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HomeMy WebLinkAbout10242016 City Council Minutes City of Seward, Alaska City Council Minutes October 24, 2016 Volume 40, Page 135 CALL TO ORDER The October 24, 2016 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Jean Bardarson. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. SWEAR IN NEWLY ELECTED OFFICIALS City Clerk Johanna Kinney swore in newly elected Council Members Erik Slater and Marianna Keil. ROLL CALL There were present: Jean Bardarson, presiding and Marianna Keil David Squires Sue McClure Erik Slater comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Brenda Ballou, Deputy City Clerk Absent—Casagranda, Altermatt CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Kelley Wiley Lane was curious about the lots on First Avenue where some houses had been removed. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/McClure) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items: Approval of the September 6, 2016 City Council Special Meeting Minutes. City of Seward,Alaska City Council Minutes October 24, 2016 Volume 40, Page 136 Resolution 2016-063, Authorizing A Sole Source Contract With Construction Machinery Industrial,LLC(CMI)For Repairs To The 2006 G990 Volvo Road Grader For An Amount Of $32,427.20 With A 15% Contingency For A Total Amount Not To Exceed $37,291.28, And Appropriating Funds. Resolution 2016-064, Honoring The 25th Anniversary Of The Seward Bike Path. Resolution 2016-068, Accepting Grant Funds From The State Of Alaska Department Of Commerce,Community And Economic Development In The Amount Of$300,000 For Lowell Canyon Tunnel Flood Protection Scoping And Feasibility Study,And Appropriating Funds. Resolution 2016-069,Accepting Grant Funds From The U.S.Department Of The Army In The Amount Of$1.5 Million For The Lowell Creek Flood Diversion Feasibility Study,Approving A Cooperative Agreement For The Project, Authorizing Initial Matching Funds In The Amount Of$500,000,And Appropriating Funds. Resolution 2016-070, Accepting Grant Funds From The Kenai Peninsula Borough In The Amount Of $50,000, For Beach Erosion, Bank Stabilization And Revetment, And Appropriating Funds. SPECIAL ORDERS,PRESENTATIONS AND REPORTS Proclamations & Awards—None Chamber of Commerce Report.Cindy Clock congratulated Erik Slater and Marianna Keil. The 3'd Annual Energy Forum&Fair was held at AVTEC on October 14 & 15, 2016. The Pacific Marine Expo would be held November 17-19,2016 in Seattle and the Chamber would be attending with representatives from the Harbormaster's Office, AVTEC and the Alaska Railroad. On a sad note,Clock reported that Kamell Allaway and Steve Zernia's father had both passed away recently. In a snapshot report for Alaska tourism,Clock reported that from October 2014 through September 2015,there had been over 2.7 million visitors who spent nearly$2 billion while visiting.The Mount Marathon Race Committee met last night and had already begun planning for the 2017 race. One new change would be an additional 50 spots in the Junior Race. Clock would be celebrating her 11 to Anniversary with the Chamber on Thursday. City Manager Report.Jim Hunt said there had been no purchase orders between$10,000- $50,000 since the last meeting. Hunt thanked Executive Liaison Jackie Wilde for managing the asbestos abatement and carpet replacement project in City Hall.Hunt had conducted an on-site tour of the Lowell Canyon Diversion Tunnel this afternoon with representatives from the U.S. Army Corps of Engineers,in advance of the upcoming two-day charrette that would begin tomorrow.Hunt had attended the Kenai Peninsula Economic Development District(KPEDD)meeting last Thursday and had met with Director Tim Dillon;the focus of the meeting was addressing new revenue sources for the state. Assistant City Manager Ron Long said there were four lots on First Avenue that had come back to the city through a tax foreclosure,and the city had destroyed the houses and addressed some City of Seward, Alaska City Council Minutes October 24, 2016 Volume 40, Page 137 environmental issues with the property. The city would be selling the properties, and was now considering how they would recoup the actual cost incurred; the city was not allowed to dispose of the property in such a way as to make a profit. Long went on to say the Snow River project was advancing quickly. In response to Keil, Long confirmed that there would be a port-a-potty installed at the Waterfront Park playground for the winter. In response to McClure, Hunt said he had met with Lowell Point residents Jim McCracken and Mica Van Buskirk to find a funding source to address Lowell Point Road issues. In response to McClure,Long said the nearest Alaska Department of Transportation(DOT) facility was at Mile 24,although the state kept sanding supplies in Seward.Bardarson was concerned because she said that the DOT had told council that they would be maintaining a vehicle and a crewperson in Seward. Hunt said he would contact the DOT and speak to them about the situation. Other Reports, Announcements and Presentations PUBLIC HEARINGS—None UNFINISHED BUSINESS Resolution 2016-061,Authorizing The City Manager To Sign The Automatic Aid Agreement And Operational Plan Between The City Of Seward Fire Department And The Bear Creek Fire And Emergency Services Area. (Postponed from October 10, 2016) Motion (Keil/Casagranda) Approve Resolution 2016-061 Primary Motion to Amend (Keil/McClure) Amend Resolution 2016-061 by adopting the substitute laydown version. Fire Chief Eddie Athey said the city had had mutual aid and automatic aid agreements with the borough since the 1980s, so this was not a new concept, but was an updated agreement. Secondary Motion to Amend (Squires/Keil) Amend the laydown version by striking "Borough and City Mayors"and replacing it with "Borough Mayor and City Manager". Secondary Motion to Amend Passed Unanimous In response to Squires,Athey said he would be flushing out the Operational Plan with Chief Bacon to determine how and when the two fire departments would respond in various scenarios. Primary Motion to Amend Passed Unanimous City of Seward, Alaska City Council Minutes October 24, 2016 Volume 40, Page 138 Main Motion Passed Unanimous Resolution 2016-062,Authorizing The City Manager To Sign The Mutual Aid Agreement And Operational Plan Between The City Of Seward Fire Department And The Bear Creek Fire And Emergency Services Area. (Postponed from October 10, 2016) Motion (Keil/Casagranda) Approve Resolution 2016-062 Primary Motion to Amend (Keil/McClure) Amend Resolution 2016-062 by adopting the substitute laydown version. Secondary Motion to Amend (Squires/Keil) Amend laydown version by striking "Borough and City Mayors"and replacing it with "Borough Mayor and City Manager", and also add "and the City Manager" after "to be executed by the Borough Mayor" on the Operational Plan annual review. Secondary Motion to Amend Passed Unanimous In response to Squires,Athey said these agreements would continue in perpetuity until such time as either party needed to end it or update it. Primary Motion to Amend Passed Unanimous Main Motion Passed Unanimous NEW BUSINESS Resolution 2016-065, Amending The City Of Seward's Calendar Year 2017 City Legislative Priorities. Motion (Keil/McClure) Approve Resolution 2016-065 Long said this resolution,as well as the next two,were created in response to the borough's request to furnish it. Long said administration had copied the language exactly as council had approved the priorities last year,with the exception of one typo that they would recommend fixing. Long added that these priorities could be amended at any time going forward as the need arose. Motion Passed Unanimous Resolution 2016-066,Amending The City Of Seward's Calendar Year 2017 State Legislative Priorities. Motion (KeiVMcClure) Approve Resolution 2016-066 City of Seward, Alaska City Council Minutes October 24, 2016 Volume 40, Page 139 Long said this resolution needed an amendment to correct a capital improvements figure. Motion To Amend (Keil/McClure) Amend Resolution 2016-066 under Capital Projects,Item 6,by striking"$500.00" and replacing it with "$500,000" to read"(City provides$500,000 annually towards capital improvements)." Motion To Amend Passed Unanimous Squires asked for consideration on whether there should be something added for the city's need to have a new public safety building and animal shelter. Long said last year council had considered that item but then had decided to wait and watch for other funding opportunities rather than potentially dilute the state priority list. Motion Passed Unanimous Resolution 2016-067, Establishing The City Of Seward's Calendar Year 2017 Federal Legislative Priorities. Motion (Keil/McClure) Approve Resolution 2016-067 Motion Passed Unanimous Other New Business Items Nominate, elect, and swear-in a council member as Vice-Mayor. The floor was opened by the presiding officer for nominations. A nomination was made to select Marianna Keil as Vice Mayor. Motion (McClure/Squires) Nominate and appoint Marianna Keil as Vice Mayor. No other nominations were made and nominations were closed. Motion Passed Unanimous Consent City Clerk Johanna Kinney swore in Marianna Keil as Vice Mayor. Appoint a council liaison or direct individual Boards&Commissions to give periodic reports to the City Council. Bardarson wished to maintain the current schedule: quarterly reports for the Planning and Zoning Commission and the Port and Commerce Advisory Board;and,twice annual reports for the Historic Preservation Commission. There was no objection from council. City of Seward,Alaska City Council Minutes October 24, 2016 Volume 40, Page 140 Appoint a city representative to the Kenai Peninsula Economic Development District (KPEDD). Bardarson appointed Council Member Deborah Altermatt. There was no objection from council. Bardarson stated she would like Vice Mayor Marianna Keil to continue as the liaison to the Seward Community Health Center's Coordinating Committee. There was no objection from council. INFORMATIONAL ITEMS AND REPORTS Seward Community Health Center Coordinating Committee Meeting Minutes from July, 2016. "Extra Mile Day"Proclamation. COUNCIL COMMENTS Keil welcomed Erik Slater to council,and thanked Dale Butts for his service on council.She also thanked council for their support of her as Vice Mayor. Squires welcomed Slater to council. Squires attended the Energy Forum and one idea was to have a citizen designated to act as a liaison to bring forward energy conservation ideas; Squires suggested that administration give that idea some consideration. McClure said when the bike path was installed 25 years ago,it was not a favorable idea.One champion of the project at that time was Dan Seavey,and he should be credited for the work he did. The bike path starts at Mile 0 and follows the first mile of the historic Iditarod Trail;the bike path goes all the way out to the school. Slater thanked everyone for having him as a new member of council. Bardarson thanked Butts for his service,welcomed Slater,and thanked Jackie Wilde for her work on the carpet project. She was pleased that the Lowell Canyon Tunnel project was being worked on in a more meaningful way than it had in the past. She wished everyone a Happy Halloween and cautioned drivers to watch for children. Long congratulated everyone who put their name in the hat for this election,and he thanked Butts for his service.He thanked council for attending the special meeting earlier tonight to consider the AVTEC gym contract. Hunt said he was working with Parks and Recreation and Finance Departments to make some improvements at the cemeteries. There would be mapping capabilities that would allow for easy online searches. Bardarson reminded the public that the City Clerk's Office had permanently relocated to the second floor of City Hall, next to the Department of Motor Vehicles (DMV). In response to City of Seward, Alaska City Council Minutes October 24, 2016 Volume 40, Page 141 Bardarson, Long said the Human Resources Department would be moving into the office space vacated by the clerks. CITIZEN COMMENTS Kelley Wiley Lane was wondering how much the lots on First Avenue were going to be. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Keil said there had been a post on Facebook today where someone had placed a 911 call today placed from the Moose Pass area, but was unsure where they really were. In trying to give descriptions of the area to the 911 operator,the operator had no local knowledge of where the caller was calling from and so had difficulty responding.The confusion and lack of local knowledge led the caller to some distress. ADJOURNMENT The meeting was adjourned at 8:07 p.m. / �' t ,._ Joha a Kinne C ean Bardarson Ci erk Mayor (City Seal) OF set/7/4.4'4., JAG 'o • • • 6 i • • • 4— ► • • • • • • s l!a i • (/•••eCJNPf ee• t ms a. �1 c.0 Nt• e 4C•J OF PV-„,.'