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HomeMy WebLinkAbout07252016 City Council Packet Seward City Council Agenda Packet Welcome 2016 Obihiro Guests July 25, 2016 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA {Please silence all cellular phones during the meeting} July 25, 2016 7:00 p.m. Council Chambers Jean Bardarson 1. CALL TO ORDER Mayor 2. PLEDGE OF ALLEGIANCE Term Expires 2017 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE Marianna Keil ITEMS SCHEDULED FOR PUBLIC HEARING \[Those who have Vice Mayor signed in will be given the first opportunity to speak. Time is limited Term Expires 2016 to 3 minutes per speaker and 36 minutes total time for this agenda item.\] Ristine Casagranda 5. APPROVAL OF AGENDA AND CONSENT AGENDA \[Approval Council Member of Consent Agenda passes all routine items indicated by asterisk (*). Term Expires 2016 Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is David Squires returned to the Regular Agenda\] Council Member 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Term Expires 2017 A. Proclamations and Awards – None Dale Butts B. Chamber of Commerce Report Council Member C. Borough Assembly Report Term Expires 2016 D. City Manager Report…………………………………….…..Pg. 3 E. Other Reports and Presentations Sue McClure Council Member 1. Seward Community Health Center Report by Patrick Linton. Term Expires 2017 (Keil) 2. Presentation by District Ranger Francisco Sanchez for the Deborah Altermatt Chugach National Forest. (McClure) Council Member Term Expires 2017 James Hunt City Manager Johanna Kinney City Clerk Will Earnhart City Attorney City of Seward, Alaska Council Agenda July 25, 2016 Page 1 7. PUBLIC HEARINGS – None 8. UNFINISHED BUSINESS – None 9. NEW BUSINESS A. Resolutions 1. Resolution 2016-044, Authorizing A Sole Source Contract In The Amount Of $270,000 Plus A 25% Contingency To Harmon Construction For Asbestos Abatement And Flooring Replacement For The City Hall Building, And Appropriating Funds.....................................................................................................................Pg. 44 2. Resolution 2016-045, Providing For The Submission To The Qualified Voters Of The City Of Seward The Question Of Authorizing The Issuance Of Not To Exceed $3,000,000 In General Obligation Bonds Of The City To Finance All Or A Portion Of The Planning, Design And Construction Of Road Improvement Projects, At An Election In And For The City Of Seward On October 4, 2016………………….Pg. 21 3. Resolution 2016-046, Restoring Employee Merit Increases And A One Percent Bonus For Non-Union Regular Employees, And Appropriating Funds…………...……Pg. 26 4. Resolution 2016-047, Authorizing The City Manager To Enter Into A Revised Contract With The International Brotherhood Of Electrical Workers (IBEW) Effective July 1, 2016 And Ending June 30, 2019……………………………………..….Pg. 32 5. Resolution 2016-048, Adopting A Design For An Official Seward City Flag. (Casagranda)………………………………………………………..………….Pg. 123 B. Other New Business Items *1. Appoint Christy Terry to the Port and Commerce Advisory Board with a term expiring July 2019………………………………………………...……………Pg. 126 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) A. City of Seward and Providence Medical and Care Center Financial Reports through May, 2016………………………………………………………………..……..Pg. 130 B. Letter to Kenai Peninsula Borough Planning Commissioners and Assembly RE: Ordinance 2016-25, Amending KPB 2.40.010 to Reduce Planning Commission Membership……………………………………………………………………..Pg. 187 C. Seward Community Health Center Coordinating Committee Meeting Minutes from April 6, 2016. (Keil)…………………………………………………...………..Pg. 189 11. COUNCIL COMMENTS 12. CITIZEN COMMENTS 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. ADJOURNMENT City of Seward, Alaska Council Agenda July 25, 2016 Page 2 3 4 5 6 7 8 Sponsored by:Hunt CITY OF SEWARD, ALASKA RESOLUTION 2016-044 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING A SOLE SOURCE CONTRACT IN THE AMOUNT OF $270,000 PLUS A 25% CONTINGENCY TO HARMON CONSTRUCTION FOR ASBESTOS ABATEMENT AND FLOORING REPLACEMENT FOR THE CITY HALL BUILDING,AND APPROPRIATING FUNDS WHEREAS, the City Hall municipal building was constructed in 1966 and has been found to contain asbestos within the floor tile masticnecessitating special handling to mitigate asbestos exposure during demolition; and WHEREAS, the City of Seward periodically participates in voluntary OSHA inspections in order to promote a safe work environment and to demonstrate our commitment to safety, and OSHA inspections have identified the need to remove asbestos-containing materials to prevent potential contamination; and WHEREAS,the flooring at City Hall is in need of immediate replacement due to tripping hazardsand multiple carpet-related incidents; staff research indicates that the most cost- effective approach is to remove the asbestos-containing floor tiles so as to eliminate the future need to repeatedly mitigate asbestos hazards when dealing with flooring issues; and WHEREAS,Harmon Construction has managed multiple asbestos-mitigation projects at City Hall including the replacement of the basement boiler, replacement of flooring in the Seward Court, and replacement of flooring in the DMV offices, and have partnered with sub- contractorswith specific expertise in the area of asbestos mitigation, and have recently submitted the lowest-cost proposal by a substantial margin, for asbestos-related demolition demonstrating the reasonableness of their competitiveness for projects of a similar nature; and WHEREAS,replacing carpet in much ofthe City Hall building has the potential to have an adverseimpact on workflow and a local contractor could most effectively mobilize and demobilize to minimize disruption; the contractor’s projectedcostincludes removal and disposal of floor tiles, installation of new flooring, furniture and fixtures removal and replacement as needed, and clean-up; and WHEREAS,due to the extensive costs of this project, phase one of the project intends to replace up to 6,000 sq. ft. of flooring in the areas in most need of repair, namely the first floor of City Hall excluding the restrooms and Council Chambers, plus the MIS office on the second floor of City Hall. Funding for replacement of carpet was included in the list of 2016/2017 capital budget needs but without a specific appropriation. 9 CITY OF SEWARD, ALASKA RESOLUTION 2016-044 ___________________________ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1.The City Manager is hereby authorized to enter into a time and materials contract with Harmon Construction for the replacement ofapproximately 6,000 sq. ft. of flooring at City Hall, to include removal of asbestos-containing materials, for an amount not to exceed $270,000. Section 2.The City Manager is further authorized to exercise a contract amendment in an amount not to exceed $67,500 --representing a 25% contingency to account for the nature of the work and the potential for work that is not discoverable without destructive testing --to be authorized only after written approval in advance by the city manager. Section 3. The City Council hereby finds, in accordance with Seward City Code §6.10.130 (Where competitive bid proposals not in public interest) thatthe public interest would be best served by not requiring competitive bids, in accordance with the recitals above which are incorporated herein. Section 4.Funding in an amount not to exceed $337,500is hereby appropriatedas follows: $168,750 from the General Fund reserves account no. 01000-0000-3710-80010 and $168,750from the Capital Acquisition Fund reserves account no. 80010-0000-3400 to the Buildings account no. 80010-0000-8102. Section 5.This resolution shall take effect immediately. th PASSED AND APPROVEDby the City Council of the City of Seward, Alaska, this 25day of July 2016. THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: 10 CITY OF SEWARD, ALASKA RESOLUTION 2016-044 ___________________________ ATTEST: ______________________ Brenda Ballou, CMC Acting City Clerk (City Seal) 11 12 13 14 15 16 17 18 19 DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 7/15/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER Faye Fraze NAME: FAX PHONE (907)276-5617(907)276-6292 Marsh & McLennan Agency, LLC (A/C, No): (A/C, No, Ext): E-MAIL Faye.M.Fraze@Marshmc.com 1031 West 4th Ave., Suite 400 ADDRESS: INSURER(S)AFFORDINGCOVERAGENAIC# AnchorageAK99501 Alaska National Insurance Co. INSURER A : INSURED INSURER B : Harmon Construction Inc INSURER C : Po Box 1650 INSURER D : INSURER E : SewardAK99664 INSURER F : 15-16 GL/AUTO/WC COVERAGESCERTIFICATENUMBER:REVISIONNUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ADDLSUBR INSR POLICY EFFPOLICY EXP TYPE OF INSURANCELIMITS POLICY NUMBER LTR(MM/DD/YYYY)(MM/DD/YYYY) INSDWVD COMMERCIAL GENERAL LIABILITY X 1,000,000 EACHOCCURRENCE$ DAMAGE TO RENTED 100,000 CLAIMS-MADEOCCUR$ AX PREMISES(Eaoccurrence) X 15LLS0745912/31/201512/31/2016 5,000 MEDEXP(Anyoneperson)$ 1,000,000 PERSONAL&ADVINJURY$ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE$ PRO- X 2,000,000 POLICYLOCPRODUCTS - COMP/OP AGG$ JECT $ OTHER: COMBINED SINGLE LIMIT AUTOMOBILE LIABILITY $ 1,000,000 (Eaaccident) BODILYINJURY(Perperson)$ X ANY AUTO A ALLOWNEDSCHEDULED BODILYINJURY(Peraccident)$ 15LAS0745912/31/201512/31/2016 X AUTOSAUTOS NON-OWNED PROPERTY DAMAGE $ XX HIRED AUTOS (Peraccident) AUTOS $ Included Underinsured motorist UMBRELLA LIAB EACHOCCURRENCE$ OCCUR EXCESS LIAB CLAIMS-MADEAGGREGATE$ $ DEDRETENTION$ PEROTH- WORKERS COMPENSATION X STATUTEER AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACHACCIDENT$ 1,000,000 N / A OFFICER/MEMBER EXCLUDED?N 12/31/2015 A 15LWS0745912/31/2016 (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE$ 1,000,000 Ifyes,describeunder E.L. DISEASE - POLICY LIMIT$ DESCRIPTION OF OPERATIONS below 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RE: City Hall Flooring Project; Abestos Abatement, Disposal & Flooring Replacement Contract; Where required by contract, Certificate Holder is an Additional Insured on the General Liability and Auto Liability policies, subject to the terms, conditions and limitations of said policies and the additional insured endorsement. CERTIFICATE HOLDERCANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Seward ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 167 Seward, AK 99664 AUTHORIZED REPRESENTATIVE Susan Spindler/BBAKER ©1988-2014ACORDCORPORATION.Allrightsreserved. 20 ACORD25(2014/01)TheACORDnameandlogoareregisteredmarksofACORD INS025(201401) Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2016-045 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, PROVIDING FOR THE SUBMISSION TO THE QUALIFIED VOTERS OF THE CITY OF SEWARD THE QUESTION OF AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $3,000,000 IN GENERAL OBLIGATION BONDS OF THE CITY TO FINANCE ALL OR A PORTION OF THE PLANNING, DESIGN AND CONSTRUCTION OF ROAD IMPROVEMENT PROJECTS, AT AN ELECTION IN AND FOR THECITY OF SEWARD ON OCTOBER 4, 2016 WHEREAS, there is identified in the City a substantial and immediate need for repair and repaving of many City streets and roads; and WHEREAS, the City has successfully secured an initial $2.3 million and more recently $530,000 in Federal and State pass through funding that will address nearly 80% of the identified priorities; and WHEREAS, the State is administering the road repaving contract as a condition of the Federal grant, with work scheduled to begin in 2017; and WHEREAS, the City has an opportunity to realize substantial savings through economies of scale, time and location by adding to the contractor’s scope of work to include additional roads and road sections not otherwise scheduled for improvement, provided sufficient funding is identified beforehand; and WHEREAS, the additional funding is designed to complete sections of roads in Forest Acres, pave Oak Streetto Seward Mountain Haven, and pave Dieckgraeff Road from the Seward Highway to Dimond Boulevard; and WHEREAS, under provisions of Alaska Statutes a municipality may incur general obligation debt only after a bond authorization is approved by a majority of those voting on the question at a regular or special election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1.It is hereby determined to be for a public purpose and in the public interest of the City to borrow through the issuance of general obligation bonded indebtedness in an amount not to exceed $3,000,000 for the purpose of financing the capital costs of planning, design and construction of road improvements in the City.The sum of $3,000,000 shall be borrowed by, for and on behalf of the City of Seward for the road improvements and shall be evidenced by the 21 CITY OF SEWARD, ALASKA RESOLUTION 2016-045 ___________________________ issuance of general obligation bonds of the City. The bond proceeds shall be used for the road improvements only. The full faith and credit of the City are pledged for the payment of the principal of andinterest on the Bonds and ad valorem taxes upon all taxable property inthe City shall be levied without limitationas to rate or amount to pay the principal of and interest on the bonds when due. Section 2.The City shall submit the following proposition, in substantially the following form, tothe qualified voters of the City ofSeward at the October 4, 2016 Regular Municipal Election. The proposition must receive an affirmative vote from a majority of the qualified voters voting on the question in order to be approved. Proposition No.1 General Obligation Bonds for Seward Road Improvements Shall the City of Seward incur debt and issue general obligation bonds in an amount not to exceed three million dollars ($3,000,000) to finance the planning, design and construction of roadimprovements in the City? The bonds shall be secured by a pledge of the full faith and credit of the City. It is expected that annual payments of principal and interest on the Bonds will be Two Hundred Thirty Thousand dollars ($230,000), or a 0.72 increase in the mill rate (from 3.12 mills to 3.84 mills, equal to an increase of $72 per $100,000 in property value) or the approximate equivalent of a one-fifth of one percent (0.005) sales tax (from 4.0% to 4.2%). PROPOSITION NO. 1 YES ______ NO ______ A "Yes" vote authorizes the issuance of not to exceed $3 million dollars of general obligation bonds for road improvement projects. A "No" vote does not authorizethe issuance of not to exceed $3 million dollars ofgeneral obligation bonds for road improvement projects. Section 3. Section 1 of this Resolution shall become effective only if the proposition described in therein is approved by a majority of the qualified voters of the City of Seward voting on the proposition at the election on October 4, 2016. The remaining sections shall become effective upon adoption. PASSEDANDAPPROVEDbytheCityCouncil of theCity ofSeward,Alaska,this th 25day of July, 2016. 22 CITY OF SEWARD, ALASKA RESOLUTION 2016-045 ___________________________ THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: _____________________________ Brenda Ballou,CMC Acting City Clerk (City Seal) 23 24 25 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2016-046 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, RESTORING EMPLOYEE MERIT INCREASES AND A ONE PERCENT BONUS FOR NON-UNION REGULAR EMPLOYEES, AND APPROPRIATING FUNDS WHEREAS, the City of Seward 2016/2017 budget saw a nearly 13% reduction in the General Fund budget, largely the result of State budget cutsand uncertainty surrounding sales tax revenues; and WHEREAS, in order to balance the budget, employee merit increases and proposed cost of living increases were eliminated from the budget in both 2016 and 2017; and WHEREAS,merit increases were also frozen in 2014 and 2015, while employees received 3% cost of living increases in both 2014 and 2015; and WHEREAS,the City Council agreed to consider reinstating some level of employee pay increases following receipt of the City’s financial performance results from 2015; especially considering whether sales tax revenues came in higher than projected; and WHEREAS,the General Fund ended 2015 with a positive net increase in Fund Balance of $321,309, and the administration has recommendedrestoring merit increases in 2016 to those employees who are eligibleand providing a one percent bonus to all non-union regular employees which shall not add to employees’ future base year salaries. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1.Employee merit increases are restored for 2016 for all eligible employees who meet the criteria as established in Seward City Code 3.15.035.Step increases, which require that an employee “…must continue to demonstrate satisfactory service of a progressively greater value.Step increases are not automatic based upon longevity and are awarded only where the department head feels the employee has demonstrated service of a progressively greater value, progressively greater responsibility, and performed what normally would be expected for the city during the past year. Satisfactory performance alone shall not be grounds for a step increase.” Section 2.Employee merit increases shall be effective the first day of the pay period following award, shall pertain only to the current position in which an employee is serving, and shall not take effectretroactively. Section 3.All non-union regular employees who are in regular employment status as of 26 CITY OF SEWARD, ALASKA RESOLUTION 2016-046 ____________________________ August 6, 2016 shall be eligible for a bonus at the rate of one percent of his/her regular annual salary based on their regular rate of pay, excluding acting pay and overtime, on August 6, 2016. The one percent bonus is offered in lieu of a cost of living increase, such that the bonus will not add to the employee’s base salary in future years. Such bonus shall be payable in the pay period which ends August 6, 2016. Section 4.The 2016 personnel budget ishereby amended and funds are authorized in the following amounts as attached hereto in Exhibit A: 1) General Fund personnel budget increased $111,611 from the General Fund reserves account no. 01000-0000-3400; 2) Harbor Fund personnel budget increased $18,898 from the Harbor Fund reserves account no. 11000-0000-3400; 3) Parking Fund personnel budget increased $1,297 from the Parking Fund reserves account no. 13000-0000- 3400; 4) Electric Fund personnel budget increased $7,161 from the Electric Fund reserves account no. 15000-0000-3400; 5) Water Fund personnel budget increased $3,931 from the Water Fund reserves account no. 17000-0000-3400; and 6) Sewer Fund personnel budget increased $1,580 from the Sewer Fund reserves account no. 18000-0000-3400. Section 5.The 2017 personnel budget is hereby amended and funds are authorized in the following amounts as attached hereto in Exhibit A: 1) General Fund personnel budget increased $62,951 from the General Fund reserves account no. 01000-0000-3400; 2) Harbor Fund personnel budget increased $11,144 from the Harbor Fund reserves account no. 11000-0000-3400; 3) Electric Fund personnel budget increased $3,458 from the Electric Fund reserves account no. 15000-0000- 3400; 4) Water Fund personnel budget increased $632 from the Water Fund reserves account no. 17000-0000-3400; and 5) Sewer Fund personnel budget increased $632 from the Sewer Fund reserves account no. 18000-0000-3400. Section 6.This resolution shall take affect immediately upon its adoption. th PASSED AND APPROVEDby the City Council of the City of Seward, Alaska, this 25 day of July, 2016. THE CITY OF SEWARD, ALASKA ____________________________________ Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: 27 CITY OF SEWARD, ALASKA RESOLUTION 2016-046 ____________________________ ATTEST: ______________________ Brenda Ballou, CMC Acting City Clerk (City Seal) 28 29 30 31 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2016-047 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A REVISED CONTRACT WITH THE INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS (IBEW) EFFECTIVE JULY 1, 2016 AND ENDING JUNE 30, 2019 WHEREAS,the City of Seward and the IBEW have negotiated and agreed upon a new contract governing the wages and working conditions for electrical linemen and operators employed by the City through the Electric Department; and WHEREAS,the City and the Union agree to the terms and conditions as outlined in the attached contract which expires June 30, 2019: and WHEREAS, the City and the Union were not able to reach this tentative agreement until June 28, 2016 and the current contract expired on June 30, 2016; the City and the IBEW have continued under the terms of the old agreement pending Council approval of this tentative agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1.The City Manager is authorized to enter into an agreement, in substantially the form presented at this meeting, with the International Brotherhood of Electrical Workers effective July 1, 2016 and continuing until June 30, 2019. Section 2.This resolution shall take effect immediatelyupon its adoption with all economic terms to be implemented retroactively to July 1, 2016 as appropriate. th PASSED AND APPROVEDby the City Council of the City of Seward, Alaska, this 25day of July. THE CITY OF SEWARD, ALASKA Jean Bardarson, Mayor 32 CITY OF SEWARD, ALASKA RESOLUTION 2016-047 ___________________________ AYES: NOES: ABSENT: ABSTAIN: ATTEST: ______________________ Brenda Ballou, CMC Acting City Clerk (City Seal) 33 34 35 36 37 AGREEMENT COVERING TERMS AND CONDITIONS OF EMPLOYMENT ..............................................1 ARTICLE I ..................................................................................................................................................................2 SCOPE AND DURATION OF AGREEMENT ........................................................................................................2 ..................................................................................................................................................................3 ........................................................................................................................................3 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71 72 73 74 75 76 77 78 79 80 AGREEMENT COVERING TERMS AND CONDITIONS OF EMPLOYMENT ..............................................1 ARTICLE I ..................................................................................................................................................................2 SCOPE AND DURATION OF AGREEMENT ........................................................................................................2 ..................................................................................................................................................................3 ........................................................................................................................................3 ..................................................................................................................................................................4 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RESOLUTIONOFTHECITYCOUNCILOFTHECITYOFSEWARD, ALASKA,ADOPTING A DESIGNFORANOFFICIALSEWARDCITY FLAG WHEREAS,in 1982 the City of Sewardconducted a public logodesign contest, and the winning designwasadoptedas the officialcity logo; and WHEREAS,in January, 2016 a group of citizens composed of historians, educators, council members,and professionals formed theSewardCityFlagCommittee(SCFC)tocreate anofficialcityflag;and WHEREAS,onMarch 14, 2016, the SewardCity Council passed Resolution 2016-027 in support of the SCFC conducting a flagdesigncontest,and overseeing the selectionand unveiling of a newofficialCityofSewardflag; and WHEREAS,the SCFClaunched a flagdesigncontestandinvitedall school-aged childrenfromSewardand the surrounding areato submit designentries;and WHEREAS, on April 15, 2016, the flagdesign submission period endedandresultedin 358entries,fromwhich the judging panel chose their top seven designs; and WHEREAS,on June 23, 2016, the judgingpanel unanimously selected the final graphic design rendition based upon the designsubmittedbyKatelynCorreafrom Moose Pass; and WHEREAS, the flagwillofficiallyberaisedfor the firsttimeatSeward's Founders Day Celebration on August 28, 2016. NOW,THEREFORE,BEITRESOLVEDBYTHECITYCOUNCILOFTHE CITYOFSEWARD,ALASKAthat: Section 1.Theflagdesign concept submittedbyKatelynCorrea and graphically renderedinitsfinalformattachedheretoishereby adopted as the officialSewardCityFlag. Section 2.TheSewardCityFlagCommitteewill purchase a flagwiththenewdesign, and the flagwillofficially be raisedfor the firsttimeatSeward's Founders DayCelebration on August 28, 2016. Section 3.This resolution shalltakeeffectimmediately upon adoption. PASSEDANDAPPROVEDby the City Council of the City of Seward,Alaska,this th 25 day ofJuly, 2016. 123 CITYOFSEWARD,ALASKA RESOLUTION 2016-048 ___________________________ THECITYOFSEWARD,ALASKA Jean Bardarson, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: __________________________ BrendaBallou,CMC ActingCityClerk (CitySeal) 124 CITY OF SEWARD, ALASKA RESOLUTION 2016-048 __________________________ When I think of Seward I think of how it's almost completely surrounded by mountains, hence the triangle. Alaska is thought of to be snowy and cold so that's why there's the white. And the blue represents the sky and the color of the Alaska flag along with the star. -Katelyn Correa 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 2712 250763684 2015 1,5854,868 (2,644) Pr. Year 19 172510 267 MayDecember 2016 1,0961,5894,272 7,3967,4937,9068,1774,5725,545 Actual (3,353)(3,334)(2,632) Total Current LiabilitiesTotal Net Assets LIABILITIES & NET ASSETS Current Liabilities:Accounts PayableAccrued CompensationPayable to Contractual AgenciesDeferred Revenue/Unearned PremiumsOther Current LiabilitiesLong-Term Debt:Total Other LT Liabilities Total Liabilities Net Assets:UnrestrictedTemporarily Restricted Total Liabilities and Net Assets 182 -- 2927 109200448713 2015 (448)(228) 1,7324,718 Reported as of May 2016 (1,754) Pr. Year Providence Health & Services Balance Sheet (in Thousands) 110 - PROVIDENCE SEWARD MED CENTER - MGD -- 0 42 74220 206349312567 567713 MayDecember 2016 (908)(191)(191)200(238) 5,784 4,1214,4124,5725,545 Actual (1,352) Total Assets Less: Contractual AllowanceLess: Allowance for Doubtful Accounts Total Current AssetsAssets Whose Use is LimitedProperty Plant Equipment NetTotal Other LT Assets ASSETS Current Assets:Cash and Cash EquivalentsMgmt Designated Cash & Cash Equiv.Accounts ReceivableAffiliate ReceivableOther ReceivablesSupplies Inventory at CostOther Current AssetsAssets Whose Use is Limited:Funds Held for Long Term PurposesProperty, Plant & Equipment:Property Plant Equipment GrossAccumulated DepreciationOther Assets:Other Assets - 24.9% - 40(85.9%)14(29.0%) 115(35.2%)448(15.4%)29034.6%506(12.2%)506(12.2%) (657)7.9% 6,780(10.6%)3,6443,2283.1%7,1961.2%7,3110.6%3,7857.9%1,172(4.3%)1,055(12.5%)6,8051.6%6,8051.6% 10,4241.8% (1,163)(0.9%) - - 20.6% -- - Year-To-Date 706.8%10 136(95.8%)436(13.0%)8933.3%28238.6%484(8.2%)484(8.2%)484(8.2%) 7,119(14.9%)3,7733,506(5.1%)7,386(1.4%)7,456(1.3%)4,0121.8%1,203(6.8%)6,972(0.8%)6,972(0.8%) 10,892(2.6%) - 6 7510 379923391 444444 (709) 6,0614,5513,328 7,2847,359 4,0851,121 6,9146,914 ActualBudget% VariancePr. Year% Variance10,612 183 Reported as of May 2016 Providence Health & Services Statement of Operations (in Thousands) 110 - PROVIDENCE SEWARD MED CENTER - MGD Gross Service Revenues:Total Outpatient Gross Service Rev Total Gross Service RevenuesTotal Net Operating Revenues Expenses from Operations:Other Expenses from Operations:Excess of Rev Over Exp from OPSExcess of Rev Over Exp Other Activity-Unrestricted(1,153)Increase (Decrease) in UR Net Assets -Depreciation Expense -Taxes and Licenses - 27.5% -- 2 1438.3%Other Operating Rev27(84.3%)Professional Fees Expense900.1%Supplies56(3.3%)Other Expenses 82470129.9%Total Deductions & Bad Debt848(2.6%)Salaries and Wages244(7.4%)Employee Benefits1795.6%Purchased Services Expense 232(96.4%)232(96.4%)232(96.4%) 1,541(19.5%)Total Inpatient Gross Service Rev 2,366(3.1%)1,664(17.0%)Net Service Revenue1,678(16.6%)1,447(3.8%)Other Expenses from Operations1,447(3.8%)Total Operating Expenses Month-To-Date - 42 88 199054 911826226189 1,2411,051 2,2921,3811,4001,3921,392 ActualBudget% Variance (1,153)(1,145) ----------- 9 0 0 506 (657) (1,163) Prior Year to DatePrior Year to Date ----------- 7 7 121910 444 (709) (2,644)(1,839)(1,153)(3,353)(2,496) UNRESTRICTED FUNDS TEMPORARILY RESTRICTED FUNDS 184 Current Year to DateCurrent Year to Date Reported as of May 2016 Providence Health & Services 110 - PROVIDENCE SEWARD MED CENTER - MGD Statement of Changes in Net Assets (in Thousands) Total Change in Net AssetsTotal Change in Net Assets Beginning of Year Excess of Revenues Over ExpensesRestricted Contributions & GrantsNet Assets Released from Rest.Interdivision TransfersNet Assets (Liabilities) AssumedUnrealized Gains (Losses) on Invest. Extraordinary Items & Other Ending BalanceBeginning of Year Investment and Other IncomeRestricted Contributions & GrantsNet Assets Released from Rest.Interdivision TransfersNet Assets (Liabilities) AssumedUnrealized Gains (Losses) on Invest. Extraordinary Items & Other Ending Balance -------------- 0 506 (657) (1,829)(1,163) Prior Year to DatePrior Year to Date ---------------- 7 444 (702) (2,632)(1,153)(3,334)(2,486) TOTAL ALL FUNDS PERMANENTLY RESTRICTED FUNDS 185 Current Year to DateCurrent Year to Date Reported as of May 2016 Providence Health & Services 110 - PROVIDENCE SEWARD MED CENTER - MGD Statement of Changes in Net Assets (in Thousands) Total Change in Net AssetsTotal Change in Net Assets Beginning of Year Investment and Other IncomeRestricted Contributions & GrantsNet Assets Released From Rest.Interdivision TransfersNet Assets (Liabilities) AssumedUnrealized Gains (Losses) on Invest. Extraordinary Items & Other Ending BalanceBeginning of Year Excess of Revenues Over ExpensesInvestment and Other IncomeRestricted Contributions & GrantsNet Assets Released From Rest.Interdivision TransfersNet Assets (Liabilities) AssumedUnrealized Gains (Losses) on Inv.Extraordinary Items & Other Ending Balance 409 May 2015 (1,163) (1,163) 206724 May 2016 (1,153)(1,153)(1,526)315 Net Cash Provided by Used in Fin Act Financing Activities:Interdivision Transfers and Other Increase (Decrease) in Cash & Cash Equiv.Cash and Cash Equiv - Beginning of Period1,732Cash and Cash Equiv - End of Period Supplemental Disclosure: 186 0 14 241 (11) May 2015 (657)(224)(465) 1,943 1,1631,193 Reported as of May 2016 Providence Health & Services Statement of Cash Flows (in Thousands) 0 110 - PROVIDENCE SEWARD MED CENTER - MGD 10 392 537 May 2016 (702)(287)(910)(174)(909) 1,153 Net Cash Provided by Used in Op ActNet Cash Provided by Used in Inv Act Operating Activities:Change in Net AssetsAdjustments to Reconcile Net Cash Provided by Operating ActivitiesDepreciationProvision for Bad DebtsNet Real/Unreal Gains Losses on InvestNet Assets Cont /Assumed and OtherChanges in Certain Current Assets/LiabIncrease Decrease in Other LiabilitiesInvesting Activities:Proceeds on the Sale of InvestmentsFM Increase Decrease in Other Long-Term Assets145(242) 187 188 189 190 191 192 193 MEETINGNOTES: 194