMATION
WHEREAS, the City of Seward and the surrounding community is blessed with many
older Americans who deserve recognition and appreciation for their contributions to our
nation; and
WHEREAS, older adults in our community are trailblazers — advocating for
themselves, their peers, and the community — and help pave the way for our future
generations in countless ways; and
WHEREAS, the City of Seward is committed to raising awareness about critical issues
that older Americans face, and to helping all individuals thrive in the community for as long
as possible; and
WHEREAS, through inclusion and support, the Seward Senior Center is dedicated to
helping older adults contribute to and benefit from the community; and
WHEREAS, citizens of all ages can enrich their lives and the lives of others by seeking
opportunities to:
• Promote and engage older adults in wellness activities and social involvement;
• Perpetuate independent living through home- and community-based services;
and
• Recognize, accept and appreciate the contributions and experience that older
adults have to offer.
NOW, THEREFORE, I, Jean Bardarson, Mayor of Seward, Alaska, do proclaim May,
2016 to be Older Americans Month, and urge all citizens to take a moment to lovingly
acknowledge the older adults in their lives for their experience, wisdom and contributions to
our community.
OLDER • • •
AMERICANS 014,
MONTH
BLAZE A TRAIL: MAY 2016
Dated this 23rd day of May, 2016 THE CITY OF SEWARD,ALASKA
Jean Bardarson,Mayor
CITY OF SEWARD Jim Hunt, City Manager
P.O. Box 167 Telephone (907) 224-4047
Seward, AK 99664 �,�` Facsimile (907) 224-4038
MANAGER'S REPORT
April 29, 2016 thru May 13, 2016 V,
The following purchase orders for between $10,000 and $50,000 have been approved by the City Manager since
the last council meeting:
5/6 Roads & Streets $24,500.00 Metco Harbor sidewalk removal and repair front of
Park Service Office
ADMINISTRATION
• Attended the WTC lunch in Anchorage : Topic Port Mackenzie
• Meeting with Garrett Boyle from Murkowski's office gave tour of Lowell and SMIC
• Drafted and sent objection letter regarding Unified Command Communications Plan amendment
• SMIC Construction teleconference with R &M
• AMLJIA Safety teleconference
• Meeting with Providence and CHC to discuss transportation services options
• Meetings with multiple department heads
HARBOR
• SMIC Breakwater Hamilton construction will be moving large amount of rock access to the beach will
be restricted R&M will be inspecting the armor rock in mid- May. The dump barge should be repaired
and ready to dump rock into the basin in 3 weeks. The Turning Dolphin is in final fabrication and will
be put in place when they finish with the navigational Markers.
• A, B, C, G & S floats are complete and powered up. Every meter is equipped with a 30 amp GFCI
Breaker, which now required for any new electrical upgrades. We have the added WiFi based electric
meters on B and C Floats with hopes to add to D Float in the future.
• Harbor Office has added new server software for its FSM program and is looking forward to how well it
will work with the new B and C floats electrical reads.
• The new Northeast Fish Cleaning Station is open. We are fine tuning the gut barge to fit in comfortably
and function properly. No more waiting for high tides to take the away the guts plus it's a lot safer for
any birds that happen to jump in for a bite to eat.
• SMIC Yard has 5 new electrical pedestals on the north side of the yard with 2- 30 or 50 amp hookups on
each one. We have one assembled and waiting on parts for the others. This will give us 10 more power
stalls for boats requiring that power range.
ELECTRIC
• Number of outages/trouble calls in May: 2 cause of outages broken insulator and physical disconnect
Number of new Job Orders started since Jan. 1, 2016: 22
• The Electric crew is temporarily parking some of the large work trucks at the pole yard. Some of the
reasons for this is are that the crew is rearranging materials around at the pole yard when they are able to
devote some time from job orders and construction. Also the equipment trailer remains hooked up to the
bucket truck overnight when the crew is expecting to use it again the next day. While the weather is
IA
nice, the crew is trying to be more efficient by utilizing the space at the pole yard by cutting some of the
travel and mobilization time. The electric department will make sure the large work trucks are parked in
the warehouse when the snow starts to fall this coming winter.
• The Notice to Proceed documents were sent out to the four contractors that were approved in resolution
2016-036 for mitigating Snow River Transmission line crossing.
• We followed up with AMLJIA to discuss whether or not the transmission line was covered under our
insurance. To paraphrase the insurance representative, the City has not specifically identified the
transmission line in our policy and that to do so would increase our insurance cost exponentially.
PARKS & RECREATION
• We have multiple positions still available please visit the City's webpage for a complete list at
www.cityofseward.us/DocumentCenter/Index/24
• After several reviews, we pulled back the current draft of the Parks & Recreation Master Plan from
Planning and Zoning review. We may work with the City's Comprehensive Plan update contractor for
input on the plan's organization and subsequent association to the Comp Plan. (The draft plan remains
on the City's website for public comment.)
• The City received from an Anchorage engineering firm, a preliminary budget estimate of less than
$9,000 to survey and draft concepts for the `boardwalk' or pedestrian connection. Meetings are required
with the City Manager's office.
• The "Alaska Man Triathlon" is considering launching from Seward in 2017. Conversations continue.
• The City is seeking professional assistance to survey and cordon about one dozen cemetery sites in the
"new" City Cemetery, since the "historic" cemetery is now closed, except to existing family members.
The"new" cemetery reflects the City's ownership of what once was the Oddfellows cemetery.
• Congratulations to the Seward Iditarod Trailblazers for their successful construction of their Jujiro Wada
bronze memorial in the Alaska SeaLife Center parking lot, visible from Railway Avenue.
• Super Saturday Cleanup and Terry's Tires Bike Rodeo were held Sat, May 14. Seward Parks & Rec
would like to thank volunteers who helped hosting both events.
• Josie McClain was certified in Wilderness First Aid training on May 1. First Aide is often the most
requested training from SPRD seasonal staff.
• TYC is planning partnerships with SeaView Community Services for events this summer, as well as
with Chugachmiut in the fall.
• Josie McClain attended Adverse Childhood Experiences/Trauma and FASD (ACES) training, hosted by
the Seward Prevention Coalition.
• The campground and parks are all open, as well as our public restrooms, shower house and ballfields.
Compared to 2015, we have enjoyed a significant increase in shoulder season camping which has
brought in a 21% increase in revenue and a 38% increase in camper nights. Staff is getting a jump start
on safety training, grounds keeping, and minor projects as we try to beat the summer influx of tourists.
• Last week Brennan Hickok attended the National Playground Safety Inspection Certification class and is
looking forward to implementing a variety of playground safety programs designed to prevent injuries
and promote safe play areas for the kids of the community and visitors.
• Our gardeners are out in full force getting our flower beds and pots prepared for the season as well as
rebuilding our deteriorating flower beds at Kawabe Park.
• Campers and visitors have been gushing compliments regarding the May special rates, and the very well
received information about"free Wi-Fi"has spread throughout Waterfront Park
• Parks Maintenance is seeking volunteers to coordinate a Volunteer Cemetery Clean-up Day well before
Memorial Day weekend.
• As of 5/12/16 all six, City parking lots are open and have been cleaned. Eight(8) Luke pay stations are
running with no known issues. We hope to add a ninth Luke in the east most part of the South Uplands,
by the single-vehicle parking area to better serve customers who park to use LMNOP float.
• As of May 12, Parking issued 127 Slip Holders passes, 175 harbor employee passes, 33 Vehicle-with-
Trailer passes, and two visitors for a total of 336 permits.
• Effective this year, all of the above permit passes sales will close on July 5. Those who are unable to
purchase a pass prior to July 5 will be required to pay the $10 per parking space, daily rate. The intent
of this policy is to provide more staff time on the grounds and out-of-the-office.
• During the month of May our Luke pay stations transacted: 90 cash events for$750.00 and 393 credit
card sales for$9,325.00 for a total of 10,075.00.
PUBLIC WORKS
• Working with FEMA to complete the Dieckgraeff Road portion of the last flood event from 2014. We
will be soliciting quotes in the next few weeks to remove and replace the two remaining 4 foot culverts
to complete this project.
• Working on clearing site triangles.
• Cleaning streets to prep for painting
• Patched the pot holes on Port Ave with a new asphalt mix, this will hold better than the cold mix has in
the past. Working on getting a better cold mix and asphalt to reduce employee time spent patching
streets.
• The North Seward Water Storage is running great and there are no problems to report. Thank you
Council for your support of this project.
• The shop has been keeping busy with minor vehicle issues and getting them ready for the summer
season.
• Working on our surplus list and spring cleaning of the yard.
FINANCE
• The annual audit is substantially complete with the exception that our auditors are awaiting information
from the State of Alaska related to the PERS pension obligation. A new Governmental Accounting
Standards Board Statement No. 68 requires that the State allocate to political subdivisions, their
allocable share of the PERS pension obligation. There has been significant disagreement even between
agencies of the State, as to how to book this liability between the State and the cities. The State was
months late in getting this information to municipalities with a June 30 year-end, and now they are
delayed in preparing this information for cities with a fiscal year ended December 31. Until this
information is completed by the State, our auditors are unable to certify the financials and we cannot
finalize the Comprehensive Financial Report. Our CAFR presentation to the City Council will await
certification from the auditors; they are expecting to receive information from the State on the pension
liability in June, and as soon as that arrives we will schedule the audit worksession with Council. We
will keep Council informed of the status.
• The finance department will be interviewing for the position of Accounting Technician II in early June,
to fill the position for utility billing. In the meantime, staff has done a great job of keeping up on the
billing process and meeting all necessary deadlines, especially given that this is our busiest time of
year. We recently completed a major upgrade of the utility software and are looking forward to being
able to process electronic service orders to field personnel, and to offer customers the ability to receive
their bills via e-mail, to improve efficiency and save money on the costs of postage.
• Just a reminder that the higher summer utility rates will take effect in May. Our meter readings take
place from mid-month to mid-month, so May's bill will bill customers at the lower winter rates for the
period April 15th to 30th , and at the higher summer rates for the period May 1st through 15th. This rate
change affects only Residential and Small General Service customers.
SEWARD COMMUNITY LIBRARY& MUSEUM
• The Iditarod Historic Trail Alliance has granted the Library Museum permission to show their 24 minute
Iditarod National Historic Trail: A History movie. It will be shown in the Community Room at 2 pm,
Monday-Saturday, during our summer hours, with the exception of prior reservations or Library
Museum programming. There is no admission fee, but donations are welcome.
• Saturday, June 4, Noon—2 pm, for food and fun. All Seward youth are invited to participate in the"On
Your Mark, Get Set Read" summer reading program.
Thanks to all that helped in Saturday's Clean up and the Bike Rodeo !!
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Criteria for Abatement, Demolition and Removal Services RFP
Criteria Max points
Understanding of the project 25/
Qualifications and References 25%
Timeline to Complete the Project 25/
Price 25%
TOTAL 100
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Sponsored by: City Attorney
Introduction: May 23, 2016
Public Hearing: June 13, 2016
Enactment: June 13, 2016
CITY OF SEWARD, ALASKA
ORDINANCE 2016-002
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING PORTIONS OF SEWARD CITY CODE § 7.10.135
WHEREAS, the public trust doctrine and good public policy require public access to
submerged tidelands and prohibit the sale of moorages in fee simple; and
WHEREAS, the intent of Tile 7.10 of the Seward City Code is that moorage space may
only be assigned to an applicant with a qualified interest in the vessel to which space is to be
assigned and that a holder's right does not transfer with the sale or other disposition of the vessel,
to preserve public access; and
WHEREAS, recently the U.S. Supreme Court held that corporations have independent
constitutional rights akin to individual citizens has created some ambiguity as to whether a sale
of the stock in a corporation causes the corporation to cease to have a"qualifying interest" in the
vessels owned by the corporation that would cause the corporation to forfeit reserved moorage
space in the City harbor; and
WHEREAS, it is desirable to eliminate this ambiguity and treat all ownership transfers
on an equal basis.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, HEREBY ORDAINS that:
Section 1. The definition of"qualifying interest" found in Seward City Code Section
7.10.135 is amended as follows:
(Deletions are Bold Sethroughs; Additions are Bold/Underline/Italics)
Qualifying interest. "Qualifying interest" in a vessel means the interest of a person who owns the
vessel or, under the provisions of a written charter or lease, has exclusive control over the
operation and navigation of the vessel. A person who transfers title to a vessel or enters into a
charter or lease of the vessel, and thereby relinquishes his exclusive control over the use and
operation of the vessel, ceases to have a qualifying interest in the vessel. A qualifying interest in
a vessel ceases with the transfer of a controlling interest in a public or privately held entity
that has a qualifying interest in that vessel, regardless of official designation of title.
CITY OF SEWARD,ALASKA
ORDINANCE 2016-002
Section 2. This ordinance shall take effect 10 days following its enactment.
ENACTED by the City Council of the City of Seward, Alaska, this 13th day of June,
2016.
THE CITY OF SEWARD, ALASKA
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
F:\507486\1002\00515560 DOCX
Council Agenda Statement
e of
Meeting Date: May 23, 2016 11' .,
From: William Earnhart, City Attorney ' q4:VswP
Agenda Item: Ordinance 16-OAZTitle 7 revisions
BACKGROUND &JUSTIFICATION:
Public access to submerged tidelands must be protected and the ability to transfer
ownership to such lands is limited. Submerged tidelands owned by the City are protected under
the "public trust doctrine" as described in Illinois Cent. R. Co. v. State of Illinois, 146 U.S. 387,
13 S. Ct. 110, 111, 36 L. Ed. 1018 (1892) and its progeny. Public access to these tidelands must
be preserved and the City may not sell or grant a permanent license to a private entity without
guaranteeing public access; tidelands generally cannot be sold in fee simple absolute.
The public trust doctrine is codified in Seward City code in a number of ways including
restricting the transfer of moorage space. Seward City Code (Title 7.10) provides that moorage
space may only be assigned to an applicant with a qualified interest in the vessel to which space
is to be assigned. The code limits the duration of a holder's interest in a reserved moorage space
to the holder's lifetime and does not allow the transfer of moorage space with the sale of a
vessel, although the code does allow for replacement of an existing vessel. The current
regulations regarding moorage and qualifying interests have existed at least since the 1995 re-
write of Chapter 7.10 by Ordinance No. 95-11.
Under the code, corporations, partnerships, and Limited Liability Corporations are
allowed to be "holders" and have "qualifying interests" in assigned moorage space. The concept
of a corporation as an independent entity is recognized in the Seward City code; a corporation
may be considered a "person" under SCC 7.10.135 (definitions.) This is consistent with the
common law view of corporations including in reference to vessel ownership. What is not clear
under the existing code is the effect of a "stock sale" on a "qualifying interest." In a stock sale,
the ownership of the company changes but the corporation itself still exists with the same assets
and liabilities.
Historically the City has taken a broad view of the public trust doctrine and has restricted
the transfer of moorage rights by a narrow interpretation of the code looking to controlling
interests in a vessel, as opposed to simply "title." Recently the US Supreme Court held that
corporations have independent constitutional rights akin to individual citizens in Citizens United
v. Fed. Election Comm'n, 558 U.S. 310, 312, 130 S. Ct. 876; 175 L. Ed. 2d 753 (2010) which has
further complicated this ambiguity.
This amendment of Title 7 is intended to make it clear that the public interest doctrine
will be followed and eliminates the current ambiguity.
F:\507486\1002\00515983.DOCX
1\
CONSISTENCY CHECKLIST: Yes No N/A
1 Comprehensive Plan: value an open, responsive city government based
on a high level of citizen input and community involvement. (Pg• 13) X
Strategic Plan: the mission of the City of Seward government is to
2. provide quality leadership, operate efficiently, be responsive to the X
desires of its residents (pg. 2)
3. Other(list): X
ATTORNEY REVIEW: Yes X No
FISCAL NOTE:
These proposed revisions do not result in additional costs to the City, or additional revenues.
Approved by Finance Department: kg(//artD 4,66:11,
RECOMMENDATION:
Council approve Ordinance 2016-002
F:\507486\1002\00515983.D OCX
Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2016-037
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE PURCHASE OF SERVICES FOR THE
DESIGN AND ENGINEERING OF THE DIMOND BOULEVARD FROM
HEMLOCK AVENUE TO FORT RAYMOND SUBSTATION
TRANSMISSION LINE FROM DRYDEN AND LaRUE IN THE AMOUNT
OF $49,000 PLUS A CONTINGENCY OF $4,900
WHEREAS, future development along Dimond Boulevard requires a clearly defined
transmission line route; and
WHEREAS,the transmission line to the Seward is a radial feed; and
WHEREAS, although the line is apparently stable, it is past its life expectancy at
approximately thirty years since installation; and
WHEREAS, engineering the transmission line now will help the City to identify any
potential risks to the infrastructure currently in place; and
WHEREAS,currently the line is constructed to 69 kilovolt(kV),designing the transmission
line to 115 kV capacity gives the City future flexibility in operating the line at either 69kV or 115kV;
and
WHEREAS, City Code Section 6.10.120.A.8 allows for specialized products and
professional services exemptions stating, "To the purchase of professional services. Professional
services are those that require special knowledge and judgment that includes analysis, evaluation,
prediction, planning or recommendations and which result in the production of a report or the
completion of a task."; and
WHEREAS, the city will receive the completion of a task in the form of design and
engineering; and
WHEREAS, Jack Anderson of Dryden and LaRue is uniquely qualified to produce these
objectives because of his history designing,engineering and managing the transmission construction
as an employee and later as a contractor for the City of Seward; and
WHEREAS,having this project`shovel ready' could give the City of Seward future funding
opportunities.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
CITY OF SEWARD,ALASKA
RESOLUTION 2016-037
Section 1. The City Manager is authorized to enter into a sole source agreement with Dryden
and LaRue in the amount of$49,000 for designing and engineering services from contracted services
account in accordance with Seward City Code 6.10.120.A.8 and incorporating the recitals above.
Section 2. The City Manager is authorized to use a contingency of 10%or$4,900 from
the contracted services for any unforeseen challenges that may arise, subject to pre-approval in
writing by the City Manager.
Section 3.This resolution shall take effect immediately.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23rd
day of May.
THE CITY OF SEWARD,ALASKA
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
Agenda Statement
ej of SFk►
Meeting Date: May 23, 2016 9
To: City Council •'
41.Asvfr
Through: Jim Hunt, City Manager
From: John Foutz, Electric Utility Manager
Agenda Item: Dimond Boulevard Transmission Line Design and Engineering
BACKGROUND & JUSTIFICATION:
The current transmission line is beyond its projected life expectancy. Although the line is apparently
stable, it is past its life expectancy at approximately thirty years since installation. The line was
originally built to 69 kilovolt (kV) capacity, however has been gradually upgraded to 115 kV
capacity to within approximately the corner of Hemlock and Dimond.There is only one transmission
line connecting this area with the rest of the Railbelt system. The new transmission line will be an
integral part of the City's current and future path for power delivery. Designing the line to 115 kV
capacity gives the City the flexibility to operate the line at either voltage. It is in the City's best
interest to sole source the design and engineering to Jack Anderson of Dryden and LaRue because he
has intimate knowledge of the City's transmission system from his days working for the City and
later as a contractor with the City on additional transmission and substation projects. Sole sourcing
is allowed in the City code under 6.10.120.A.8 which allows for professional services that require
special knowledge and judgement. The estimated price is based on Mr. Anderson doing a site visit
driving and evaluating the length of the transmission line along Dimond Boulevard from Hemlock
Avenue to Fort Raymond Substation. Unknown alterations may have to be made depending on
Right-of-Way use, permitting and/or accessibility of the transmission line. A 10% contingency is
included for any of these unforeseen barriers.
INTENT:
The intent is to have a`shovel ready' design so that imminent construction projects may plan for and
avoid conflicts in their design and construction. Also this will give us an indication if any of the
structures are presently at risk.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (1.3, 3.7.3.1, 3.7.3.2): Continue to upgrade and
1. expand utilities to meet existing needs and encourage future X
development.
2 Strategic Plan : Expand customer base within the Seward Electric
Utility area X
3. Other (list): X
FISCAL NOTE: Budgeting for this line item was included in the approved 2016 electric
department contracted services budget.
Approved by Finance Department:
ATTORNEY REVIEW: Yes NoX Not Applicable X
RECOMMENDATION: gesotu-b.ov, ZO (p .03/
To approve the appropriation of funds to the purchase of services for the design and engineering of
the Transmission line, on Dimond Boulevard, from Hemlock Avenue to Fort Raymond Substation
to Dryden and LaRue in the amount of$49,000 with a contingency of$4,900.
April 8, 2016
MrJohnFoutz, UtilityManager
City of Seward
Po Box 167
Seward, Alaska 99664
EngineeringServicesforTransmission LineDesign-Ft. Raymond
Reference:
Thisproposalisfortheengineeringdesignandpreparationofconstructionneeded forthe 115
kV upgrade of the final section of69 kV transmission linefeeding Fort Raymond Substation.The
existing 69 kV line will be replacedand rerouted from the City of Seward’s(City) existing 115
kV structure #GL-16Ato Fort Raymond following Dimond Blvd.
Dryden and LaRue Inc. (D&L) proposesthe followingservicesforthiseffort:
SCOPEOFWORK
PreliminaryDesign
1.It is assumed the City willprovide a survey of the area to determine the most optimal
alignmentof the replacement T-Line.D&L will work with City staff establishingthe
final T-Line alignment.Forty (40)manhours are included for this effort. Easements
acquirementisnot included in this proposal
2.Develop a basis of design for theT-line for the City’sapproval.
3.Conductor sag tension values will be developed.
4.D&Lwill completethe design fortransmission linewhichwillinclude:
a.Specify conductor, mostlikely matchingtheexisting line previously built in
2009.
b.Conductor sag tension development
c.Planandprofileswithstructureslocated
d.Conductor vibrationdampers,if required
e.Structure analysis anddetails
f.Structure Assemblies
g.Staking Sheets
Page 1 of 2
Ft RaymondT-LineApril 8, 2016
Engineering Services
5.Acomplete material listing
6.Scope of work and technicalconstruction specifications.
7.ConstructionCostEstimate
Final Design
1.FinalizeP&P’s,Assemblies andSchedules
2.Finalize Construction Documents
Deliverables
1.Powerline Planand Profiles
2.StructureAssembliesand Details
3.Construction Documentsincluding technicalconstructionspecifications
ESTIMATE
Basedontheabovescope,thenottoexceedestimatedcoststoprovidetheseservices is
$49,000.00.
Wewill invoiceon an actualtimeand expensebasis basedon our mostcurrentfeeschedule.
Pleasereviewtheabovescopeofservices.Ifmoredetail is needed, we can provide it.
DRYDEN&LaRUE,INC.
Jack S. Anderson, P.E.
Page 2 of 2
City of Seward,Alaska City Council Minutes
May 9,2016 Volume 40, Page
CALL TO ORDER
The May 9,2016 regular meeting of the Seward City Council was called to order at 7:00 p.m.
by Mayor Jean Bardarson.
OPENING CEREMONY
Police Chief Tom Clemons led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Jean Bardarson presiding and
Marianna Keil Ristine Casagranda
Dave Squires Dale Butts
Sue McClure Deborah Altermatt
comprising a quorum of the Council; and
Jim Hunt, City Manager
Johanna Kinney, City Clerk
Brenda Ballou, Deputy City Clerk
Will Earnhart, City Attorney
Absent—None
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING —None
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Keil/Casagranda) Approval of Agenda and Consent Agenda
Squires added a report for Community Health Center (CHC) Building Committee under Other
Reports, Announcements and Presentations.
Butts added a discussion on city employee step and merit increases under Other New Business Items.
Bardarson added proclamations for National Correctional Officers Week and Special Olympics Law
Enforcement Torch Run Day under Proclamations&Awards.
McClure moved Resolution 2016-035 to the consent agenda.
Motion Passed Unanimous
City of Seward, Alaska City Council Minutes
May 9, 2016 Volume 40, Page
The clerk read the following approved consent agenda items:
Resolution 2016-035,Authorizing Funding In The Amount Of$50,000 To Serve As Matching
For A State Of Alaska Department Of Transportation Re-appropriation Of Funds To The
Seward Area Paving Improvements Project, And Appropriating Funds.
Approval of the March 29,2016, April 11, 2016 and the April 25,2016 Regular City Council
Meeting Minutes.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Proclamations & Awards
National Historic Preservation Month.
Building Safety Month.
Harbor Opening Weekend & Blessing of the Fleet Proclamation.
National Correctional Officers Week.
Special Olympics Law Enforcement Torch Run Day.
City Manager's Report.Jim Hunt reported the following purchase orders between$10,000
and $50,000 had been approved by the City Manager since the last council meeting: $37,060 to
Potelcom for JCN Power Cable, $21,379.60 to Potelcom for 2" and 4"PVC, $11,775 to Potelcom
for JCN Cable, $22,022.42 to Anixter for Operating Supplies, $10,000 to Stellar Designs for T-
Shirts, and $16,617.18 to Procomm for Parks &Recreation Department Radios.
Hunt added that the 2016 Water Quality Report had been released from Public Works and
Seward had outstanding water. In response to Keil, Hunt said the U.S. Army Corps of Engineers
could not complete their annual inspection of the Lowell Canyon Tunnel,and would not attempt the
inspection again until the Spring of 2017,but the completion of that inspection was not necessary for
the tunnel repair work to continue. In response to Butts,Hunt confirmed that the Bobcat/Toolcat that
Public Works would need to replace was the "old one" and had suffered irreparable damage to its
frame. In response to Casagranda, Hunt said Nancy Perea was currently the Acting Public Works
Director,there was currently an offer out to someone for the Project Manager position,the Finance
Department only had one vacancy for a Utilities/Billing position, and the Library/Museum was
actively in the hiring process for all positions.In response to McClure,Hunt said the lease for the Air
Force Rec Camp property was still valid, the U.S. Air Force was continuing to make their lease
payments, and it would probably be next spring before they were in a position to raze the buildings
and remove the utilities infrastructure. In response to Bardarson, Hunt said the street sweeper had
been repaired and was being used today.
In response to McClure, Assistant City Manager Ron Long said the new public Wi-Fi at
the Waterfront Campground and the Harbor would cost the city less than $10,000 to get up and
City of Seward,Alaska City Council Minutes
May 9, 2016 Volume 40, Page
running. Administration planned to provide basic Wi-Fi for free, and then charge users to upgrade
the service if they wanted a faster connection.
City Attorney's Report. Will Earnhart said he continued to work with administration
on various matters.
Other Reports, Announcements and Presentations
Community Health Center(CHC) Building Committee. (Squires)
PUBLIC HEARINGS
Ordinance 2016-001, Amending The Land Use Plan And The Zoning Designation Of City
Owned Lot lla-2, Fort Raymond Subdivision, Replat No. 4, (Replat Pending), Located At
Approximately 2200 Dimond Boulevard, From Park(P) To Multi-Family (R-3).
Motion (Casagranda/Squires) Enact Ordinance 2016-001
Long said this was necessary to move the project forward.
Notice of the public hearing being posted and published as required by law was noted and the public
hearing was opened. No one appeared to address the Council and the public hearing was closed.
In response to Squires,Long confirmed that the easements would be noted on the plat.
Butts asked for clarification on the funding that Kenai Peninsula Housing Initiatives, Inc.
(KBHI) sought for this project. Long said KBHI had received all the funding necessary to complete
the project.
Motion Passed Unanimous
UNFINISHED BUSINESS—None
NEW BUSINESS
Resolution 2016-036,Authorizing Sole Source Contracts For Professional Services Required
To Permit Erosion Mitigation Work For The Snow River Transmission Line Crossing,
Including Permitting By Solstice Alaska Consulting In An Amount Not To Exceed $19,803,
Engineering By AWR Engineering In An Amount Not To Exceed $58,758, Surveying By
SurvBase Surveying And Mapping In An Amount Not To Exceed $35,709 And Geotechnical
Study By Shannon And Wilson Geotechnical And Environmental Consulting In An Amount
Not To Exceed $36,630, For A Total Amount Not To Exceed $150,900, And Appropriating
Funds.
Motion (Keil/Casagranda) Approve Resolution 2016-036
!�
City of Seward, Alaska City Council Minutes
May 9, 2016 Volume 40, Page
Long requested council amend the title and provided a lay down with suggested language.
Long said this was a fast-moving emergency project; a temporary repair was critical to stabilize the
situation. Down the road, a long-term solution would be addressed.
Motion To Amend (Squires/Casagranda) Amend the title of Resolution 2016-036 by
striking the word"Service"to read"...Sole
Source Contracts...", striking the word
"Conduct" and replacing it with the word
"Permit" to read "...Required To Permit
Erosion...", and adding the word "Work"
after the word "Mitigation" to read
"...Mitigation Work For The Snow
River...".
Motion To Amend Passed Unanimous
In response to Squires, Hunt said he was unsure if insurance would cover any part of these
repairs. Following up, Squires asked if the Alaska Department of Transportation(ADOT)would be
contributing. Long said administration was addressing that with ADOT, and administration was
hopeful it would result in collaboration.
To Electric Utility Manager John Foutz, Squires asked if he had been able to fly over the
area of Snow River to view the situation. Foutz said he had not had the opportunity yet, and it had
been recommended to him that he wait a couple more months until the snow thawed on upper
elevations.
Bardarson noted the T-198 structure was not referenced in the Fee Proposal included in the
packet. Foutz said the T-198 structure was located further back away from the river than T-197 and
T-199 structures,and so was in less jeopardy.Foutz said the repair for the T-198 structure would be
addressed in the long-term project.
Main Motion Passed Unanimous
Other New Business Items
Discuss employee step and merit increases. (Butts)
Butts said given the better-than-expected fourth quarter sales tax results,he wished to have
administration bring forward options for providing step and/or merit increases.
Keil disagreed and said she would prefer having a work session to hold this discussion. Keil
thought it would be prudent to delay this until after council had a chance to review the audit results.
Hunt said the state was running behind on reporting. In response to Bardarson, Hunt
confirmed the state would be required to finalize reports by July 1, 2016.
City of Seward, Alaska City Council Minutes
May 9,2016 Volume 40, Page
Long suggested that council wait until the legislature adjourn before holding a work session.
McClure supported the idea of having a work session and also agreed that council should
wait until after the legislature adjourned.
Squires suggested that council look at what the budget was just before the cuts happened,as a
starting place for the discussion, but thought the work session should be held soon.
Casagranda added that the cost of insurance should also be considered.
Council scheduled a work session to review options for employee step and/or merit increases
on June 27, 2016 at 6:00 p.m.
INFORMATIONAL ITEMS AND REPORTS
Letter to Jade Gamble ofAlaska Department of Environmental Conservation regarding the update
to the Alaska Federal/State Preparedness Plan for Response to Oil & Hazardous Substance
Discharges/Releases (Unified Plan).
COUNCIL COMMENTS
McClure said several things had happened since the last council meeting. She had attended
the school board meeting and saw Seward High School Principal Trevan Walker do a presentation
about hybrid schooling. She was so impressed that,following that presentation,she requested Walker
do the same presentation for council at the May 23, 2016 meeting. The Kenai Peninsula Historical
Society met in Seward last weekend; one of the presentations was by Lee Poleske and involved
research about Seward's historical gardens. During his research, Poleske discovered that
Chamberlain Road,which was actually named after former City Council Member Chamberlin,had
been misspelled on the street signs.
Casagranda congratulated the harbor staff on a smooth construction project for the A,B,C
and S Floats, which was done in a timely manner and was under budget. Casagranda had recently
completed a construction project herself, and found the Building Department to be easy to work
with. She provided an update on the Seward Flag Project: the committee had received and judged
385 entries;the entries were narrowed down to two,and those had been sent to a graphic designer for
interpretation; the original seven judges were now trying to get together for final judging.
Butts thanked everyone who participated in and volunteered for last weekend's Pink Cheeks
Triathalon. Butts asked how parking violations were handled; Police Chief Tom Clemons said
parking warnings were given by his officers in the downtown area,but the Parking Department was
responsible for the parking lots at the harbor.
Altermatt said the entire community was invited to an Open House at Orca Island on
Sunday, May 15, 2016 from 11:00 a.m. to 3:00 p.m. Altermatt was happy to see how the Harbor
Opening Day had grown into a community-wide event.
City of Seward,Alaska City Council Minutes
May 9,2016 Volume 40, Page
Bardarson said the second graders would be visiting City Hall on Friday,May 13,2016.She
also thanked the Building Department.
Long wanted to return to the discussion about the Air Force Rec Camp lease; as a general
statement, he thought it was critical to have performance measurements in place for leases. At the
May 23,2016 council meeting there would be a presentation about the borough's proposed sales and
property tax changes.
City Clerk Johanna Kinney reminded council about the work session on May 19,2016 at
6:00 p.m. at the Seward Community Library Museum regarding the Railport Development Plan.
McClure said Saturday,May 14,2016 was the community clean-up day,and litter bags were
available to everyone at the landfill.
CITIZEN COMMENTS—None
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS—None
ADJOURNMENT
The meeting was adjourned at 8:19 p.m.
Johanna Kinney, CMC Jean Bardarson
City Clerk • Mayor
(City>Seal)
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CITY OF SEWARD, ALASKA
APPLICATION FOR THE
SEWARD HISTORIC PRESERVATION COMMISSI
' `` RECEIVED
NAME: W oit..-ANG u�t-'t2 WAYj 3 2016
STREET ADDRESS: II-354$ Root.1ti7 NILE, 1t. Orr-;Cr OF THE
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MAILING ADDRESS: `--awl
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HOME TELEPHONE: (Ra,) `R -sigi
LENGTH OF RESIDENCY IN THE SEWARD AREA: g y42.4-4-5 `'/T + LI year=
PRESENTLY EMPLOYED AS: TN ft R-1ESC(4 — SG.,JARO IA Ito 14 [9T►-k`:12_
List any special training, education or background such as grant writing, history, architecture, or
archeology, which (may help you as a member of the
''Commission:
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Have you ever been involved in any aspect of historic preservation? If so, briefly describe your
involvemept: c (�
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I am specifically interested in serving on the Historic Preservation� Commission because:
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Have you ever served on a similar commission elsewhere? Yes o
If so, where? And when?
If appointed, are you willing to:
• Do historic research? YED NO
• Work on preparing grant applications? NO
• Work on writing historic register nominations? 2ID;) NO
• Attend historic preservation workshops? NO
�^n /4. NAaY Ib12016
SIGNATUR 41 DATE
MEMORANDUM
Date: May 23, 2016
111111
To: Mayor and City Council
From: Johanna Kinney, City Clerkk../ '
110
RE: DRAFT City Council Mo ile evice Acceptable Use Policy
Honorable Mayor and City Council Members,
Attached is a draft of a policy for the use of mobile devices. Per approval of the FY 2016-2017
budget, Council has authorized the purchase of mobile devices to serve as the sole source of
meeting agenda packets and other various city related business items such as email.
This policy has been drafted by using various versions of municipalities and borough mobile
device policies. It has been reviewed by City Administration, the Information Technology (IT)
Department, and Legal. Their feedback has been incorporated into this policy.
It is the intent of the City Clerk to bring this back to you for formal approval at the June 13, 2016
meeting by means of incorporating this policy into the City Council Rules of Procedure as an
appendix.
Please review this draft policy and provide any feedback to staff at the May 23, 2016 Council
Meeting.
aLA
City of Seward
City Council
Mobile Device Acceptable Use Policy
1. Purpose. The City of Seward recognizes the benefits of utilizing digital communication
and information, and supports the utilization of the mobile devices by the City Council.
Users of City-issued mobile devices acknowledge, understand, and agree to abide by the
terms of this policy.
2. Receipt of mobile device. The City Clerk's Office will issue mobile devices that include
appropriate applications for uses relating to City business. The mobile devices will serve
as the sole source of meeting packets, and paper packets will not be provided except in
the event that technical problems require the use of paper packets. A City-issued mobile
device is defined to include the device itself, and any other accessories provided by the
City such as power cords, stylus tools,keyboard cases, etc.
3. Care of mobile device. Users are responsible for the general care of the mobile device
that they have been issued by the City. Mobile devices must remain free of any writing,
drawing, stickers, or labels that are not the property of the City. Only a clean, soft cloth
should be used to clean the screen. Users may consult with the IT Department or City
Clerk with any questions or concerns related to appropriate care of the mobile device.
4. Software on mobile device. The software and applications installed by the City must
remain on the mobile device in usable condition and be readily accessible at all times.
From time to time, the City may add or upgrade software applications such that users
may be required to check in their mobile devices with the IT Department or the City
Clerk for periodic updates and syncing. In the event it becomes necessary to restore a
mobile device to its original condition, the City will not be held responsible for the loss
of any software, documents, photos or other content that may be deleted due to the need
to re-format and/or re-image the mobile device. Any applications, software, files, or
content downloaded via the Internet into the City systems become the property of the
City and may only be used in ways that are consistent with applicable licenses,
trademarks, or copyrights.
Files from sources that a user may have any reason to believe may be untrustworthy shall
not be downloaded, nor shall files attached to email transmissions be opened and read
unless the user has knowledge that they originate from a trustworthy source. Downloaded
files and attachments may contain viruses or hostile applications that could damage the
City's information systems. Users will be liable for any expenses incurred by the City
arising from a user's breach of security caused by files obtained for non-City business
purposes.
5. Life of the mobile device. The technological life of the mobile devices will vary;
therefore, the mobile devices will be assessed periodically and, when necessary, the City
Seward City Council Page 1
Mobile Device Acceptable Use Policy
507486\1002\00517755
will purchase upgraded devices through the budgeting process. Decommissioned devices
will be placed in the City surplus sale for public auction.
6. Security of the mobile device. The user shall maintain a secure PIN or other password
protection and a time-out setting on the device to avoid access by unauthorized users, and
shall physically secure the mobile device to restrict unauthorized access. The PIN must
be provided to the City Clerk's Office and through the Clerk's Office made accessible to
the Information Technology (IT) Department. The PIN may not be shared with any
unauthorized users.
7. WARNING—NO PRIVACY. There is no privacy granted to any user regarding use of a
City-provided mobile device. The City retains the absolute right to inspect, retain, or
otherwise gather any Internet-related data or evidence of activity including e-mail, e-mail
attachments, downloaded files, or browser history of sites visited using any City-provided
mobile device. Users of City-provided mobile devices should consider any Internet
activity or other mobile device use to be monitored by the City. Communications,
whether relating to City business or not, made via City-issued devices may be subject to
disclosure under the Public Records Act or for litigation purposes unless a privilege or
exception exists that justifies withholding the information.
8. Audits. All mobile devices are subject to audit by the Information Technology
Department. If contacted by IT, users have three days to provide their mobile device to
the IT Director. They may be provided a "loaner" to use in the interim. Typically, the IT
Department will return the mobile device to the user within five business days.
9. Representations. In any posting to public forums, networking sites, or e-mail
correspondence, users must take care to ensure that their personal statements, views and
opinions are not misconstrued as official positions of the City. Users may not represent
their statements as official City policy unless authorized to do so.
10. Email Usage for City Business. For the purposes of activity related to City business, the
user shall conduct all email communication through their assigned City email account. To
preserve public records, all email messages that are sent to or from a user's City email
account on the mobile device are routed through a City server and archived on the City
computer network. Such messages may be public records that are subject to public
access and inspection. Mobile device users have no expectation of privacy in those
messages. The user's City email account may be synced to the user's individual mobile
device. Personal email boxes may be synced to the City-provided mobile device as well,
but all City-related business must be conducted through the City email address or copied
to the City email address if the user's personal email box is used.
Text messages sent to or from a user's City-provided mobile device are not routed
through a City server or archived on the City computer network, and hence, are not
preserved as public records. Users may not use text messages for communications about
City business that must be preserved as public records for their informational value or as
Seward City Council Page 2
Mobile Device Acceptable Use Policy
507486\1002\00517755
evidence of the organization or operation of the City. A user's use of a City-provided
mobile device to send text messages for City business must be limited to communications
that are transitory—those that after their immediate use will have no value as evidence of
the organization or operation of the City, such as routine appointment and scheduling
requests.
11. Acceptable Use. The mobile device, Internet and email access provided are tools for
conducting City business. Thus, use of such tools will be primarily for City business
related purposes; i.e., to review City Council agenda materials, obtain useful information
for City-related business communications as appropriate. All of the City's computer
systems, including the mobile device, are considered to be public property. Mobile
device, Internet, and email activities will be traceable to the City and may impact the
reputation of the City. Users are expected to exercise good judgment and restraint in their
personal use of City-provided mobile devices. City-issued mobile devices shall not be
used to send or knowingly download any vulgar, discriminatory, or pornographic content.
Users shall refrain from making any false or defamatory statements or committing
otherwise unlawful, unprofessional or unethical acts utilizing a City-issued mobile
device.
City-issued mobile devices are not to be used for operating a business for personal gain,
sending chain letters, or for any other purpose that interferes with normal City business
activities. Users shall not use City-issued mobile devices for any illegal activity.
Except in an emergency, users shall not use email, instant messaging, text messaging, or
similar forms of electronic communications at any time during a meeting of the City
Council. Users shall not use the mobile device in any way as to violate the Open
Meetings Act requirements of the State of Alaska.
Mobile device users are allowed to have music and install applications on their mobile
device; however, the items downloaded and synced to the mobile device must be in
compliance with Federal copyright laws and shall be acquired at the expense of the user
and will be deemed surrendered and forfeited, including any content created by a user on
the mobile device, when the mobile device is decommissioned. All applications used in
the course of business-related activities shall be secured in conjunction with the City
Clerk's Department.
12. User Responsibility. It is the responsibility of the user to ensure the City-provided
mobile device is kept in a reasonable and safe condition. Should a mobile device be
accidentally lost, damaged, or stolen, responsibility for replacement shall be as follows:
a. First time: City shall repair or replace at no cost to the user.
b. Second time: The City shall pay half the cost of repair or replacement and the user
shall pay half the cost.
c. Third time: The user shall be entirely responsible for repair or replacement costs
and shall replace the unit within two weeks of the equipment loss.
Seward City Council Page 3
Mobile Device Acceptable Use Policy
507486\1002\00517755 ��
Mobile devices that are damaged or destroyed through intentional misuse must be
repaired or replaced at the user's expense.
The user of the device must notify the City Clerk's Office immediately or as soon as
practicable upon loss, theft or suspected loss/theft of the device. Where possible, the
contents of the device will be remotely erased and the services associated with the device
will be disabled.
13. Return of the mobile device. Users shall return their mobile device to the City Clerk's
Department when the individual's term and service as Mayor or Councilmember has
ended. Upon return of the mobile device to the City and following the preparation of any
appropriate backup files, the mobile device will be wiped clean of any and all
information.
14. Indemnification. The City bears no responsibility whatsoever for any legal action
threatened or commenced due to conduct and activities of users in accessing or using
these resources. All users agree to indemnify and hold harmless the City against any and
all claims of any kind or nature whatsoever for damages, including tangible and
intangible damages, costs and expenses suffered by the City arising out of any unlawful
or improper conduct and activity related to City-provided mobile devices, and in respect
of any action, settlement or compromise, or any statutory infringement.
15. Compliance with Policy. Any violation of this policy may result in discipline as deemed
appropriate by the City Council.
I hereby certify that I have received a written copy of the City Council Mobile Device
Acceptable Use Policy. I have read and fully understand the terms of this policy and agree to
abide by it.
Dated: By:
(Elected Official's Signature)
(Printed Name)
Seward City Council Page 4
Mobile Device Acceptable Use Policy
507486\1002\00517755
Sponsored by: Oates
CITY OF SEWARD,ALASKA
RESOLUTION 2011-013
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
COOPERATIVE AGREEMENT WITH THE RESURRECTION BAY
HISTORICAL SOCIETY(RBHS)TO MANAGE,PRESERVE,RESEARCH,
INTERPRET AND PROVIDE PUBLIC ACCESS TO THE COLLECTIONS
OWNED BY RBHS UTILIZING A SIGNED MEMORANDUM OF
AGREEMENT EFFECTIVE JANUARY 1,2012
WHEREAS, Resolution 2010-59 directed city staff to create a plan to transfer the operation
and maintenance of the Seward Museum from the RBHS to the City;and
WHEREAS,Ordinance 2010-006 changed the Library Department to the Library Museum
Department and codified powers and duties of the department with the Resurrection Bay Historical
Society(RBHS)as an advisory body to the department head and the City of Seward;and
WHEREAS, RBHS and City Staff worked to create a Memorandum of Understanding
(MOU)that clearly states the rights and responsibilities of each entity with regard to the art,artifacts
and archival history of Seward that is owned by the RBHS and currently housed in the Seward
Museum;and
WHEREAS,the MOU was reviewed favorably by the membership of the RBHS at their
August, September and October 2010 meetings and officially approved at their March 24,2011
meeting;and
WHEREAS,Lee Poleske,RBHS President,signed the MOU on March 29,2011;and
WHEREAS,the MOU will be effective on January 1,2012.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager is authorized to enter into a cooperative agreement with the
Resurrection Bay Historical Society(RBHS)to manage,preserve,research,interpret and provide
public access to the collections owned by RBHS.
Section 2. The MOU will be effective on January 1,2012.
{{' Section 3. This resolution shall take affect immediately upon its adoption.
1..
ao)
CITY OF SEWARD,ALASKA
RESOLUTION 2011-013
PASSED AND APPROVED by the City Council of the City of Seward,Alaska,this 11 th
day of April,2011.
THE CITY OF SEWARD,ALASKA
o'eZ'
Bob Valdatta,Coun i member
AYES: Keil,Shafer,Casagranda,Valdatta
NOES: None
ABSENT: Smith,Bardarson.Dunham
ABSTAIN: None
ATTEST:
Johanna Kinn=r,City Clerk
.............
(City Sea ••'OF SE;yA''_.!
a
x• 11 SEAL •
0,�4 OF`AV� '
Council Agenda Statement
Meeting Date: April 11,2011e. s
443V Ek,
To: Phillip Oates,City Manager
From: Patricia Linville,Library Museum Director ;ar
41.450-
Agenda Item: Memorandum of Understanding Library/Museum
BACKGROUND&JUSTIFICATION:
This resolution requests that Council direct and authorize the City Manager to enter into an
agreement with the Resurrection Bay Historical Society, a non-profit corporation, (RBHS)that
details how the current and future collections of the Seward Museum will be managed and cared for.
The agreement will have an effective date of January 1,2012.
Resolution 2010-59 directed City Staff to create a plan to transfer the operation and maintenance of
the Seward Museum from the RBHS to the City. Ordinance 2010-006 changed the Library
Department to the Library Museum Department and codified powers and duties of the department
with RBHS as an advisory body to the department head and the City of Seward. Members of the
RBHS have been working with City Staff to create a Memorandum of Understanding(MOU)that
clearly states the rights and responsibilities of each entity with regard to the art,artifacts and archival
history of Seward that is owned by the RBHS and currently housed in the Seward Museum. The
group reviewed numerous similar documents gathered from other Alaskan museums. The two most
heavily borrowed from were between the Cook Inlet Historical Society and the Anchorage Museum,
and the Cordova Historical Society and the City of Cordova.
The MOU was reviewed favorably by the membership of the RBHS at their August,September and
October meetings of last year. The final version was approved by RBHS members at their regular
meeting on March 24,2011 and signed by Lee Poleske,President of RBHS on March 29,2011.
Once approved by Council and signed by the City Manager,the MOU will be effective on January 1,
2012.
During the interim period before the MOU becomes effective RBHS will continue to operate the
Seward Museum. Library Museum staff will write a budget proposal to present to Council for
the FY2012-13 budget sessions which will include the increased costs of adding museum
operation to the City responsibilities. The proposal will eliminate a half-time library position and
create a full-time position with museum operation duties. Library museum staff would rearrange
both library and museum schedules to accommodate this staffing configuration.
The figures below are taken from past financial statements of RBHS and recent estimates of
personnel costs from the City of Seward finance department. They are informational only and
presented to give full disclosure of possible future financial impact.
Estimate Detail
2009 RBHS Expenses $17863
Salary to replace current full time volunteer 47841
Additional benefits and insurance 26286
Total estimate to operate Seward Museum as is operated today $74127
Annual Stipend to Museum from City -4800
Possible revenue from museum operation -15000
Elimination of half time position -13328
ab
Possible addition to FY2012 Library Museum Budget $40999
INTENT:
The intent of this resolution is to authorize the City Manager to enter into a cooperative agreement
as laid out in the MOU between the RBHS and the City of Seward to manage,preserve,research,
interpret and provide public access to the collections owned by the Resurrection Bay Historical
Society with an effective date of January 1,2012.
CONSISTENCY CHECKLIST: Where applicable,this agenda statement is consistent with the
Seward City Code,Charter,Comprehensive Plans,Land Use Plans,Strategic Plan and City Council
Rules of Procedures or Other Plans or Policies:
Yes
2020 Seward Comprehensive Plan 3.1.21 and 3.7.1.2 and 3.7.3.2
FISCAL NOTE:
Possible increase to the FY 2012-2013 budget could be$40999. Included in this estimate is$74127
in additional expenses and$33128 in possible revenues and cost savings as outlined above. These
estimates will be brought before Council for consideration in the FY2012-2013 budget.
Approved by Finance Department: %Ask,
ATTORNEY REVIEW: Yes X No
The attorney reviewed the MOU and asked that this be added to the Agenda statement. The MOU
addresses ownership of future acquisitions in the name of the City or RBHS. It does not address
what happens to donations or grants made to the"Seward Museum."
The City faced a similar problem a few years ago when federal funds were directed to the"SeaLife
Center"instead of either the City or SAAMS.
The administration intends that in the future,any grants applied for on behalf of the library/museum,
unless specifically applied for in the name of the Resurrection Bay Historic Society,will be utilized
for the City's library/museum.
RECOMMENDATION: 3
Approve Resolution 2011-01 Authorizing the City Manager to enter into a cooperative agreement
with Resurrection Bay Historical Society to manage,preserve,research,interpret and provide
public access to the collections owned by RBHS utilizing a signed Memorandum of Agreement
effective on January 1,2012.
Mission Statement of Seward Museum
The Seward Museum collects, preserves and makes accessible materials relating to the history
of Seward, the Resurrection Bay area and the eastern Kenai Peninsula of the-State of Alaska
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF SEWARD
AND
THE RESURRECTION BAY HISTORICAL SOCIETY
The Resurrection Bay Historical Society, hereafter referred to as the Society, and the City of
Seward, hereafter referred to as the City, enter into a cooperative agreement to manage,
preserve, research, interpret and provide public access to the collections owned by the Society.
The City owns and maintains the building in which these collections are held and provides staff
and funds for the management, preservation, research and interpretation of the collection and
public access to the collection.
The Society is dedicated to promoting the maintenance, interpretation and protection of its
collection.
It is mutually beneficial for the City and the Society to work cooperatively to assure the
continued preservation of the area's history and heritage as stated in the Seward Museum
Mission Statement.
The parties, therefore, agree as follows:
The Resurrection Bay Historical Society shall:
• RBHS shall maintain ownership of all items in its possession at the time the City
of Seward assumes the operation of the Seward Museum. In the future, all
items purchased or donated in the name of RBHS shall become the property of
RBHS, and all items purchased or donated in the name of the City of Seward,
shall become the property of the City of Seward.
• Review and recommend for approval all policies relating to the collection
• Provide support for preservation, research, documentation and interpretation of
the collection
• Provide funds for training and education of Society members
• Provide supplies and materials for Society business, meetings and events.
The City of Seward shall:
• Provide and maintain the building to house the collection
- • Provide the collection with building security
• Provide staff to manage the collection in compliance with Seward City Code
2.25.130-135.
• Provide support for preservation, research, documentation and interpretation of
the collection
• _Provide insurance for the contents of the collection
Develop and maintain a collections policy
• Provide funds for training and education of museum staff
• Provide program, meeting and storage space and access to museum facilities and
equipment free of charge to conduct Society business
The parties mutually agree that:
• Where donations and funds are solicited using the distinct name of either organization,
the funds will be deployed for the particular purposes within that organization
• Following review by both parties, this agreement may be amended as necessary by
mutual consent of both parties.
• The term of this agreement shall commence on January 1, 2012
• Either party may terminate this agreement by providing 180 days written notice. Unless
terminated by written notice, this agreement will remain-in force.
"?°11-(12Z.
Phillip Oates Lee Poleske
Manager City of Seward President, Resurrection Bay Historical Society
ATTEST:
4 6t,f.,L ;_i&,t.„
..„
uohanna Kinney, CMC
City Clerk
.•`4OF SE $4'4
3
' • SEAL ) • 3
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gleassu
3 \
Monthly Budget-to-Actual Revenue Report-- By Fund
Run:5/13/2016 at 9:21 PM City of Seward Page: ,
General Fund
For 3/31/2016
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
4000 Tax Revenue-Sales 432,007 515,441 1,143,750 (528,309) 4,575,000 (4.059,559) 11.27
4010 Tax Revenue-Real Property 1,644 6,259 180,000 (173,741) 720,000 (713,741) 0.87
4011 Tax Revenue-Personal Property 5,095 8,092 69,999 (61,907) 279,996 (271,904) 2.89
4012 Tax Revenue-Motor vehicle 5,135 6,677 6,249 428 24,996 (18,319) 26.71
4020 Hotel/Motel Room Tax 764 17,744 103,749 {86,005' 414,996 (397,252) 4.28
4030 Payments in Lieu of Tax 0 0 21,000 (21,1000) 84,000 (84,000) 0.00
4040 Penalties and Interest on Taxes 335 543 249 294 996 (453) 54.53
4100 Building Permits 18,863 19,863 15,000 4,863 60,000 (40,137) 33.10
4101 Permits-Taxi 0 60 249 (1 80) 996 (936) 6.02
4102 DMV-Drivers License 2,088 5,132 5,751 (620) 23,004 (17,873) 22.31
4103 DMV-Motor Vehicles 5,716 12,137 16,749 (4;612) 66,996 (54,859) 18.12
4104 Animal Control Licenses 35 55 75 (20) 300 (245) 18.33
4105 Business License 1,200 5,250 5,001 249 20,004 (14.7541 26.24
4106 License and Permits-Misc 248 506 564 2,256 ;1,750) 22.44
4200 Revenue Sharing 0 0 35,895 a. 143,580 (143,560) 0.00
4202 Jail Contract 92.238 184,476 83,751 100.725 335,004 (150,5281 55.07
4203 Dispatch Contract w/State of AK 9.000 9.000 9,000 0 36,000 (27,600) 25.00
4204 KPB 911 Dispatch 26,160 26,160 13,140 13,020 52,560 (25,4003 49.77
4205 Alaska Liquor Tax o 12850 5,499 7,351 21,996 (9,140) 58.42
,4206 Alaska Raw Fish Tax 0 0 120,000 (120,000) 480,000 (480,0001) 0.00
/LP
4207 Fisheries Resource Landing Tax 2,707 2,707 4,251 (1,544) 17,004 (14,297) 15.92
4300 Admin.Exp.-Jail o 0 24,273 (24,273) 97,092 (97,092) 0.00
4301 Admin Exp.-Harbor o 0 85,152 (85,152) 340,608 (340,605) 0.00
4302 Admin.Exp.-SMIC 0 0 22,728 (22,728) 90,912 (90,912) 0.00
4303 Admin.Exp.-Parking Fund 0 0 2,547 (2,547) 10,188 (10,188) 0.00
4304 Admin.Exp.-Electric 0 0 222,135 (222,135) 888,5.40 (888,540) 0.00
4305 Admin.Exp.-Water 0 0 61,281 (81,281) 245,124 (245,124) 0.00
4306 Admin.Exp,-Sewer 0 0 37,425 (37,425) 149,700 (149,700) 0.00
4307 Copying Fees o 24 1,251 (1,227) 5,004 (4,980) 0.48
4308 Sales Tax Credit 1,000 2,000 999 1,001 3,996 (1,9941 50.05
4309 Zoning Fees 234 467 0 467 0 467 0.00
4320 Misc Dog Fees 55 190 525 (335) 2,100 (1,910) 9.05
4321 Miscellaneous Jail Revenue 0 0 375 1,500 (1,500) 0.00
4322 Miscellaneous Dispatching 0 0 2,499 9,996 (9,996) 0.00
4323 Miscellaneous Police Fees 140 410 249 161 996 (586) 41.16
4331 Shop Work Orders 0 0 624 2,496 (2,496) 0.00
4340 P&R:Public Use Fees 53 79 999 (.,,,:.1 3,996 (3,918) 1.96
4341 P&R:Punchard Fees 1,178 1,816 3,750 'I c7/., 15,000 (13,184) 12.11
4342 P&R:Class Registrations 1,505 7,415 13,749 54,996 (47,581) 13.48
4343 P&R:Facility Rental 306 818 552 266 2,208 (1,390) 37.04
4344 P&R:Tournaments 140 140 426 1,704 (1,564) 8,23
4345 P&R:Special Events 4,827 5,750 5,001 749 20,004 (14,254) 28.74
4347 P&R:Shower Fees 0 0 3,249 12,996 (12,996) 0.00
4348 P&R:Rock Wall Fees 15 52 174 ‘1.4.4.) 696 (644) 7.52
4349 P&R:Pavilion Fees 350 678 999 (321) 3,996 (3,318) 16.96
4350 P&R:Camping Fees 3,364 5,421 78,750 173.329) 315,000 (309,579) 1.72
4351 P&R:Camping w/Utllities 0 0 88,749 (88,749) 354,996 (354,3 0.00
4352 P&R:RV Dump Station 0 0 3,000 (3,000) 12,000 (12.000) 0.00
Monthly Budget-to-Actual Revenue Report-- By Fund
Run:5/13/2016 at 9:21 PM City of Seward Page: 2
General Fund
For 3/31/2016
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
4353 P&R:Misc Revenue 4 4 51 :47) 204 „, 1.83
4354 P&R:Work Orders 939 2,120 375 1,745 1,500 620 141.32
4370 Library Service Revenue 539 1,830 2,499 (661 9,996 (8,166) 18.31
4371 Library Circulation Revenue 257 800 1,875 1,075; 7,500 (6,700) 10.66
4373 Museum Admissions 0 0 4,500 (4.500) 18.000 (18,000) 0.00
4380 Land Rents&Leases 8,825 13,500 8,826 4,674 35,304 (21,804) 38.24
4382 Jail Facility Rental 2.500 7,500 7,500 0 30,000 (22,500) 25.00
4383 Municipal Building Rent 0 0 12,501 (12,501) 50,004 (50,004) 0.00
4400 Fines and Bails 620 3,260 2,001 1,259 8,004 (4,744) 40.73
4500 GF Interest on Investments 0 0 6,249 6,240) 24,996 (24,996) 0.00
4501 GF Penalties&interest 130 160 126 34 504 (344) 31.81
4620 Franchise Fee-Refuse 3 3 3,750 (3,- 15,000 (14,997) 0.02
4630 City Clerk Fees 12 120 51 89 204 (84) 59.05
4639 Misc Service Fees 3 3 0 3 0 3 0.00
5899 Miscellaneous Revenue _ 0 (5) 0 r51 0.00
Total Revenues $ 630,229 $ 887,507 $ 2,551,686 $ (1,664,151'' $ 10,206,744 $ $ 8.70
bj
Monthly Budget Expenditure Report by Fund
Run:5/13/2016 at 9:20 PM City of Seward Page: i
General Fund
For 3/3112016
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 261,635 739,066 1,010,132 271,066 3,982,679 3,243,613 18.56
6001 Overtime 5,058 23,862 17,523 (6.` 70,092 46,230 34.04
6002 Standby Time 1,174 3,194 0 13 0 0.00
6100 Medicare 5,622 15,197 21,333 6,136 84,441 69,244 18.00
6102 Workers'Compensation 12,747 38,038 42,826 4,788 170,770 132,732 22.27
6200 Leave Time 22,145 55,239 105,684 50,445 422,151 366,912 13.09
6201 Retirement Benefits 60,932 172,108 236,814 64,706 944,016 771,908 18.23
6202 Health Insurance 131,577 401,279 450,889 49,610 1,771,567 1,370,288 22.65
6203 In Lieu of FICA 625 1,895 _ 1,233 ;662) 4,932 3,037 38.42
Total Personnel Costs: $ 501,515 $ 1,449,878 $ 1,886,434 $ 436,556 $ 7,450,648 $ 6,000,770 $ 19.46
Non-Personnel Costs:
7000 Audit 0 0 25,746 25,746 102,984 102,984 0.00
7001 Communications 10,942 29,669 25,929 103,716 74,047 28.61
7002 Postage and Freight 579 5,671 11,680 6,009 46,420 40,749 12.22
7003 Banking&Credit Card Fees 397 1,567 5,577 4,010 22,308 20,741 7.02
7004 Insurance 0 120,145 54,274 (65,671) 214,996 94,851 55.88
7006 Legal 12,996 22,272 21,249 (1.023) 84,996 62,724 26.20
7009 Contracted Services 21,888
58,409 54,849 (3,560) 219,396 160,987 26.62
7011 Testing 547 801 126 (675) 504 158.93
7012 Other Special Services 755 2,101 7,701 5,600 30,804 28,703 6.82
7013 State Lobbying Fees 8,042 24,126 21,126 (3.='' 84,504 60,378 28.55
7014 Federal Lobbying Fees 7,667 23,001 23,049 48 92,196 69,195 24.95
7015 Utilities 34,412 106,337 116,708 10,372 466,836 360,499 22.78
7016 Heating Fuel 4,017 14,742 20,613 5,871 82,452 67,710 17.88
7017 Rents&Leases 2,941 8,313 14,472 6,159 57,888 49,575 14.36
7201 Library Books Library PLA Grant 1,429 2,679 1,749 6,996 4,317 38.29
7202 Library Periodicals 0 0 876 876 3,504 3,504 0.00
7203 Library Standing Orders 0 0 999 999 3,996 3,996 0.00
7204 Library Non-Print 1,573 2,239 999 (1. 3,996 1,757 56.03
7205 Library Electronic Materials 0 0 1,125 1,125 4,500 4,500 0.00
7208 Museum Collection Supplies 0 0 300 300 1,200 1,200 0.00
7210 Vehicle Supplies 85 392 1,389 997 5,556 5,164 7.05
7211 Gas&Lube 3,086 11,162 27,192 16,030 108.768 97,606 10.26
7212 Uniform Allowance 255 2,583 2,328 10,332 10,077 2.47
7213 Safety Equipment 2,004 3,114 3,204 90 12,816 9,702 24.30
7214 Janitorial Supplies 40 3,128 3,438 310 13,752 10,624 22.75
7215 Operating Supplies 27,891 89,016 71,849 281,396 192,380 31.63
7216 Maintenance&Repair 3,391 15,083 54,132 39,049 216,528 201,445 6.97
7217 Small Tools&Equipment 3,131 8,711 17,994 9,283 71,976 63,265 12.10
7218 Inmate Meals 1,140 2,323 3,249 926 12,996 10,673 17.88
7300 Advertising 3,820 7,964 8,136 172 32,544 24,580 24.47
7301 Subscriptions&Dues 1,292 12,518 9,082 0,436) 33,328 20,810 37.56
7302 Travel&Subsistence 16,145 35,638 27,439 (8,199) 102,256 66,618 34.85
7303 Education&Training 2,062 12,432 11,966 /4661 46,364 33,932 26.81
7304 Equipment Rent 929 2,656 10,281 7,625 41,124 38,468 6.46
7307 GF Administrative Fee 0 0 24,273 24,273 97,092 97,092 0.00
Monthly Budget Expenditure Report by Fund
Run:5113/2016 at 9:20 PM City of Seward Page: 2
General Fund
For 3/31/2016
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
7800 Sister City Program 0 0 1,125 1,125 4,500 4,500 0.00
7801 Contributions 0 105,496 52,749 ,47) 210,996 105,501 50.00
7802 Contributions to Senior Citizens 0 75,000 18,750 •50) 75,000 0 100.00
7803 Contributions to SCF 0 0 6,249 6,249 24,996 24,996 0.00
7804 Elections 0 0 999 999 3,996 3.996 0.00
7805 Promotion 0 0 2,502 2,502 10,008 10,008 0.00
7806 Volunteer Fireman Stipend 1,667 5,000 5,001 1 20,004 15,004 24.99
7807 Contingency 0 0 2,001 2,001 8,004 8,004 0.00
7808 Bad Debt Expense 0 0 189 189 756 756 0.00
7810 Miscellaneous Expense 30 2,618 5,739 3,121 22,956 20,338 11.40
8012 Debt Service Interest Expense 0 75,775 37,887 (37,888) 151,548 75.773 50.00
8103 Capital Equipment 328 4,798 2,001 (2,797) 8,004 3,206 59.94
8300 Debt Service Principal 0 0 _ 23,751 23,751 95,004 95,004 0.00
Total Non-Personnel Costs: $ 175,189 $ 895,151 _ $ 844,298 $ $ 3,356,792 $ 2,461,641 $ 26.67
Total Expenditures $ 676,704 $ 2,345,029 $ 2,730,732 $ 385,703 $ 10,807,440 $ 8,462,411 $ 21.70
\1"
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/1312016 at 10:49 PM City of Seward Page: 1
General Fund Mayor and Council
For 313112016
Variance Variance
Actual Y-T-7 Y-T-D (Over)IUnder Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 4,500.00 4,500.00 4,500 0 18,000 13,500 25.(
6100 Medicare 344.25 344.25 345 1 1,380 1,036 24.:
6102 Workers'Compensation 41.40 41.40 42 1 168 127 24.f
Total Personnel Costs: $ 4,885.65 $ 4,385.65 $ 4,887 $ 2 $ 19,548 $ 14,663 $ 24.(,
Non-Personnel Costs:
7000 Audit 0.00 0.00 25,746 25,746 102,984 102,984 0.(
7001 Communications 422.34 360.59 1,626 765 6,504 5,643 13.;
7002 Postage and Freight 17.60 17.60 474 456 1,896 1,878 0.(
7004 Insurance 0.00 369.75 225 900 530 41.(
7013 State Lobbying Fees 8,042.00 24,126.00 21,126 84,504 60,378 28.t
7014 Federal Lobbying Fees 7,667.00 23,001.00 23,049 48 92,196 69,195 24.E
7215 Operating Supplies 176.79 932.91 2,250 1,317 9,000 8,067 10.:
7217 Small Toots&Equipment 1,787.50 1,787.50 2,775 988 11,100 9,313 16.1
7300 Advertising 0.00 1,920.00 5,499 3,579 21,996 20,076 8.;
7301 Subscriptions&Dues 12.87 63.87 900 836 3,600 3,536 1.;
7302 Travel&Subsistence 3,260.91 4,'341.23 3,750 15,000 10,059 32.E
7303 Education&Training 0.00 0.00 375 375 1,500 1,500 0.(
7800 Sister City Program 0.00 0.00 1,125 1,125 4,500 4,500 0.0
7805 Promotion 0.00 0.00 1,251 1,251 5,004 5,004 0.(
7807 Contingency 0.00 0.00 750 750 3,000 3,000 0.(
Total Non-Personnel Costs: $ 21,387.01 $ 58,020.45 $ 90,921 $ 32,900 $ 363,684 $ 305,663 $ 15.E
Total Expenditures $ 26,272.66 $ 62,908.10 $ 95,808 $ 32,902 $ 383,232 $ 320,326 $ 16.1
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/1312016 at 10:49 PM City of Seward Page: 2
General Fund Legislative Boards&Commissions
For 313'1/2016 Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (OverxUnder %of Annual
Total Expenditures Month Actual Budget Budget Budget Budget Budget
Personnel Costs:
6000 Salaries 2,546.72 6,933.16 19,283 12,350 19,283 12,350 35.5.
6001 Overtime 0.00 115.20 0 0 0.(
6100 Medicare 36.29 139.18 297 158 297 158 46.f
6102 Workers'Compensation 24.16 74.80 178 103 178 103 42.(
6200 Leave Time 0.00 0.00 195 195 195 195 01
6201 Retirement Benefits 578.01 1,660.40 1,080 1,080 153.1
6202 Health Insurance 1,272.49 4,342.14 10,663 6,321 10,663 6,321 40.1
Total Personnel Costs: $ 4,457.67 $ 13,264.88 $ 31,696 $ 18,432 $ 31,696 $ 18,432 $ 411
Non-Personnel Costs:
7002 Postage and Freight 0.00 0.00 100 100 100 100 01
7004 Insurance 0.00 305.53 700 394 700 394 43.E
7215 Operating Supplies 0.00 0.00 2,000 2,000 2,000 2,000 0.(
7301 Subscriptions&Dues 0.00 0.00 1,000 1,000 1,000 1,000 0.(
7302 Travel&Subsistence 0.00 0.00 2,500 2,500 2,500 2,500 0.(
7303 Education&Training 0.00 0.00 500 500 500 500 0.(
Total Non-Personnel Costs: $ 0.00 $ 305.53 $ 6,800
$ 6,494 $ 6,800 $ 6,494 $ 4.i
Total Expenditures $ 4,457.67 $ 13,570.41 $ 38,496 $ 24„926 $ 38,496 $ 24,926 $ 35.:
CY
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of Seward Page: 3
General Fund Legal
For 3/3112016 variance Variance
Actual Y-T-0 Y-T-D (OvaryUnder Annual (OveryUnder %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs;
Total Personnel Costs: $ 0.00 $ 0.00 $ 0 S 0 $ 0 $ 0 $ 0.(
Non-Personnel Costs:
7006 Legal 12,996.19 22,272.15 21,249 84,996 62,724 26.:
7302 Travel&Subsistence 0.00 180.00 375 195 1,500 1,320 12.(
Total Non-Personnel Costs: $ 12,996.19 $ 22,452.15 $ 21,624 $ .."1r` $ 86,496 $ 64,044 $ 25.5
Total Expenditures $ 12,996.19 $ 22,452.15 $ 21,624 $ frPer. $ 86,496 $ 64,044 $ 25.$
Monthly Budget-to-Actual Expenditure Report by Department
Run:5(13/2016 at 10:49 PM City of Seward Page: 4
General Fund City Clerk
For 3/3`1/2016
Variance Variance
Actual Y-T-D Y-T-D (Over}/Under Annual (Over)/lJnder %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 10,880.80 30,807.76 39,540 8,732 158,160 127,352 19.'
6001 Overtime 0.00 0.00 501 501 2,004 2,004 0.(
6100 Medicare 169.10 465.02 621 156 2,484 2,019 18.-t
6102 Workers'Compensation 110.64 325.74 360 34 1,440 1,114 221
6200 Leave Time 1,350.34 3,713.40 4,545 832 18,180 14,467 20.'
6201 Retirement Benefits 2,646.28 7,384.54 2,256 9,024 1,639 81/
6202 Health Insurance 6,589.83 19,769.49 19,992 223 79,968 60,199 24.i
Total Personnel Costs: $ 21,746.99 $ 62,465.95 $ 67,815 $ 5,349 $ 271,260 $ 208,794 $ 23.(
Non-Persogffel Caste
7001 Communications 0.00 207.83 0 0 0.0
7004 Insurance 0.00 1,422.73 750 3,000 1,577 47'
7009 Contracted Services 0.00 0.00 2,814 2,814 11,256 11,256 0.0
7301 Subscriptions&Dues 0.00 140.00 174 34 696 556 20.1
7302 Travel&Subsistence 0.00 0.00 1,251 1,251 5,004 5,004 0.0
7303 Education&Training 620.00 1,885.00 624 (1,261; 2,496 611 75.E
7304 Equipment Rent 66.00 66.00 1,500 1,434 6,000 5,934 1.1
7804 Elections 0.00 0.00 999 999 3,996 3,996 0.(
Total Non-Personnel Costs: $ 686.00 $ 3,721.56 $ 8,112 $ 4,390 $ 32,448 $ 28,726 $ 11.'
Total Expenditures $ 22,432.99 $ 66,187.51 $ 75,927 $ 9,739 $ 303,708 $ 237,520 $ 21.1
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of Seward Page: 5
General Fund City Manager
For 3/31/2016
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 14,683.36 42,128.29 47,733 5,605 190,932 148,804 22.(
6100 Medicare 226.29 320.79 732 111 2,928 2,307 21.:
6102 Workers'Compensation 148.47 427.76 438 10 1,752 1,324 24.4
6200 Leave Time 1,947.72 4,730.15 5,541 811 22,164 17,434 21.Z
6201 Retirement Benefits 3,550.56 9.730.82 2,667 -.064 10,668 937 91.:
6202 Health Insurance 5,436.61 15,756.40 14,661 .)9r. 58,644 42,888 26.f
Total Personnel Costs: $ 25,993.01 $ 73,394.21 $ 71,772 $ $ 287,088 $ 213,694 $ 25.E
Non-Personnel Costs:
7001 Communications 457.36 320.46 951 31 3,804 2,884 24.5
7002 Postage and Freight 0.00 0.00 63 63 252 252 0.(
7004 Insurance 0.00 2,087.79 1,275 5,100 3,012 40.i
7009 Contracted Services 48.00 125.00 2,499 2,374 9,996 9,871 1.5
7015 Utilities 266.58 799.74 50152; ! 2,004 1,204 39.E
7211 Gas&Lube 243.45 727.49 501 (22(: 2,004 1,277 36.:
7215 Operating Supplies 189.69 531.61 1,125 593 4,500 3,968 11.f
7216 Maintenance&Repair 0.00 0.00 126 126 504 504 0.(
7300 Advertising 14.99 258.87 63 (196) 252 is 102.;
7301 Subscriptions&Dues 1,044.95 6,309.34 750 (5,559) 3,000 (3.30'. 210.Z
. 7302 Travel&Subsistence 3,252.36 6,486.99 4,500 (1,987) 18,000 11,513 36.(
7303 Education&Training 0.00 3,452.50 501 •:x.952) 2,004 f i 172.:
(F 7805 Promotion 0.00 0.00 1,251 1,251 5,004 5,004 0.(
7807 Contingency 0.00 0.00 1,251 1,251 5,004 5,004 0.(
7810 Miscellaneous Expense 0.00 31.19 0 w,,, 0 0.(
Total Non-Personnel Costs: $ 5,517.38 $ 21,730.98 $ 15,357 $ ;; $ 61,428 $ 39,697 $ 35.:
Total Expenditures $ 31,510.39 $ 95,125.19 $ 87,129 $ $ 348,516 $ 253,391 $ 27.5
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of Seward Page: 6
General Fund MIS
For 3/3112016 Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 12,393.01 37,760.21 46,533 8,773 186,132 148,372 20.;
6001 Overtime 0.00 644.96 0 0
n45; 0.0
6100 Medicare 210.71 628.62 1,248 619 4,992 4,383 12.E
6102 Workers'Compensation 135.83 399.20 423 24 1,692 1,293 23.`.
6200 Leave Time " 1,736.04 4,623 2,887 18,492 16,756 9.<
6201 Retirement Benefits 3,248.29 9,088.37 2,208 8,832 102.E
6202 Health Insurance 4,393.22 13,179.66 13,329 149 53,316 40,136 24.;
Total Personnel Costs: $ 19,302.89 $ 63,437.06 $ 68,364 $ 4,927 $ 273,456 $ 210,019 $ 23.;
Non-Personnel Costs:
7001 Communications 258.42 844.46 999 155 3,996 3,152 21.1
7002 Postage and Freight 0.00 71.14 126 55 504 433 14.'
7003 Bank and Credit Card Fees 0.00 9.82 0 (10) 0 0.(
7004 Insurance 0.00 1,741.31 750 (991) 3,000 1,259 58.0
7009 Contracted Services 0.00 599.00 999 400 3,996 3,397 14.E
7215 Operating Supplies 2,630.07 10,984.70 6,999 (3,836} 27,996 17,111 38.f
7216 Maintenance&Repair 0.00 0.00 999 999 3,996 3,996 0.0
7217 Small Tools&Equipment 0.00 0.00 1,251 1,251 5,004 5,004 OS
7300 Advertising 0.00 0.00 126 126 504 504 0.(
p 7301 Subscriptions&Dues 0.00 797.58 249 996 198 80.0
7302 Travel&Subsistence 46.75 191.35 624 433 2,496 2,305 7.(
7303 Education&Training 0.00 0.00 501 501 2,004 2,004 0.0
7810 Miscellaneous Expense 0.00 0.00 126 126 504 504 OS
8103 Capital Equipment 0.00 4,470.00 0 0 O.0
Total Non-Personnel Costs: $ 2,935.24 $ 19,609.36 $ 13,749 $ $ 54,996 $ 35,387 $ 35.E
Total Expenditures $ 22,238.13 $ 83,D46.42 $ 82,113 $ $ 326,452 $ 245,406 $ 25.:
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of Seward Page: 7
General Fund Comrnunity Development
For 313.112016
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under °A of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 9,557.90 27,506.72 39,804 12,297 159,216 131,709 17.;
6100 Medicare 151.10 503.40 615 112 2,460 1,957 20.d
6102 Workers'Compensation 99.73 291.90 366 74 1,464 1,172 19.f
6200 Leave Time 1,078.06 (5,1 .b::) 5,184 10,322 20,736 25,874 (24.;
6201 Retirement Benefits 2,384.83 6,64820 2,238 r 8,952 2,306 74.;
6202 Health Insurance 4,273.95 12,850.61 15,993 3,142 63,972 51,121 20.(
Total Personnel Costs: $ 17,545.57 $ 42,661.01 $ 64,200 $ 21,539 $ 256,800 $ 214,139 $ 16.f
Non-Personnel Costs:
7001 Communications 314.44 790.03 624 2,496 1,706 31.f
7002 Postage and Freight 9.79 9.79 126 116 504 494 1.f
7004 Insurance 0.00 1,486.54 600 2,400 913 61.
7009 Contracted Services 4,200.00 4,200.00 6,249 2,049 24,996 20,796 16.f
7215 Operating Supplies 367.40 367.40 549 182 2,196 1,829 16.;
7216 Maintenance&Repair 1,398.44 1,798.44 375 1,500 119.E
7217 Small Tools&Equipment 0.00 0.00 624 624 2,496 2,496 0.(
7302 Travel&Subsistence 0.00 88.16 624 536 2,496 2,408 3.t
7303 Education&Training 0.00 0.00 624 624 2,496 2,496 0.(
7810 Miscellaneous Expense 0.00 0.00
126
10,521126 504 504 0.(
Total Non-Personnel Costs: $ 6,290.07 $ 8,740.36 $ $ 1,781 $ 42,084 $ 33,344 $ 20.;
f ir
\ Total Expenditures $ 23,835.64 $ 51,401.37 $ 74,721 $ 23,320 $ 298,884 $ 247,483 $ 17.:
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of Seward Page: 8
General Fund Finance
For 3/31/2016 Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Ovar)IUnder %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 38,241.87 98,251.12 140,085 41,834 560,340 462,089 17.1
6001 Overtime 895.99 1,547.74 0 0 0.(
6100 Medicare 703.53 1,311.78 2,292 480 9,168 7,356 19.1
6102 Workers'Compensation 367.96 396.59 1,284 287 5,136 4,139 19.z
6200 Leave Time 3,869.40 3,335.74 15,291 11,955 61,164 57,828 5.1
6201 Retirement Benefits 8,347.70 21,317.23 7,746 30,984 9,367 69.1
6202 Health Insurance 17,572.88 48,325.42 53,313 4,988 213,252 164,927 221
Total Personnel Costs: $ 69,999.33 $ 175,885.62 $ 220,011 $ 44.125 $ 880,044 $ 704,158 $ 19..c
Non-Personnel Costs:
7001 Communications 1,294.85 3,226.57 1,599 (. 6.396 3,169 50.1
7002 Postage and Freight 0.00 0.00 624 624 2,496 2,496 0.(
7004 Insurance 0.00 4,387.15 2,049 (i, 8,196 3,809 53.1
7009 Contracted Services 1,500.00 12,541.00 1,251 (11,i0 5,004 2501
7011 Testing 76.00 124.00 0 (124) 0 0.(
7211 Gas&Lube 0.00 260.12 0 (260) 0 0.(
7215 Operating Supplies 1,970.94 7,243.36 5,250 r+ nng) 21,000 13,757 34.1
7216 Maintenance&Repair 0.00 0.00 8,001 8,001 32,004 32,004 01
7217 Small Tools&Equipment 0.00 363.75 999 635 3,996 3,632 9.1
7300 Advertising 0.00 193.00 249 56 996 803 19.:
7301 Subscriptions&Dues 99.00 529.00 624 95 2,496 1,967 21.1
7302 Travel&Subsistence 4,689.09 8,948.30 2,874 11,496 2,548 77.1
7303 Education&Training 149.00 1;384,00 2,001 317 8,004 6,320 21.(
7810 Miscellaneous Expense 0.01 •a. _ 249 249 996 996 0.(
8103 Capital Equipment 0.00 0.00 750 750 3,000 3,000 01
Total Non-Personnel Costs: $ 9,778.89 $ 39,500.22 $ 26,520 $ 990) $ 106,080 $ 66,580 $ 37..
Total Expenditures $ 79,778.22 $ 215,385.84 $ 246,531 $ 31,145 $ 986,124 $ 770,738 $ 21.f
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of Seward Page: 9
General Fund General Services
For 3/31/2016 Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ O.(
Non-Personnel Costs:
7001 Communications 132.55 385.65 375 1,500 1,114 25.i
7002 Postage and Freight 0.00 2,399.00 1.749 6,995 4,097 41.L
7003 Bank and Credit Card Fees 118.59 396.76 1,125 728 4,500 4,103 8.t
7004 Insurance 0.00 222.00 150 600 378 37.(
7009 Contracted Services 341.69 4,341.69 1,251 5,004 162 96.7
7012 Other Special Services 140.40 515.20 0 0 1;'i O.(
7211 Gas&Lube 0.00 0.00 126 126 504 504 0.(
7213 Safety Equipment 0.00 0.00 189 189 756 756 0.(
7215 Operating Supplies 171.82 852.19 876 24 3,504 2,652 24.;
7216 Maintenance&Repair 0.00 0.00 1,251 1,251 5.004 5,004 01
7300 Advertising 0.00 0.00 300 300 1,200 1,200 0.(
7301 Subscriptions&Dues 0.00 327.02 126 504 177 64.t
7808 Bad Debt Expense 0.00 0.00 189 189 756 756 0.(
7810 Miscellaneous Expense 0.00 70.94 2,499 2,428 9,996 9,925 O.i
Total Non-Personnel Costs: $ 905.05 $ 10,510.45 $ 10,206 $ $ 40,824 $ 30,313 $ 25.7
-^ Total Expenditures $ 905.05 $ 10,510.45 $ 10,206 $ $ 40,824 $ 30,313 $ 25.7
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of Seward Page: 10
General Fund General Services -Copier
For 3!31/2016 Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.(
Non-Personnel Costs:
7215 Operating Supplies 540.61 963.46 501 2,004 1,041 48.(
7304 Equipment Rent 419.67 1,259.01 2,001 742 8,004 6,745 15.i
Total Non-Personnel Costs: $ 960.28 $ 2,222.47 $ 2,502 $ 280 $ 10,008 $ 7,786 $ 22.E
Total Expenditures $ 960.28 $ 2,222.47 $ 2,502 $ 280 $ 10,008 $ 7,786 $ 22.:
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of Seward Page: 11
General Fund Contributions
For 3/31/2016
Variance Variance
Actual Y-T-J Y-T-D (Over}/Under Annual (Over)Ainder %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.(
Non-Personnel Costs:
7801 Contributions 0.00 105,495.50 52,749 210,996 105,501 50.(
7802 Contributions to Senior Citizens 0.00 75,000.00 18,750 75,000 0 100.(
7803 Contributions to B&G Club 0.00 0.00 6,249 6,249 24,996 24,996 0.(
Total Non-Personnel Costs: $ 0.00 $ 180,495.50 $ 77,748 $ $ 310,992 $ 130,497 $ 58.(
Total Expenditures $ 0.00 $ 180,495.50 $ 77,748 $ $ 310,992 $ 130,497 $ 58.(
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of Seward Page: 12
General Fund Police
For 3131!2016 Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 64,718.67 178,338.03 233,946 55,608 935,784 757,446 19.(
6001 Overtime 2,006.58 9,766.68 12,174 2,407 48,696 38,929 20.(
6100 Medicare 1,594.26 4,253.36 5,418 1,165 21,672 17,419 19.E
6102 Workers'Compensation 3,521.40 9,892.12 10,089 197 40,356 30,484 24.f
6200 Leave Time 4,766.69 18,327.98 27,297 8,969 109,188 90,860 16.1
6201 Retirement Benefits 15,888.62 42,792.68 13,680 54,720 11,927 78.:
6202 Health Insurance 37,342.37 108,301.11 119,952 11,651 479,808 371,507 22.t
Total Personnel Costs: $ 129,838.59 $ 371,671.96 $ 422,556 $ 50,884 $ 1,690,224 $ 1,318,552 $ 21.
Non-Personnel Costs:
7001 Communications 1,738.11 4,789.46 3,87615,504 10,715 30.f
7002 Postage and Freight 146.16 137.15 624 487 2,496 2,359 5.1
7003 Bank and Credit Card Fees 278.82 1,160.22 1,275 115 5,100 3,940 22.1
7004 Insurance 0.00 40,525.85 17,874 (22,652,, 71,498 30,970 56.E
7009 Contracted Services 0.00 0.00 750 750 3,000 3,000 0.(
7011 Testing 370.00 370.00 0 (370) 0 0,C
7012 Other Special Services 614.30 1,585.50 825 (761') 3,300 1,715 48.(
7211 Gas&Lube 664.64 2,299.10 4,749 2,450 18,996 16,697 12.1
7212 Uniform Allowance 0.00 0.00 1,176 1,176 4,704 4,704 0.(
7213 Safety Equipment 1,630.00 1,630.00 750 3,000 1,370 54.;
7215 Operating Supplies 997.53 2,827.79 3,750 922 15,000 12,172 18.F
7216 Maintenance&Repair 532.50 2,422.50 3,375 953 13,500 11,078 17.4
7217 Small Tools&Equipment 0.00 397.97 1,125 127 4,500 3,502 22.'
7300 Advertising 0.00 0.00 201 201 804 804 0.(
7301 Subscriptions&Dues 0.00 3,550.69 2,376 (1,175) 9,504 5,953 37.:
7302 Travel&Subsistence 3,499.44 9,301.65 3,750 (6,152) 15,000 5,098 66.(
7303 Education&Training 1,005.00 2,349.85 1,374 '1,576) 5,496 2,546 53.t
7304 Equipment Rent 169.00 507.00 1,404 897 5,616 5,109 9.(
7810 Miscellaneous Expense 15.00 30.00 624 594 2,496 2,466 1.;
Total Non-Personnel Costs: $ 11,660.50 $ 75,384.73 $ 49,878 $ $ 199,512 $ 123,828 $ 37.C.
Total Expenditures $ 141,499.09 $ 447,356.69 $ 472,434 $ 25,077 $ 1,889,736 $ 1,442,380 $ 23.f
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of Seward Page: 13
General Fund Jail
For 313112096 Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 15,074.55 49,682.15 70,662 20,980 282,648 232,966 17.E
6001 Overtime 1,211.24 5,779.18 4,848 °{i) 19,392 13,613 291
6100 Medicare 258.93 907.31 1,158 251 4,632 3,725 19.E
6102 Workers'Compensation 1,200.07 4,655.96 4,821 165 19,284 14,628 24.1
6200 Leave Time 1,740.27 5,407.47 8,562 3,155 34,248 28,641 15.E
6201 Retirement Benefits 3,871.25 14,030.06 4,212 16,848 2,818 83.2
6202 Health Insurance 8,786.44 34,478.54 39,984 5,505 159,936 125,457 21.E
Total Personnel Costs: $ 32,142.75 $ 114,940.67 $ 134,247 $ 19,307 $ 536,988 $ 422,048 $ 21./
Non-Personnel Costs:
7001 Communications 420.53 1,077.97 1,125 47 4,500 3.422 23.4
7002 Postage and Freight 0.00 113.99 375 261 1,500 1,386 71
7004 Insurance 0.00 13,463.53 5,751 23,004 9,540 58.E
7009 Contracted Services 0.00 0.00 249 249 996 996 0.(
7017 Rents&Leases 2,500.00 7,500.00 7,500 0 30,000 22,500 25.(
7212 Uniform Allowance 0.00 202.30 312 110 1,248 1,046 16.2
7214 Janitorial Supplies 0.00 1,232.25 438 1,752 520 70.:
7215 Operating Supplies 646.65 991.74 1,626 634 6,504 5,512 15.:
OA 7216 Maintenance&Repair 20.04 128.04 750 622 3,000 2,872 4.2
7217 Small Tools&Equipment 28.71 28.71 501 472 2,004 1,975 1.'
..----® 7218 Inmate Meals 1,139.80 2,323.20 3,249 926 12,996 10,673 171
7300 Advertising 68.40 216.00 126 (90i 504 288 42.E
7301 Subscriptions&Dues 0.00 118.80 162 43 648 529 18.:
7302 Travel&Subsistence 0.00 1,518.32 624 ,p,,,!,...4,, 2,496 978 601
7303 Education&Training 0.00 0.00 249 249 996 996 OA
7307 OF Administrative Fee 0.00 0.00 24,273 24,273 97,092 97,092 01
7810 Miscellaneous Expense 0.00 0.00 300 300 1,200 1,200 0.(
Total Non-Personnel Costs: $ 4,824.13 $ 28,914.85 $ 47,610 $ 18,695 $ 190,440 $ 161,525 $ 15.1
Total Expenditures $ 36,966.88 $ 143,855.52 $ 181,857 $ 38,002 $ 727,428 $ 583,573 $ 19.1
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of Seward Page: 14
General Fund Animal Control
For 3/31/2016
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 4,339.44 12 194.55 13,860 1,665 55,440 43,245 22.(
6001 Overtime 0.00 333.72 0 (334) 0 0.(
6100 Medicare 65.19 161.16 471 290 1,884 1,703 9.E
6102 Workers'Compensation 279.31 817.62 516 (302) 2,064 1,246 39.E
6200 Leave Time 362.25 980.41 762 (218) 3,048 2,068 32.1
6201 Retirement Benefits 1,036.24 2,878.56 528 {2,351) 2,112 136.:
6202 Health Insurance 2,196.61 6,589.83 6,663 73 26,652 20,062 24.1
Total Personnel Costs: $ 8,279.04 $ 23,975.85 $ 22,600 $ ,'7) $ 91,200 $ 67,223 S 26.5
Non-Personnel Costs:
7001 Communications 112.52 324.68 249 996 671 32.E
7002 Postage and Freight 0.00 0.00 51 51 204 204 0.(
7004 Insurance 0.00 607.57 150 600 101.:
7015 Utilities 399.44 1,137.22 1,749 612 6,996 5,859 16.:
7211 Gas&Lube 51.14 157.38 300 143 1,200 1,043 13.'
7212 Uniform Allowance 0.00 0.00 189 189 756 756 0.(
7215 Operating Supplies 181.22 233.72 1,500 1,266 6,000 5,766 3.f
7216 Maintenance&Repair 0.00 0.00 1.251 1,251 5,004 5,004 OX
7217 Small Tools&Equipment 0.00 0.00 501 501 2,004 2,004 0.(
(� l 7301 Subscriptions&Dues 0.00 0.00 126 126 504 504 0.(
t� 7302 Travel&Subsistence 0.00 0.00
624 624 2,496 2,496 0S
7303 Education&Training 0.00 _ 0.00 249 249 996 996 0.(
Total Non-Personnel Costs: $ 744.32 $ 2,460.57 $ 6,939 $ 4,478 $ 27,756 $ 25,295 $ 8.E
Total Expenditures $ 9,023.38 $ 26,438.42 $ 29,739 $ 3,301 $ 118,956 $ 92,518 $ 22.:
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of Seward Page: 15
General Fund Fire Department
For 313'112016
Variance Variance
Actual Y-T-D Y-T-D (Over}/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 13,206.80 32,997.65 43,503 10,505 174,012 141,014 18.f
6100 Medicare 185.80 515.03 669 154 2,676 2,161 19.:
6102 Workers'Compensation 1,482.22 4,251.87 4,848 596 19,392 15,140 21.E
6200 Leave Time 1,480.79 4,779.27 4,950 171 19,800 15,021 24.'
6201 Retirement Benefits 2,957.68 8,140.11 2,436 9,744 1,604 83.
6202 Health Insurance 6,040.68 18,122.04 18,327 205 73,308 55,186 24.i
Total Personnel Costs: $ 25,353.97 $ 68,805.97 $ 74,733 $ 5,927 $ 298,932 $ 230,126 $ 23.(
Non-Personnel Costs:
7001 Communications 720.67 2,094.34 1,851 (243) 7,404 5,310 28.
7002 Postage and Freight 156.01 223.91 312 88 1,248 1,024 17.f
7004 Insurance 0.00 16,575.90 5,751 (10,625) 23,004 6,428 72.(
7009 Contracted Services 0.00 0.00 513 513 2,052 2,052 0.(
7015 Utilities 6,017.27 18,083.33 17,499 (58 ) 69,996 51,913 25.E
7016 Heating Fuel 612.71 2,779.26 3,750 971 15,000 12,221 18.t
7017 Rents&Leases 0.00 0.00 894 894 3,576 3,576 0.(
7210 Vehicle Supplies 84.63 106.63 1,125 1,018 4,500 4,393 2.Z
I 7211 Gas&Lube 244.80 684.83 2,250 1,565 9,000 8,315 7.f
V 1 7212 Uniform Allowance 0.00 0.00 231 231 924 924 0.0
V] 7213 Safety Equipment 225.00 894.00 624 2,496 1,602 35.f
`/" 7215 Operating Supplies 157.96 862.84 1,299 436 5,196 4,333 16.(
7216 Maintenance&Repair ((1 25) 875.66 2,250 1,374 9,000 8,124 9.7
7217 Small Tools&Equipment 612.55 840.05 1,536 696 6,144 5,304 13.E
7300 Advertising 0.00 0.00 129 129 516 516 0.(
7301 Subscriptions&Dues 40.00 90.00 180 90 720 630 12.`t
7302 Travel&Subsistence 609.70 1,341.98 876 3,504 2,162 38.:
7303 Education&Training 32.53 32.53 624 591 2,496 2,463 1.:
7304 Equipment Rent 74.18 222.54 375 152 1,500 1,277 14.E
7810 Miscellaneous Expense 0.00 265.00 126 504 239 52.1
8103 Capital Equipment 327.78 327.78 0 0 0.(
Total Non-Personnel Costs: $ 9,914.54 $ 46,300.58 $ 42,195 $ $ 168,780 $ 122,478 $ 27.1
Total Expenditures $ 35,268.51 $ 115,106.55 $ 116,928 $ 1,620 $ 467,712 $ 352,604 $ 24.f
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of Seward Page: 16
General Fund Volunteers
For 313'112016 Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)IUnder %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel CostS:
Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.0
Non-Personnel Costa:
7001 Communications 0.00 307.99 0 0 0•C
7002 Postage and Freight 72.90 312.84 255 1.020 707 30.E
7009 Contracted Services 250.00 250.00 0 0 0.0
7212 Uniform Allowance (36.96) (36.96) 351 388 1,404 1,441 (2.E
7215 Operating Supplies 1,402.15 1,949.18 801 3,204 1,255 60.E
7216 Maintenance&Repair 32.62 173.82 1,023 849 4,092 3,918 4.:
7217 Small Tools&Equipment 14.95 230.95 2,001 1,770 8,004 7,773 2.E
7301 Subscriptions&Dues 0.00 25.00 0 0 0.0
7302 Travel&Subsistence 60.00 565.93 894 328 3,576 3,010 15.E
7303 Education&Training 0.00 150.00 1,152 1,002 4,608 4,458 3.:
7806 Volunteer Fireman Stipend 1,666.66 4,999.98 5,001 1 20,004 15,004 24.0
Total Non-Personnel Costs: $ 3,462.32 $ 8,928.71 $ 11,478 $ 2,549 $ 45,912 $ 36,983 $ 19.i
Total Expenditures $ 3,462.32 $ 8,928.71 $ 11,478 $ 2,549 $ 45,912 $ 36,983 $ 19'
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of Seward Page: 17
General Fund Emergency Preparedness
For 3/31/2016
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.(
Non-Personnel Coats:
7001 Communications 112.04 218.80 501 282 2,004 1,785 10.<.
7002 Postage and Freight 0.00 0.00 63 63 252 252 01
7015 Utilities 154.87 474.92 513 38 2,052 1,577 23.1
7215 Operating Supplies 0.00 80.00 255 175 1,020 940 71
7216 Maintenance&Repair 0.00 0.00 129 129 516 516 0.(
7217 Small Tools&Equipment 0.00 0.00 150 150 600 600 0.(
7302 Travel&Subsistence 0.00 0.00 249 249 996 996 0.(
7303 Education&Training 0.00 215.00 189 756 541 28.i
Total Non-Personnel Costs: $ 266.91 $ 988.72 $ 2,049_ $ 1,060 $ 8,196 $ 7,207 $ 12.(
Total Expenditures $ 266.91 $ 988.72 $ 2,049 $ 1,060 $ 8,196 $ 7,207 $ 12.(
Cr1
(
1
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of reward Page: 18
General Fund SMAC
For 3131/2016
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (OveryUnder %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ O.0
Non-Personnel Costs:
7002 Postage and Freight 0.00 0.00 39 39 156 156 O.0
7004 Insurance 0.00 1,574.00 849 (725) 3,396 1,822 46.:
7012 Other Special Services 0.00 0.00 5,001 5,001 20,004 20,004 O.0
7211 Gas&Lube 42.48 108.89 624 515 2,496 2,387 4.:
7216 Maintenance&Repair 0.00 0.00 384 384 1,536 1,536 O.0
Total Non-Personnel Costs: $ 42.48 $ 1,682.89 $ 6,897 $ 5,214 $ 27,588 $ 25,905 $ 6.1
Total Expenditures $ 42.48 $ 1,682.89 $ 6,897 $ 5,214 $ 27,588 $ 25.905 $ 8.1
V I
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of Seward Page: 19
General Fund Building Inspection
For 3/31/2016
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)IUnder %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 5,536.40 16,137,63 20,037 3,899 80,148 64.010 20.'
6100 Medicare 88.06 244.94 309 64 1,236 991 19.1
6102 Workers'Compensation 58.34 170.82 183 12 732 561 23.F
6200 Leave Time 619.33 1,703.16 2,139 436 8,556 6,853 19.f
6201 Retirement Benefits 1,395.14 3,878.00 1,125 4,500 622 86.1
6202 Health Insurance 2,745.76 8,237.28 8,331 94 33,324 25,087 24.-i
Total Personnel Costs: $ 10,443.03 $ 30,371.83 $ 32,124 $ 1,752 $ 128,496 $ 98,124 $ 23.(
Non-Personnel Costs:
7001 Communications 487.12 1,400.58 750 3,000 1,599 46.f
7002 Postage and Freight 0.00 0.00 51 51 204 204 0.0
7004 Insurance 0.00 693.40 375 1,500 807 46.11-
7017 Rents&Leases 0.00 0.00 501 501 2,004 2,004 0.0
7211 Gas&Lube 0.00 0.00 129 129 516 516 0.(
7215 Operating Supplies 324.06 387.77 384 1,536 1,148 25.1
DI 7216 Maintenance&Repair 0.00 0.00 189 189 756 756 0.(
7217 Small Tools&Equipment 0.00 0.00 525 525 2,100 2,100 01
7300 Advertising 0.00 0.0099 99 396 396 0.0
7301 Subscriptions&Dues 0.00 180.00 69 278 96 651
7302 Travel&Subsistence 14.75 480.96 624 143 2,496 2,015 19.1
7303 Education&Training 0.00 200.00 438 238 1,752 1,552 11.i
7304 Equipment Rent 74.19 222.57 0 (223) 0
1223' 0.(
Total Non-Personnel Costs' $ 900.12 $ 3,565.28 $ 4,134 $ 568 $ 16,536 $ 12.970 $ 211
Total Expenditures $ 11,343.15 $ 33,937.11 $ 36,258 $ 2,320 $ 145,032 $ 111,094 $ 23.4
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of Seward Page: 20
General Fund Engineering
For 3/31/2016 Variance Variance
Actual Y-Td7 Y-T-D (Over)/Under Annual (Over}/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs;
Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.(
Non-Personnel Costs:
7004 Insurance 0.00 107.87 0 0 0.(
Total Non-Personnel Costs: $ 0.00 $ 107.87 $ 0 $ $ 0 $ $ 0•(
Total Expenditures $ 0.00 $ 107.47 $ 0 $ $ 0 $ $ 01
III
W
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of reward Page: 21
General Fund Street Operations
For 3/31/2016
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 1,493.70 4,68026 36,777 32,097 147,108 142,428 3.'
6001 Overtime 99.18 660.85 0 0 0(
6002 Standby Time 33.06 148.37 0 0 0.(
6100 Medicare 1.81 12.02 291 279 1,164 1,152 1.(
6102 Workers'Compensation 34.12 142.31 3,222 3,080 12,888 12,746 1.'
6200 Leave Time 854.79 2,350.68 5,451 3,100 21,804 19,453 10.:
6201 Retirement Benefits 496.50 1,495.00 2,079 584 8,316 6,821 17.E
6202 Health Insurance 601.44 1,922.94 17,160 15,237 68,640 66,717 2.1
6203 to Lieu of RCA 132.44 446.99 618 171 2,472 2,025 18.(
Total Personnel Costs: $ 3,747.04 $ 11,859.42 $ 65,598 $ 53,739 $ 262,392 $ 250,533 $ 4.`.
Non-Personnel Costs:
7001 Communications 10.86 27.50 138 'ill 552 525 4.E
7002 Postage and Freight 0.00 0.00 375 375 1,500 1,500 0.(
7004 Insurance 0.00 9,262.59 4,125 16,500 7,237 56.'
7009 Contracted Services 7,723.91 11,777.58 5,001 :. .;, 20,004 8,226 58.t
7011 Testing 101.00 307.00 0 (207) 0 0.(
7015 Utilities 9,680.28 31,151.07 25,749 (5,402) 102,996 71,845 30.:
., 7211 Gas&Lube 823.57 1,371.14 12,501 11,130 50,004 48,633
2.:
v , 7213 Safety Equipment 104.85 286.83 300 13 1,200 913 23.E
^ 7215 Operating Supplies 4,622.91 12,677.15 5,499
17,17 ) 21,996 9,319 57A
y 7216 Maintenance&Repair 35.30 9,998 9,964 39,996 39,961 0.(
7217 Small Tools&Equipment 13.59 13.59 501 487 2,004 1,990 0.E
7300 Advertising 0.00 0.00 63 63 252 252 0.(
7301 Subscriptions&Dues 0.00 0.00 87 87 348 348 0.(
7302 Travel&Subsistence 0.00 69.36 300 231 1,200 1,131 5.;
7303 Education&Training 0.00 908.08 300 ;608 1,200 292 75.E
7304 Equipment Rent 0.00 0.00 126 126 504 504 0.(
7810 Miscellaneous Expense 0.00 50.00 624 574 2,496 2,446 2.(
Total Non-Personnel Costs: $ 23,080.88 $ 67,937.19 $ 65,688 $ (2,2491 $ 262,752 $ 194,815 $ 25.E
Total Expenditures $ 26,827.92 $ 79,796.61 $ 131,286 $ 51,490 $ 525,144 $ 445,348 $ 15.:
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of Seward Page: 22
General Fund Snow and Ice
For 313112016
Variance Variance
Actual Y-T-J Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 9,999.16 30,138.36 11,892 (18,246) 47,568 17,430 63.:
6001 Overtime 369.39 3,695.73 0 (3,696) 0 3,095, 0.0
6002 Standby Time 951.51 2,706.96 0 (2,707) 0 :2.707;; 0.(
6100 Medicare 184.24 549.21 192 (357) 768 219 71.1
6102 Workers'Compensation 1,503.21 4,534.13 1,575 (2.959} 6,300 1,766 71.E
6200 Leave Time 0.00 0.00 444 444 1,776 1,776 0.(
6201 Retirement Benefits 2,955.24 8,590.21 1,086 (7,604) 4,344 =`3 200.0
6202 Health Insurance 6,720.64 20,292.50 4,497 (15,796) 17,988 112.f
Total Personnel Costs: $ 22,683.39 $ 70,507.10 $ 19,686 $ (50,921; $ 78,744 $ 8,137 $ 89.E
Non-Personnel Costs:
7002 Postage and Freight 0.00 0.00 1,251 1,251 5.004 5,004 0.0
7009 Contracted Services 0.00 0.00 2,499 2,499 9,996 9,996 0.(
7211 Gas&Lube 540.84 3,705.10 375 1,500 247.(
7213 Safety Equipment 0.00 0.00 126 126 504 504 0.(
7215 Operating Supplies 874.00 10,181.44 13,125 2,944 52,500 42,319 19.:
7216 Maintenance&Repair 0.00 14.99 8,751 8,736 35,004 34,989 0.(
7217 Small Tools&Equipment 0.00 0.00 126 126 504 504 0.(
7300 Advertising 0.00 0.00 99 99 396 396 0.0
7302 Travel&Subsistence 0.00 0.00 189 189 758 756 0.(
Li 7303 Education&Training 0.00 0.00 189 189 756 756 0.0
Total Non-Personnel Costs: $ 1,414.84 $ 13,301.53 $ 26,730 $ 12,829 $ 106,920 $ 93.019 $ 13.(
Total Expenditures $ 24,098.23 $ 84,508.63 $ 48,41E $ $ 185,664 $ 101,156 $ 45.:
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of Seward Page: 23
General Fund City Shop
For 3/31/2016
Variance Variance
Actual Y-T-3 Y-T-D (Over)/Under Annual (OveryUndor %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 10,380.46 29,121.32 29,529 408 118,116 88,995 24.f
6001 Overtime 284.58 582.12 00 0.(
6002 Standby Time 189.72 338.49 0 "3 ' 0 0.(
6100 Medicare 130.84 371.88 387 15 1,548 1,176 24.(
6102 Workers'Compensation 963.60 2,806.77 2,346 9,384 6,577 29.1
6200 Leave Time 1,166.64 3,339 3,375 13,356 13,392 (0.:
6201 Retirement Benefits 2,545.99 6,932.97 1,758 ,r",,``"' 7,032 99 981
6202 Health Insurance 4,978.94 14,687.62 15,660 972 62,640 47,952 23.i
6203 In Lleu of FICA 132.44 446.99 123 ( 492 45 90.f
Total Personnel Costs: $ 20,773.21 $ 55,251.69 $ 53,142 $ (2,'- $ 212,568 $ 157,316 $ 25.4
Non-Personnel Costs:
7001 Communications 773.00 1,980.19 2,001 21 8,004 6,024 242;
7002 Postage and Freight 49.68 126.49 375 249 1,500 1,374 8.4
7004 Insurance 0.00 3,207.05 1,626 31) 6,504 3,297 49.<
7009 Contracted Services 0.00 0.00 501 501 2,004 2,004 0.(
7015 Utilities 3,388.56 9,958.63 8,250 u9) 33,000 23,041 30.'
7016 Heating Fuel 1,014.91 3,341.37 5,001 1,880 20,004 16,663 16.,
7211 Gas&Lube 127.01 795.95 1,749 953 6,996 6,200 11.:
7213 Safety Equipment 44.00 53.64 414 380 1,656 1,602 3.:
7214 Janitorial Supplies 0.00 207.73 0 (208) 0 0.(
7215 Operating Supplies 5,452.71 21,445.80 6,501 (14,945) 26,004 4,558 82.4
7216 Maintenance&Repair 67.08 931.07 1,125 194 4,500 3,569 20.f
7217 Small Tools&Equipment 679.56 3,399.38 1,875 7,500 4,401 41.;
7301 Subscriptions&Dues 0.00 0.00 249 249 996 996 0.(
7302 Travel&Subsistence 0.00 46.00 249 203 996 950 4.f
7303 Education&Training 0.00 0.00 189 189 756 756 0.(
7810 Miscellaneous Expense 0.00 100.00 249 149 996 896 10.(
Total Non-Personnel Costs: $ 11,596.51 $ 45,293.30 $ 30,354 $ $ 121,416 $ 76,123 $ 37.f
Total Expenditures $ 32,369.72 $ 100,544.99 $ 83,496 $ 17,049; $ 333,984 $ 233,439 $ 30.1
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13(2016 at 10:49 PM City of Seward Page: 24
General Fund City Hall
For 3131/2016
Variance variance
Actual Y-T-) Y-T-D (Over)IUnder Annual (Over)IUnder %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 6,186.26 17,479.98 21,090 3,610 84,360 66,880 20.;
6100 Medicare 89.12 245.08 330 85 1,320 1,075 18.E
6102 Workers'Compensation 645.94 1,873.20 2,070 197 8,280 6,407 22.E
6200 Leave Time 647.46 1,780.50 2,355 575 9,420 7,640 18.5
6201 Retirement Benefits 1,447.06 3,979.41 1,197 4,788 809 83.'
6202 Health Insurance 4,393.22 13,179.66 13,596 416 54,384 41,204 24.:
Total Personnel Costs: $ 13,409.06 $ 38,537.83 $ 40,638 $ 2,101 $ 162,552 $ 124,015 $ 23.1
Non-Personnel Costs:
7001 Communications 57.86 173.46 150 (23) 600 427 28.5
7002 Postage and Freight 0.00 28.00 249 221 996 968 2.f
7004 Insurance 0.00 4,490.46 2,124 (2,3663 8,496 4,006 52.E
7009 Contracted Services 0.00 0.00 1,749 1,749 6,996 6,996 0.0
7015 Utilities 5,340.38 16,963.63 17,499 635 69,996 53,132 24.(
7016 Heating Fuel 778.53 3,351.83 4,500 848 18,000 14,348 20.;
7211 Gas 8 Lube 21.92 73.33 201 128 804 731 9.'
7213 Safety Equipment 0.00 0.00 63 63 252 252 01
7214 Janitorial Supplies 0.00 415.50 0 OIL 0 0.(
7215 Operating Supplies 0.00 321.13 2,499 2,178 9,996 9,675 3.:
7216 Maintenance 8 Repair 38.51 536.49 2,001 1,485 8,004 7,468 6.;
7217 Small Tools&Equipment 0.00 0.00 126 126 504 504 0.0
7300 Advertising 450.96 0 0 0.f
7810 Miscellaneous Expense 0.00 0.00 63 63 252 252 0.(
Total Non-Personnel Costs: $ 6,141.20 $ 27,004.79 $ 31,224 $ 4,220 $ 124,896 $ 97,892 $ 21.E
Total Expenditures $ 19,550.26 $ 65,542.62 $ 71,862 $ 6,321 $ 287,448 $ 221,907 $ 221
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of Seward Page: 25
General Fund Community Center Building
For 3/31/2016
Variance Variance
Actual Y-T-i] Y-T-D (Over)/Under Annual (Over}/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.(
Non-Personnel Costs:
7004 Insurance 0.00 1,322.95 951 E$72) 3,804 1,981 47.E
7009 Contracted Services 0.00 0.00 876 876 3.504 3,504 0.(
7015 Utilities 908.83 2,792.10 2,751 (41) 11,004 8,212 25.:
7016 Heating Fuel 251.23 1,171.98 1,374 202 5,496 4,324 21.Z
7214 Janitorial Supplies 0.00 207.75 0 1 0 0.1
7215 Operating Supplies 0.00 0.00 249 249 996 996 0.(
7216 Maintenance&Repair 0.00 0.00 1,251 1,251 5,004 5,004 0.(
Total Non-Personnel Costs: $ 1,160.06 $ 5,994.78 $ 7,452 $ 1,457 $ 29,808 $ 23,813 $ 20.1
Total Expenditures $ 1,160.06 $ 5,994.78 $ 7,452 $ 1,457 $ 29,808 $ 23,813 $ 20.1
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of Seward Page: 26
General Fund City Hall Annex
For 3/3'1/2016
Variance Variance
Actual Y-T-D Y-T-D (Aver)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
-
Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.(
Non-Personnel Costs:
7004 Insurance 0.00 1,063.08 624 ! 2,496 1,433 42.:
7009 Contracted Services 0.00 270.00 2,499 2.229 9,996 9,726 2.;
7015 Utilities 1,035.57 3,078.22 2,751 (3271 11,004 7,926 27.E
7016 Heating Fuel 388.90 1,356.65 1,749 392 6,996 5,639 19.:
7215 Operating Supplies 86.52 288.82 249 996 707 29.(
7216 Maintenance&Repair 0.00 0.00 1,251 1,251 5,004 5,004 0.(
Total Non-Personnel Costs: $ 1,510.99 $ 6,056.77 $ 9,123 $ 3,066 $ 36,492 $ 30,435 $ 16.f
Total Expenditures $ 1,510.99 $ 6,956.77 $ 9,123 $ 3,066 $ 36,492 $ 30,435 $ 16.(
em'
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of Seward Page: 27
General Fund Parks 8, Rec-Administration
For 3/3/12016
Variance Variance
Actual Y-T-J Y-T-D (Over)/Under Annual (Qver)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 4,706.34 15,358.40 18,672 3,314 74,688 59,330 20.1
6100 Medicare 96.06 262.64 288 25 1,152 889 22.f
6102 Workers'Compensation 63.24 182.62 171 684 501 26.1
6200 Leave Time 870.02 2,392.55 2,262 :i._ 9,048 6.655 26
6201 Retirement Benefits 1,512.41 4,134.68 1,047 %x,GB£t) 4,188 53 98..
6202 Health Insurance 2,294.69 6,838.93 5,331 `1,508) 21,324 14,485 32.(
Total Personnel Costs: $ 9,542.76 $ 29,169.82 $ 27,771 $ 11,400) $ 111,084 $ 81,913 $ 26.:
Non-Personnel Costs:
7001 Communications 641.25 1,717.59 1,500 (210) 6,000 4,282 28.E
7002 Postage and Freight 0.00 0.00 249 249 996 996 0.0
7004 Insurance 0.00 974.63 501 (37 2,004 1,129 43.E
7009 Contracted Services 0.00 331.50 0 If> 0 0.0
7213 Safety Equipment 0.00 14.07 39 25 156 142 9.0
7215 Operating Supplies 300.83 537.68 750 212 3,000 2,462 17.E
7300 Advertising 224.80 224.80 39 156 144.
7301 Subscriptions&Dues 0.00 0.00 150 150 600 600 0.0
7302 Travel&Subsistence 0.00 36.00 249 213 996 960 3.E
7303 Education&Training
0,00 0.00 249 249 996 996 0.0
7810 Miscellaneous Expense
(162.55) 51 214 204 367 (79.E
U\ Total Non-Personnel Costs: $ 1,164.27 $ 3,373.72 $ 3,777 $ 202 $ 15,108 $ 11,533 $ 23.E
Total Expenditures $ 10,707.03 S 32,743.54 $ 31,548 $ $ 126,192 $ 93,446 $ 25.1
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of Seward Page: 28
General Fund Parks & Rec- Parks Maintenance
For 313112016
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (OveryUnder %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 2,637.34 8,971.94 27,081 18,109 108,324 99,352 8.:
6100 Medicare 118.82 404.07 1,452 1,048 5,808 5,404 61
6102 Workers'Compensation 331.50 1,305.32 3,219 1,914 12,876 11,571 10.1
6200 Leave Time 284.75 1,569.36 1,209 4,836 3.267 32.1
6201 Retirement Benefits 290.30 1,027.28 600 2,400 1,373 42.t
6202 Health Insurance 782.55 3,204.22 6,663 3,459 26,652 23,448 12.(
Total Personnel Costs: $ 4,445.26 $ 16,482.19 $ 40,224 $ 23,743 $ 160,896 $ 144,415 $ 10.E
Non-Personnel Costs:
7001 Communications 9.71 22.70 564 541 2,256 2,233 1.(
7002 Postage and Freight 0.00 0.00 450 450 1,800 1,800 01
7004 Insurance 0.00 4,655.42 2,151 8,604 3,949 54.1
7009 Contracted Services 0.00 0.00 900 900 3,600 3,600 01
7011 Testing 0.00 0.00 126 126 504 504 01
7015 Utilities 1,086.96 4,056.83 4,449 392 17,796 13,739 22.f
7016 Heating Fuel 88.95 180.12 339 159 1,356 1,176 13.:
7017 Rents&Leases 441.25 441.25 375 (661 1,500 1,059 29.1
7210 Vehicle Supplies 0.00 285.19 75 (210) 300 15 95.(
7211 Gas&Lube 198.39 649.32 1,812 1,163 7,248 6,599 8.5_
7212 Uniform Allowance 0.00 44,99 75 30 300 255 15.0
7213 Safety Equipment 0.00 23.79 249 225 996 972 2.:
7214 Janitorial Supplies 0.00 0.00 300 300 1,200 1,200 01
7215 Operating Supplies 138.92 231.20 1,062 831 4,248 4,017 5..1
7216 Maintenance&Repair 346.61 3,293.41 3,750 457 15,000 11,707 21.S.
7217 Small Tools&Equipment 1,113.42 1,500 387 6,000 4,887 18.1
7300 Advertising 1,098.50 1,398.50 63 252 435.f
7301 Subscriptions&Dues 0.00 0.00 24 24 96 96 0.(
7302 Travel&Subsistence 0.00 0.00 249 249 996 996 0.(
7303 Education&Training 0.00 540.00 150 600 60 901
7304 Equipment Rent 0.00 0.00 624 624 2,496 2,496 0.(
7810 Miscellaneous Expense 0.00 0.00 375 375 1,500 1,500 01
Total Non-Personnel Costs: $ 3,403.51 $ 16,836.14 $ 19,662 $ 3,027 $ 78,648 $ 62,013 $ 21.1
Total Expenditures $ 7,848.77 $ 33,118.33 $ 59,888 $ 26,770 $ 239,544 $ 206.428 $ 13.E
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of E'eward Page: 29
General Fund Parks tk Rec-Campgrounds
For 3/3'1/2016
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under °A,of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 5,274.42 10,763.14 27,081 16,318 108,324 97,561 91.
6100 Medicare 244.96 476.58 1,452 975 5,808 5,331 8.:
6102 Workers'Compensation 646.81 1,387.18 3,219 1,832 12,876 11,489 10.1
6200 Leave Time 0.00 0.00 1,209 1209 4,836 4,836 0.(
6201 Retirement Benefits 557.33 1,227.24 600 2,400 1,173 51.1
6202 Health Insurance 1,509.17 3,425.27 6,663 3,238 26,652 23,227 121
Total Personnel Costs: $ 8,232.69 $ 17,279.41 $ 40,224 $ 22,945 $ 160,896 $ 143.617 $ 10.1
Non-Personnel Costs:
7001 Communications 240.00 662.82 474 (189) 1,896 1,233 34.E
7002 Postage and Freight 8.30 8.30 150 142 600 592 1.:
7003 Bank and Credit Card Fees 0.00 0.00 2,751 2,751 11,004 11,004 0.(
7004 Insurance 0.00 1,075.06 600 14751 2,400 1,325 44.1
7009 Contracted Services 0.00 0.00 1,251 1,251 5,004 5,004 01
7015 Utilities 2,593.09 3,910.58 24,999 21,088 99,996 96,085 3.1
7016 Heating Fuel 0.00 84.79 150 65 600 515 14.1
7210 Vehicle Supplies 0.00 0.00 189 189 756 756 01
7211 Gas&Lube 60.21 211.55 1,500 1,288 6.000 5,788 3.(
7212 Uniform Allowance 0.00 44.99 249 204 996 951 4.!
7213 Safety Equipment 0.00 0.00 249 249 996 996 0.(
7214 Janitorial Supplies 0.00 0.00 1,401 1,401 5,604 5,604 0.(
7215 Operating Supplies 517.46 582.43 1,626 1,044 6,504 5,922 81
7216 Maintenance&Repair 607.69 2,427.05 3,249 822 12,996 10,569 18.f
7217 Small Tools&Equipment 0.00 3.65 501 497 2,004 2,000 0.'
7300 Advertising 1,323.30 1,573.30 0 0 01
7301 Subscriptions&Dues 95.00 285.00 999 714 3.996 3,711 7,1
7302 Travel&Subsistence 0.00 0.00 126 126 504 504 01
7303 Education&Training 0.00 0.00 501 501 2.004 2,004 01
7304 Equipment Rent 0.00 0.00 3,750 3,750 15,000 15,000 01
7810 Miscellaneous Expense 0.00 2.220.00 0 0 01
8103 Capital Equipment 0.00 0.00 1,251 1,251 5,004 5,004 01
Total Non-Personnel Costs: $ 5,445.05 $ 13,089.52 $ 45,966 $ 32,876 $ 183,864 $ 170,774 $ 7.1
Total Expenditures $ 13,677.74 $ 30,368.93 $ 86,190 $ 55,821 $ 344,760 $ 314,391 $ 8.1
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of Steward Page: 30
General Fund Parks & Rec- Cemetery
For 3/3112096
Variance variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)fUnder %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Sataries 73.67 73.67 0 0 O.0
6100 Medicare 5.64 5.64 0 0 0.(
6102 Workers'Compensation 9.27 9.27 0 0 0.(
Total Personnel Costs: $ 88.58 $ 88.58 $ 0 $ $ 0 $ $ 0.(
Non-Personnel Costs:
Total Non-Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.(
Total Expenditures $ 88.58 $ 88.58 $ 0 $ $ 0 $ $ 0.(
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of Seward Page: 31
General Fund Parks & Rec - Sports & Recreation
For 3131/2016 Variance Variance
Actual Y-T-J Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actu31 Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 6,026.79 19,371.55 26,913 7,541 107,652 88,280 17.
6001 Overtime 0.00 174.20 0 0 fl•(
6100 Medicare 127.74 414.29 555 141 2,220 1,806 18.(
6102 Workers'Compensation 460.77 1,393.41 1,527 134 6,108 4,715 22.1
6200 Leave Time 1,226.55 3,373.02 2,871 (502) 11,484 8,111 29.:
6201 Retirement Benefits 1,589.78 4,509.35 1,281 (3,228) 5,124 615 881
6202 Health Insurance 4,308.22 13,286.34 13,329 43 53,316 40,030 24.11
6203 In Lleu of FICA 176.90 467.32 246 (221) 984 517 47.1
Total Personnel Costs: $ 13,916.75 $ 42,989.48 $ 46,722 $ 3,734 $ 186,888 $ 143,900 $ 231
Non-Personnel Costs:
7001 Communications 330.03 304.83 876 3,504 2,599 251
7002 Postage and Freight 0.00 0.00 549 549 2,196 2,196 0•(
7003 Bank and Credit Card Fees 0.00 0.00 426 426 1,704 1,704 01
7004 Insurance 0.00 1,399.77 624 2,496 1,396 44.(
7009 Contracted Services 2,161.50 6,484.50 7,500 1,016 30,000 23,516 211
7017 Rents&Leases 0.00 0.00 4,551 4.551 18,204 18,204 0-(
7213 Safety Equipment 0.00 0.00 126 126 504 504 0•(
7215 Operating Supplies 2,968.67 5,034.12 5,499 465 21,996 16,962 22.1
7218 Maintenance&Repair 17.12 99 82 396 379 4•�
C) 7300 Advertising 0.00 22.50 249 227 996 974 2.;
�� 7301 Subscriptions&Dues 0.00 17.10 67 70 348 331 4.:
7302 Travel&Subsistence 0.00 0.00 375 375 1,500 1,500 0-(
7303 Education&Training 0.00 0.00 189 189 756 756 01
7810 Miscellaneous Expense 2.95 201 203 804 806 (0.%
Total Non-Personnel Costs: $ 5,462.45 $ 13,577.94 $ 21,351 $ 7,774 $ 85,404 $ 71,827 $ 15
Total Expenditures $ 19,379.20 $ 56,587.42 $ 88,073 $ 11,508 $ 272,292 $ 215,727 $ 20i
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of Seward Page: 32
General Fund Perks &Rec-TYC
For 3/31/2016 Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 5,924.15 17,367.49 24,321 6,454 97,284 79,417 18.:
6001 Overtime 190.54 561.21 0 0 [.561'; 0.(
6100 Medicare 281.54 345.84 1,155 309 4,620 3,774 18.:
6102 Workers'Compensation 384.25 1,203.11 1,284 81 5,136 3,933 23./
6200 Leave Time 245.63 886.07 1,839 953 7,356 6,470 12.0
6201 Retirement Benefits 1,027.54 2,:395.05 903 (1,E-. 3,612 1,217 66.:
6202 Health Insurance 2,782.01 7,379.49 13,329 5,950 53,316 45,937 13.£
6203 In Lieu of FICA 91.58 117.97 0 ``' 0 0.(
Total Personnel Costs: $ 10,927.24 $ 31,256.23 $ 42,831 $ 11,576 $ 171,324 $ 140,069 $ 18.;
Non-Personnel Costs:
7001 Communications 684.35 2,107.21 1,125 (982) 4,500 2,393 461
7002 Postage and Freight 0.00 0.00 249 249 996 996 01
7004 Insurance 0.00 1,131.50 699 (433{ 2,796 1,665 40
7009 Contracted Services 900.63 2,'01.89 249 =2.453) 996 0. 271.:
7201 Library Books 0.00 14.95 0 (15) 0 0.0
7211 Gas&Lube 67.73 118.24 375 257 1,500 1,382 7.f
7213 Safety Equipment 0.00 211.92 75 t1371 300 88 70.f
7214 Janitorial Supplies 0.00 0.00 201 201 804 804 0.(
0 7215 Operating Supplies 1,643.82 5,815.69 2,124 (3.692`. 8,496 2,680 68'
7216 Maintenance&Repair 350.00 350.00 501 151 2,004 1,654 17.'
7217 Small Tools&Equipment 0.00 0.00 126 126 504 504 0.(
7300 Advertising 94.50 94.50 30 (05 120 26 78.;
7301 Subscriptions&Dues 0.00 0.00 51 51 204 204 0.(
7302 Travel&Subsistence 0.00 0.00 189 189 756 756 0.(
7303 Education&Training 255.00 255.00 174 696 441 36.E
7810 Miscellaneous Expense '14.95) 0 15 0 15 0.(
Total Non-Personnel Costs: $ 3,981.08 $ 12,785.95 $ 6,168 $ ,w.=i ,, $ 24,672 $ 11,887 $ 51.E
Total Expenditures $ 14,908.32 $ 44,042.18 $ 48,999 $ 4,957 $ 195,996 $ 151,956 $ 22‘
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of Seward Page: 33
General Fund Parks & Rec- The Rec Room
For 3/31/2016 Variance variance
Actual Y-T-D Y-T-D (Ovar)JUnder Annual {Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 3,873.24 12,381.97 13,620 1,238 54,480 42,098 22.
6100 Medicare 170.61 414.03 81 °33` 324 ' ) 127.;
6102 Workers'Compensation 134.35 475.41 126 (z=19) 504 29 94.
6201 Retirement Benefits 492.79 1,829.09 768 "";1) 3,072 1,243 59.:
6202 Health Insurance 1,063.70 3,990.67 6,663 2,672 26,652 22,661 14.f
6203 In Lieu of FICA 91.21 415.39 246 984 569 42.:
Total Personnel Costs: $ 5,825.90 $ 19,506.56 $ 21,504 $ 1,998 $ 86,016 $ 66,510 $ 22.E
Non-Personnel Costs:
7001 Communications 0.00 0.00 75 75 300 300 0•C
7004 Insurance 0.00 273.03 126 (147) 504 231 54.1
7009 Contracted Services 540.37 1,621.11 0 (1.621) 0 0.0
7214 Janitorial Supplies 21.99 21.99 99 77 396 374 5.`.
7215 Operating Supplies 1,038.24 2,075.28 750 (1,32 3,000 925 69.1
7216 Maintenance&Repair 0.00 0.00 51 51 204 204 0.(
7300 Advertising 0.00 0.00 51 51 204 204 OXTotal Non-Personnel Costs: $ 1,600.60 $ 3,391.41 $ 1,152 $ X391 $ 4,608 $ 617 $ 86.E
...---- Total Expenditures $ 7,426.50 $ 23,497.97 $ 22,656 $ 41) $ 90,624 $ 67,127 $ 25.f
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 10:49 PM City of Seward Page: 34
General Fund Library/Museum
For 3/3'(/2016
Variance Variance
Actual Y-T-) Y-T-D (OveryUnder Annual (OveryUnder %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 9,380.00 35,620.74 53,670 18,049 214,680 179,059 16.1
6100 Medicare 137.14 581.25 975 394 3,900 3,319 14.E
6102 Workers'Compensation 100.11 379.19 519 140 2,076 1,697 18.1
6200 Leave Time 712.09 3,347.18 5,616 2,269 22,464 19,117 14.E
6201 Retirement Benefits 2,112.22 8,340.39 2,85311,412 3,372 70.'
6202 Health Insurance 5,491.53 23,119.32 26,790 3,671 107,160 84,041 21.1
Total Personnel Costs: $ 17,933.09 $ 71,388.07 $ 90,423 $ 19,336 $ 361,692 $ 290,605 $ 19.f
Non-Personnel Costs:
7001 Communications 1,724.37 4.323.64 4,500 1124• 18,000 13,376 25.f
7002 Postage and Freight 118.62 1,722.38 2,751 1,029 11,004 9,282 15.f
7004 Insurance 0.00 5,318.45 2,874 '2,744' 11,496 5,878 481
7009 Contracted Services 4,221.75 12,365.25 15,249 2,584 60,996 48,331 20.;
7012 Other Special Services 0.00 0.00 1,875 1,875 7,500 7,500 0.0
7015 Utilities 3,539.68 14,030.97 9,999 39,996 25,965 35.(
7016 Heating Fuel 881.89 2,176.44 3,750 1,574 15,000 12,824 14.E
7017 Rents&Leases 0.00 371.48 651 280 2,604 2,233 14.1
7201 Library Books 1,429.14 2,363.82 1,749 6,996 4,332 38.(
7202 Library Periodicals 0.00 0.00 876 876 3,504 3,504 0.(
7203 Library Standing Orders 0.00 0.00 999 999 3,996 3,996 0.(
!� 7204 Library Non-Print 1,573.26 2,239.10 999 3,996 1,757 56.(
�-� 7205 Library Electronic Materials 0.00 0.00 1,125 1,125 4,500 4,500 0.0
7208 Museum Collection Supplies 0.00 0.00 300 300 1,200 1,200 0.(
7214 Janitorial Supplies 18.32 1,042.90 999 3,996 2,953 26.1
7215 Operating Supplies 489.69 717.00 2,751 2,034 11,004 10,287 6.;
7216 Maintenance&Repair 0.00 2.078.92 2,001 8,004 5,925 25.E
7217 Small Tools&Equipment 0.00 232.43 1,251 1,019 5,004 4,772 41
7300 Advertising 1,091.70 1,911.70 750 3,000 1,088 63.;
7301 Subscriptions&Dues 0.00 85.00 699 614 2,796 2,711 3.(
7302 Travel&Subsistence 712.16 841.76 1,374 532 5,496 4,654 15.:
7303 Education&Training 0.00 160.00 624 464 2,496 2,336 6.z
7304 Equipment Rent 126.18 :378.54 501 122 2,004 1,625 181
7810 Miscellaneous Expense 30.00 30.00 126 96 504 474 5.E
Total Non-Personnel Costs: $ 15,956.76 $ 53,589.78 $ 58,773 $ 5,184 $ 235,092 $ 181,503 $ 22.£
Total Expenditures $ 33,889.85 $ 124,677.85 $ 149,196 $ 24,520 $ 596,784 $ 472,108 $ 20.1
Monthly Budget-to-Actual Expenditure Report by Department
Run:5113/2016 at 10:49 PM City of Seward Page: 35
General Fund Debt Service
For 3131/2076 Variance Variance
Actual Y-T-D Y-T-O (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
6201 Retirement Benefits 0.00 0.00 182,466 182,466 729,864 729,864 0.(
Total Personnel Costs: $ 0.00 $ 0.00 $ 182,466 $ 182,466 $ 729,864 $ 729,864 $ 0•(
Non-Personnel Costs:
8012 Debt Service Interest Expense 0.00 75,775.00 37,887 (37,8S6) 151,548 75,773 50.(
8300 Debt Service Principal 0.00 0.00 23,751 23,751 95,004 95,004 0.(
Total Non-Personnel Costs: $ 0.00 $ 75,775.00 $ 61,638 $ (14,137) $ 248,552 _ $ 170,777 $ 30.7
Total Expenditures $ 0.00 $ 75,773.00 $ 244,104 $ 166,329 $ 976,416 $ 900,641 $ 7.1
®J
()i
Monthly Budget-to-Actual Revenue Report-- By Fund
Run:5/13/2016 at 9:21 PM City of Seward Page: 3
Harbor Enterprise Fund
For 3131/2016
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5000 Land Rents&Leases 98,100 188,900 99,405 89,495 397,620 , 47.51
5001 Land Lease Credits ' "-g: (1 1 152,004) 46,504 25.00
5100 Transient Moorage 35,288 62,725 146,250 (83.525) 585,000` j 10.72
5101 Moorage 93,296 269,776 264,999 4.777 1,059,996 7�su,L:e0) 25.45
5102 Wharfage 1,190 1,190 12,000 (10,810) 48,000 (46,810) 2.48
5103 Boat Lift Fees 2,599 3,544 27,501 (23,957) 110,004 (106,460) 3.22
5105 Harbor Power Sales 28,638 99,857 90,000 9,857 360,000 (260,143) 27.74
5150 Shower Fees 501 1,247 3,000 (1.753) 12,000 (10,753) 10.39
5153 Fuel Pumping Fee 0 935 5,127 (4,1921 20,508 (19,573) 4.56
5154 Waiting List Fees 851 1,229 1,926 (698) 7,704 (6,476) 15.95
5155 Towing Fees 105 105 225 (120) 900 (795) 11.67
5156 Pumping Boats 0 0 75 (75) 300 (300) 0.00
5157 North Harbor Launch Fee 0 0 8,250 (8,250) 33,000 (33,000) 0.00
5158 South Harbor Launch Fee 0 0 5,001 (5,001) 20,004 (20,004) 0.00
5800 Labor&Services 368 473 1,374 (902) 5,496 (5,024) 8.60
5890 Collection of Doubtful Accounts 0 0 300 (300) 1,200 (1,200) 0.00
5899 Miscellaneous Revenue 0 70 249 (179) 996 (926) 7.07
5901 EF Investment Interest 0 0 5,001 (5,001) 20,004 (20,004) 0.00
5905 EF Penalties and Interest 912 2,817 2,499 318 9,996 (7,179) 28.18
5940 Amortization of Contributions-in-Aid 0 0 236,307 (236,307) 945,228 (945,228) 0.00
f, 5941 Amortization of Bond Premiums 0 0 _ 2,094 (2,094) 8,376 0.00
Total Revenues $ 246,328 $ 617,368 $ 896,082 $ (278,716) $ 3,584,328 $ $ 17.22
Monthly Budget Expenditure Report by Fund
Run:5/13/2016 at 9:20 PM City of Seward Page: 3
Harbor Enterprise Fund
For 313112016
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Exgenditure4
Personnel Costs:
6000 Salaries 32,385 93,867 137,712 43,845 550,848 456,981 17.04
6001 Overtime 1,107 1,520 10,893 9,373 43,572 42,052 3.49
6002 Standby Time 1,089 2,938 3,108 170 12,432 9,494 23.63
6100 Medicare 585 1,629 2,553 924 10,212 8,583 15.95
6101 Unemployment Insurance 0 0 201 201 804 804 0.00
6102 Workers'Compensation 2,811 8,795 8,412 ?:'33` 33,648 24,853 26.14
6200 Leave Time 5,072 13,085 16,683 3,598 66,732 53,647 19.61
6201 Retirement Benefits 8,866 25,522 37,209 11,687 148,836 123,314 17.15
6202 Health Insurance 20,836 65,738 68,811 3,073 275,244 209,506 23.88
Total Personnel Costs: $ 72,751 $ 213,094 $ 285,582 $ 72,488 $ 1,142,328 $ 929,234 $ 18.65
Non-Personnel Costs:
7001 Communications 990 2,469 3,000 531 12,000 9,531 20.58
7002 Postage and Freight 54 216 2,625 2,409 10,500 10,284 2.05
7003 Bank and Credit Card Fees 903 11,253 9,999 ," ,254) 39,996 28,743 28.13
7004 Insurance 0 63,242 12,900 ,'5e,342) 51,600 122.56
7006 Legal 0 0 2,499 2,499 9,996 9,996 0.00
7009 Contracted Services 5,030 10,790 25,965 15.175 103,860 93,070 10.39
7011 Testing 0 101 0 0 ++"3'S€ 0.00
7015 Utilities 7,275 25,759 25,911 152 103,644 77,885 24.85
g1 7016 Heating Fuel 0 1,173 2,499 1,326 9,996 8,823 11.73
7100 General Power for Resale 26,300 88,979 75,000 (13,979) 300,000 211,021 29.66
7211 Gas&Lube 1,080 2,345 5,874 3,529 23,496 21,151 9.98
7213 Safety Equipment 40 799 1,875 1,076 7,500 6,701 10.65
7214 Janitorial Supplies 1,075 1,368 2,124 756 8,496 7,128 16.10
7215 Operating Supplies 1,008 4,938 8,748 3,810 34,992 30,054 14.11
7216 Maintenance&Repair 986 5,122 13,002 7,880 52,008 46,886 9.85
7217 Small Tools&Equipment 1,922 3,456 4,251 795 17,004 13.548 20.33
7300 Advertising 236 236 1,251 1,016 5,004 4,769 4.71
7301 Subscriptions&Dues 0 406 375 (31.) 1,500 1.094 27.09
7302 Travel&Subsistence 842 3,364 2,499 (865) 9,996 6,632 33.65
7303 Education&Training 0 2.625 999 (1,626) 3,996 1,371 65.69
7304 Equipment Rent 148 445 0 f i4 ) 0 0.00
7321 Harbor General Indirect Costs 0 0 106,074 106,074 424,296 424,296 0.00
7322 Harbor Admin Indirect Costs o 0 109,521 109,521 438,084 438,084 0.00
7324 Gen Fund Indirect Costs 0 0 85,152 85,152 340,608 340,608 0.00
7325 Harbor Internal Cost Allocation 0 0 (1,r{., ,, 2) 0.00
7330 P.I.L.T. 0 0 44,904 44,904 179,618 179,616 0.00
7331 Reclass PILT to Transfer-Out 0 0 ' •:) (179,e1 0.00
7808 Bad Debt Expense 0 0 3,327 3,327 13,308 13.308 0.00
7810 Miscellaneous Expense 56 121 876 755 3,504 3,383 3.44
7900 Depreciation Expense 0 0 319,386 319,386 1,277,544 1,277,544 0.00
8012 Debt Service Interest Expense 77,856 46,238 65,988 19,750 263,952 217,714 17.52
8300 Debt Service Principal 0 0 130,512 130,512 522,048 522,048 0.00
Total Non-Personnel Costs: $ 125,801 $ 275,445 $ 770,589 $ 495,144 $ 3,082,356 $ 2,806,911 $ 8.94
Total Expenditures $ 198,552 $ 488,539 $ 1,056,171 $ 567,632 $ 4,224,684 $ 3,736,145 $ 11.56
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward Page: ;
Harbor Enterprise Fund Harbor-General
For 3/31/2016
Variance Variance
Actual Y-T-D Y-T-D (Over)!Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costa:
11000 6000 Salaries 10,216.66 33,338.68 20,571 (12.768) 82,284 48,945 40.f
11000 6001 Overtime 140.73 140.73 1,575 1.434 6,300 6,159 2.:
11000 6002 Standby Time 1,088.58 2,938.24 1,806 7,224 4,286 40.E
11000 6100 Medicare 201.67 626.20 516 (11;;; 2,064 1,438 30.;
11000 6102 Workers'Compensation 1,345.01 4,346.28 2,046 (2,300) 8,184 3,838 53.?
11000 6200 Leave Time 4,090.02 10,329.14 9,693 (636) 38,772 28,443 26.E
11000 6201 Retirement Benefits 3,205.22 9,909.84 1,842 (8,068) 7,368 ('.,5427 134.1
11000 6202 Health Insurance 6,566.77 22,446.86 14,940 (7.5071 59,760 37,313 37.1
Total Personnel Costs: $ 26,854.86 $ 84,075.97 $ 52,989 $ (31,087) $ 211,956 $ 127.880 $ 39.E
Non-Personnel Costs:
11000 7001 Communications 62.22 '153.64 0 (154) 0 0.(
11000 7002 Postage and Freight 25.75 82.75 1,500 1,417 6,000 5,917 1.:
11000 7004 Insurance 0.00 4,098.48 1,575 (2,523) 6,300 2,202 65.(
11000 7009 Contracted Services 3,820.00 9,579.68 13,965 4,385 55,860 46,280 17.'
11000 7015 Utilities 2,602.20 11,352.51 12,501 1,148 50,004 38,651 22.;
11000 7016 Heating Fuel 0.00 1,172.68 2,499 1,326 9,996 8,823 11.i
11000 7211 Gas&Lube 577.03 1,519.26 4,500 2,981 18,000 16,481 8.z
11000 7213 Safety Equipment 40.11 798.88 1,875 1,076 7,500 6,701 10.E
11000 7214 Janitorial Supplies 1,075.26 1,368.13 2,124 756 8,496 7,128 16.'
11000 7215 Operating Supplies 621.81 2,123.95 3,000 876 12,000 9,876 17.;
d( ` 11000 7216 Maintenance&Repair 39.68 3,162.91 4,251 1,088 17,004 13,841 18.E
11000 7217 Small Tools&Equipment 121.97 239.80 1,749 1,509 6,996 6,756 3.z
11000 7300 Advertising 87.50 87.50 750 663 3,000 2,913 2.f
11000 7325 Harbor Internal Cost Allocation 0.00 0.00 i 0.(
11000 7330 P.I.L.T. 0.00 0.00 1,341 1,341 5,364 5,364 0.(
11000 7331 Reclass PILT to Transfer-Out 0.00 0.00 (1,341) 0.(
11000 7810 Miscellaneous Expense 205.57 205.57 501 295 2,004 1,798 10.:
11000 7900 Depredation Expense 0.00 0.00 6,897 8.897 27,588 27,588 0.(
Total Non-Personnel Costs: $ 9,279.10 $ 35,945.74 $ (66,123) $ (102.070) $ (264,492) $ (300,439) , $ (131
Total Expenditures $ 36,133.96 $ 120,021.71 $ (13,134) $ (133,157) $ (52,536) $ (172.559) $ (228.1
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward Page: 2
Harbor Enterprise Fund Harbor-Administration
For 3/31/2016
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
11000 6000 Salaries 6,551.12 16,620.98 50,709 34,088 202,836 186,215 8.1
11000 6001 Overtime 923.55 1,380.02 5,823 4,743 23,292 22,212 4.f
11000 6100 Medicare 146.18 314.65 858 543 3,432 3,117 9.'
11000 6101 Unemployment Insurance 0.00 0.00 201 201 804 804 01
11000 6102 Workers'Compensation 77.01 198.85 447 248 1,788 1,589 11.1
11000 6200 Leave Time 981.86 2,756.09 5,505 2,749 22,020 19.264 12.E
11000 6201 Retirement Benefits 1,873.88 4,596.27 3,132 '1.464) 12,528 7,932 36.f
11000 6202 Health Insurance 5,216.42 13,858.55 26,655 12,796 106,620 92,761 13.(
Total Personnel Costs: $ 15,770.02 $ 39,425.41 $ 93.330 $ 53,904 $ 373,320 $ 333,894 $ 10.E
Non-Personnel Costs:
11000 7001 Communications 927.73 2,315.68 3,000 684 12,000 9,684 19.:
11000 7002 Postage and Freight 0.00 81.99 324 242 1,296 1,214 6.:
11000 7003 Bank and Credit Card Fees 902.77 11,252.57 9,999 39,996 28,743 28.1
11000 7004 Insurance 0.00 1,894.83 951 3,804 1,909 49.t
11000 7006 Legal 0.00 0.00 2,499 2,499 9,996 9,996 01
11000 7009 Contracted Services 0.00 0.00 5,001 5,001 20,004 20,004 01
11000 7011 Testing 0.00 101.00 0 0 :,-,tH 01
11000 7211 Gas&lube 502.64 :325.97 750 3,000 2,174 27.E
CJI 11000 7215 Operating Supplies 94.90 586.13 2,499 1,913 9,996 9,410 5.f
11000 7216 Maintenance&Repair 0.00 0.00 126 126 504 504 0.0
11000 7217 Small Tools&Equipment 47.99 373.96 876 402 3,504 3,030 13•E
11000 7300 Advertising 148.00 148.00 501 353 2,004 1,856 7.:
11000 7301 Subscriptions&Dues 0.00 406.30 375 (31) 1,500 1,094 27.(
11000 7302 Travel&Subsistence 841.54 3,363.61 2,499 (865) 9,996 6,632 33.f
11000 7303 Education&Training 0.00 2,625.00 999 (1,626) 3,996 1,371 65.f
11000 7304 Equipment Rent 148.37 445.11 0 (445) 0 0.(
11000 7325 Harbor Internal Cost Allocation 0.00 0.00 02,', '33) (,/- '.' '-; ,• i 0.(
11000 7810 Miscellaneous Expense 375 460 1.50 1,585 (51
11000 7900 Depreciation Expense 0.00 0.00 2,871 2,871 11.484 11,484 0.(
Total Non-Personnel Costs: $ 3,463.94 $ 24,435.15 $ • $ • $ (376,752) $ (401;188) $ (6.`
Total Expenditures $ 19,233.96 $ 63,860.56 $ $ $ (3,432) $ (67,294 $ (1,880.1
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward Page: 3
Harbor Enterprise Fund Harbor- Float System
For 3131/2016
Variance Variance
Actual Y-T-D Y-T-D (Over)IUnder Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
11000 6000 Salaries 9,198.98 27,545.87 44,124 16,578 176,496 148,950 15.(
11000 6001 Overtime 42.33 255.19 2,493 2,238 9.972 9,717 2.`.
11000 6002 Standby Time 0.00 0.00 1,302 1,302 5,208 5,208 0.(
11000 6100 Medicare 142.59 427.48 852 425 3,408 2,981 12.;
11000 6102 Workers'Compensation 832.83 2,530.29 4,194 1,664 16,776 14,246 15.(
11000 6200 Leave Time 0.00 0.00 1,032 1,032 4,128 4,128 0.(
11000 6201 Retirement Benefits 2,278.16 6,1332.37 2,361 1) 9,444 2,612 72.:
11000 6202 Health Insurance 5,388.18 17,1369.82 17,556 314) 70,224 52,354 25.4
Total Personnel Costs: $ 17,883.07 $ 55,461.02 $ 73,914 $ 18,454 $ 295,656 $ 240,196 $ 18.1
Non-Personnel Costs:
11000 7002 Postage and Freight 28.00 51.00 312 261 1,248 1,197 4.(
11000 7004 Insurance 0.00 52,105.93 7,500 30,000 173.(
11000 7009 Contracted Services 1,210.00 1,210.00 2,499 1,289 9,996 8,786 12.1
11000 7015 Utilities 4,162.42 12,869.27 11,784 --) 47,136 34,267 27.:
11000 7215 Operating Supplies 291.04 2,228.04 1,5003 6,000 3,772 37.1
11000 7218 Maintenance&Repair 676.43 1,430.71 3,750 2,319 15,000 13,569 9.`.
11000 7217 Small Tools&Equipment 1,748.15 2,739.24 1,251 5,004 2,265 54.;
11000 7321 Harbor General Indirect Costs 0.00 0.00 70,200 70,200 280,800 280,800 0.(
--. 11000 7322 Harbor Admin Indirect Costs 0.00 0.00 72,483 72,483 289,932 289,932 Q.(
11000 7324 Gen Fund Indirect Costs 0.00 0.00 51,756 51,756 207,024 207,024 0.(
11000 7330 P.I.L.T. 0.00 0.00 29,130 29,130 116,520 116,520 0.(
11000 7331 Reclass PILT to Transfer-Out 0.00 0.00 i‘. , .i.,) 0.(
11000 7808 Bad Debt Expense 0.00 0.00 2,751 2,751 11,004 11,004 0.(
11000 7900 Depreciation Expense 0.00 0.00 300,000 300,000 1,200,000 1,200,000 0.(
Total Non-Personnel Costs: $ 8,116.04 $ 72,634.19 $ 525,786 $ 453,152 $ 2,103,144 $ 2,030,510 $ 3.x
Total Expenditures. $ 25,999.11 $ 128,095.21 $ 599,700 $ 471,606 $ 2,398,800 $ 2,270,708 $ 3.:
Monthly Budget-to-Actual Expenditure Report by Department
Run;5/13/2016 at 9:23 PM City of Seward Page: 4
Harbor Enterprise Fund Harbor-Wharves& Docks
For 3131/2016
Variance Variance
Actual Y-T-I) Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs;
11000 6000 Salaries 3,114.42 7,444.75 4,647 (2.'"r" 18,588 11,143 40.(
11000 6001 Overtime 0.00 44.48 189 145 756 712 5.E
11000 6100 Medicare 44.87 123.65 0 1124) 0 OA
11000 6102 Workers'Compensation 327.15 '393.38 306 (687) 1,224 231 81.1
11000 6200 Leave Time 0.00 0.00 117 117 468 468 OX
11000 6201 Retirement Benefits 714.74 1,979.05 234 (1,745) 936 211.4
11000 6202 Health Insurance 1,635.82 5,279.91 1,863 13,41 7) 7,452 2,172 70.E
Total Personnel Costs: $ 5,837.00 $ 15,365.22 $ 7,356 $ (8,509) $ 29,424 $ 13,559 $ 53.E
Non-Personnel Costs:
11000 7002 Postage and Freight 0.00 0.00 63 63 252 252 0.(
11000 7004 Insurance 0.00 2,560.53 1,299 11,262) 5,196 2,635 49.:
11000 7009 Contracted Services 0.00 0.00 249 249 996 996 OA
11000 7015 Utilities 510.63 1,537.03 1,626 89 6,504 4,967 23.E
11000 7215 Operating Supplies 0.00 0.00 249 249 996 996 0.(
11000 7216 Maintenance&Repair 180.26 370.20 1,875 1,505 7,500 7,130 4.4
11000 7217 Small Tools&Equipment 3.39 3.39 249 246 996 993 O.c
11000 7321 Harbor General Indirect Costs 0.00 0.00 14.289 14,289 57,156 57,156 0.(
11000 7322 Harbor Admin Indirect Costs 0.00 0.00 14,751 14,751 59,004 59,004 O.(
11000 7324 Gen Fund Indirect Costs 0.00 0.00 17,643 17,643 70,572 70,572 O.(
11000 7330 P.t.L.T. 0.00 0.00 5,415 5,415 21,660 21,660 0.(
11000 7331 Reclass PILT to Transfer-Out 0.00 0.00 ": 1`` 0
11000 7808 Bad Debt Expense 0.00 0.00 576 576 2,304 2,304 0.(
Total Non-Personnel Costs: $ 694.28 $ 4,471.15 $ 52,869 $ 48,398 $ 211,476 $ 207,005 $ 2.1
Total Expenditures $ 8,531.28 $ 20,338.37 $ 60,225 $ 39,889 $ 240,900 $ 220,564 $ 8.1
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward Page: 5
Harbor Enterprise Fund Harbor- 50-Ton Boat Lift
For 3131/2016
Variance Variance
Actual Y-T-D Y-T-D (OveryUnder Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
11000 6000 Salaries 227.06 655.39 7,509 6.854 30,036 29,381 2."
11000 6001 Overtime 0.00 0.00 342 342 1,368 1,368 0.(
11000 6100 Medicare 3.13 9.39 126 117 504 495 1.£
11000 6102 Workers'Compensation 19.08 64.23 831 767 3,324 3,260 1.c.
11000 6200 Leave Time 0.00 0.00 123 123 492 492 O.(
11000 6201 Retirement Benefits 50.00 151.91 387 235 1,548 1,396 9.£
11000 6202 Health Insurance 114.97 506.83 3,321 2,814 13,284 12,777 3.£
Total Personnel Costs: $ 414.24 $ 1,387.75 $ 12,639 $ 11,252 $ 50,556 $ 49,169 $ 2.i
Non-Personnel Costs:
11000 7002 Postage and Freight 0.00 0.00 300 300 1,200 1,200 0.(
11000 7004 Insurance 0.00 2,217.40 1,074 4,296 2,079 51.f
11000 7009 Contracted Services 0.00 0.00 501 501 2,004 2,004 0.(
11000 7211 Gas&Lube 0.00 0.00 624 624 2,496 2,496 0.(
11000 7215 Operating Supplies 0.00 0.00 249 249 996 996 0.0
11000 7216 Maintenance&Repair 67.82 67.82 2,124 2,056 8,496 8,428 01
11000 7217 Small Tools&Equipment 0.00 0.00 126 126 504 504 0.(
11000 7321 Harbor General indirect Costs 0.00 0.00 5,607 5,607 22,428 22,428 0.(
11000 7322 Harbor Admin Indirect Costs 0.00 0.00 5,790 5,790 23,160 23,160 0.(
11000 7324 Gen Fund Indirect Costs 0.00 0.00 6,387 6,387 25,548 25,548 0.(
11000 7330 P.I.L.T. 0.00 0.00 1,818 1,818 7,272 7,272 0.(
11000 7331 Reclass PILT to Transfer-Out 0.00 0.00 (1.1918) (7.2727 01
11000 7900 Depredation Expense 0.00 0.00 3,300 3,300 13,200 13,200 0.(
Total Non-Personnel Costs: $ 67.82 $ 2,285.22 $ 26,082 $ 23,797 $ 104,328 $ 102,043 $ 2.1
Total Expenditures $ 462.06 $ 3,672.97 $ 38,721 $ 35,049 $ 154,884 $ 151,212 $ 2.:
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward Page: 6
Harbor Enterprise Fund Harbor- Electrical System
For 3!3112016
Variance Variance
Actual Y-T-I) Y-T-D (Over)/Under Annual (Over)JUnder %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
11000 6000 Salaries 3.076.47 8,261.47 10,152 1,891 40,608 32,347 20..
110006001 Overtime 0.00 0.00 471 471 1,884 1,884 0.(
11000 6100 Medicare 46.38 127.92 201 73 804 676 15.E
11000 6102 Workers'Compensation 210.25 662.28 5882,352 1,690 28.
11000 6200 Leave Time 0.00 0.00 213 213' 852 852 0.(
11000 6201 Retirement Benefits 743.88 2,053.02 501 ;1,552) 2,004 102.1
11000 6202 Health Insurance 1,913.79 5,775.69 4,476 s1:300',> 17,904 12,128 32.;
Total Personnel Costs: $ 5,990.77 $ 16,880.38 $ 16,602 $ (278) $ 66,408 $ 49,528 $ 25.L
Non-Personnel Costs:
11000 7002 Postage and Freight 0.00 0.00 128 128 504 504 0.0
11000 7004 Insurance 0.00 :364.92 501 138 2,004 1,639 18.;
11000 7009 Contracted Services 0.00 0.00 3,750 3,750 15.000 15,000 0.(
11000 7100 General Power for Resale 26,300.11 88,978.71 75,000 (13,979) 300,000 211,021 29.E
11000 7215 Operating Supplies 0.00 0.00 1,251 1,251 5,004 5,004 01
11000 7216 Maintenance&Repair 21.92 90.33 876 786 3,504 3,414 2.`.
11000 7321 Harbor General Indirect Costs 0.00 0.00 15,978 15,978 63,912 63,912 0.(
11000 7322 Harbor Admin Indirect Costs 0.00 0.00 16,497 16,497 65,988 65,988 0.(
11000 7324 Gen Fund Indirect Costs 0.00 0.00 9,366 9,366 37,464 37,464 0.(
11000 7330 P.I.L.T. 0.00 0.00 7,200 7,200 28,800 28,800 0.(
11000 7331 Reclass PILT to Transfer-Out 0.00 0.00 7,200" 0•(
11000 7900 Depreciation Expense 0.00 0.00 6,318 6,318 25,272 25,272 0.(
Total Non-Personnel Costs: $ 26,322.03 $ 89,433.96 $ 129,663 $ 40,229 $ 518,652 $ 429,218 $ 17.:
Total Expenditures $ 32,312.80 $ 106,314.34 $ 146,265 $ 39,951 $ 585,060 $ 478,748 $ 18.1
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward Page: 7
Harbor Enterprise Fund Harbor- Debt Service
For 3/311201 6 Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month - Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
11000 6201 Retirement Benefits 0.00 0.00 28,752 28,752 115,008 115,008 0.(
Total Personnel Costs: $ 0.00 $ 0.00 $ 28,752 $ 28,752 $ 115.008 $ 115,008 $ 0.(
Non-Personnel Costs:
11000 8012 Debt Service Interest Expense 77,856.25 46,238.02 65,988 19,750 263,952 217,714 17.f.
11000 8300 Debt Service Principal 0.00 0.00 130,512 130,512 522,048 522,048 01
Total Non-Personnel Costs: $ 77,856.25 $ 46,238.02 $ 196,500 $ 150,262 $ 786,000 $ 739,762 $ 51
Total Expenditures $ 77,856.25 S 48,238.02 $ 225,252 S 179,014 S 901,008 $ 854,770 $ 5.1
Monthly Budget-to-Actual Revenue Report-- By Fund
Run:5/13/2016 at 9:21 PM City of Seward Page: 4
SMIC Enterprise Fund
For 3131,'2016
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5000 Land Rents&Leases 37,200 49,000 39,237 9,763 156,948 ,ii? ; i 31.22
5101 Moorage 1.620 1,820 750 870 3,000 (1.380) 54.00
5102 Wharfage 8,803 8,803 1,563 7,240 6,252 2,551 140.80
5103 Boat Lift Fees 15,970 33,368 35,001 140.004 (106,636) 23.83
5104 Storage Fees 10,117 28,414 28.749 114,996 (86,582) 24.71
5106 SMIC Power Sales 9,827 106,491 9,999 96,492 39,996 66,495 266.25
5109 Washdown Pad Fees 0 0 2,001 8,004 (8,004) 0.00
5153 Fuel Pumping Fee 0 743 750 3,000 (2,257) 24.76
5800 Labor&Services 0 234 249 996 23.49
5940 Amortization of Contributions-in-Aid 0 0 _ 254,382 1,017,528 0.00
Total Revenues $ 83,537 $ 228,673 $ 372,681 $ k144,00) $ 1,490,724 $ $ 15.34
Vim'
Monthly Budget Expenditure Report by Fund
Run:5/13/2016 at 9:20 PM City of Seward Page: 4
SMIC Enterprise Fund
For 3!31!2016 Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 6,103 10,936 13,077 2,141 52,308 41,372 20.91
6001 Overtime 42 169 819 650 3,278 3,107 5.17
6100 Medicare 90 166 225 59 900 734 18.42
6102 Workers'Compensation 607 1,092 1,359 267 5,436 4,344 20.08
6201 Retirement Benefits 1,441 2,648 450 12,198) 1,800 147.12
6202 Health Insurance 3,327 6,750 _ 4,470 '2.280) 17,880 11,130 37.75
Total Personnel Costs: $ 11,610 $ 21,761 $ 20,400 $ 1,361) $ 81,600 $ 59,839 $ 26.67
Non-Personnel Costs:
7001 Communications 0 0 126 126 504 504 0.00
7002 Postage and Freight 0 0 1,377 1,377 5,508 5,508 0.00
7004 Insurance 0 7.256 2.226 ij 8,904 1,648 81.49
7006 Legal 20,548 31,190 0i ) 0 0.00
7009 Contracted Services 0 0 7,503 7,503 30,012 30,012 0.00
7015 Utilities 1,454 4,117 3,750 7) 15,000 10,884 27.44
7016 Heating Fuel 375 1.379 1,500 121 6,000 4,621 22.98
7100 General Power for Resale 32,436 101,253 6,501 '± 26,004 1,249) 389.37
7211 Gas&Lube 0 2,499 2,671 9,996 10,168 (1.72)
7215 Operating Supplies 1,111 1,140 1,500 360 6,000 4,860 19.00
7216 Maintenance&Repair 575 1,260 9,000 7,740 36,000 34,740 3.50
7217 Small Tools&Equipment 92 503 375 1,500 997 33.51
7300 Advertising 0 0 750 750 3,000 3,000 0.00
7321 Harbor General Indirect Costs 0 0 13,326 13,326 53,304 53,304 0.00
7322 Harbor Admin Indirect Costs 0 0 13,755 13,755 55,020 55,020 0.00
7323 SMIC General Indirect Costs 0 0 27,996 27,996 111,984 111,984 0.00
7324 Gen Fund Indirect Costs 0 0 22,728 22,728 90,912 90,912 0.00
7325 Harbor Internal Cost Allocation 0 0 (27,:''' • (27,996) t i 0.00
7330 P.1.L.T. 0 0 6,327 6,327 25,308 25.308 0.00
7331 Reclass PILT to Transfer-Out 0 0 (6,327) 0.00
7900 Depreciation Expense 0 0 285,066 285,086 1,140,264 1,140,264 0.00
8300 Debt Service Principal 0 98,008 24,501 Z.507') 98,004 100.00
Total Non-Personnel Costs: $ 56,591 $ 245,934 $ 396,483 $ 150,549 $ 1,585,932 $ 1,339,998 $ 15.51
Total Expenditures $ 68,201 $ 267,695 $ 416,883 $ 149,188 $ 1,867,532 $ 1,399,837 $ 16.05
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward Page: 8
SMIC Enterprise Fund SMIC - General
For 3/3112016
Variance Variance
Actual Y-T-t) Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
12000 6000 Salaries 2,906.62 4,527.66 4,515 18,060 13,532 25.(
12000 6001 Overtime 0.00 0.00 138 138 552 552 0.0
12000 6100 Medicare 44.51 68.51 78 9 312 243 21.0
12000 6102 Workers'Compensation 272.61 393.49 468 75 1,872 1,479 21.(
12000 6201 Retirement Benefits 709.10 1,093.32 138 (9551 552 1981
12000 6202 Health Insurance 1,610.51 2,641.02 1,755 (886) 7,020 4,379 37.(
Total Personnel Costs: $ 5,543.35 $ 8,724.00 $ 7,092 $ 1,6321 $ 28,368 $ 19,644 $ 30.1
Non-Personnel Costs:
12000 7001 Communications 0.00 0.00 126 126 504 504 0.(
12000 7002 Postage and Freight 0.00 0.00 126 126 504 504 0.(
12000 7004 Insurance 0.00 590.69 5012,004 1,413 291
12000 7006 Legal 20,548.43 31,190.00 0 (31.-, ; 0 01
12000 7009 Contracted Services 0.00 0.00 5,001 5,001 20,004 20,004 O.(
12000 7015 Utilities 1,453.64 4,116.50 3,750 (367) 15,000 10,884 27.1
12000 7016 Heating Fuel 374.74 1,378.70 1,500 121 6,000 4,621 22.0
12000 7100 General Power for Resale 32,436.42 101,252.74 6,501 52) 26,004 389.:
12000 7211 Gas&Lube 0.00 0.00 1,749 1,749 6,996 6,996 0.0
12000 7215 Operating Supplies 1,110.73 1,140.22 876 .;4) 3,504 2,364 32.f
12000 7216 Maintenance&Repair 97.36 664.39 2,001 1,337 8,004 7,340 8.:
12000 7217 Small Tools&Equipment 57.69 417.35 375 12
) 1,500 1,083 27.E
12000 7300 Advertising 0.00 0.00 750 750 3,000 3,f)(10 O.0
VA 12000 7325 Harbor Internal Cost Allocation 0.00 0.00 (27,""'' 011: 0.0
12000 7330 P.I.L.T. 0.00 0.00 801 801 3,204 3,204 01
12000 7331 Redass PILT to Transfer-Out 0.00 0.00J p;:. 0.0
12000 7900 Depredation Expense 0.00 0.00 125.001 125,001 500,004 500,004 Of
Total Non-Personnel Costs: $ 56,079.01 $ 140,750.59 $ 120,261 $ $ 481,044 $ 340,294 $ 29.
Total Expenditures $ 61,622.36 $ 149,474.59 $ 127,353 $ $ 509,412 $ 359,938 $ 29
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward Page: 9
SMIC Enterprise Fund SMIC - North SMIC Dock
For 3131/2016
Variance Variance
Actual Y-T-D Y-T-D (Over)!Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
12000 6000 Salaries 262.56 771.73 849 77 3,396 2,624 22.i
12000 6001 Overtime 0.00 127.08 27 108 117.E
12000 6100 Medicare 3.64 13.07 15 2 60 47 21.i
12000 6102 Workers'Compensation 26.96 105.50 57 228 123 46.;
12000 6201 Retirement Benefits 57.72 207.69 39 156 133.1
12000 6202 Health Insurance 117.08 532.03 183 732 200 72.€
Total Personnel Costs: $ 467.96 $ 1,757.10 $ 1,170 $ $ 4,680 $ 2,923 $ 37.t
Non-Personnel Costs:
12000 7004 Insurance 0.00 1,140.48 651 2,604 1,464 43.f
12000 7009 Contracted Services 0.00 0.00 1,251 1,251 5,004 5,004 0.0
12000 7216 Maintenance&Repair 1.35 29.33 750 721 3,000 2,971 O.(
12000 7321 Harbor General Indirect Costs 0.00 0.00 489 489 1,956 1,956 0.0
12000 7322 Harbor Admin Indirect Costs 0.00 0.00 504 504 2,016 2,016 0.0
12000 7323 SMIC General Indirect Costs 0.00 0.00 1,026 1,026 4,104 4,104 0.0
12000 7324 Gen Fund Indirect Costs 0.00 0.00 7,110 7,110 28,440 28,440 0.(
Ix) 12000 7330 P.I.LT. 0.00 0.00 126 126 504 504 0.(
12000 7331 Reclass PILI to Transfer-Out 0.00 0.00 (126) O.(
0---' 12000 7900 Depreciation Expense 0.00 0.00 11,910 11,910 47,640 47,640 0.(
Total Non-Personnel Costs: $ 1.35 $ 1,169.81 $ 23,691 $ 22,522 $ 94,764 $ 93,595 $ 1.:
Total Expenditures $ 459.31 $ 2,926.91 $ 24,861 $ 21,934 $ 99,444 $ 96,518 $ 2.1
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward Page: 10
SMIC Enterprise Fund SMIC - East SMIC Dock
For 3/31/2016
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs;
Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.0
Non-Personnel Costs:
12000 7004 Insurance 0.00 441.50 324 ,1181 1,296 855 34.(
12000 7321 Harbor General Indirect Costs 0.00 0.00 390 390 1,560 1,560 0.(
12000 7322 Harbor Admin Indirect Costs 0.00 0.00 402 402 1,608 1,608 0.(
12000 7323 SMIC General Indirect Costs 0.00 0.00 819 819 3,276 3,276 0.(
12000 7324 Gen Fund Indirect Costs 0.00 0.00 5,010 5,010 20,040 20,040 O.(
12000 7330 P.I.L.T. 0.00 0.00 120 120 480 480 0.0
12000 7331 Reclass PILI to Transfer-Out 0.00 0.00 0•(
Total Non-Personnel Costs: $ 0.00 $ 441.50 $ 6,945 $ 6,503 $ 27,780 $ 27,339 $ 1.!
Total Expenditures $ 0.00 $ 41.50 $ 6,945 $ 6,503 $ 27,780 $ 27.339 $ 1•:
q
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward Page: 11
SMIC Enterprise Fund SMIC -330 Ton Lift
For 3/31/2016
Variance Variance
Actual Y-T-0 Y-T-D (Over)/Under Annual (Over)Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
12000 6000 Salaries 2,933.76 5636.71 7,713 2,076 30,852 25.215 18.;
12000 6001 Overtime 42.33 42.33 654 612 2,616 2,574 1.4
12000 6100 Medicare 42.18 84.16 132 48 528 444 15.(
12000 6102 Workers'Compensation 307.86 592.79 834 241 3,336 2,743 17.i
12000 6201 Retirement Benefits 673.97 1,347.18 273 1,092 123.Z
12000 6202 Health Insurance 1,599.17 3,577.42 2,532 10,128 6,551 35.:
Total Personnel Costs: $ 5,599.27 $ 11,280.59 $ 12,138 $ 858 $ 48,552 $ 37,272 $ 23.:
Non-Personnel Costs:
12000 7002 Postage and Freight 0.00 0.00 1,251 1,251 5,004 5,004 0.(
12000 7004 Insurance 0.00 5,083.30 750 3,000 169.z
12000 7009 Contracted Services 0.00 0.00 1,251 1,251 5,004 5,004 0.(
12000 7211 Gas&Lube 0.00 750 922 3,000 3,172 (5.i
12000 7215 Operating Supplies 0.00 0.00 624 624 2,496 2,496 0.(
12000 7216 Maintenance&Repair 476.19 566.03 6,249 5,683 24,996 24,430 2.;
12000 7217 Small Tools&Equipment 33.99 85.26 0 0 0.(
12000 7321 Harbor General Indirect Costs 0.00 0.00 12,447 12,447 49,788 49,788 0.(
12000 7322 Harbor Admin Indirect Costs 0.00 0.00 12,849 12,849 51,396 51,396 0.0
,.-[� 12000 7323 SMIC General Indirect Costs 0.00 0.00 26,151 26,151 104,604 104,604 0.(
12000 7324 Gen Fund Indirect Costs 0.00 0.00 10,269 10,269 41,076 41,076 0.(
12000 7330 P.I.LT. 0.00 0.00 5,280 5,280 21,120 21,120 0.0
12000 7331 Reclass PIT to Transfer-Out 0.00 0.00 0.0
12000 7900 Depredation Expense 0.00 0.00 17,022 17,022 68,088 68,088 0.(
Total Non-Personnel Costs: $ 510.18 $ 5,562.83 $ 89,613 $ 84,051 $ 358,452 $ 352,890 $ 1,:
Total Expenditures $ 6,109.45 $ 16,843.42 $ 101,751 $ 84,909 $ 407,004 $ 390,182 $ 4.1
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward
Page: 12
SMIC Enterprise Fund SMIC - Syncrolift Operations
For 3/31/2016
Variance Variance
Actual Y-T-I) Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.0
Non-Personnel Coats:
12000 7324 Gen Fund Indirect Costs 0.00 0.00 339 339 1,356 1,356 0.0
Total Non-Personnel Costs: $ 0.00 $ 0.00 $ 339 $ 339 $ 1,356 $ 1,356 $ 0•C
Total Expenditures $ 0.00 $ 0.00 $ 339 $ 339 $ 1,356 $ 1,356 $ 0.0
r�
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward Page: 13
SMIC Enterprise Fund SMIC - Syncrolift Complex
For 3/3/12016
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over}/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.0
Non-Personnel Costa:
12000 7900 Depreciation Expense 0.00 0.00 131,133 131,133 524,532 524,532 _ 0.(
Total Non-Personnel Costs: $ 0.00 $ 0.00 $ 131,133 $ 131,133 $ 524,532 $ 524,532 $ 0.(
Total Expenditures $ 0.00 $ 0.00 $ 131,133 $ 131,133 $ 524,532 $ 524,532 $ 0.0
0
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward Page: 14
SMIC Enterprise Fund SMIC Debt Service
For 3/3112016 variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)IUnder %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.(
Non-Personnel Costs:
12000 8300 Debt Service Principal 0.00 98,008.33 24.501 73.507) 98,004 (4) 100.(
Total Non-Personnel Costs: $ 0.00 $ 98,008.33 $ 24,501 $ 73,En"' $ 98,004 $ (4) $ 100.(
Total Expenditures $ 0.00 $ 98,008.33 $ 24,501 $ 77 $ 98,004 $ (4) $ 100.(
Monthly Budget-to-Actual Revenue Report-- By Fund
Run:5/13/2016 at 9:21 PM City of Seward Page: 5
Electric Enterprise Fund
For 3/31(2016
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5300 Residential 95,177 309,030 500,796 (1_ 2,003,184 (1,694,154) 15.43
5302 Residential fuel factor 77,628 228,044 223,332 4,712 893,328 (665,284) 25.53
5303 Residential customer charge 40,656 122,037 127,407 509,628 (387,591) 23.95
5310 SG Service 68,128 216,787 300,000 (83, 13; 1,200,000 (983.213) 18.07
5312 SG fuel factor 35,265 101,751 117,501 (15,750) 470,004 (368,253) 21.65
5313 SG Customer Charge 17,393 51.969 60,000 (8,031) 240,000 (188,031) 21.65
5320 LG Service 158,435 464,424 493,227 (22P.T°' 1,972,908 (1,508,48?) 23.54
5322 LG fuel factor 113,362 307,104 306,807 297 1,227,228 (920,124) 25.02
5323 LG customer charge 3,660 10,984 11,139 Wr 44,556 (33,572) 24.65
5324 LG demand charge 105,815 305,912 363,819 (57.907) 1,455,276 (1,149,364) 21.02
5325 Electric KVAR rate 0 0 1,278 0,279) 5,112 (5,112) 0.00
5326 Alternate Energy 864 _ . 3,663 1.86
5340 Spec.Contract Energy 12,453 36,722 32,970 3,752 131,880 (95,158) 27.85
5342 Special Contract fuel factor 35,770 96,051 146,556 ,:.,I.505) 586,224 (490.173) 16.38
5343 Spec.Contract customer charge 82 247 246 1 984 (737) 25.09
5345 Special Contract Demand 36,460 97,976 108,249 (10,273) 432,996 (335,020) 22.63
5350 Harbor Fund Power Sales 27,106 125,523 55,299 70,224 221,196 (95,673) 56.75
5352 Harbor power fuel factor 11,154 46,566 22,950 23,618 91,800 (45,234) 50.73
5360 Street&Yard 5,501 17,697 17,904 (2071 71,616 (53,919) 24.71
5362 Yard Light Fuel 404 1,469 0 1,469 0 1,469 0.00
5801 Turn on Fees 858 2,342 3,837 (1,405) 15,348 (13,006) 15.28
5802 Equipment Rental 0 0 6,651 (6,651) 26,604 (26,604) 0.00
5803 Joint Pole Use 0 0 2,559 (2,559) 10,236 (10,236) 0.00
5804 Work Order Revenue 0 0 5,115 (5,115) 20,460 (20,460) 0.00
5890 Collection of Doubtful Accounts 0 447 0 447 0 447 0.00
5899 Miscellaneous Revenue 0 0 513 (513) 2,052 (2,052) 0.00
5901 EF Investment Interest 0 0 4,749 (4,749) 18,996 (18,996) 0.00
5905 EF Penalties and Interest 3,841 14,853 17,499 (2,646) 69,996 (55,143) 21.22
5940 Amort.of CIA-General 0 0 257,499 (257,499) 1,029,996 (1,029,996) 0.00
5941 Amort.Bond Premium 0 0 _ 285 1,140 (1,140) 0.00
Total Revenues $ 849,087 $ 2,557,866 $ 3,187,254 $ $ 12,749,016 $ (10,191,152 $ 20.06
Monthly Budget Expenditure Report by Fund
Run:5/13/2016 at 9:20 PM City of Seward Page: 5
Electric Enterprise Fund
For 3/31/2016
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Ovar)IUnder %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 59,380 162,749 236,901 74,152 947,604 784,855 17.17
6001 Overtime 3,105 7,830 16,791 8,961 67,164 59,334 11.66
6002 Standby Time 6,890 21,139 22,434 1,295 89,736 68,597 23.56
6100 Medicare 1,102 2,961 4,254 1,293 17,016 14,055 17.40
6102 Workers'Compensation 4,275 11,971 13,389 1,418 53,556 41,585 22.35
6200 Leave Time 6,168 16,712 26,220 9,508 104,880 88,168 15.93
6201 Retirement Benefits 12,683 33,993 46,722 12,729 186,888 152,895 18.19
6202 Health Insurance 19,123 57,368 65,373 8,005 261,492 204,124 21.94
6204 Meal Allowance 0 115 789 674 3,156 3,041 3.66
6205 Electric Union Benefits 156 467 _ 5,025 4,558 20,100 _ 19,633 2.32
Total Personnel Costs: $ 112,882 $ 315,305 $ 437,898 $ 122,593 $ 1,751,592 $ 1,436,287 $ 18.00
Non-Personnel Costs:
7001 Communications 1,589 4,302 6,249 1,947 24,996 20,694 17.21
7002 Postage and Freight 562 5,426 8,124 2,698 32,496 27,070 16.70
7003 Bank and Credit Card Fees 4,129 13,123 13,749 626 54,996 41,873 23.86
7004 Insurance 242 30,051 16,251 65,004 34,953 46.23
�� 7006 Legal 587 10,067 12,501 2,434 50,004 39,937 20.13
LP 7007 Legal Settlement 852
6 852 0 0 (852) 0.00
7009 Contracted Services ,452 17,027 80,250 63,223 321,000 303,973 5.30
7010 Engineering 663 663 6,501 5,838 26,004 25,341 2.55
7011 Testing 306 512 0 i.G., 0 {512) 0.00
7012 Other Special Services 92 383 5,001 4,818 20,004 19,621 1.91
7015 Utilities 12,273 35,862 22,377 89,508 53,646 40.07
7016 Heating Fuel 694 2,786 6,501 3,715 26,004 23,218 10.72
7017 Rents&Leases 33 100 5,751 5.651 23,004 22,904 0.43
7101 Chugach Power Purchases 174,864 370,347 500,001 129,654 2,000,004 1,629,657 18.52
7102 Power Fuel Costs 260,770 494,165 750,000 255,835 3,000,000 2,505,835 16.47
7103 Fuel for Generators 0 0 25,002 25,002 100,008 100,008 0.00
7210 Vehicle Supplies 174 2,308 1,251 5,004 2,696 46.12
7211 Gas&Lube 893 2,644 12,624 9,980 50,496 47,852 5.24
7213 Safety Equipment 0 116 1,251 1,135 5,004 4,888 2.32
7215 Operating Supplies 10,067 55,243 60,501 5,258 242,004 186,761 22.83
7216 Maintenance&Repair 3,717 4,304 26,253 21,949 105,012 100.708 4.10
7217 Small Tools&Equipment 16,267 20,094 7,50012..F 1' 30,000 9,906 66.98
7300 Advertising 0 58 2,748 2,691 10,992 10,935 0.52
7301 Subscriptions&Dues 789 44,645 20,502 82,008 37,363 54.44
7302 Travel&Subsistence 3,231 8,489 7,500 30,000 21.511 28.30
7303 Education&Training (22, 1,607 7,500 5,893 30,000 28,393 5.36
7304 Equipment Rent 213 638 6,000 5,362 24,000 23,362 2.66
7307 GF Administrative Fee 0 0 222.135 222,135 888,540 888,540 0.00
7330 P.t.L.T. 0 0 232.578 232,578 930,312 930.312 0.00
7331 Reclass PILI to Transfer-Out 0 0 (930,312i 0.00
7808 Bad Debt Expense 0 0 8,751 8,751 35,004 35,004 0.00
7810 Miscellaneous Expense 250 300 2,748 2,448 10,992 10,692 2.73
7900 Depreciation Expense 0 0 444,309 444,309 1,777,236 1,777,236 0.00
Monthly Budget Expenditure Report by Fund
Run:5/13/2016 at 9:20 PM City of Seward Page: 6
Electric Enterprise Fund
For 3/31/2016 Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under Y.of Annual
Month Actual Budget Budget Budget Budget Budget
8010 Utility Deposit Interest 99 321 300 1,200 879 26.77
8011 Bonding Expense 0 9,775 0 0 0.00
8012 Debt Service Interest Expense 0 0 65,322 65,322 261,288 261,288 0.00
8101 Infrastructure 0 0 110.001 110,001 440,004 440,004 0.00
8103 Capital Equipment 0 115 2.499 2,384 9,996 9,881 1.15
8104 Motor Pool Rent 0 0 72,900 72,900 291,600 291,600 0.00
8200 Work Order Sal/Benefit credits 0.53
8201 Work Order Operating Supply credits 0 0 0.00
8300 Debt Service Principal 0 0 32,499 32,499 129,996 129,996 0.00
Total Non-Personnel Costs: $ 499,056 $ 1,135,791 $ 2,535,852 $ 1,400,061 $ 10,143,408 $ 9,007,617 $ 11-20
Total Expendlturen $ 611,938 $ 1,451,096 $ 2,973,750 $ 1,522,654 $ 11,895,000 $ 10,443,904 $ 12.20
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward Page: 16
Electric Enterprise Fund Electric- General Operations
For 3131/2016
Variance Variance
Actual Y-T-D Y-T-D (Over)IUnder Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
15000 6000 Salaries 26,098.15 80.567.48 90,744 10,177 362,976 282,409 22.;
150006001 Overtime 0.00 1,592.12 537 (1,055) 2,148 556 74.'
15000 6002 Standby Time 0.00 911.88 6189",' 2,472 1,560 36.E
15000 6100 Medicare 421.53 1,282.16 1,524 242 6,096 4,814 21.(
15000 6102 Workers'Compensation 2,125.17 6,673.86 6,975 301 27,900 21,226 23.f
15000 6200 Leave Time 3,676.22 9,834.21 17,910 8,076 71,640 61,806 13.1
15000 6201 Retirement Benefits 4,467.05 13,114.55 27,843 14,728 111,372 98,257 11.i
15000 6202 Health Insurance 6,533.53 21,719.59 35,577 13,857 142,308 120,588 15.;
15000 6204 Electric Meal Allowance 0.00 102.96 75 300 197 34.Z
15000 6205 Electric Union Benefits 80.66 345.69 5,001 4,655 20,004 19,658 1.1
Total Personnel Costs: $ 43,402.31 $ 136,144.50 $ 186,804 $ 50,659 $ 747,216 $ 611,071 $ 18.:
Non-Personnel Costs:
15000 7001 Communications 278.11 734.37 2,499 1,765 9,996 9,262 7.
15000 7002 Postage and Freight 238.18 3,694.87 6,249 2,554 24,996 21,301 14.1
15000 7003 Bank and Credit Card Fees 4,128.83 13,122.98 13,749 626 54,996 41,873 23.1
15000 7004 Insurance 0.00 29,800.65 16.251 65,004 35,203 45.1
15000 7006 Legal 587.13 10,066.94 8,751 35.004 24.937 28.1
15000 7009 Contracted Services 0.00 0.00 17,499 17,499 69,996 69,996 0.(
15000 7010 Engineering 0.00 0.00 6,501 6,501 26,004 26,004 0.(
15000 7011 Testing 306.00 512.00 0 0 0.1
15000 7012 Other Special Services 92.18 182.98 1,251 1,068 5,004 4,821 3.f
15000 7015 Utilities 517.07 1,629.68 1,125 4,500 2,870 36.;
15000 7016 Heating Fuel 694.44 2,268.12 1,500 6,000 3,732 37.E
15000 7017 Rents&Leases 0.00 0.00 750 750 3,000 3,000 0.1
15000 7210 Vehicle Supplies 174.12 2,307.61 1,251 5,004 2,696 46."
15000 7211 Gas&Lube 767.88 2,167.90 9,999 7,831 39,996 37,828 51
15000 7213 Safety Equipment 0.00 0.00 1,251 1,251 5,004 5,004 0.(
15000 7215 Operating Supplies 4,300.67 24,291.02 24,999 708 99,996 75,705 24.;
15000 7216 Maintenance&Repair 704.42 904.42 12,501 11,597 50,004 49,100 1.1
15000 7217 Small Tools&Equipment 79.98 2,364.96 5,001 2,136 20,004 17,139 14.:
15000 7300 Advertising 0.00 0.00 2,499 2,499 9,996 9,996 0.(
15000 7301 Subscriptions&Dues 317.93 342.09 501 2,004 1,362 32.(
15000 7302 Travel&Subsistence 0.00 1,334.28 2,499 865 9,996 8,362 16.:
15000 7303 Education&Training 0.00 0.00 2,499 2,499 9,996 9,996 0.(
15000 7304 Equipment Rent 0.00 0.00 1,251 1,251 5,004 5,004 0.(
15000 7307 GF Administrative Fee 0.00 0.00 222,135 222,135 888,540 888,540 0.1
15000 7330 P.I.L.T. 0.00 0.00 232,578 232,578 930,312 930,312 0.(
15000 7331 Reclass PILT to Transfer-Out 0.00 0.00 _32.578) 0.(
15000 7808 Bad Debt Expense 0.00 0.00 8,751 8,751 35,004 35,004 0.1
15000 7810 Miscellaneous Expense 0.00 0.00 2,499 2,499 9,996 9,996 0.0
15000 7900 Depredation Expense 0.00 0.00 443.508 443,508 1,774,032 1,774,032 0.(
15000 8010 Utility Deposit Interest 98.72 292.91 300 1,200 907 24.3
15000 8011 Bonding Expense 0.00 :335.78 0 ?336) 0 0.1
15000 8101 Infrastructure 0.00 0.00 5,001 5,001 20,004 20,004 0.1
15000 8104 Motor Pool Rent 0.00 0.00 24,300 24,300 97,200 97,200 0.(
Total Non-Personnel Costs: $ 13,285.66 $ 97,453.56 $ 846,870 $ 749,416 $ 3,387,480 $ 3,290,026 $ 2.E
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward Page: 17
Electric Enterprise Fund Electric-General Operations
For 3/3112016
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures $ 56,687.97 $ 233,598.06 $ 1,033,674 $ 800,075 $ 4,134,696 $ 3,901,097 $ 5.(
..--
(
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward Page: 18
Electric Enterprise Fund Electric-Administration
For 3/31/2016
Variance Variance
Actual Y-T-D Y-T-D (Over)fUnder Annual (Overj/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
15000 6000 Salaries 16,909.06 46,939.38 72,222 25,283 288,888 241,949 16.:
15000 6001 Overtime 0.00 0.00 189 189 756 756 0.(
15000 6100 Medicare 271.06 735.58 1,158 422 4,632 3,896 15.E
15000 6102 Workers'Compensation 164.62 503.69 444 1,776 1,272 28.E
15000 6200 Leave Time 2,491.65 6,878.16 8,310 1,432 33,240 26,362 20.E
15000 6201 Retirement Benefits 3,860.44 11,191.52 4,002 16,008 4,816 69.4
15000 6202 Health Insurance 6,941.73 22,523.17 26,655 4,132 106.620 84,097 21.1
Total Personnel Costs: $ 30,638.56 $ 88,771.50 $ 112,980 $ 24,208 $ 451,920 $ 363,148 $ 19.E
Non-Personnel Costs:
15000 7001 Communications 968.69 2,612.70 2,499 '.i i•> 9,996 7.383 26.1
15000 7002 Postage and Freight 0.00 0.00 249 249 996 996 01
15000 7004 Insurance 241.99 250.63 0 (251) 0 0.0
15000 7006 Legal 0.00 0.00 3,750 3,750 15,000 15,000 0.(
15000 7007 Legal Settlement 852.44 852.44 0 8852) 0 0•C
15000 7009 Contracted Services 299.00 872.60 7,500 6,627 30,000 29,127 2.4
15000 7012 Other Special Services 0.00 200.00 3,750 3,550 15,000 14,800 1.:
15000 7211 Gas&Lube 124.90 429.25 750 321 3,000 2,571 14.:
15000 7215 Operating Supplies 225.75 1,677.03 2,499 822 9.996 8,319 16.1
15000 7217 Small Tools&Equipment 0.00 0.00 2,499 2,499 9,996
9,996 0.(
15000 7300 Advertising 0.00 57.50 249 192 996 939 5.1
.._.--,' 15000 7301 Subscriptions&Dues 471.00 44,003.27 20,001 80,004 36,001 55.(
15000 7302 Travel&Subsistence 3,231.43 6,854.98 5,001 20,004 13,149 34.:
15000 7303 Education&Training •'•2l?i'r1 1,606.94 3,750 2,143 15,000 13,393 10.1
15000 7304 Equipment Rent 212.63 637.89 0 0 0•(
15000 7900 Depreciation Expense 0.00 0.00 801 801 3,204 3,204 0.(
15000 8103 Capital Equipment 0.00 114.75 2,499 2,384 9,996 9,881 1.1
15000 8104 Motor Pool Rent 0.00 0.00 48,800 48,600 194,400 194,400 0.(
Total Non-Personnel Costs: $ 6,407.83 $ 60,169.98 $ 104,397 $ 44,227 $ 417,588 $ 357,418 $ 14.'
Total Expenditures $ 37,046.39 $ 148,941.48 $ 217,377 $ 88,435 $ 869,508 $ 720,568 $ 17.1
Monthly Budget-to-Actual Expenditure Report by Department
Run:5113/2016 at 9:23 PM City of Seward Page: 19
Electric Enterprise Fund Eloctric- Standby Generation
For 3131/2016 Variance Variance
Actual Y-T-U Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
15000 6000 Salaries 0.00 589.31 1,134 445 4,536 3.847 15.E
15000 6001 Overtime 0.00 0.00 837 837 3,348 3,348 0.(
15000 6100 Medicare 0.00 11.29 27 16 108 97 10.4
15000 6102 Workers'Compensation 0.00 64.56 123 58 492 427 13.'
15000 6201 Retirement Benefits 0.00 124.38 15 11 60 207.:
15000 6202 Health Insurance 0.00 182.34 24 ('i 96 189.E
15000 6204 Electric Meal Allowance 0.00 0.00 51 51 204 204 01
Total Personnel Costs: $ 0.00 $ 1,071.88 $ 2,211 $ 1,140 $ 8,844 $ 7.773 $ 12.1
Non-Personnel Costs:
15000 7002 Postage and Freight 0.00 247.66 375 127 1,500 1,252 16.E
15000 7015 Utilities 1,305.46 4,383.78 5,001 617 20,004 15,620 21.f
15000 7016 Heating Fuel 0.00 0.00 3,750 3,750 15,000 15,000 0.(
15000 7103 Fuel for Generators 0.00 0.00 12,501 12,501 50,004 50,004 0.(
15000 7211 Gas&Lube 0.00 46.60 1,875 1,828 7,500 7,453 0.f
15000 7215 Operating Supplies 4,697.10 6,528.32 1,251 5.004 130.1
15000 7216 Maintenance&Repair 1,219.46 1,219.46 7,500 6,281 30,000 28,781 4.(
15000 7217 Small Tools&Equipment 108.97 108.97 0 0 01
15000 7303 Education&Training 0.00 0.00 1,251 1.251 5,004 5,004 0.(
Total Non Personnel Costs: $ 7,330.99 $ 12,534.79 $ 33,504 $ 20,969 $ 134,016 $ 121,481 $ 9.:
Total Expenditures $ 7,330.99 $ 13,606.67 $ 35,715 $ 22,109 $ 142,860 $ 129,254 $ 9.1
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward Page: 20
Electric Enterprise Fund Electric- Substation Operations
For 3/3'112016
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
15000 6000 Salaries 6,784.50 17,944.56 29,865 11,920 119,460 101,515 15.(
15000 6001 Overtime 0.00 180.92 342 161 1,368 1,187 13.;
15000 6100 Medicare 103.84 282.40 375 93 1,500 1,218 181
15000 6102 Workers'Compensation 660.71 1,849.41 2,388 539 9,552 7,703 19.:
15000 6201 Retirement Benefits 1,230.42 3,275.61 213 (3,. 852 384./
15000 6202 Health Insurance 1,755.32 5,137.76 369 ?4.76ti; 1,476 348.(
15000 6204 Electric Meal Allowance 0.00 0.00 39 39 156 156 0.(
15000 6205 Electric Union Benefits 26.12 46.75 0 471 0 0•(
Total Personnel Costs: $ 10,560.91 $ 28,717.41 $ 33,591 $ 4,873 $ 134,364 $ 105,648 $ 21.:
Non-Personnel Costs:
15000 7001 Communications 341.75 955.18 1,251 298 5,004 4,049 19.0
15000 7002 Postage and Freight 4.14 1,163.65 1,251 87 5.004 3,840 23.:
15000 7009 Contracted Services 0.00 0.00 3,750 3,750 15,000 15,000 0.0
15000 7010 Engineering 663.00 663.00 0 0 0•(
15000 7015 Utilities 10,450.91 29,848.67 16,251 65,004 35,155 45.E
15000 7016 Heating Fuel 0.00 518.21 1,251 733 5.004 4,486 10.:
15000 7103 Fuel for Generators 0.00 0.00 12,501 12,501 50,004 50,004 0.(
n 15000 7213 Safety Equipment 0.00 115.96 0 0 0.(
1 15000 7215 Operating Supplies 695.23 2,451.52 5,001 2,549 20,004 17,552 12.:
15000 7216 Maintenance&Repair 553.06 939.68 5,001 4,061 20,004 19,064 4.1
15000 7217 Small Tools&Equipment 489.97 1,531.94 0 0 0
15000 7304 Equipment Rent 0.00 0.00 750 750 3,000 3,000 0.(
Total Non-Personnel Costs: $ 13,198.06 $ 38,187.81 $ 47,007 $ 8,818 $ 188,028 $ 149,839 $ 20.:
Total Expenditures $ 23,758.97 $ 66,905.22 $ 80,598 $ 13,691 $ 322,392 $ 255,485 $ 20.1
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward Page: 21
Electric Enterprise Fund Electric-Transmission OP &Maint
For 3131/2016
Variance Variance
Actual Y-T-D Y-T-O (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
15000 6000 Salaries 5,420.44 5,420.44 5,157 (263) 20,628 15,208 26.:
15000 6001 Overtime 1,693.44 1,693.44 738
(955) 2,952 1,259 57.;
15000 6100 Medicare 106.51 106.51 72 (35) 288 181 36_f
15000 6102 Workers'Compensation 522.77 522.77 282 (241) 1,128 605 46.;
15000 6201 Retirement Benefits 1,007.00 1,007.00 9 (998) 36 2,797.5
15000 6202 Health Insurance 1,404.18 1,404.18 18 (1.386) 72 1,950.5
15000 6205 Electric Union Benefits 15.76 15.76 0 0 0.0
Total Personnel Costs: $ 10,170.10 $ 10,170.10 $ 6,276 $ $ 25,104 $ 14,934 $ 40.`f
Non-Personnel Costs:
15000 7009 Contracted Services 663.00 663.00 37,500 36,837 150,000 149,337 0.z
15000 7017 Rents&Leases 33.33 99.99 5,001 4,901 20,004 19,904 0.;
15000 7215 Operating Supplies 87.96 116.94 501 384 2,004 1,887 51
15000 7216 Maintenance&Repair 0.00 0.00 1,251 1,251 5,004 5,004 0.0
15000 7217 Small Tools&Equipment 648.54 648.54 0 0 0.0
15000 7304 Equipment Rent 0.00 0.00 3,000 3,000 12,000 12,000 0.0
Total Non-Personnel Costs: $ 1,432.83 $ 1,528.47 $ 47,253 $ 45,724 $ 189,012 $ 187,483 $ 0.E
Total Expenditures $ 11,602.93 $ 11,898.57 $ 53,529 $ 41,830 $ 214,116 $ 202,417 $ 5.4
a'
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward Page: 22
Electric Enterprise Fund Electric- Distribution OP & Maint
For 3/31/2016
Variance Variance
Actual Y-T-D Y-T-D (Over)fUnder Annual (Over)IUnder %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
15000 6000 Salaries 0.00 1,375.36 7,641 5,966 30,564 28,889 5.z
15000 6001 Overtime 1,128.96 3,990.66 9,711 5,720 38,844 34,853 10.;
15000 6002 Standby Time 0.00 0.00 261 261 1,044 1,044 0.0
15000 6100 Medicare 16.47 83.34 216 133 864 781 9.f
15000 6102 Workers'Compensation 76.83 416.56 891 474 3,564 3,147 11.f
15000 6201 Retirement Benefits 143.71 561.58 123 492 134.2
15000 6202 Health Insurance 118.69 325.03 183 732 112.i
15000 6204 Electric Meal Allowance 0.00 12.50 375 363 1,500 1,488 0.E
15000 6205 Electric Union Benefits 3.60 10.52 0 0 0.(
Total Personnel Costs: $ 1,488.26 $ 7,675.55 $ 19,401 $ 11,725 $ 77,604 $ 69,928 $ 9.E
Non-Personnel Costs:
15000 7215 Operating Supplies 17.84 17.84 0 0 0.0
15000 7216 Maintenance&Repair 1,240.00 1,240.00 0 0 O.0
15000 7304 Equipment Rent 0.00 0.00 999 999 3,996 3,996 OS
15000 8101 Infrastructure 0.00 0.00 75,000 75,000 300,000 300,000 0.0
Total Non-Personnel Costs: $ 1,257.84 $ 1,257.84 $ 75,999 $ 74,741 $ 303,996 $ 302,738 $ 0 e
Total Expenditures $ 2,746.10 $ 8,933.39 $ 95,400 $ 86,466 $ 361,800 $ 372,666 $ 2•:
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City ofSeward Page: 23
Electric Enterprise Fund Electric-Wholesale Power Costs
For 3/31/2016
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.(
Non-Personnel Costs:
15000 7101 Chugach Power Purchases 174,864.31 370,346.93 500,001 129,654 2,000,004 1,629,657 18.:
15000 7102 Power Fuel Costs 260,770.00 494,165.00 750,000 255,835 3,000,000 2,505,835 16.'
Total Non-Personnel Costs: $ 435,634.31 $ 864,511.93 $ 1,250,001 $ 385,489 $ 5,000,004 $ 4,135,492 $ 17.:
Total Expenditures $ 435,634.31 $ 664,511.93 $ 1,250,001 $ 385,489 $ 5,000,004 $ 4,135,492 $ 17.:
2
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward Page: 24
Electric Enterprise Fund Electric-Work Orders
For 3/31/2016
Variance variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
15000 6000 Salaries 3,267.04 7,346.16 21,780 14,434 87,120 79,774 8.z
15000 6001 Overtime 282.24 282.24 3,744 3,462 14,976 14,694 1.E
15000 6100 Medicare 57.49 117.48 408 291 1,632 1,515 7.:
15000 6102 Workers'Compensation 104.09 215.29 1,422 1,207 5,688 5,473 3.-r
15000 6201 Retirement Benefits 788.30 1,594.10 1,359 (235) 5,436 3,842 29.:
15000 6202 Health Insurance 1,325.62 2,602.87 2.148 (455) 8,592 5,989 30.;
15000 6204 Electric Meal Allowance 0.00 0.00 249 249 996 996 0.(
15000 6205 Electric Union Benefits 4.50 6.63 24 17 96 89 6.5
Total Personnel Costs: $ 5,829.28 $ 12,164.77 $ 31,134 $ 18,970 $ 124,536 $ 112,372 $ 9.i
Non-Personnel Costs:
15000 7215 Operating Supplies 42.71 20,160.71 24,999 4,838 99,996 79,835 20.'
15000 7810 Miscellaneous Expense 250.00 300.00 249 996 696 30.'
15000 8200 Work Order Sal/Benefit credits (53;' (532,27) (24.99$) "24 =,399) (95. 0.t
15000 8201 Work Order Operating Supply credits 0.00 0.00 02.501 "12. 004} (50,00 0.(
Total Non-Personnel Costs: $ .5t:; $ 19,928.44 $ ('- $ 32,16'1 $ (49,008) $ (68.` $ (40.f
Total Expenditures $ 5,589.72 $ 32,093.21 $ 18,882 $ 211) $ 75,521 $ 43,435 $ 42.4
0
r
V'
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward Page: 25
Electric Enterprise Fund Electric - Standby
For 3/31/2016
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
15000 6001 Overtime 0.00 0.00 639 639 2,556 2,556 0.(
15000 6002 Standby Time 6,889.52 20 227.00 21,555 1,328 86,220 65,993 23.g
15000 6100 Medicare 112.18 308.61 357 48 1,428 1,119 21.f
15000 6102 Workers'Compensation 556.99 1 559.94 174 (1,386) 696 224.1
15000 6201 Retirement Benefits 1,063.34 2,739.28 324 (2,415) 1,296 211.:
15000 6202 Health Insurance 854.01 2.487.38 315 (2,172) 1,260 197.8
15000 6205 Electric Union Benefits 22.59 37.62 0 0 01
Total Personnel Costs: $ 9,498.63 $ 27.359.83 $ 23,364 $ $ 93,456 $ 66,096 $ 29.:
Non-Personnel Costs:
Total Non-Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0 $ 0 $ 0.(
Total Expenditures $ 9,498.63 $ 27,359.83 $ 23,364 $ $ 93,456 $ 66,096 $ 29.:
'<-�'"
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward Page: 26
Electric Enterprise Fund Electric- Meter Service
For 3/31/2016
Variance Variance
Actual Y-T-) Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
15000 6000 Salaries 901.22 2,166.78 7,494 5,327 29,976 27,809 7.:
15000 6001 Overtime 0.00 90.46 30 ((O 120 30 75.:
15000 6100 Medicare 13.23 33.18 111 78 444 411 7.d
15000 6102 Workers'Compensation 63.77 165.20 684 519 2,736 2,571 6.0
15000 6201 Retirement Benefits 122.34 284.95 33 (252) 132 215.f
15000 6202 Health Insurance 189.56 485.60 66 (420) 264 183.E
15000 6205 Electric Union Benefits 2.47 4.13 0 0 0.0
Total Personnel Costs: $ 1,292.59 $ 3,230.30 $ 8,418 $ 5,188 $ 33,672 $ 30.442 $ 9.:
Non-Personnel Costs:
15000 7009 Contracted Services 4,629.60 14,33t11 14,001 56,004 41,373 26.1
15000 7215 Operating Supplies 0.00 0.00 1,251 1,251 5,004 5,004 0.0
Total Non-Personnel Costs: $ 4,629.60 $ 14,831.11 $ 15,252 $ 621 $ 61,008 $ 46,377 $ 23.c.
Total Expenditures $ 5,922.19 $ 17,361.41 $ 23,670 $ 5,809 $ 94,680 $ 76,819 $ 18.F
0
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward Page: 27
Electric Enterprise Fund Electric- System Improvements
For 3131/2016 Variance Variance
Actual Y-T-) Y-T-D (Over)(Under Annual (Over)lUnder %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
15000 6000 Salaries 0.00 0.00 864 864 3,456 3,456 0.(
15000 6001 Overtime 0.00 0.00 24 24 96 96 0.0
15000 6100 Medicare 0.00 0,00 6 6 24 24 0.0
15000 6102 Workers'Compensation 0.00 0.00 6 6 24 24 0.(
15000 6201 Retirement Benefits 0.00 0.00 12 12 48 48 0.(
15000 6202 Health Insurance 0.00 0.00 18 18 72 72 0.(
Total Personnel Costs: $ 0.00 $ 0.00 $ 930 $ 930 $ 3,720 $ 3,720 $ 0.0
Non-Personnel Costs:
15000 7002 Postage and Freight 320.00 320.00 0 (320) 0 0.(
15000 7009 Contracted Services 860.50 860.50 0 (861) 0 0.(
15000 7217 Small Tools&Equipment 14,940.00 14,940.00 0 0 0.0
15000 8101 Infrastructure 0.00 0.00 30,000 30,000 120,000 120,000 0.(
Total Non-Personnel Costs: $ 16,120.50 $ 16,120.50 $ 30,000 $ 13,879 $ 120,000 $ 103,879 $ 13.z
Total Expenditures $ 16,120.50 $ 16,120.50 $ 30,930 $ 14,809 $ 123,720 $ 107,599 $ 13.(
C7
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward Page: 28
Electric Enterprise Fund Electric Debt Service
For 3/31/2016
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)IUnder %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
15000 6201 Retirement Benefits 0.00 0.00 12,789 12,789 51,156 51,156 0.(
Total Personnel Costs: $ 0.00 $ 0.00 $ 12,789 $ 12,789 $ 51,156 $ 51,156 $ 0.(
Non-Personnel Costs:
15000 8011 Bonding Expense 0.00 9,438.97 0 0 0.(
15000 8012 Debt Service Interest Expense 0.00 0.00 65,322 65,322 261,288 261,288 0.[
15000 8300 Debt Service Principal 0.00 0.00 32,499 32,499 129,996 129,996 0.(
Total Non-Personnel Costs: $ 0.00 $ 9,438.97 $ 97,821 $ 88,382 $ 391,284 $ 381,845 $ 2.i
Total Expenditures $ 0.00 $ 9,438.97 $ 110,610 $ 101,171 $ 442,440 $ 433,001 $ 2.1
j
j
Monthly Budget-to-Actual Revenue Report -- By Fund
Run:5/13/2016 at 9:21 PM City of Seward Page: 6
Water Enterprise Fund
For 3/31/2016
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5300 Residential 38,901 117,373 110,724 6,649 442,896 (325,523) 26.50
5310 SG Service 7,142 20,927 31,164 (10,237) 124,656 (103,729) 16.79
5320 LG Service 15,261 47,980 52,638 14,6581 210,552 (162,572) 22.79
5330 SMIC Sales 9,107 21,024 14,457 6,567 57,828 (36,804) 38.36
5340 Spec.Contracts 15,170 25,650 68,049 272,196 (246,546) 9.42
5801 Turn on Fees 136 136 2,424 (2,268) 9,696 (9,560) 1.40
5806 Ship Water 0 0 20,124 (20,124) 80,496 (80,496) 0.00
5807 Hydrant Rentals 4,631 13,893 17,535 (3,642) 70,140 (56,247) 19.81
5899 Miscellaneous Revenue 0 0 2,499 (2,499) 9,996 (9,996) 0.00
5901 EF Investment Interest 0 0 1,251 (1,251) 5.004 (5 t)04) 0.00
5905 EF Penalties and Interest 914 2,766 501 2,265 2,004 762 138.02
5940 Amort.of CIA-General 0 0 _ 5,556 15,556) 22,224 '4) 0.00
Total Revenues $ 91,262 $ 249,749 $ 326,922 $ 173) $ 1,307,688 $ 19) $ 19.10
0
Vv
Monthly Budget Expenditure Report by Fund
Run:5/13/2016 at 9:20 PM City of Seward Page: 7
Water Enterprise Fund
For 3!31/2016
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 12,048 34,085 55,746 21,661 222,984 188,899 15.29
6001 Overtime 1,277 4,100 1,152 4,608 508 88.97
6002 Standby Time 1,038 2,431 2,769 338 11,076 8,645 21.95
6100 Medicare 193 543 912 369 3,648 3,105 14,89
8102 Workers'Compensation 741 2,231 2,172 8,688 6,457 25.68
6200 Leave Time 2,042 635 5,874 5.239 23,496 22,861 2.70
6201 Retirement Benefits 3,523 9,889 15,006 5,117 60,024 50,135 16.48
6202 Health Insurance 6,181 18,864 23,526 4,662 94,104 75,240 20.05
6203 In Lieu of FICA 132 447 _ 123 492 45 90.85
Total Personnel Costs: $ 27,175 $ 73,225 $ 107,280 $ 34,055 $ 429,120 $ 355,895 $ 17.06
Non-Personnel Costs:
7001 Communications 1,181 3,018 3,000 12,000 8,982 25.15
7002 Postage and Freight 0 617 1,626 1,009 6,504 5,887 9.49
7003 Bank and Credit Card Fees 520 1,570 1,500 6,000 4,430 26.16
7004 Insurance 0 5,626 2,499 9,996 4,370 56.28
7006 Legal 0 0 1,500 1,500 6,000 6.000 0.00
7009 Contracted Services 417 10,370 33,750 23,380 135,000 124,630 7.68
7011 Testing 723 1,524 2,751 1,228 11,004 9,481 13.84
7015 Utilities 14,768 46,177 64,251 18,074 257,004 210,827 17.97
C) 7016 Heating Fuel 808 1,200 0 0 0.00
7211 Gas&Lube 291 1,370 2,625 1,255 10,500 9,130 13.05
)j 7213 Safety Equipment 262 397 750 353 3,000 2,603 13.23
7215 Operating Supplies 3,665 6,787 11,499 4,712 45,996 39,209 14.76
7216 Maintenance&Repair 108 625 7,125 6,500 28,500 27,875 2.19
7217 Small Tools&Equipment 2,742 3,841 1,674 f2,16!} 6,696 2,855 57.36
7300 Advertising 0 0 375 375 1,500 1,500 0.00
7301 Subscriptions&Dues 448 448 438 "t' 1,752 1,304 25.57
7302 Travel&Subsistence 0 405 1,401 996 5,604 5,199 7.24
7303 Education&Training 0 181 1,401 1,220 5,604 5,423 3.23
7304 Equipment Rent 0 1,350 2,499 1,149 9,996 8,646 13.51
7307 GF Administrative Fee 0 0 62,751 62,751 251,004 251,004 0.00
7330 P.I.L.T. 0 0 27,165 27,165 108,860 108.660 0.00
7331 Reclass PILT to Transfer-Out 0 0 0.00
7808 Bad Debt Expense 0 0 501 501 2,004 2,004 0.00
7810 Miscellaneous Expense 0 0 627 627 2,508 2,508 0.00
7900 Depreciation Expense 0 0 48,000 48,000 192,000 192,000 0.00
8012 Debt Service Interest Expense 25,662 25,662 6,423 25,692 30 99.88
8300 Debt Service Principal 131,182 131,182 33,243 132,972 1,790 98.65
Total Non-Personnel Costs: $ 182,777 $ 242,350 $ 292,209 $ 49,859 $ 1,168,836 $ 926,486 $ 20.73
Total Expenditures $ 209,952 $ 315,575 $ 399,489 $ 83,914 $ 1,597,956 $ 1,282,381 $ 19.75
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward Page: 29
Water Enterprise Fund Water- General
For 3/31/2016
Variance Variance
Actual Y-T-D Y-T-D (Over)IUnder Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
17000 6000 Salaries 10,832.46 30,953.34 47,814 16,861 191,256 160,303 16.'
17000 6001 Overtime 1,276.80 3,962.63 963 3,852 102.E
17000 6002 Standby Time 1,037.80 2,430.65 2,769 338 11,076 8,645 21.f
17000 6100 Medicare 176.26 496.23 780 284 3,120 2,624 15..(
17000 6102 Workers'Compensation 671.52 2,027.95 1,701 • 6,804 4,776 29.E
17000 6200 Leave Time 2,041.50 635.10 5,874 5,239 23,496 22,861 2.
17000 6201 Retirement Benefits 3,255.62 9,150.91 2,952 {t'.:" ' 11,808 2,657 77.`.
17000 6202 Health Insurance 5,719.87 17,487.79 20,775 3.287 83,100 65,612 21.(
17000 6203 In Lieu of FICA 132.44 446.98 123 492 45 90.E
Total Personnel Costs: $ 25,144.27 $ 67,591.58 $ 83,751 $ 16,159 $ 335,004 $ 267,412 $ 20.1
Non-Personnel Costs:
170007001 Communications 1,181.35 3,018.03 3,000 12,000 8,982 25.1
17000 7002 Postage and Freight 0.00 617.13 1,500 883 6.000 5.383 10.:
17000 7003 Bank and Credit Card Fees 519.89 1,569.75 1,500 6,000 4,430 26
17000 7004 Insurance 0.00 4,669.91 2,250 9,000 4,330 51.E
17000 7006 Legal 0.00 0.00 1,500 1,500 6,000 6,000 01
17000 7009 Contracted Services 416.56 10,369.88 24,999 14,629 99,996 89,626 10.:
17000 7011 Testing 722.50 1,523.50 2,250 727 9,000 7,477 16.(
17000 7015 Utilities 10,936.30 35,576.04 56,250 20,874 225,000 189,424 15.E
C17000 7016 Heating Fuel 808.20 1,199.95 0 -u^') 0 0.(
�J 17000 7211 Gas&Lube 290.83 1,370.38 2,499 1,129 9,996 8,626 13.E
17000 7213 Safety Equipment 261.87 397.00 624 227 2,496 2,099 15.5
17000 7215 Operating Supplies 3,665.12 6,787.43 10,500 3,713 42,000 35,213 16.1
17000 7216 Maintenance&Repair 107.96 624.96 6,249 5,624 24.996 24,371 21
17000 7217 Small Tools&Equipment 2,742.07 3,840.67 1,500 ;?341) 6,000 2,159 64.(
17000 7300 Advertising 0.00 0.00 375 375 1,500 1,500 0.0
17000 7301 Subscriptions&Dues 448.00 448.00 375 1,500 1,052 29.E
17000 7302 Travel&Subsistence 0.00 405.46 1,251 846 5,004 4,599 8.1
17000 7303 Education&Training 0.00 181.00 1,251 1,070 5,004 4,823 3.(
17000 7304 Equipment Rent 0.00 1,350.00 2,499 1,149 9.996 8,646 131
17000 7307 GF Administrative Fee 0.00 0.00 62,751 62,751 251,004 251,004 0.(
17000 7330 P.I.L.T. 0.00 0.00 27,165 27,165 108,660 108,660 0.(
17000 7331 Reclass PILT to Transfer-Out 0.00 0.00 0.(
17000 7808 Bad Debt Expense 0.00 0.00 501 501 2,004 2,004 0.(
17000 7810 Miscellaneous Expense 0.00 0.00 501 501 2,004 2,004 O.(
17000 7900 Depredation Expense 0.00 0.00 46,251 46,251 185,004 185,004 0.0
Total Non-Personnel Costs: $ 22,100.65 $ 73,949.09 $ 230,376 $ 156,428 $ 921,504 $ 847,556 $ 8.0
Total Expenditures $ 47,244.92 $ 141,540.67 $ 314,127 $ 172,587 $ 1,256,508 $ 1,114,968 $ 11.:
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward Page: 30
Water Enterprise Fund Water- SMIC
For 3/31/2016
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
17000 6000 Salaries 1,216.00 3,131.20 7,932 4,801 31,728 28,597 9.E
17000 6001 Overtime 0.00 137.13 189 52 756 619 18.'
17000 8100 Medicare 17.03 46.96 132 85 528 481 8.E
17000 6102 Workers'Compensation 69.89 203.37 471 268 1,884 1,681 10.1
17000 6201 Retirement Benefits 267.61 738.29 276 1,104 366 66.E
17000 6202 Health Insurance 460.97 1,375.85 2,751 1,375 11,004 9,628 12.t
Total Personnel Costs: $ 2,031.50 $ 5,632.80 $ 11,751 $ 6,119 $ 47,004 $ 41,372 $ 11.£
Non-Personnel Costs:
17000 7002 Postage and Freight 0.00 0.00 126 126 504 504 0.(
17000 7004 Insurance 0.00 956.12 249 996 40 96.(
17000 7009 Contracted Services 0.00 0.00 8,751 8,751 35,004 35,004 0.(
17000 7011 Testing 0.00 0.00 501 501 2,004 2,004 0.0
17000 7015 Utilities 3,832.14 10,601.44 8,001 32,004 21,403 33.1
17000 7211 Gas&Lube 0.00 0.00 126 126 504 504 0.(
17000 7213 Safety Equipment 0.00 0.00 126 126 504 504 0.0
17000 7215 Operating Supplies 0.00 0.00 999 999 3,996 3,996 0.(
17000 7216 Maintenance&Repair 0.00 0.00 876 876 3,504 3,504 0.(
17000 7217 Small Tools&Equipment 0.00 0.00 174 174 696 696 0.(
17000 7301 Subscriptions&Dues 0.00 0.00 63 63 252 252 0.(
• 17000 7302 Travel&Subsistence 0.00 0.00 150 150 600 B00 0.0
17000 7303 Education&Training 0.00 0.00 150 150 600 600 O.0
17000 7810 Miscellaneous Expense 0.00 0.00 126 126 504 504 0.(
17000 7900 Depreciation Expense 0.00 0.00 1,749 1,749 6,996 6,996 0.0
Total Non-Personnel Costs: $ 3,832.14 $ 11,557.56 $ 22,167 $ 10,610 $ 88,668 $ 77,111 $ 13.(
Total Expenditures $ 5,863.64 $ 17,190.36 $ 33,918 $ 18,729 $ 135,672 $ 118,483 $ 12.1
Monthly Budget-to-Actual Expenditure Report by Department
Run:5113/2016 at 9:23 PM City of Seward Page: 31
Water Enterprise Fund Water Debt Service
For 3/3112016 Variance Variance
Actual Y-T-7 Y-T-D (Over)IUnder Annual (Over)!Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
17000 6201 Retirement Benefits 0.00 0.00 11,778 11,778 47,112 47,112 0.(
Total Personnel Costs: $ 0.00 $ 0.00 $ 11,778 $ 11,778 $ 47,112 $ 47,112 $ 0.(
Non-Personnel Costs:
17000 8012 Debt Service Interest Expense 25,661.66 25,561.66 6,423 25,692 30 991
17000 8300 Debt Service Principal 131,182.39 131,182.39 33,243 132,972 1,780 98.(
Total Non-Personnel Costs: $ 156,844.05 $ 156,844.05 $ 39,666 $ $ 158,664 $ 1,820 $ 98.F
Total Expenditures $ 156,844.05 $ 156,844.05 $ 51,444 $ $ 205,776 $ 48,932 $ 76.:
Monthly Budget-to-Actual Revenue Report-- By Fund
Run:5/13/2016 at 9:21 PM City of Seward Page: 7
Wastewater Enterprise Fund
For 3131/2016
Variance Variance
Actual Y-T-D Y-T-D Over/(Under) Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget Budget Budget
Revenues
5300 Residential 51,603 155,703 153,825 1,678 615,300 (459,597) 25.31
5310 SG Service 9,774 28,885 48,000 (19,11 ; 192,000 (963,115) 15,04
5320 LG Service 19,539 59,791 69,000 (-9,209' 276,000 (216,209) 21.66
5330 SM1C Sales 3,381 9,906 9,249 657 36.996 (27,090) 28.78
5809 Water/Seward Misc.Service 0 0 624 (624. 2,496 (2,496) 0.00
5901 EF Investment Interest 0 0 501 (501) 2,004 (2,004) 0.00
5905 EF Penalties and Interest 124 440 375 65 1,500 (1.060) 29.31
5940 Amort.of CIA-General 0 0 _ 66,000 (66,003) 264,000 (264,000) 0.00
Total Revenues $ 84,421 $ 254,725 $ 347,574 $ (.92,849') $ 1,390,296 $ (1,135,571) $ 18.32
Monthly Budget Expenditure Report by Fund
Run:5/13/2016 at 9:20 PM City of Seward Page: 8
Wastewater Enterprise Fund
For 3/31/2016 Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 10,255 31,569 42,255 10,686 169,020 137,451 18.68
6001 Overtime 201 288 792 504 3,168 2,880 9.09
6002 Standby Time 217 1,106 1,623 517 6,492 5,386 17.04
6100 Medicare 168 454 684 230 2,736 2,282 16.61
6102 Workers'Compensation 653 1,849 2,184 335 8,736 6,887 21.16
6200 Leave Time 1,519 4,176 4,239 63 16,956 12,780 24.63
6201 Retirement Benefits 3,123 8,492 5,523 22,092 13,600 38.44
6202 Health Insurance 5,681 16,760 23,523 6,763 94,092 77,332 17.81
6203 in Lieu of FICA 132 447 123 492 45 90.85
Total Personnel Costs: $ 21,949 $ 65,141 $ 80,946 $ 15,805 $ 323,784 $ 258,643 $ 20.12
Non-Personnel Costs:
7001 Communications 616 1,606 2,124 518 8,496 6,890 18.90
7002 Postage and Freight 0 710 1,311 601 5,244 4,534 13.54
7003 Bank and Credit Card Fees 700 2,046 1,425 5,700 3,654 35.89
7004 Insurance 0 3,380 1,875 7,500 4,120 45.06
7006 Legal 0 0 3,750 3,750 15,000 15,000 0.00
7009 Contracted Services 1,448 10,814 28,752 17,938 115,008 104,194 9.40
7011 Testing 4,345 7,635 6,375 25,500 17,865 29.94
7015 Utilities 17,458 43,368 55,749 12,381 222,996 179,628 19.45
7016 Heating Fuel 0 1,106 876 3,504 2,398 31.57
7017 Rents&Leases 0 0 126 126 504 504 0.00
7211 Gas&Lube 282 1,258 2,724 1,466 10,896 9,638 11.55
7213 Safety Equipment 0 437 375 1,500 1,063 29.13
7215 Operating Supplies 158 4,558 4,875 317 19,500 14,942 23.37
7216 Maintenance&Repair 254 2,759 8,625 5,866 34,500 31,741 8.00
7217 Small Tools&Equipment 0 409 1,125 716 4,500 4,091 9.08
7300 Advertising 0 0 126 126 504 504 0.00
7301 Subscriptions&Dues 0 0 690 690 2,760 2,760 0.00
7302 Travel&Subsistence 24 24 1,125 1,101 4,500 4,476 0.52
7303 Education&Training 0 114 750 636 3,000 2,886 3.80
7304 Equipment Rent 0 1,350 1,500 150 6,000 4,650 22.50
7307 GF Administrative Fee 0 0 37,425 37,425 149,700 149,700 0.00
7330 P.I.L.T. 0 0 22,455 22,455 89,820 89,820 0.00
7331 Redass PILT to Transfer-Out 0 0 0.00
7808 Bad Debt Expense 0 0 501 501 2,004 2,004 0.00
7810 Miscellaneous Expense 0 0 249 249 996 996 0.00
7900 Depreciation Expense 0 0 51,480 51,480 205,920 205,920 0.00
8012 Debt Service Interest Expense 0 0 5,208 5,208 20,832 20,832 0.00
8300 Debt Service Principal 0 0 32,133 32,133 128,532 128,532 0,00
Total Non-Personnel Costs: $ 25,285 $ 81,574 $ 251,274 $ 169,700
$ 1,005,096 $ 923,522 $ 8.12
Total Expenditures $ 47,234 $ 146,715 $ 332,220 $ 185,505 $ 1,328,880 $ 1,182,165 $ 11.04
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward Page: 32
Wastewater Enterprise Fund Wastewater-General
For 3/31/2016 Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Ovar)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
18000 6000 Salaries 9,038.86 28,437.52 35,955 7,517 143,820 115,382 19.1
18000 6001 Overtime 201.32 288.12 693 405 2,772 2,484 10.:
18000 6002 Standby Time 217.00 1,106.07 1,623 517 6,492 5,386 17.(
18000 6100 Medicare 150.85 409.44 579 170 2,316 1,907 17.E
18000 6102 Workers'Compensation 583.11 1,355.78 1,659 3 6,636 4,980 24.f
18000 6200 Leave Time 1,518.50 4,175.88 4,239 63 16,956 12,780 24.E
18000 6201 Retirement Benefits 2,855.42 7,784.49 2,169 8,676 892 89.1
18000 6202 Health Insurance 5,219.78 15,435.95 20,646 5,210 82,584 67,148 18.E
18000 6203 In Lieu of FICA 132.44 146.99 123 '''c2, 492 45 90.E
Total Personnel Costs: $ 19,917.28 $ 59,740.24 $ 67,686 $ 7,946 $ 270,744 $ 211,004 $ 22.(
Non-Personnel Costs:
18000 7001 Communications 615.65 1,606.00 1,875 269 7,500 5,894 21.L
18000 7002 Postage and Freight 0.00 710.16 1,062 352 4,248 3,538 16.1
18000 7003 Bank and Credit Card Fees 700.48 2,045.99 1,425 5,700 3,654 35.E
18000 7004 Insurance 0.00 2,495.32 1,626 6,504 4,009 38.:
18000 7006 Legal 0.00 0.00 3,750 3,750 15,000 15,000 0.0
18000 7009 Contracted Services 1,448.04 8,161.70 16,251 8,089 65,004 56.842 12.t
18000 7011 Testing 2,685.00 5,050.00 3,999 15,996 10,946 31.'
18000 7015 Utilities 9,583.80 30,515.31 43,749 13,234 174,996 144,481 17.L
18000 7016 Heating Fuel 0.00 0.00 501 501 2,004 2,004 O.0
U-\ 18000 7017 Rents&Leases 0.00 0.00 126 126 504 504 0.0
18000 7211 Gas&Lube 281.64 1,258.10 2,499 1,241 9,996 8,738 12.;
18000 7213 Safety Equipment 0.00 436.95 249 996 559 43.E
18000 7215 Operating Supplies 158.43 4,478.21 2,499 9,996 5,518 44.t
18000 7216 Maintenance&Repair 118.83 2,623.53 6,249 3,625 24,996 22,372 10.:
18000 7217 Small Tools&Equipment 0.00 408.75 750 341 3,000 2,591 13.E
18000 7300 Advertising 0.00 0.00 126 126 504 504 0.0
18000 7301 Subscriptions&Dues 0.00 0.00 501 501 2,004 2,004 0.(
18000 7302 Travel&Subsistence 0.00 0.00 750 750 3,000 3,000 0.(
18000 7303 Education&Training 0.00 114.00 501 387 2,004 1,890 5.E
18000 7304 Equipment Rent 0.00 1,:50.00 1,251 5,004 3,654 26.f.
18000 7307 GF Administrative Fee 0.00 0.00 37,425 37,425 149,700 149,700 0.(
18000 7330 P.I.L.T. 0.00 0.00 22,455 22,455 89,820 89,820 0.(
18000 7331 Reclass PILT to Transfer-Out 0.00 0.00 _.'<5) 0.0
18000 7808 Bad Debt Expense 0.00 0.00 501 501 2,004 2,004 0.(
18000 7810 Miscellaneous Expense 0.00 0.00 249 249 996 996 0.(
18000 7900 Depredation Expense 0.00 0.00 51,249 51,249 204,996 204,996 0.0
Total Non-Personnel Costs: $ 15,591.87 $ 61,254.02 $ 179,163 $ 117,909 $ 716,652 $ 655,398 $ 8.:
Total Expenditures $ 35,509.15 $ 120,994.28 $ 246,849 $ 125,855 $ 987,398 $ 866,402 $ 12.:
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of Seward Page: 33
Wastewater Enterprise Fund Wastewater- SMIC
For 3lr/2016 Variance Variance
Actual Y-T-D Y-T-D (Over)IUnder Annual (Over)/Under °J°of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costsi
18000 6000 Salaries 1,216.00 3,131.20 6,300 3,169 25,200 22,069 12.'
18000 6001 Overtime 0.00 0.00 99 99 396 396 0.(
18000 6100 Medicare 17.02 45.04 105 60 420 375 10.'i
18000 6102 Workers'Compensation 69.84 192.90 525 332 2,100 1.907 9.^
18000 6201 Retirement Benefits 267.48 707.97 309 1,236 528 57.:
18000 8202 Health Insurance 461.07 1,323.88 2,877 1,553 11,508 10,184 11.;
Total Personnel Costs: $ 2,031.41 $ 5,100.99 $ 10,215 $ 4,814 $ 40,860 $ 35,459 $ 13.:
Non-Personnel Costs:
18000 7001 Communications 0.00 0.00 249 249 996 996 0.(
18000 7002 Postage and Freight 0.00 0.00 249 249 996 996 0.0
18000 7004 Insurance 0.00 884.40 249 '63•" 996 112 88.E
18000 7009 Contracted Services 0.00 2,652.46 12,501 9,849 50,004 47,352 5.;
18000 7011 Testing 1,660.00 2,585.00 2,376 (209; 9,504 6.919 27.:
18000 7015 Utilities 7,874.61 12,352.85 12,000 •'8 ?` 48,000 35,147 26.i
18000 7016 Heating Fuel 0.00 1,106.18 375 1,500 394 73.1
18000 7211 Gas&Lube 0.00 0.00 225 225 900 900 0.(
18000 7213 Safety Equipment 0.00 0.00 126 126 504 504 0.(
e---- 18000 7215 Operating Supplies 0.00 79.32 2,376 2,297 9,504 9,425 0.E
G"' 18000 7216 Maintenance&Repair 135.45 135.45 2,376 2,241 9,504 9,369 1.l
18000 7217 Small Tools&Equipment 0.00 0.00 375 375 1,500 1,500 0.0
18000 7301 Subscriptions&Dues 0.00 0.00 189 189 756 756 0.0
18000 7302 Travel&Subsistence 23.60 23.60 375 351 1,500 1,476 11
18000 7303 Education&Training 0.00 0.00 249 249 996 996 0.(
18000 7304 Equipment Rent 0.00 0.00 249 249 996 996 0.(
18000 7900 Depreciation Expense 0.00 0.00 231 231 924 924 0.(
Total Non-Personnel Costs: $ 9,693.66 $ 20,319.26 $ 34,770 $ 14,452 $ 139,080 $ 118,762 $ 14.E
Total Expenditures $ 11,725.07 $ 25,720.25 $ 44,985 $ 19,266 $ 179,940 $ 154,221 $ 14.:
Monthly Budget-to-Actual Expenditure Report by Department
Run:5/13/2016 at 9:23 PM City of steward Page: 34
Wastewater Enterprise Fund Wastewater Debt Service
For 313112016
Variance Variance
Actual Y-T-D Y-T-D (Over)/Under Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget Budget Budget
Total Expenditures
Personnel Costs:
18000 6201 Retirement Benefits 0.00 0.00 3,045 3,045 12,180 12,180 0.(
Total Personnel Costs: $ 0.00 $ 0.00 $ 3,045 $ 3,045 $ 12,180 $ 12,180 $ 0.0
Non-Personnel Costs:
18000 8012 Debt Service Interest Expense 0.00 0.00 5,208 5,208 20,832 20,832 0.(
18000 8300 Debt Service Principal 0.00 0.00 32,133 32,133 128.532 128,532 0.0
Total Non-Personnel Costs: $ 0.00 $ 0.00 $ 37,341 $ 37,341 $ 149,364 $ 149,364 $ 0.(
Total Expenditures $ 0.00 $ 0.00 $ 40,388 $ 40,386 $ 161,544 $ 181,544 $ 0.(
sem:
CITY OF SEWARD • Main Office(907)224-4050
P.O. BOX 16 7 ,ov SF,k • • Police(907)224-3338
,"R"' 0 • Harbor(907)224-3138
S ;4LASKA 99664-0167 Y a • Fire(907)224-3445
4caswP • City Clerk(907)224-4046
• Community Development(907)224-4049
• • Utilities(907)224-4050
E Cr °
Y • Fax(907)224-4038
May 6, 2016
Honorable Mayor Hiroya Ebina
Mayor of Kushiro
Port and Airport Division of City of Kushiro 1-100-17
Nishiko •
Kushiro City, Hokkaido 084-0914
JAPAN
RE: 2016 Funakogi Taikai in Kushiro City, Japan
Dear Honorable Mayor Hiroya Ebina:
I hope this letter finds you amongst the beautiful blossoming cherry and ume trees, with the
brilliant sun shining upon your lovely community. It is my honor, once again, to present you
with this Alaskan gold pan for your 2016 Funakogi Taikai Award —Mayor's Trophy.
Please accept this gift from the City of Seward with our kind wishes for a very successful event.
Sincerely,
Jean Bardarson, Mayor
City of Seward
„V
May 2016 May June a
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