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Home My WebLink About03062017 City Council Work Session Notes - Joint WS - Annual Priorites WORK SESSION NOTES ON J O I n+-" ,IUD `AV P-A-clf4 Purpose: I/rAii et,0 a putud noi-heS Present: Council Members Present: ail, tit N40,6t �/t_I r-) P,ardlza n t Cry 5 Called by: ',11/1c( Time: 5 : 15, 5.45 toD ip l wt.51 - ****************: *_ :*_********************************** nod r-2�exr-ed --ib LUQ, ck f- c '. 1\\mbosicipti I. Ats ae--r1 ta Ye Sponsored by: Seward Historic Preservation Commission CITY OF SEWARD,ALASKA RESOLUTION 2016-049 A-RESOLUTION OF THE SEWARD CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, REQUESTING COUNCIL ADOPT THE 2016 SEWARD HISTORIC PRESERVATION COMMISSION PRIORITIES WHEREAS, the Seward Historic Preservation Commission wishes to assist the City Council with the ongoing responsibilities it holds as a Certified Local Government(CLG),which requires provision for recognition of the historically significant activities, structures and the people who helped build Seward; and WHEREAS, it is the responsibility of the Seward Historic Preservation Commission to • assist with the continuing education of citizens regarding local historic preservation and community history; and WHEREAS,it is also the responsibility of the Seward Historic Preservation Commission. to assist with the preservation of Seward's local history; and WHEREAS, the Commission has continuously received Certified Local Government grants for historic preservation activities;and WHEREAS, the Commission provides recognition each year to an outstanding contributor to Seward's history by awarding the annual Seward Historic Preservation Award; and WHEREAS, the Commission continues to revise the Seward Historic Preservation Plan; and WHEREAS, in order for the Commission to continue to provide this level of service to the community and assistance to the Council,a long range plan-for activities is necessary;and WHEREAS, the Council and the Seward Historic Preservation Commission met_to discuss and revise the 2016 Priority List at the February 24,2016 joint work session; and NOW,THEREFORE,BE IT RESOLVED BY THE CITY OF SEWARD,ALASKA that: - Section 1. The 2016 Priorities for the Seward Historic Preservation Commission is herebyrecommended to the City Council for approval. Section 2. The Seward Historic Preservation Commission 2016 Priorities List is as follows: 7^ .,. CITY OF SEWARD,ALASKA RESOLUTION 2016-049 Public Outreach • Coordination with Planning and Zoning- At least once a year, the Historic Preservation Commission would like to meet with and coordinate activities and/or projects with the Planning and Zoning Commission(1) • Historic Preservation Web Presence - Continual updating and work on website to reflect Seward's Historical Resources(2) • National Historic Preservation Month- Continue to participate and plan celebrations for the recognition of H.P. Month. The scope of the activities will vary from year to year(1) a. The month of May is Historic Preservation Month • Seward Annual Historic Preservation Award (1) a. The Historic Preservation award may be given in May b. Announce to the public the nominations the commission believes deserve to be a recipient of the award.Nominations should be received by April. c. Update City plaque as appropriate in timely manner. • Local Historic Plants and Tree(2) a. Inventory of Local Historic Plants and Trees b. Request Nominations from the Public. 111 • The First Friday Fireside Historical Lecture Series-(2) a. Bi-yearly work session to brainstorm program ideas • Cemetery Information Project(2) a. Update Cemetery/Obituary Information on Seward Historic Preservation website and Past Perfect Database. • Purchase of Alaska 150"2017 Anniversary(1)- a. Promote and assist in community coordination activities for the celebration of the purchase of Alaska 150th Anniversary in 2017. Direct coordination with but is not limited; City of Seward, Resurrection Bay Historic Society, Kenai Fjords National Park, Pioneers of Alaska, City of Seward Chamber of Commerce, U.S. Coast Guard,.Trail Blazers', Alaska State Parks, Seward American Legion, Moose Pass Sportsmen Club, PSTA Site Council, local religious organizations, Rotary, businesses, society clubs and other local interested parties; Historic Structures &Sites(1) • Continue to update the Seward Inventory of Historic Sites • Continue to nominate structures,site's and vessels to Seward Local Register • Monitor the Historical Jesse Lee Home Project • The Commission continues to support Historical Hoben Park's restoration and is willing to assist with planting the planters. • Continue to engage family/owners of Alaska Nellie's home site to develop, uncover CITY OF SEW ARD,ALASKA RESOLUTION 2016-049 and otherwise seek to preserve related historical resources. • Historic Preservation Plan • Seward Historic Preservation Plan- (1) Current plan is in review, rewrite and update status. a. Promote economic incentives; historical preservation and education; enhance understanding of economic heritage tourism. Other Commission Tasks • *Establish and maintain a basic working inventory of cultural resources in the local area,compatible with the Alaska Heritage Resources Survey and annually provide new data to the Offices of History and Archaeology. (1) • *Survey and inventory community historic architectural and archaeological resources within the community.(1) • Set priorities for CLG grant applications. (1) a. Schedule annual work session to discuss future grant applications • Participate in the review of the City of Seward Comprehensive Plan. (1) *Required by City Code May 18,2016 Code(1)HIGH PRIORITY(2)ONGOING Section 3.This resolution shall take effect immediately upon its approval. PASSED AND APPROVED by the Seward City Council of the City of Seward,Alaska, this 8th day of August 2016. THE CITY OF SEWARD,ALASKA Pan Bardarson,Mayor - " 1 CITY OF SEW ARD,ALASKA RESOLUTION 2016-049 AYES: Casagranda,Keil,Altermatt,McClure,Bardarson NOES: None ABSENT: Butts,Squires ABSTAIN: None ATTEST: /041 Brenda Ballou, 'C Acting City Clerk ...t SF •, • (City Sgd11 ,,•'•CR' Rq>Tc;om° t. of • � • N ISEAL J MEMORANDUM CITY OF SEWARD Date: January 18, 2017 TO: Seward City Council From: Seward Historical Preservation Commission Chair, Linda Lasota Via: Seward Library and Museum Valerie Kingsland, Director Subject: Seward historical Preservation Commission Report(1 January 2016—31 December 2016) The SHPC was requested 10/26/2015 to provide annual reports to the City Council. Please accept this report for.2016 as an annual. By Council request 10/28/2016, 2017 will be a twice annual report. January • No Regular Scheduled meeting • Work Session January 20—"Seward Historical Preservation Plan". February • Work Session Thursday February 4—"Historical Preservation Plan" • Regularly Scheduled meeting February 17 + Work Session"Historical Preservation Plan" " • Joint Work Session with City Council February 24"Yearly Priorities List"and"Goals" • Recording listed for regular meeting on city web site does not work March • Regularly Scheduled meeting March 16 • City Council approves Resolution 2016-019 to list the Eide-Stotko House on the Seward ' Register of Historic Places February 22, 2016 April • Work Session Saturday,April 16—"Historical Preservation Plan + Priorities List" • Regularly Scheduled April 20-meeting + Work Session"Historical Preservation Plan" May • Regularly Scheduled meeting May 18 • Resolution 2016-001 requesting council to adopt the 2016 Commission Priorities List • Work Session Saturday, May 21—"Historical Preservation Plan" June • Work Session Saturday, June 11 —"Historical Preservation Plan" • Work Session Wednesday June 15—"Historical Preservation Plan" • No Regularly Scheduled meeting August • Regularly Scheduled August 17 meeting + Work Session"Historical Preservation Plan" • Commission voted to bestow 2016 Historic Preservation Awards to Heather McClain and Marc Swanson • Resolution 2016-002 Correcting the Misspelled Road Name from Chamberlain to Chamberlin Road • Work Session Saturday,August 20—"Historical Preservation Plan"CANCELED no quorum September • Work Session Saturday, September 24—"Historical Preservation Plan and talking points for Joint Work Session with P&Z" October • Joint Work Session October 4 with Planning &Zoning Commission • Regularly Scheduled October 19 meeting • No recording is listed for regular meeting on city web site November • Work Session Friday, November 4 with Judith Bittner"Discussion of CLG Grants, the Seward Historical Plan, Sesquicentennial Planning and the State Budget" •. Regularly Scheduled November 9 meeting + Work Session"City Comprehensive Plan" • Commission approval of Annual Regular and Work Session schedule excludes Special Meetings and Additional Work Sessions See Commission Note below for dates • Commission approval of 2016 Proclamations/Resolution of Preservation Awards given in Aug. December V • Work Session Saturday, December 10 Seward Historical Preservation Plan Commission Note: No minutes from Regular meetings were submitted to the commission during 2016 for approval. Minutes for the May, August, October and November 2016 meetings are on the January 18 2017 SHPC agenda. Missing minutes for February, March, April (April Minutes Commission Responsibility per City Clerk) 2016. Commission meeting recordings for the months of February, and October are missing from the City of Seward web site,those meetings were recorded. The Commission's goal remains to complete the revision of the 1996 Seward Historic PreservationPlan, ' into the 2017 Seward Historic Preservation Plan and submit it to the City Council by May 2017. With hard work and long hours by the Volunteer Commission, cooperation from the SHPC staff and city resources, we anticipate obtaining this goal. 2017 SHPC Schedule(not including additional Work Sessions and Special Meetings) January—WS Saturday 14th(SHPP) Regular Mtg+WS(SHPP)Wednesday 18th V February—Regular Mtg+WS(SHPP)Wednesday 15th WS Saturday 18th(SHPP) March—Regular Mtg+WS(SHPP)Wednesday 22nd May—Regular Mtg+WS Wednesday 17"' V September—Regular Mtg+WS Wednesday 20th November—Regular Mtg+WS Wednesday 15th April,June,August,October,and December—Staff may/may not be available July—Commission does not meet ' SEWARD HISTORIC PRESERVATION COMMISSION Annual Staffed Meeting Schedule City of Seward staff may administer and staff up to six meetings a year. Other staff will need to be arranged for additional meetings. The suggested agenda items are in draft form and are flexible. Work sessions are scheduled as needed and do not require staff. EGULAR MEETJNG UGGESTED AGENDA I MS January • Approve minutes • Review,discuss and approve annual Priority List and resolution • Review,discuss,approve and plan first Biannual Report to Council • Review, revise,set deadline,and approve notice to solicit HP Award nominations • Schedule meetings/work sessions February • Approve minutes • Review and revise Seward's Day proclamation (last Monday in March) • Discuss and plan for Historic Preservation Month in May • Discuss Annual Certified Local Government(CLG) Report due in April • Review, revise and update online Seward Historic Preservation information • Schedule meetings/work sessions March • Approve minutes • Review and approve Annual Certified Local Government(CLG) Report due in April • Review and discuss HP Award nominations and select recipient • Review,discuss and approve National Historic Preservation Month Proclamation • Plan for Hoben Park beautification • Schedule meetings/work sessions REGULAR NtEil'ING h ; `"FSIGG1E;StD AGEIIMDA f'fEMS May • Approve minutes • Review and approve HP Award resolution (proclamation in June) • Review and revise Founder's Day proclamation (August 28) • Begin discussing potential CLG Grant opportunities • Schedule meetings/work sessions September • Approve minutes • Review, discuss,approve and plan second Biannual Report to Council • Update Local Historic Plants and Trees inventory • Update Seward Inventory of Historic Sites inventory • Discuss potential CLG Grant opportunities • Schedule meetings/work sessions November • Approve minutes • Discuss and revise annual Priority List for approval in January • Discuss the Annual City Report for approval in January • Schedule meetings/work sessions Seward's Day—Last Monday in March National Historic Preservation Month—May Founder's Day—August 28 Updated11.2.16 VK