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Home My WebLink About07182017 Planning & Zoning Minutes City of Seward,Alaska Seward Planning&Zoning Commission Minutes July 18, 2017 Volume 7, Page 242 CALL TO ORDER The July 18, 2017 regular meeting of the Seward Planning & Zoning Commission was called to order at 7:00 p.m. by Chair Cindy Ecklund. OPENING CEREMONY Commissioner Ambrosiani led the pledge of Allegiance to the flag ROLL CALL There were present: Cindy Ecklund presiding, and Martha Fleming Gary Seese Craig Ambrosiani Margaret Anderson(arrived @7:04) Comprising a quorum of the Board; and Also Present Ron Long, Assistant City Manager/Community Development Director Jackie C. Wilde, Planner Amy Liu, Land Management Technician Absent Tom Swann- Excused Dave Carlton- Unexcused SPECIAL ORDERS,PRESENTATIONS AND REPORTS Administration Report Ron Long introduced the new planning department Jackie Wilde Planner and Amy Liu Land Management Technician. Long reported the housing work session July 11, 2017 was well attended; he also supplied the commission with a copy of the State of Alaska requirements for Bed and Breakfasts handout. General discussion was given by administration and commission regarding zoning definitions. Ecklund asked about changes to the Future Land Use Map; Administration showed changes to commission. Chair Ecklund gave a Kenai Peninsula Borough Planning Commission Meeting update from the July 17,2017 meeting she attended. CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING—None APPROVAL OF AGENDA AND CONSENT AGENDA City of Seward,Alaska Seward Planning&Zoning Commission Minutes July 18, 2017 Volume 7, Page 243 Motion (Fleming/Anderson) Approval of Agenda and Consent Agenda The following item was approved on the Consent Agenda: May 2, 2017 minutes Motion Passed Unanimous Unfinished Business Items requiring a Public Hearing - None New Business Items requiring a Public Hearing Resolution 2017-09 , of the Seward Planning and Zoning Commission of the City of Seward,Alaska,recommending the Kenai Peninsula Borough approval of the Federal Addition,Kang Replat Number 2; this Replat subdivides one(1) lot into two (2) smaller lots; located at 810 Second Avenue, within the Single Family Zoning District Long gave general description on replat Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. Hearing no one wishing to speak, the public hearing was closed. Motion (Anderson/Fleming) Approve Resolution 2017-09, recommending the Kenai Peninsula Borough approval of the Federal Addition, Kang Replat Number 2; this Replat subdivides one (1) lot into two (2) smaller lots; located at 810 Second Avenue,within the Single Family Zoning District General Discussion was given Fleming asked about the setback requirements regarding the eaves and stairs on the property;Long explained the Kang Replat was prepared and submitted by Integrity Surveys of Soldotna and that the surveyor saw no conflicts. Motion Passed Unanimous City of Seward,Alaska Seward Planning&Zoning Commission Minutes July 18, 2017 Volume 7, Page 244 Resolution 2017-10 of the Planning and Zoning Commission, of the City of Seward, Alaska recommending City Council and Kenai Peninsula Borough approval of the City owned Fourth of July Creek Subdivision,Seward Marine Industrial Center(SMIC),Exit Marine Replat; creating a new lot to be known as Lot 4, Block 4, Exit Marine Replat, located within the Industrial Zoning District Long gave general description on replat Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. Hearing no one wishing to speak, the public hearing was closed. Motion (Fleming/Ambrosiani) Resolution 2017-10, recommending City Council and Kenai Peninsula Borough approval of the City owned Fourth of July Creek Subdivision, Seward Marine Industrial Center (SMIC), Exit Marine Replat; creating a new lot to be known as Lot 4,Block 4,Exit Marine Replat,located within the Industrial Zoning District General Discussion was given Ambrosiani asked why the parcel is was not square,Long explained that there was a drainage ditch. Fleming asked about the process of a long term lease; Long explained that there would be a short term lease coming forward to Council. Ecklund wanted to know the process about the surveying wanted to know if the City paid for the survey, Long stated no the lease holder paid the cost. Motion Passed Unanimous UNFINISHED BUSINESS—None NEW BUSINESS Memo Regarding Commissioner Attendance Long gave definition of both Council and Commissions attendance per the Rules of Procedure. Long explained that even though the memo was addressed for one commissioner that it any recommendations should be for all Commissioners. Commission requested a letter be sent to both Commissioner Carlton and Swann based from the previous year's regular meeting attendance record as provided. City of Seward,Alaska Seward Planning&Zoning Commission Minutes July 18, 2017 Volume 7, Page 245 Motion (Fleming/Ambrosiani) Requesting administration and the City Clerk send a letter regarding attendance to both Commissioners Carlton and Swann with copies of Rule 14 and the portion of City Code addressing attendance to be included. Also, include a return request from Commissioner stating their intent within 30 days of receipt of the letter. Seese wanted to make sure the board encourages both Commissioners to attend all Regular meetings and work sessions. Motion Passed Unanimous Discussion of August Meeting Schedule Long gave a verbal report regarding upcoming meetings, administration request the August 1st regular meeting and August 15th work session be rescheduled to a special meeting on August 22, 2017. Commissioners held general discussion regarding the Commissioners availability for August 22nd Due to calendar conflicts the following schedule was proposed. Motion (Fleming/Ambrosiani) August 1, 2017 Regular Meeting and August 15, 2017 work session be moved to August 29,2017 with a 6 p.m.work session, with proposed Camping Code amendments as the topic followed by a 7 p.m. regular meeting. Motion Passed Unanimous Consent Informational Items and Reports (No action required)- A. P & Z Quarterly Report B. Procedural Memo C. SBCFS Memo D. 2017 Planning & Zoning Meeting Schedule E. FEMA Newsletters Commission Comments Ambrosiani- stated it was a great meeting. City of Seward,Alaska Seward Planning&Zoning Commission Minutes July 18, 2017 Volume 7,Page 246 Anderson-welcomed both Jackie and Amy and looks forward to working with them. Fleming-None Seese-welcomed Jackie and Amy Ecklund-would like to move back to City Hall Council Chambers starting with the September 5, 2017 meeting, all commissioners agreed. Citizens' Comments- Laura Schneider wanted to introduce herself, she will be running the Exit Marine along with her husband and thanked everyone on the work they have done regarding the replat that was approved tonight Commissions and Administration Response to Citizens' Comments-None ADJOURNMENT The meeting was adjourned at 8:00 p.m. c r 64.12A-al Jackie . Wilde Cindy - and Planner Chai (City Seal) '.........00 � ��,.��...... —0— to • SEAL • - s • �'•z,c OF P.\-1)4 a$�1 .a...a.`.