HomeMy WebLinkAbout04132015 City Council Laydowns I/i 3/15
SEWARD COMMUNITY HEALTH CENTER
111.1 /111• PO Box 2895/ 417 First Avenue —Seward, AK 99664-2895
°COMMUNITY PHONE (907) 224-2273
3 HEALTH FAX (907) 224-8501
CENTER www.sewardhealthcenter.org
SEWARD COMMUNITY HEALTH CENTER
Key Points of Information About the SCHC Portion of the Proposed Project
and HRSA Grant Application Recommendations
Recommendations of the SCHC Board of Directors:
1. If there is a reasonable possibility that the City Council might determine in the next few
months to move forward with the proposed expansion and renovation project at the
current site, then it would be beneficial to approve the draft resolution and apply for the $1
million federal grant by the April 21st initial submission due date in order not to lose this
opportunity. This is not a recommendation for the City Council to make any final decision
at this time regarding this or any other possible facility improvement or replacement
project.
2. Like the City Council members, the Board of Directors also has a number of questions and
information needs it would like addressed before it feels comfortable making any final
recommendations regarding the proposed project or any alternative facility project.
Therefore, it recommends that a thoughtful due diligence process be undertaken by all the
parties concerned over the next four months. By early August, but no later than
September 1st of this year, it requests that the City Council make a decision regarding
whether it wishes to pursue the proposed project and grant application. If the Council is
not prepared to move forward with the proposed project at that time, then the Council
should direct that the application be withdrawn.
Key Points of Information:
1. The total estimated cost of the SCHC portion of the proposed building project is $2,652,684.
The estimated total cost of the proposed project is $8,400,812 not counting the costs of
moveable and installed equipment and furnishings (FFE). The estimated cost of FFE for the
SCHC portion is $24,536. Thus, the majority of the estimated total cost of the proposed
project supports the Providence Seward Medical Center portions of the project. The SCHC
portions of the proposed project are 31.6% of the total project cost.
2. The maximum amount of the federal capital grant available under the current program is $1
million. If we apply and if awarded, this would represent 37.7% of the total SCHC portion of
costs.
3. SCHC currently uses a total of 3,168 sq. ft. of unshared space in the Providence Seward
Medical Center (PSMC) facility and on the campus. This includes 2,388 sq. ft. in the main
facility and 780 sq. ft. in the modular office building.
4. None of this space is contiguous as it is interspersed among and between spaces used by
PSMC. The four"islands"of space used by SCHC include: the administrative modular building,
the registration area, the clinic space and a medical records room.
Where your health matters
• • • SEWARD COMMUNITY HEALTH CENTER
PO Box 2895/417 First Avenue -- Seward, AK 99664-2895
°COMMUNITY PHONE (907) 224-2273
H EALTH FAX (907) 224-8501
VI CENTER www.sewardhealthcenter.org
5. This 3,168 sq. ft. of space is now or will be used by 3 full-time medical providers (2 physicians
and a physician's assistant), an RN clinical supervisor, 4-5 medial/nursing assistants, an RN
health Educator/case manager, 2 registration specialists, a medical records specialist, a billing
specialist, 2 outreach and enrollment specialists, a quality assurance coordinator and 3
administrative staff members (a total of 19 staff members). Remember, a community health
center is not just a medical clinic like a small private practice; it is so much more and offers
more in the way of health enhancing services.
6. This space also includes a small point-of-care laboratory, two small clinical supply rooms and 6
exam rooms: 4 general exam rooms and a procedure room and an ortho room, both of which
can be used for regular patient visits if they are needed and available. The procedure room is
the last room used as it is normally kept available in case it is needed immediately for an
urgent care, walk-in patient requiring wound care or another minor surgical type of procedure.
7. The 3 medical providers and 4 clinical support staff do not have private offices. These seven
clinicians are jammed into two small open office areas close to the exam rooms.
8. In addition to the space issues noted above, other important space challenges for the health
center include:
a. There is no triage room
b. There is no workup room as patients have to have heights and weights taken in the
hallway
c. There is no space available to integrate behavioral health services into primary care as
desired by SCHC and SeaView Community Services
d. Unless specialists are willing to come to Seward on Saturdays, there is very little
opportunity to conduct specialty outreach clinics at SCHC during the work week
e. There is no space to add a fourth medical provider and support staff in the future if
needed
f. We have no consultation room for physicians, nurses, outreach and enrollment staff or
the health educator/case manager to meet privately with patients and family members
g. Clinical storage space is very limited for supplies, instruments and minor clinical
equipment
9. According to Mr. Fong, PSMC Administrator, when they operated the Family Medicine Clinic,
they would normally have two providers on duty at one time and would see between 8 and 10
patients per provider a day on average. This productivity rate is well below CHC and national
primary care standards. The space is optimally designed for two provider teams to be
functioning simultaneously with each team using one office area and three exam rooms in each
corridor. But this is optimal.
10. SCHC has already surpassed the 8-10 patients per provider per day mark averaging close to 12
in our startup ten months. During the ten months of operation in 2014 we saw 1,072
unduplicated patients and 2,096 patient visits using mostly one locum tenens mid-level
provider during that period. About 15% of these patients came from outside the
Seward/Moose Pass service area.
Where your health matters
• SEWARD COMMUNITY HEALTH CENTER
• 111111411 • PO Box 2895/417 First Avenue -- Seward, AK 99664-2895
°COMMUNITY PHONE (907) 224-2273
' HEALTH FAX (907) 224-8501
CENTER www.sewardhealthcenter.org
11. SCHC has successfully recruited three permanent, full-time providers including two family
medicine physicians and a physician assistant. Due to the constraints of the current clinical
office space, supply space and exam room space, we are using a four day/tem hour schedule
for our provider teams. When factoring in time off for vacation, sick, holidays and CME time,
the number of weeks worked per full-time provider is 44 per year.
12.The New Access Point grant application projected that SCHC would eventually see 3,796
patients by the end of year 2 with 8,920 patient visits (2.3 visits per patient per year) using 3.5
medical providers. Our 2015 fiscal year budget projects seeing 3,131 unduplicated patients
and 7,827 visits (2.5 visits per patient per year) using 3 providers. The Alaska CHC average
was 3.08 medical visits per patient per year.
13. A question has often arisen regarding the capacity of the current space to house providers,
clinical support staff and to see patients. A very simplistic, and quite misleading and
inaccurate, methodology is to multiply the number of exam room appointment slots per hour
by the number of hours available in a day. For example, if you assume that appointments
average 30 minutes and you have 8 hours a day that would equal 16 room slots a day per
exam room. If you have six exam rooms that equates to 96 slots per day, 480 per week and
24,960 per year. Wow! That's a lot of patient visits for six exam rooms. What's the problem?
The problem is this requires having six providers and 9 or 10 clinical support staff all seeing or
attending to patients all at the same time with no down time in between patients in order to
clean the room, re-stock it and prepare it for the next patient. I think anyone can see that this
is not at all how primary clinics work nor is it very realistic. Patients are not widgets and clinics
are not production lines. And exam rooms are used in an alternating sequence by the
provider, not usually in a simultaneous manner. As the provider is in one room seeing a
patient, the other room is vacated, wiped down, and re-stocked and prepped by the assistant.
As the provider is close to finishing with one patient, the assistant may begin checking in the
next patient on the schedule into the adjoining vacant room allowing for some time in between
patients for the provider to complete some charting, make a referral, place a call, etc.
The capacity of a clinic to see patients is based upon a number of interactive factors, but most
importantly the number of providers you can have operating effectively in the clinic space at
one time and the productivity rate per provider, not exam rooms. The number of general
exam rooms needed is tied to the number of providers you have operating at one time with
each provider usually needing at least two exam rooms at their disposal. This assumes a
moderate productivity rate of 2 visits per hour per provider. Providers can actually increase
this productivity rate to 3 or more visits per hour, but this usually requires having at least three
exam rooms per provider and 1.5 to 2.0 clinical support staff per provider (including their
primary assistant and specialty assistants who focus on referrals, refills and other specialty
support tasks). In addition to general exam rooms one or more specialty rooms, such as a
minor procedure room or an EKG room, are often made available and shared by a group of
providers.
Where your health matters
• • •• SEWARD COMMUNITY HEALTH CENTER __
,.....)°111 PO Box 2895/417 First Avenue -- Seward, AK 99664-2895
°COMMUNITY PHONE (907) 224-2273
. HEALTH FAX (907) 224-8501
tful CENTER www.sewardhealthcenter.org
With only two small open office areas, four general exam rooms, a procedure room/exam room
and an ortho room/exam room at the current clinic space, the realistic capacity is limited to
three full time providers with perhaps some part-time providers thrown into the mix, if needed,
to cover when our regular providers are on vacation or CME leave. And this is what we have
budgeted and hired. But there are a few other factors to consider when looking at capacity.
The Board of Directors, all of our providers, our clinical support staff and our patients want
SCHC to be able to accommodate same day appointments on a consistent basis. This is not
only convenient, it is higher quality care. Now that we have hired our permanent full time staff
and can schedule two and three providers in the clinic at the same time, we have been able to
implement this"get them in asap"attitude and policy. Additionally, we want to avoid patients
having to wait two or three weeks to get an appointment. Again, with a full complement of
providers and support staff this is quite possible. Both of these, however, require that there
always be a certain amount of excess capacity available in terms of provider appointment slots
and exam rooms. So, you can't actually run at 100% full capacity all the time with pre-
scheduled appointments if you want to have some slots open each day to accommodate walk-
ins, call-ins and urgent care needs.
With all of the above as background information, let's calculate the actual capacity of the
current space beginning with three full time providers. As noted above, a moderate
productivity rate is 2 visits per hour per provider. I'd like to see this eventually increase to 2.5
visits per hour. Each provider works four ten hour days of which 1 hour is for lunch and 1 hour
is for administrative tasks resulting in an 8 hour appointment schedule per day. 8 hours times
2 visits per hour comes to 16 visits per provider per day on average. 16 visits per day times
four days per week comes to 64 visits per week per provider. When we factor in time off for
vacation, holidays, sick and CME time, we budget our providers to work 44 weeks per year. 64
visits per week times 44 weeks per year comes to 2,816 visits per provider per year. For 3
providers, that comes to 8,448 visits per year for the practice.
Hiring locum tenens providers is very expensive, and patients would prefer to see their own
regular providers most of the time. I'm not convinced using locum providers once you have a
permanent staff in place is cost effective, but for capacity estimating sake, let's say that we do
bring in some part-time providers to fill in for the 6 weeks of vacation and CME time for each
provider and that they too are able to see 16 patients per day (which is not very likely for good
reasons). 16 visits a day for 4 days per week for 6 weeks per year for 3 providers comes to an
additional 1,152 visits per year. This brings our total capacity of the current space to 9,600
visits per year with each provider using two exam rooms each and all these providers and their
assistants using the only two small open space office rooms that are currently available. We
may also squeeze out a bit more capacity if we could get our productivity to 2.5 visits per hour
or a 25% increase (which is the most cost effective way to increase capacity). That could
possibly get us to 12,000 visits per year if everything went perfectly and we really pushed it to
the limit.
That's the reality; not the 24,960 figure simplistically used above.
Where your health matters
• SEWARD COMMUNITY HEALTH CENTER
PO Box 2895/417 First Avenue —Seward, AK 99664-2895
'• 2COMMUNITY PHONE (907) 224-2273
3 HEALTH FAX (907) 224-8501
C E NT E R www.sewardhealthcenter.org
So, we can reasonably state that the capacity of the current clinical space at the health center
is between 8,500 and 9,600 visits per year. Yes, compared to our startup ten months of 2,096
visits (or 2,515 visits annualized) we still have room to grow before we get to the capacity of
the current space. As we have stated, the federal grant situation is coming a bit prematurely if
we were only looking at the clinical space needs of the health center. But if you look at the
NAP grant projections and our current fiscal year budget projections, it may not be too much
further into the future when we begin hitting our heads on the ceiling, so to speak, especially
when we get into our peak periods. Remember, all the numbers mentioned above are
averages, and averages mean you have very busy times and slower times.
There is one more set of calculations we need to consider and that is the number of patients
this capacity of visits represents and how that compares to the size of the community and our
grant and budget projections. Let's use the more realistic and conservative 8,448 number of
visits per year. First we need to reduce this number by the 15% factor for out-of-area visits.
8,448 times .85 brings us to 7,181 visits per year for residents of the service area. If we then
use the average of 2.5 visits per patient per year (7,181/2.5) that equates to 2,872 patients. If
we use the Alaska CHC average of 3 visits per year per patient that equates to 2,394 patients.
This is about 50% of the resident population of the service area. The national ratio of
physicians to population is 1:1500. And busy primary care physicians can have patient panels
ranging from 1,200 to 2,000. So, with three full time primary care providers, we should be
able to get to combined patient panels of about 3,600 patients (about 65% of the resident
population) which is pretty close to what was projected in the NAP application and fiscal year
budget.
But can we take care of 3,600 patients from the service area in our current space? Probably
not. If 3,600 patients have an average of 2.5 visits per year, this equates to 9,000 visits per
year (and 10,800 visits per year at the Alaska CHC average of 3.0). Now if we factor that up
by an additional 15% for visits from out-of-area patients, that comes to between 10,588 (at
the 2.5 rate) and 12,706 (at the 3.0 rate) visits per year.
The only way we could get to this level of volume in the current space is if our productivity rate
reached the 2.5 visits per hour per provider target and we brought in locum providers to fill in
for our 3 full time providers for the 18 weeks they could be off for vacations and CME time.
And where's the excess capacity needed to have same day slots available each day and the
time needed to take care of urgent care procedure needs? And won't patients have to wait
two or three weeks to get an appointment? And would this pace and crammed space support
retaining the good providers and support staff we have been able to recruit and hire for the
community or would they burn out and decide to practice elsewhere? And do we have the
storage space needed to put all those supplies that will be needed? And would we have to add
a third registration specialist to the staff to handle the increase volume when that area is
designed only for two at a time?
If only it were as simple as crunching numbers. But patients are not widgets and providers are
not assembly line workers.
Where your health matters
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Tin cans X X
Glass X X X X X X X X X X X X X X X X X X
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E- Electronics Recycling Event(Bi-annual, run by Total Reclaim)
47415 tAyaowrl
SEWARD FIRE DEPARTMENT PUMPER REFURBISHMENT Jan-15
VENDOR NAME mandatory
ADDRESS would like
PHONE CONTACT EMAIL:
CONTACT NAME
Awarded
ASPECT OF RFP I Possible Points INFO ON THIS RFP PROPOSAL I Cost l Points
PRICE $145,000-189,999 10 pts
$190,00-210,000 5 pts
$210,001 and up 1 pt
DOWN PAYMENTS none 10 pts
25% 5 pts
50% 1 pt
DELIVERY TIME 181-to 210 days 10 pts
211 to 240 days 9 pts
241 to 270 days 8 pts
271 to 300 days 7 pts
301 to 330 days 6 pts
330 to 364 days 5 pts
365 days ( 1 year) or more 1 pt
WARRANTY 1 Point for each Year of warranty
Engine
Chassis
Body
Drive Train
Pumps
Electrical Systems
Water Tanks
I ASPECT OF RFP I INFO ON THIS RFP PROPOSAL I Awarded
Possible Points
Cost Points
SPECIFICATIONS:
Height 5 pts 115 "to 116" Maximum
(9 feet 7" to 9 feet 8")
MANUALS
Two Complete Sets 5 pts ALL SHOP MANUALS ( ELECTRICAL, MECHANICAL, ETC)
Chassis 5 pts Transmission retarder or Jake Brake
Chassis Data Labels 5 pts Fluid Data
5 pts Chassis Data
5pts Manufacturer's Weight Certification
5 pts Cab Safety Signs
Cab 5 pts Heated mirrors
3 pts Storage box/rack for map books, clipboards
1 pt ** Other?
ASPECT OF RFP I
INFO ON THIS RFP PR
Possible Points PROPOSAL
Cost Points
I Awarded I
Cab Seating 5 pts Seating for 4 individuals
5 pt H.O. Bostrom Sierra Torsion 380 - Driver seat
5 pt H.O. Bostrom Tanker 450 Ex6/ABTS-officer seat
5 pt H.O. Bostrom Tanker or equivalent -jump seats
1 pt Other types/ brand of seats
Water/Foam Tank(s) 5 pts 750 gallon water tank
3 pts 500 gallon water tank
5 pts 20 gallon foam tank Class A foam
5 pts 20 gallon foam tank Class B foam
5 pts Foam Tank- controls on pump panel
Body 5 pts Hose bed to carry 1000' of 5" hose
3 pts Hose bed to carry 800' of 5" hose
5 pts Hose bed to carry 1000' of 3" hose
3 pts Hose bed to carry 800' of 3" hose
5 pts Hose Bed Cover- Black- vinyl
5 pts Two (2) Crosslay compartments 200' of 1 3/4" hose
5 pts One (1) Crosslay compartment 200' of 3" hose
**Other
5 pts Ladder rack on RIGHT side
5 pts _Ladder rack to hold 35' ladder
5 pts Ladder rack to hold 14' roof ladder
5 pts Ladder rack to hold 2 pike poles ( 6' and 12')
5 pts Two (2) 10 foot hard section hoses.
IASPECT OF RFP I Possible Points INFO ON THIS RFP PROPOSAL Cost Points
Body Cont. 5 pts Hazard light installed (Do Not Move Apparatus When Light Is On)
5 pts 10 KW hydraulic generator
1 pt ** Electrical outlets on each side & rear of vehicle
Two (2) 150 watt 12 volt HID scene lights mounted on rear one on
5 pts each side, switches in cab for driver &officer reach
5 pts Folding ladder/steps for access to hose bed with handrails
Pump & Discharges 5 pts Discharges to be color coded on pump panel
**Other?
5 pts Intake relief valve system plumbed on suction side of pump
Excess plumbed to discharge under vehicle away from personnel
1 pt (NFPA 1901)
5 pt Fully openable pump panel access doors ( without tools )
Gauges 2 pts Waterproof gauges
2 pts Back lighting
2 pts Gauges will be color coded for each discharge
2 pts Gauges will be readily available/easy to reorder/replace
1 pt LED water and foam tank level gauges
Awarded
ASPECT OF RFP I Possible Points INFO ON THIS RFP PROPOSAL Cost Points
Misc Items 5 pts Drop down chains for rear wheels
5 pts Emergency lighting will be LED /placed per NFPA
1 pt All directional &stop lights will be LED
1 pt All compartment & ground lighting will be LED
1 pt Two (2) air horns shall be installed in the front bumper
1 pt Air horns actived by lanyard between driver/officer positions
1 pt Federal Signal Q2B siren - activated with a foot pedal
1 pt Windshield wipers - electric
1 pt Winshield wipers with 2 speed and intermittent capabilities
1 pt Color Red/White
Reflective lettering on front of cab-front doors- before the rear doors-
1 pt rear of vehicle referencing SFD.( similar to existing)
1 pt Rear of vehicle shall have safety chevrons per NFPA standard
1 pt Air Compressor/ Battery Charger
1 pt ALL plugs to be located on LEFT side of vehicle
1 pt Chrome wheel covers for each outside wheel
ASPECT OF RFP ' Possible Points I INFO ON THIS RFP PROPOSAL I Cost ' Points
In cab electrical junction box and transfer switch to maintain power
Options 5 pts either via shore connection or generator
5 pts Electronic pump control FRC model J1939
5 pts Replace pneumatic valves with electric valves
5 pts Through the tank ladder storage incorporated
5 pts 150 watt/ 12 volt HID brow light- center front
5 pts Deck gun TFT 18 "Extend-a-gun
1 pt Driver side full height 36" x 62" front compartment w/ roll up door
1 pt Driver side 59" x 29 1/2 " middle compartment w/ roll up door
1 pt Driver side 36" x 62" rear compartment w/ roll up door
1 pt Officer side 36" x 62"front compartment w/ roll up door
1 pt Officer side 59" x 29 1/2" middle compartment w/ roll up door
1 pt Officer side full height 36" x 62" rear compartment w/ roll up door
1 pt Three (3) slide trays on compartments
Comments/ Notes
IA[1311 C
C ,tivt2. Lyda ua
Electric Department Update
1. Number of outages/trouble calls since the last council meeting: 3
a. Number of users affected: 1, 100, All
b. Cause(s) of outage(s): Squirrel, Primary underground fault, Tree in line
c. Location(s) of outage(s): Salmon Creek, All of Camelot,Nash Rd T-Line
d. Generated for: N/A
2. Number of new Job Orders started since Jan. 1,2015:
3. Purchases since last council meeting between $10,000 and $50,000:
1) $23,130.00 Arctic Sales-Ballast assemblies and globes for downtown decorative
street lights.
4. Seward Power Plant Integration progress update(monthly): 0 Attached (X) None
5. Other items of interest:
1)The LED bulbs have arrived for the downtown decorative lights.
2) EPC has started construction at Fort Raymond Substation, on the generator move
project.
3) On April 6, there was a scheduled outage due to a broken cut out located in Clearview
Subdivision (Chiswell St., Phoenix Rd., Marathon Dr.) The repairs were made and customers
had power restored in less than an hour.
`{ /3 /5
NIP. l.aydouu VI
Seward Community Library& Museum
(1) March 2015 Statistics
• 11079 Front Door Counter
• 130 Museum/Movie Admission (free until May 1st)
• 15 Programs
• 158 Interlibrary loan requests
• 12 Passport applications
• 9 Notaries
• 107 Non SCLM Room Uses
• 1003 Public computer sessions
(2) News and Updates
• National Library Workers Day is April 14th: Let us know how we're doing.
• National Library Week began in 1958 and takes place April 12-18: Look for "Unlimited
Possibilities @ Your Library®!"
• April is Library Amnesty Month: Return overdue material(s); we will forgive your
overdue fines!
• Director Kingsland Joined Rachel James and Katy Rullman as a Notary Public. Notaries
cost $3.
(3) Upcoming Programs
• Storytime, Fridays, 10:30 am: Ends mid-May.
• Play & Chat: Wednesdays, 10:00 am: with the SeaView Infant Learning Program.
• Writers Circle, every other Wednesday, 6-8 pm (April 15th and 28th): Walk-ins
welcome.
• Community Book Club, Tuesday, April 14th, 6:30 pm: Join us for our first eBook
discussion for Shakespeare Saved My Life: Ten Years in Solitary with the Bard by Laura
Bates. Title from the March Big Library Read, a worldwide book reading event that we
participated in.
• SCLA Book Sale, Saturday, April 18th, starts at 10 am. Proceeds benefit the library
collection.
• RBHS Fourth Thursday Program, April 23`d, 7 pm: Shannon Kovac, cultural resources
specialist at Kenai Fjords National Park, will give an overview of the Russian presence in
Resurrection Bay in the late 1700s and early 1800s, including include information on the
fort and the ship the Phoenix, the first Russian sailing vessel constructed in North
America.
• Lunch Bunch Homeschool Program, Tuesday, April 28th, noon.
Proposed amendments submitted 4/i i
by Council Member Squires
Sponsored by: Hunt
First Public Hearing: March 23, 2015
Second Public Hearing and Adoption: April 13, 2015
CITY OF SEWARD,ALASKA
RESOLUTION 2015-020
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH THE KENAI PENINSULA HOUSING INITIATIVE
(KPHI) DONATING APPROXIMATELY A 01.7 ACRE SOUTHERN
PORTION OF KPB PARCEL • • ! ! e • • _ ' • • - - •
PARK-14502603, FORT RAYMOND SUBDIVISION REPLAT NUMBER 1
LOT 11A FOR THE SOLE PURPOSE OF DEVELOPING AN
INDEPENDENT SENIOR HOUSING FACILITY UPON CONDITION OF
KPHI BEING AWARDED ALL OTHER NECESSARY FUNDING FOR
THE PROJECT DEVELOPMENT AND COMPLETION
WHEREAS, the lack of non-income based senior housing in Seward has been identified
as a leading cause of seniors needing to leave the community in order to find adequate facilities;
and
WHEREAS, relocating away from family, friends, and medical and social support
systems is especially traumatic for our seniors; and
WHEREAS, a dedicated group of local volunteers has for years explored options for
developing an appropriate non-income based senior living facility in Seward, and has most
recently partnered with the Kenai Peninsula Housing Initiative (KPHI) to formalize and further
their effort on behalf of the community; and
WHEREAS, KPHI is a private non-profit corporation who has successfully developed
housing projects across the Peninsula serving senior, special needs, and low income populations;
and
WHEREAS, KPHI's experience and history suggest that they are the most likely entity
to successfully procure grant funding to develop a senior housing facility in Seward; and
WHEREAS, key to a successful grant application is a commitment of site control for the
location of the proposed facility; and
• _ . • • .- •
site is suitable for up to 14 units and associated land features; and
a.^
CITY OF SEWARD,ALASKA
RESOLUTION 2015-020
WHEREAS, KPHI proposes to develop the facility in two phases; each to be a five or
six-plex; and
WHEREAS, KPHI desires to do the replatting necessary to delineate the northern
southern portion of the lot, to acquire this property, and to develop the senior housing facility, all
subject to grant award(s) sufficient to fund the first phase of project; and
WHEREAS, the City desires to support and facilitate where feasible senior housing in
the community; and
WHEREAS, the entire parcel is currently used for tent camping and portable restrooms
WHEREAS, the parcel zone designation is currently Park, and designated by the
Municipal Lands Inventory and Management Plan to be available for other uses, and rezoning
for the lot newly created through replat would be required; and
WHEREAS, donating land constitutes a less than fair market value transaction, and
requires the Council to find such a transaction to be in the public's interest as a condition of
authorizing the transfer; and
WHEREAS, as a condition of transfer of title to the land, the City will require that
replatting, rezoning, and proof of financing sufficient to complete Phase 1 of the development
are completed to the satisfaction of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1. The City of Seward hereby authorizes the City Manager pursuant SCC
7.05.120 and 7.05.150 to execute, upon completion of necessary replatting and rezoning, and
proof of financing for Phase 1 of the development, the transfer of title for property referenced
here as the western half, approximately, portion of KPB Parcel #11731005 north of the easterly
development of a minimum of 5 units (approximately 0.7 acres) to the Kenai Peninsula Housing
income based senior housing facility.the development, the transfer of title for the property
referenced here as the southern portion of KPB Parcel # 14502603 Fort Raymond Subdivision
Replat #1 Lot 11A, approximately 370 feet from the southern lot line to the north, compromising
a total of approximately 1.7 acres, to the Kenai Peninsula Housing Initiative (KPHI) for less than
fair market value and for the sole purpose of developing non-income based senior housing
CITY OF SEWARD,ALASKA
RESOLUTION 2015-020
facility.
Section 2. KPHI agrees to complete at its own expense all replat and rezoning actions
necessary for the development of the property, and to provide proof of financing sufficient for at
least Phase I of the project as prior conditions of transfer of title, and to pay all closing costs and
fees for said property as consideration to the City for the properties.
Section 3. The Seward City Council finds the disposal of these properties, as described
in Sections 1 and 2 above, to be in the best interests of the citizens of the City of Seward and that
the public interest will be served by disposing of the property interest for less than the fair
market value, in accordance with the recitals above which are incorporated herein. No appraisal
is necessary pursuant to SCC 7.05.150.
Section 4. If the action items in Section 2 above are not completed by March 23, 2020
the authorization to transfer the land lapses unless further authorized by the City Council.
Section 5. Pending transfer of title of lapsing or re-authorization of this proposed
transfer, the land remains available for use by the City.
Section 6. This Resolution shall take effect thirty(30) days after passage and posting.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13th day of
April, 2015.
THE CITY OF SEWARD,ALASKA
Jean Bardarson, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
CITY OF SEWARD,ALASKA
RESOLUTION 2015-020
Proposed amendments to Resolution 2015-020
Submitted April 10, 2015 by Council Member Squires
Amendment 1 - In the title delete ".7 "and replace it with "1.7". Insert the word
"Southern" after "acres" Delete the wording "14734005, known as Pat Williams
Park" and replace it with "14502603, Fort Raymond Subdivision Replat Number 1
Lot 11A".
Amendment 2 - Delete the 11741, 8th and 12th Whereas"in their entirety
Amendment 3 - Revise the 10th Whereas by the deleting the word "northern" and
replacing it with "southern portion of the ".
Amendment 4 - Revise the 13th Whereas: After the wording "is currently Park,"
add the wording "and is designated by the MLUP to be available for other uses,"
Amendment 5- Revise the 15th Whereas by deleting the wording "phase 1 of"and
"are completed".
Amendment 6 - Revise Section 1 Line 3, by deleting all wording after "proof of
financing for " and replacing it with "the development, the transfer of title for
the property referenced here as the southern portion of KPB Parcel # 14502603
Fort Raymond Subdivision Replat #1 Lot 11A, approximately 370 feet from the
southern lot line to the north, compromising a total of -1.7 acres, to the Kenai
Peninsula Housing Initiative (KPHI) for less than fair market value and for the sole
purpose of developing non-income based senior housing facility"
Amendment 7- Section 2 Line 2 delete the wording "at least Phase 1 of"
l/lI
f/hr-
REQUEST for QUOTE 20 )5- Dmf Z
Refine Preliminary Design for Public Crane
City of Seward Harbor Department
March 25, 2015
Project Purpose: When funds are available,the City of Seward Harbor Department wants to purchase and
install a crane on either I dock or on the travel lift bulkhead. Naturally, the City wants to make the most
cost effective purchase of this new equipment. A preliminary design report was prepared by Moffatt &
Nichol Engineers in October 2013. Since that time, the harbor budget priorities have necessitated a delay
in the project. Now, assistance is needed to try to re-start the project. Following this work the Harbor
may also amend the engineering contract to add final design/construction management.
Location. The site is located in the north west corner of the Seward Small Boat Harbor.
Award of Contract. It is the intent of the City to award a contract to the lowest, qualified, responsive and
responsible quoter. The City reserves the right to reject all quotations.
Tax Compliance. Kenai Peninsula Borough Code requires that businesses or individuals contracting to do
business with the City of Seward be in compliance with Borough tax provisions. A tax compliance
certificate, signed by both the winning supplier and Borough Finance Department personnel, are required
to be submitted within three(3)days of the award.
Business License. Section 43.70.020 of the Alaska State Statutes requires that all businesses wishing to
engage in business in Alaska obtain a license. A copy of the winning suppliers City of Seward business
license is required to be submitted within three(3)days of the award.
Schedule.
-April 8,2015 Quotes due
-May 8,2015 Contract between the City and Engineer fully executed
-July 8,2015 Updated Preliminary design complete
Scope of work. The Scope of Work for this contract includes:
• Review the Moffat&Nichol preliminary design report
• Structural approach
• Sketches of fenders
• Electrical design
• Electronic card key operation
• Focus on installing one crane (either 2.5 ton or 5 ton) at two possible locations: 1) On the
I-dock pier or 2) On the bulkhead just west of the harbor's 50 ton boat lift. In other
words, four possibilities: 2.5 ton at I-dock, 5 ton at I-dock, 2.5 ton at travel lift bulkhead,
and 5 ton at travel lift bulkhead.
• Review and update the cost estimates
• Research the alternatives and present in detail the pros and cons of each of the four
possibilities.
• The form of the contract is attached.
Page 1
Tv
Insurance. Contractor and all subcontractors, if any, shall be responsible for the purchase and
maintenance of minimum insurance coverage as specified in paragraphs A and B of this section.
This insurance coverage shall be in acceptable form, and for the amounts specified by the City, or as
required by law,whichever is greater.
This insurance coverage shall remain in effect for the life of this contract and shall be a part of the
contract price. This insurance shall be primary and exclusive of any other insurance carried by the
City.
A. Commercial general liability/automobile liability insurance shall not be less than $1,000,000
combined single limit bodily injury and property damage per occurrence. The coverage must include
a waiver of subrogation.
B. Worker's compensation and employers' liability insurance shall be provided for all
employees per Alaska State Statutes who are performing work under this Agreement.
C. Certificate(s)of insurance as described in paragraphs A and B of this section shall be
provided by Contractor. The City of Seward shall be named as additional insured on the policies
specified in paragraph A for the work specified in this Agreement. Certificates of insurance,
acceptable in form and content,will be delivered to:
City of Seward
Harbormaster's Office
PO Box 167
Seward, AK 99664
D. There shall be no cancellation or material change of the insurance coverages,or intent not to
renew the insurance coverages as specified in this Agreement,without thirty(30)days prior written
notice to the City. Notice of cancellation,material change in coverage, or intent not to renew will be
delivered to the address designated in paragraph C of this section. Cancellation or material change in
insurance coverage without written authorization by the City is a material breach of this Agreement.
E. Upon renewal or change in policies during this Agreement,certificates of insurance shall be
delivered to the address designated in paragraph C of this section.
If you are interested in providing the services outlined in the scope of work please return the
attached quotation form to the Harbormaster's Office in person (1300 4th Avenue) or by mail (PO
Box 167 Seward, AK 99664) or electronically to mfunk@n,cityofseward.net no later than 4:00 P.M.
on April 8,2015.
If you have any questions regarding this request for quote, you may contact Mack Funk,
Harbormaster mfunk®cityofseward.net at(907)224-4357.
Page 2
QUOTE FORM
Refine the Preliminary Design for Public Crane
In submitting this quote, I certify that I have examined the quote and contract documents, have received
Addenda Nos. ___, and have included their provisions in my quote. If awarded a contract under
this quote,I hereby agree to the terms set forth in the documents identified on this quote.
Provide cost for the following
Lump Sum Cost for Preliminary Design Report for Public Crane.
(per scope of work): $
Numerical Price
The contractor signing below swears that there has been no collusion in the preparation of this proposal.
This quote shall be valid for 45 days until May 23, 2015
Planned completion date is July 8,2015
Firm Name
Address
City State Zip
Telephone Fax
E-mail address:
Representative Title
Signature Date
Licensing Information:
Alaska Business License#
Page 3
i5Proposed amendments to Resolution 2015-020 (1, 1) 5 j1/1"
Submitted April 10, 2015 by Council Member Squires
Amendment 1 — In the title delete ".7 "and replace it with "1.7". Insert the word "Southern" after "acres"
Delete the wording "14734005, known as Pat Williams Park" and replace it with "14502603, Fort
Raymond Subdivision Replat Number 1 Lot 11A".
Amendment 2 — Delete the "7th 8th and 12th Whereas" in their entirety
Amendment 3 — Revise the 10th Whereas by the deleting the word "northern" and replacing it with
"southern portion of the ".
Amendment 4 — Revise the 13th Whereas: After the wording "is currently Park," add the wording "and
is designated by the MLUP to be available for other uses,"
Amendment 5 — Revise the 15th Whereas by deleting the wording "phase 1 of" and "are completed".
Amendment 6 — Revise Section 1 Line 3, by deleting all wording after "proof of financing for " and
replacing it with "the development, the transfer of title for the property referenced here as the
southern portion of KPB Parcel # 14502603 Fort Raymond Subdivision Replat #1 Lot 11A,
approximately 370 feet from the southern lot line to the north, compromising a total of -1.7 acres, to
the Kenai Peninsula Housing Initiative (KPHI) for less than fair market value and for the sole purpose
of developing non-income based senior housing facility"
Amendment 7 — Section 2 Line 2 delete the wording "at least Phase 1 of"
Johanna Kinney
From: Mica Van Buskirk <mica@stormchasersmarine.com>
Sent: Monday, April 06, 2015 5:03 PM
To: Jean Bardarson; Marianna Keil; Ristine Casagranda; Christy Terry; David Squires; Dale
Butts; Iris Darling; Johanna Kinney
Subject: City Council Comments
I was wanting to attend the City Council meeting tonight but it looks like I am not going to be able to make
it. Please accept my email comments in lieu of being present at the meeting.
ELECTRIC FUND REFUND
I read recently that the City of Seward was refunded $200,000 from Chugach Electric for fuel cost
savings. There was some discussion a while ago about whether this refund should be returned to the users or
be used by the City of Seward in other ways. I am writing to encourage you to return this credit to your
customers that have paid the fuel surcharges. Please pass the savings, even as small as it might be, on to your
customers.
Utility costs in our area are extremely high. Since we don't have access to natural gas, heating fuel costs are
significantly higher in Seward than elsewhere on the Peninsula. Housing is also extremely limited and
expensive. A few months ago I attended a work session the city council held on electric rates in Seward and
was surprised to find out that the residential and businesses customers are subsidizing the large reduced rate
customers. I can understand the City wanting to assist these larger businesses bring jobs and visitors to our area
but I strongly disagree with forcing the smaller users to subsidize this. We all have families to feed and
businesses to run. It is harder and harder for the small employers in town to encourage high quality employees
to move or stay in town without affordable housing and reasonable utility bills.
SENIOR HOUSING
I also wanted to comment on the proposal for the City to donate prime waterfront land to facilitate the
construction of senior housing in Seward. I was one of many that signed a petition in support of this without
knowing any of the details. It was negligent for me to do so as I'm usually very careful about what I sign. I was
asked by someone if I supported affordable senior housing and if so, please sign. I was in a hurry and the
person asking me didn't have many details (and had influence over my children's education), so I signed it. I
regret doing so. I am in favor of affordable senior housing but I do not think we need to give away our most
valuable parcels to make this happen. There are other options for this facility and the fact that they did not
bring this request to the City in a timely manner is not a reason to rush this decision.
I am strongly in favor of selling city property and consolidating City facilities away from the valuable
waterfront. I do not think prime City land should be given away. I would like to see more City land go to
private,taxable entities. My dream is that the City of Seward could sell some of its valuable waterfront
properties and ball fields and use a large portion of that revenue to help fund a Recreation Facility that our town
and our children desperately need.
A bit off topic, I understand that this is not subsidized housing but I do want to comment additionally that I
strongly believe Seward-has too much low income housing and not enough regular housing for working
residents. We need to carefully consider any future low income housing planning in our town. I believe it is
affecting the quality of life in our town.
Thank you for taking the time to read my comments on these topics.
1
4(Sincerely, r1/5
Mica Van Buskirk
resident at 1904 Forget Me Not Circle, Seward
NOTE: This message was trained as non-spam. If this is wrong, please correct the training as soon
as possible.
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Forget previous vote
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