HomeMy WebLinkAboutRes2004-023
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Sponsored by: Shealy
CITY OF SEWARD, ALASKA
RESOLUTION 2004-23
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE SEWARD FIRE DEPARTMENT TO
PURCHASE 40 SELF CONTAINED BREATHING APPARATUS WITH
ACCESSORIES, SUBJECT TO OBTAINING FINANCING
WHEREAS, the Seward Fire Department has the need to replace the 40 old, mismatched
self-contained breathing apparatus (SCBA's) currently being used by the fire fighters; and
WHEREAS, after many years of trying to purchase SCBA's through funding of Capital
Projects and applying for the Fire Act Grants with no success; and
, WHEREAS, during the 2004 budget work sessions funds were allocated that would afford
the Fire Department the opportunity to purchase a minimum of 3 SCBA's; and
WHEREAS, it was asked during the budget work sessions, Council asked the
Administration to pursue options; and
WHEREAS, Council was asked to consider a lease or financing the purchase ofthe required
number of SCBAs; and
WHEREAS, an RFP was requested by Council at the January lih meeting, and a Request
for Proposal with a specific set of criteria was developed and advertised; and
WHEREAS, the City received qualified proposals from four different SCBA vendors.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. City Council authorizes the purchase of forty (40) self-contained breathing
apparatus and additional accessories (spare cylinders, twenty (20) amplifiers and one (1) RlT pack),
from Eagle Enterprises for an amount not to exceed $150,265.00, subject to obtaining financing
options for the purchase.
Section 2, City Council authorizes the City Administration to proceed with a Request for
Proposal for financing options for the purchase of the self contained breathing apparatus and
accessones.
Section 3, This resolution shall take affect immediately upon its adoption.
CITY OF SEWARD, ALASKA
RESOLUTION 2004-23
....
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 23rd
day of February, 2004.
THE CITY OF SEWARD, ALASKA
-K,JA- ~
Vanta Shafer, Vic -Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
Branson, Dunham, Clark, Valdatta, Shafer
Amberg
Brossow
None
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J~n LeWIS J! '
Chy Clerk
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Agenda Statement
Meeting Date: February 23, 2004
To: Mayor and Council Members
Thru : Phil Shealy, City Manager
From: David Squires, Fire Chief
Agenda Item: Purchase approval of Self Contained Breathing Apparatus
BACKGROUND & JUSTIFICATION:
During the budget work sessions for 2004, it was brought to the attention of Council that the Fire
Department needed to replace the inventory of self contained breathing apparatus (SCBA) because of
age, high cost of maintenance, and safety concerns of using the units. Because of the projected high
cost to replace the inventory of SCBAs, it was not possible to complete this project within a budget
year. It was questioned if there was an alternative way to solve the problem. we have explored the
possibility of leasing or financing the required number of SCBAs from various vendors. The number
of SCBAs is based on what is required to outfit each of the apparatus per NFPA & ISO requirements.
At the January 12th council meeting, staff requested consideration of this item be delayed until
February 23, 2004. Council agreed and requested staff to do a Request for Proposal (RFP) for the
required equipment. The Request for Proposal was prepared and advertised in accordance with City
ndrd
Code. Proposals were required to be received by February 2 and were opened on February 3. A
committee consisting of staff and volunteer firefighters was set up to evaluate the proposals and the
supplied SCBAs. Point values were assigned to each of the rated categories. A copy of the final
evaluation for each vendor is attached. Totaling the overall points, there is only one point that
separates two of the vendors. The vendor with the most points, L.N. Curtis, offers a SCBA that will
meets our needs but will not be fully compatible with neighboring fire departments. The second
vendor with highest points, Eagle Enterprises, offers a SCBA that meets our needs and will be fully
compatible with neighboring fire departments. However, there is a $24, 092.00 difference in price for
the project, which we should not ignore. L.N. Curtis now has included in their proposal the cost all
of the equipment necessary for maintenance and to provide the factory training required to conduct
in-house maintenance.
The local fire departments have set a goal to purchase compatible equipment where we can, but being
fiscally responsible, our only recommendation can be for the lower cost proposal.
CONSISTENCY CHECKLIST: Yes No
1. Comprehensive Plan ____
2. Strategic Plan ____
3. Other: _ ____
4. Not applicable ____
Page-2-
FISCAL NOTE:
The Department supports financing the SCBAs to procure all of the needed units at one time rather
than three units per year for thirteen years. FY 04 budget has a new line item (101-1220-5465 -
Safety Equipment/Supplies) from which the financing will be paid. Depending on the results of a RFP
for financing, we estimate the annual financing cost to be $20,000 to $26,000 per year for seven
years. Using the high figure, this will increase the Department’s budget by $11,000. A budget revision
for the Fire Department will be proposed when we forward a request for Council’s approval for the
financing proposal.
Approved by the Finance Department: _____________________________________
RECOMMENDATION:
Council approve Resolution 2004–23, authorizing the purchase of forty self contained breathing
apparatus with spare cylinders, twenty voice amplifiers and one RIT pack from L.N. Curtis & Sons;
for an amount not to exceed $126,173.00, subject to obtaining favorable financing options. The City
Administration is authorized to proceed with a Request for Proposal for financing options for the
procurement of this equipment.