HomeMy WebLinkAboutRes2017-021Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2017-021
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE PURCHASE OF A DODGE RAM 2500 ST
FROM ANCHORAGE CHRYSLER FOR A NET PRICE OF $31,200.00 AND
THE PURCHASE OF INSTALLED AFTER -MARKET OPERATING
EQUIPMENT FROM QUALITY EQUIPMENT SALES AND SERVICE FOR
$8,184.00 FOR A TOTAL COST OF $39,384.00 FOR THE ELECTRIC
DEPARTMENT
WHEREAS, the City Electric Department is in need of a new operator/mechanic truck to
replace vehicle #505, a 1998 Ford F250 truck which has incurred significant repair costs and has
been inoperative for extensive amount of time, making replacement necessary and more cost-
efficient; and
WHEREAS, this vehicle is essential to the day-to-day operations of the electric department;
and serves as the primary service vehicle for the operator/mechanics when out in the field; and
WHEREAS, the electric department requires certain after -market equipment installed to
effectively and efficiently perform operational duties; and
WHEREAS, the City solicited quotes based on the State's competitive procurement process,
for three-quarter ton trucks, and Anchorage Chrysler provided the lowest bid to meet the City's
criteria; and
WHEREAS, Quality Equipment Sales & Service is the lowest of three responsive bidders
for the requested quote of the list of additional equipment; and
WHEREAS, Seward City Code 6.10.120(B) exempts from competitive procurement
requirements, major purchases when the City utilizes bids obtained from other governmental units.
The Code does not exempt the after -market equipment and three quotes were obtained for these
items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to purchase a Dodge Ram 2500 ST from
Anchorage Chrysler in the amount of $31,200.00, with funding to come from the Motor Pool Fund
reserves.
Section 2. The City Manager is hereby authorized to purchase installed essential equipment
from Quality Equipment Sales & Service in the amount of $8,184.00.
CITY OF SEWARD, ALASKA
RESOLUTION 2017-021
Section 3. Funding in the amount of $45,000 was appropriated via Resolution 2017-019 for
the purchase of this equipment, so no further appropriation is needed.
Section 4. In accordance with Seward City Code 6.10.120(B), the vehicle purchase is
exempt from competitive procurement requirements in accordance with the recitals above which are
incorporated herein.
Section 5. This resolution shall take effect immediately.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 100, day of
April, 2017.
THE CITY OF SEWARD, ALASKA
(2-0� daltCz �
can Bardarson, Mayor
AYES: Casagranda, Keil, Squires, McClure, Altermatt, Bardarson
NOES: None
ABSENT: Slater
ABSTAIN: None
ATTEST:
Jo anna , CMC
Clerk
(City Seal)
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Agenda Statement
Meeting Date: April 10, 2017
To: Seward City Council
Through: Jim Hunt, City Manag
From: John Foutz, Electric Utility Manager
Agenda Item: Replace Vehicle 4505 with a Dodge Ram 2500 ST, and add required
aftermarket equipment
BACKGROUND & JUSTIFICATION:
The 1998 Ford F2501 unit 505 has more than 102,000 miles, and will require a complete re -build
of the front end, brakes, and shift column. Research unto an appropriate replacement vehicle
included careful consideration of the length of the vehicle, functionality and appropriate cab size.
The department reviewed the results of the State's competitive procurement process for a class
156CC crew cab 1/4 ton 4X4 truck (see Attachment 1). The three lowest bidders on the State's
procurement are Anchorage Chrysler (Dodge), followed by Cal Worthington (Ford) and Alaska
Sales and Service (Chevrolet). The electric department obtained quotes to provide and install the
essential equipment needed to perform the duties of this vehicle, and the lowest bid was from
Quality Equipment Sales and Service (see Attachment 2).
INTENT:
To replace vehicle 9505 with a reliable vehicle that will save the City money in repair costs.
CONSISTENCY CHECKLIST:
Yes
No
N/A
1.
, Comprehensive Plan
X
2.
Strategic Plan
X
3.
Other (list): 2017 Mid -Cycle Budget Adjustments, RES 2017-19
X
FISCAL NOTE:
Funding for this item was authorized by Resolution 2017-19 in an amount not to exceed $45,000.
Approved by Finance Department: YA0.1i;73
ATTORNEY REVIEW: Yes No Not Applicable X
RECOMMENDATION:
To approve the purchase of a new truck from Anchorage Chrysler and the purchase and installation
of accessory equipment from Quality Equipment Sales and Service.
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Quality Equipment Sales & Service LLB ESTIMATE #
11801 South Gambell Street
Anchorage, AK, 99515
Phone - 907-349-6215 Fax - 907-349-2332
Quafity Products,
Quality Service
ESTIMATE FOR SERVICES
Estimate Date/ Time: 03/09/2017 4:22PM
Seward, Ciity of
2008 TYMCO SWEEPER -
Regis, Norm Jeff Roy
Lic #: COS PAR'rs
Odor-neiter in: 0
PO Box 167/ 6TH & MADISON
Unit #:
Seward, AK 99664
VIN
Office 907-224-4058 ---- FAX 907-224-5051
. . .. . .......... . . .. . .....
Part Description / Number Qty Sale
Extended
. . ........ ...
Labor Description
Hours Extended
. .. . . . . . .... . ......... ...... . . ........... . ..... . . ..... ...... . . . ............ . ...... .. .. . ....... . . ..
WINCII, 120001,13
. ..... .
'"Velikle Mcnio"
WAR17801 1,00 1,550.00
1,550.00
PO# 309
BUMPER, FRT, W/O TU
INSTALLATION OF
12.00 1,380.00
WAR85882 1.00 3,200.001
3,200.00
BUMPER/WINCH/HEADACHE RACK
GO LIGHT, STRYKER WIRELESS
AND ALI-LIGHTS
REMOTE CONTROL SPOTLIGHT
GL3049 1.00 525,00
525.00
CLASS V I 11TC1 1
3.04 350.00
HELLA, OPTILUX 4 LED DRIV!-
1..,IGHT KIT (SIFT)'_
1-17 1020401 1.00 225.00
225.00
1,1GH`1-BAR,1+«f11N1,LED,10-30
VDC,AMBER-PERM/
BUY8891060 I MO 230,00
230,00
POLISHED ALUMINUM HEADACHE
RACK 25 1/4 X 61-65"
PROTECH BRAND
401301-049 1.00 591
599.00
LED 13ACK UP LIGUTS
Bu LIGHTS 100 62.50
125,00
. . . . ....... — ..................... . . . .. ------ . ......... ..........
Parts : $ 6,454.00 Labor: $ 1,730.00
- — - - -- - --- ......
. .. . ........
Total $ 8,184.00
Motor vehicle repair practices airle refirutated lItyii U This vehicle nacelved
YOU ARE EN I I ILED TO A PRICE ESTIMA I E FOR I HE REPAIRS YOU HAVE
chapter A] CP 132, Wis. A din. Code, adininislered Without facie to face
AUTHORIZED. THEREPAIR PRICE MAYBE LESS THAT THE EST 1AM I E, BUT WILL
the Bureari (if Consurtner P Iscollsill custonipir contact
NOT EXCEED THE ESTIMATE WITHOUT YOUR PERMISSION. YOUR Sr NATURE
Dept. of Agricniture, Trade and Cons"iner
'
VMLL INDiCATE YOUR F!�TIMATF 1, Fit EC1ION
Protection, P.O. Box 8911, Madison, Wsci
—SI-io-p—R- -a- —five.
I I requesi an estirn ate in writing before you begin Ipparr
53708-8911 e P
.. . . . .... ... . ......... . ..
1 IPhoase proceed with iepairs, but call too befote, confinuing iftho price vvill
PIOViog OLA hm NY to do SO t hCrebY Order the *010-10 rR OdLXAS and res Ita I s and John,
e . . .. . ...... ................ . . -- .. . ........ ..........
and giant peimisMonto you ai You, employees to desaribed to
3. 1 do hot want all estimate
the PurposeolleFtingandfar inspechon
Otto pay On Other terms Sialot-Actol Y to YOU . Ur1IN Paid in fUN. If 10 affkOLN d OVViog 0; 1 this
Do you waril the rcj0aced palls You are enlitled to? El Yes 0 No
vouk shall constitute a lien on the motor vehicle. If collection Is made by suit ordheitw"'
i agree to Pay storage and colleelion and i easonable attorney's lees.
. ............ ... . . ......
Custorriet Sign: . ...........
Paymentwill be rnade by 113 Cash EJ Check L.) Credit.0 Card Chaige
Date,
Call vithen vehicle is ready LJ Yes LJ No
. . . .. . ......... .. . ... . . ............ . .. . ...... . J
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