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Home My WebLink About01172018 Historic Preservation Packet Seward Historic Preservation Commission Agenda Packet cvvsFis, :(ki_g ir 4cla "Pi i'447 4 , — c( r 4 1 4-sta-v‘ Y Regular Meeting January 17, 2018 Council Chambers 6:30 p.m. The City of Seward, Alaska io' stlfrir HISTORIC PRESERVATION COMMISSION ' REGULAR MEETING AGENDA '�%► ' January 17, 2018 6:30 p.m. Council Chambers Linda Lasota 1. CALL TO ORDER Chair Term Expires May, 2018 2. OPENING CEREMONY A. Pledge of Allegiance Wolfgang Kurtz Vice Chair 3. ROLL CALL Term Expires May, 2019 Fred Woelkers 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE Commissioner ITEMS SCHEDULED FOR PUBLIC HEARING [Those who Term Expires May, 2018 have signed in will be given the first opportunity to speak Time is limited to 2 minutes per speaker and 30 minutes total time for this Tanguy Libbrecht agenda item.] Commissioner Term Expires May, 2020 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by Iris Darling asterisk (*). Consent Agenda items are not considered separately Commissioner unless a council member so of sucha requests. In the event request, Term Expires May, 2020 the item is returned to the Regular Agenda] Clfff Krug Commissioner 6. SPECIAL REPORTS Term Expires May, 2019 A. City Administration Report B. Chair Report Vacant C. Friends of the Jesse Lee Home Update Commissioner D. Resurrection Bay Historical Society Update Term Expires May, 2020 E. Iditarod Trail Blazers Update F. Alaska Nellie Materials Update G. Mapping Project-Historical Properties Update James Hunt City Manager Valarie Kingsland Library Museum Director Madeline McGraw Library Museum Curator City of Seward, Alaska Historic Preservation Agenda January 17, 2018 Page 1 7. PUBLIC HEARINGS—None 8. UNFINISHED BUSINESS A. Discuss how the Commission should coordinate and facilitate its input to the City and other entities regarding Alaska Historic Preservation Act (AHPA) Section 106 compliance for projects within the Commission's geographic area of responsibility. B. Discuss the Commission's role in the possible preservation of City properties, including Park & Recreation warehouse building (KPB parcel #1452609 702 Aspen Lane); AK Dept. of Transportation (DOT) Building (KPB parcel # 14732006 412 B Street); Army (KPB parcel #14502604 2209 & 2305 Dimond Blvd); and Airforce (KPB #14502607 2109 Dimond Blvd). C. Statement on Alaska Department of Transportation (DOT)building on Sixth Avenue (Woelkers). D. Discuss update of Seward historic sites inventory. 9. NEW BUSINESS A. November 15,2017 Regular Meeting Minutes.* Page 4 B. Review, discuss, and plan annual report to Council Page 9 C. Discuss update of local historic plants and trees inventory Page 11 D. Discuss revision of annual Priorities List for approval Page 48 E. Review, revise, set deadline, and approve notice to solicit HP Award nominations Page 54 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) A. Historic Tax Credit Alert Advocacy email, dated November 15, 2017 Page 56 B. Determined Advocacy Preserves the Historic Tax Credit article, dated December 20, 2017. Page 61 C. Programmatic Agreement Among the USDA Forest Service, Alaska Regional, the Advisory Council on Historic Preservation, and the Alaska State Historic Preservation Officer Regarding Heritage Program Management on National Forests in the State of Alaska from the USDA Page 65 D. City of Seward Resolution 2017-090 A Resolution of the City Council of the City of Seward, Alaska, to Adopt the City of Seward 2017 Historic Preservation Plan. Page 69 E. Save Americas Treasures Grant Opportunity for National Historic Landmarks and Properties Listed in National Register at the National Level of Significance from SHPO. Page 72 F. Alaska Open Meetings Act Overview. Page 73 G. Email from Seward City Clerk concerning Annual Priorities for Boards & Commissions, dated January 8, 2018 Page 90 H. 2018 Seward Historic Preservation Commission Meeting Schedule Memo. Page 95 1. 2018 Seward Historic Preservation Commission Annual Staffed Meeting Schedule. Page 96 11. ADMINISTRATION COMMENTS 12. COMMISSION COMMENTS 13. CITIZENS' COMMENTS City of Seward, Alaska Historic Preservation Agenda January 17, 2018 Page 2 14. COMMISSION AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS 15. ADJOURNMENT City of Seward, Alaska Historic Preservation Agenda January 17, 2018 Page 3 City of Seward, Alaska Historic Preservation Commission Minutes November 15, 2017 Volume, Page CALL TO ORDER The November 15, 2017 regular meeting of the Historic Preservation Commission was called to order at 6:30 p.m. by Chair Linda Lasota. OPENING CEREMONY Commissioner Woelkers led the pledge of allegiance to the flag. ROLL CALL There were present: Linda Lasota presiding, and Wolfgang Kurtz Fred Woelkers Iris Darling Tanguy Libbrecht comprising a quorum of the Commission; and Valarie Kingsland, Library Museum Director Madeline McGraw, Library Museum Curator SPECIAL REPORTS City Administration Report: No report. Chair Lasota, Chair Report: Lasota brought a copy of the Seward Marine Terminal Planning Book to share with the other Commissioners. She also stated that she was glad to see all of the Commissioners were present. Lasota asked Kingsland if she spoke with State Historic Preservation Officer Judith Bittner concerning Section 106 training opportunities. In response, Kingsland stated that she discussed the topic with Grant Administrator with the Office of History and Archaeology Jean Ayers, and that the Commission should be specific about what training they would like to receive. Friends of the Jesse Lee Home Report: Darling stated that she had spoken to Jean Ayers on this topic, and that Ayers would be contacting her in the future with any information she could find. Resurrection Bay Historical Society Report: Lasota stated that there would be a Resurrection Bay Historical Society meeting on November 16, 2017 at 7:00 p.m. in the Seward Community Library and Museum, with a program by Patrick Lewis on the new National Parks Service publication "Historic Atlas of Seward Alaska". In response to Woelkers, she stated that she would be attaining copies of the atlas for any Commissioners who would not be able to attend the meeting. Lasota also stated that the Historical Society would be holding elections at the meeting. Iditarod Trail Blazers Report: Lasota stated that she would be reporting on this topic at future meetings. Alaska Nellie Materials Report: Kurtz stated that he would be reporting on this topic at future meetings. 4 City of Seward,Alaska Historic Preservation Commission Minutes November 15, 2017 Volume, Page Mapping Project-Historical Properties Report: Kurtz stated that progress was being made on this topic but that he did not yet have a report. Libbrecht volunteered to collaborate in the future with Kurtz on this topic. CITIZENS' COMMENTS ON AGENDA ITEMS NOT SCHEDULED FOR PUBLIC HEARING AND OTHER ITEMS NOT INCLUDED ON AGENDA—None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Kurtz/Darling) Approval of Agenda and Consent Agenda Lasota requested that agenda item 9B, "review, discuss, and plan second biannual report to Council" be changed to read "review, discuss, and plan second annual report to Council. Agenda item 10A was corrected to read "Seward Historic Preservation Plan and SHPC Resolution 2017- 003". Lasota requested that the minutes from the September 20, 2017 meeting be corrected to show that Kurtz led the pledge of allegiance to the flag, Assistant City Manager Ron Long was not present, and the mention of"Kawabe Park"under the City Administration Report be changed to "Hoben Park". Motion to Amend (Kurtz/Woelkers) Amend agenda and minutes to reflect corrections made by the Commission Motion to Amend Passed Unanimous Main Motion Passed Unanimous PUBLIC HEARINGS—None UNFINISHED BUSINESS Discuss How the Commission Should Coordinate and Facilitate its Input to the City and Other Entities Regarding AHPA Section 106 Compliance for Projects within the Commission's Geographic Area of Responsibility. Lasota requested that this item postponed to the January 17, 2018 regular meeting. Discuss the Commission's Role in the Possible Preservation of City properties, including Park& Recreation Warehouse Building(KPB parcel#1452609 702 Aspen Lane); AK Dept. of Transportation (DOT) Building (KPB parcel # 14732006 412 B Street); Army (KPB parcel#14502604 2209 & 2305 Dimond Blvd); and Airforce (KPB #14502607 2109 Dimond Blvd). Kurtz stated that a contract was given to Metco to clean up the Army property, including removal of all buildings and underground cables. In response to Libbrecht, Kurtz stated that the current buildings on the property were constructed in the 1970s and were separate from the Parks and Recreation warehouse. Libbrecht stated that he would research opportunities to salvage materials from historic buildings on this item for the January 17, 2017 regular meeting. Statement on Alaska Department of Transportation (DOT) Building on Sixth Avenue. c City of Seward, Alaska Historic Preservation Commission Minutes November 15, 2017 volume, Page Woelkers requested that this item postponed to the January 17, 2018 regular meeting. NEW BUSINESS Review, Discuss, and Plan Second Annual Report to Council. Lasota requested that this item be left on New Business for the January 17, 2018 regular meeting The Commission requested this topic be added to the work session on December 16, 2017. Discuss Update of Local Historic Plants and Trees Inventory. Lasota stated that the application was included in the meeting packet, and was also available online on the City of Seward website. Lasota stated that she would contact Carol Griswald, who worked on the inventory in the past, to discuss what plants and trees had been placed on the inventory register. Kingsland stated that if she could find the register, she would include it in the next meeting packet. Lasota requested that this item be left on New Business for the January 17, 2018 regular meeting. Discuss Update of Seward Historic Sites Inventory. Lasota stated that in the work session held on October 14, 2017, Commissioners were assigned page numbers from the inventory to research. They were requested to research current property owners as well as any updates to the properties. Kurtz stated that he would be creating a spreadsheet to assist with this process. Lasota requested that this item be moved to Unfinished Business for the January 17, 2018 regular meeting. Discuss Revision of Annual Priority List for Approval in January. Lasota stated that this topic would be discussed in the work session after the November 15, 2017 meeting, and that the Commission would bring any changes to the Priority List to the January 17, 2018 meeting for approval. Lasota also requested that a work session be set for December 16, 2017 from 10 a.m. to 1 p.m. with the topics"Annual Report to Council and Priority List". INFORMATIONAL ITEMS AND REPORTS (no action required) Seward Historic Preservation Plan and SHPC Resolution 2017-003. Lasota clarified that this was not a draft, but was the finished Plan itself. Lasota stated that the Commission requested that the Plan go to Planning and Zoning and City Council at the same time. Kingsland stated that it had been recommended by the Seward City Clerk and City Administration to send the Plan to Planning and Zoning before sending it to City Council. CLG Correspondence to the City of Seward Email from Seward City Clerk on SHPC agenda order, dated November 7, 2017. ADMINISTRATION COMMENTS Kingsland told the Commission that any topics for the agenda should be emailed to herself and McGraw, along with any questions concerning the Open Meetings Act. In response City of Seward,Alaska Historic Preservation Commission Minutes November 15, 2017 Volume, Page to Woelkers, she stated that Quonset huts in Seward were discussed in the June 21, 2006 Historic Preservation regular meeting and could be found in the packet and minutes from that meeting. COMMISSION COMMENTS Libbrecht stated that he had received an email concerning the tax reform bill and its impact on the Historic Tax Credit and wanted to share it with the other Commissioners. Kingsland responded that if he forwarded the email to her, she would forward it to the Commission and include it as an informational item in the January 17, 2018 regular meeting packet. Libbrecht also stated that he would like to see more historical articles in Seward newspapers, to keep history present in the community's mind. Kurtz stated that the two laydowns brought to the meeting by Lasota should be explored further. He also stated that individuals should be recruited to fill the two vacancies on the Commission. Woelkers had no comments. Darling stated that she would be sending an informational item to Kingsland and McGraw to be included in the January 17, 2017 regular meeting packet. Lasota brought two laydowns to the meeting. She had received both from the Alaska Department of Transportation and Public Facilities (DOT&PF). One concerned DOT&PF proposed construction of passing lanes on the Seward Highway from milepost 37 to milepost 52. The other concerned DOT&PF proposed resurfacing of the Seward Highway from milepost 0 to milepost 8. Lasota stated that some historic homes would be affected by the problems discussed in the two laydowns, and that she would like to see the community discuss this issue. She invited Commissioners and the community to attend the Seward Nordic Ski Club membership social on November 16, 2017. Lasota also requested that a copy of the current CLG grant be included in the packet for the January 17, 2018 regular meeting packet. CITIZENS' COMMENTS Kyle Walker inquired whether Administration would follow the Commission's request on the Seward Historic Preservation Plan, or would follow the advisement of the City Clerk and City Administration. COMMISSION & ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS—None ADJOURNMENT The meeting was adjourned at 8:24 p.m. City ofSeward, Alaska Historic Preservation Commission Minutes November 15, 2017 Volume, Page Madeline McGraw, Curator Linda Lasota, Chair ATTEST: Brenda Ballou, MMC City Clerk (City Seal) R MEMORANDUM CITY OF SEWARD Date: January 18, 2017 TO: Seward City Council From: Seward Historical Preservation Commission Chair, Linda Lasota Via: Seward Library and Museum Valarie Kingsland, Director Subject: Seward historical Preservation Commission Report (1 January 2016— 31 December 2016) The SHPC was requested 10/26/2015 to provide annual reports to the City Council. Please accept this report for 2016 as an annual. By Council request 10/28/2016, 2017 will be a twice annual report. January • No Regular Scheduled meeting • Work Session January 20—"Seward Historical Preservation Plan" February • Work Session Thursday February 4—"Historical Preservation Plan" • Regularly Scheduled meeting February 17 + Work Session"Historical Preservation Plan" • Joint Work Session with City Council February 24"Yearly Priorities List"and"Goals" • Recording listed for regular meeting on city web site does not work March • Regularly Scheduled meeting March 16 • City Council approves Resolution 2016-019 to list the Eide-Stotko House on the Seward Register of Historic Places February 22, 2016 April • Work Session Saturday, April 16 —"Historical Preservation Plan + Priorities List" • Regularly Scheduled April 20 meeting + Work Session "Historical Preservation Plan" May • Regularly Scheduled meeting May 18 • Resolution 2016-001 requesting council to adopt the 2016 Commission Priorities List • Work Session Saturday, May 21 —"Historical Preservation Plan" .lune • Work Session Saturday, June 11 —"Historical Preservation Plan" • Work Session Wednesday June 15—"Historical Preservation Plan" • No Regularly Scheduled meeting August • Regularly Scheduled August 17 meeting + Work Session"Historical Preservation Plan" • Commission voted to bestow 2016 Historic Preservation Awards to Heather McClain and Marc Swanson • Resolution 2016-002 Correcting the Misspelled Road Name from Chamberlain to Chamberlin Road • Work Session Saturday, August 20—"Historical Preservation Plan"CANCELED no quorum September • Work Session Saturday, September 24 —"Historical Preservation Plan and talking points for Joint Work Session with P&7" October • Joint Work Session October 4 with Planning & Zoning Commission • Regularly Scheduled October 19 meeting - • No recording is listed for regular meeting on city web site November • Work Session Friday, November 4 with Judith Bittner"Discussion of CLG Grants, the Seward Historical Plan, Sesquicentennial Planning and the State Budget" • Regularly Scheduled November 9 meeting + Work Session "City Comprehensive Plan" • Commission approval of Annual Regular and Work Session schedule excludes Special Meetings and Additional Work Sessions See Commission Note be/ow for dates • Commission approval of 2016 Proclamations/Resolution of Preservation Awards given in Aug. December • Work Session Saturday, December 10 Seward Historical Preservation Plan Commission Note: No minutes from Regular meetings were submitted to the commission during 2016 for approval. Minutes for the May, August, October and November 2016 meetings are on the January 18 2017 SHPC agenda. Missing minutes for February, March, April (April Minutes Commission Responsibility per City Clerk) 2016. Commission meeting recordings for the months of February, and October are missing from the City of Seward web site, those meetings were recorded. The Commission's goal remains to complete the revision of the 1996 Seward Historic Preservation Plan, into the 2017 Seward Historic Preservation Plan and submit it to the City Council by May 2017. With hard work and long hours by the Volunteer Commission, cooperation from the SHPC staff and city resources, we anticipate obtaining this goal. 2017 SHPC Schedule (not including additional Work Sessions and Special Meetings) January—WS Saturday 14"(SHPP) Regular Mtg +WS(SHPP)Wednesday 18th February—Regular Mtg +WS(SHPP)Wednesday 15" WS Saturday 18"(SHPP) March—Regular Mtg + WS(SHPP)Wednesday 22nd May—Regular Mtg+ WS Wednesday 17th September—Regular Mtg +WS Wednesday 20" November—Regular Mtg + WS Wednesday 15th April,June,August,October,and December—Staff may/may not be available July—Commission does not meet � 0 Sponsored by: Corb ridge CITY OF SEWARD, ALASKA RESOLUTION 2006-59 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, SUPPORTING THE HISTORIC PRESERVATION COMMISSION PROJECT TO RESEARCH AND DEVELOP A LOCAL REGISTER OF HISTORIC TREES AND PLANTS WHEREAS, the Seward Historic Preservation Commission has selected a project to develop and work towards the establishment of a Local Register of Seward Historic Trees and Plants; and WHEREAS, the Local Register of Seward Historic Trees and Plants is proposed to help increase public awareness at " ^^..try1„.1:on of trees and shrubs to Seward's history and heritage; and WHEREAS, the prel Cj egister of Seward Historic Trees and Plants are to: 1. Recognize and de; es and shrubs, or groves of trees with area significance. 2. Educate the public about the value of the history of these trees and shrubs. 3. Promote appreciation of the trees and shrubs. 4. Help to retain and protect, through education and awareness, these trees and shrubs, as part of Seward's heritage; and WHEREAS, the Local Register of Seward Historic Trees and Plants will mirror the Seward Registry of Historic Places. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,that: Section 1. The City Council hereby supports the Seward Historic Preservation Commission project to develop and work towards the establishment of a Local Register of Seward Historic Trees and Plants. Section 2. This resolution shall take effect immediately upon its adoption. II CITY OF SEWARD,ALASKA RESOLUTION 2006-59 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22°d day of May, 2006. THE CITY OF SEWARD,ALASKA /A.A.& Vanta Shafer, May r AYES: Dunham, Valdatta, Lorenz, Thomas, Schafer, Bardarson, Shafer NOES: None ABSENT: None ABSTAIN: None 111 ATTEST: L; JelinLewis,CM Ciy Clerk _sw �m.% (City Seal) : 1••••, ,.�.�`�,'•'� . • 4felp37 OR M.W../''. �l+iliiilyti (2 Council Agenda Statement Meeting Date: May 22, 2006 Through: Clark Corbridge, City Manager Kirsten Vesel, Assistant City Manager Malcolm Brown, Planner From: Donna Glenz, Planning Assistant Agenda Item: Supporting the Historic Preservation Commission project to research and develop a Local Register of Historic Trees and Plants BACKGROUND & JUSTIFICATION: Members of the public have suggested the Commission develop a program to recognize and designate individual heritage trees and shrubs in the local community. On March 8, 2006 the Seward Historic Preservation Commission held a work session to discuss the merits of the project and chose to move forward in developing a program to recognize and designate trees and shrubs of local historic significance. Commissioner Park volunteered to chair the committee to develop the program. The program for the Local Register of Seward Historic Trees and Plants will mirror the Seward Registry of Historic Places. The following preliminary goals were discussed: 1. Recognize and designate individual heritage trees and shrubs, or groves of trees with area significance. 2. Educate the public about the value of the history of these trees and shrubs. 3. Promote appreciation of the trees and shrubs. 4. Help to retain and protect, through education and awareness, these trees and shrubs, as part of Seward's heritage. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: Supporting this activity does not require appropriation of any funds. Approved by Finance Department CITY OF SEWARD, ALASKA RESOLUTION 2006-59 RECOMMENDATION: Council approve Resolution 2006-59, selecting as a Historic Preservation Commission project the research and development of a Local Register of Historic Trees and Plants. 14 Sponsored by: Staff ismCITY OF SEWARD, ALASKA HISTORIC PRESERVATION COMMISSION RESOLUTION 2007-03 A RESOLUTION OF THE SEWARD HISTORIC PRESERVATION COMMISSION, ESTABLISHING APPLICATION PROCEDURES AND ELIGIBIILITY CRITERIA FOR NOMINATIONS TO A SEWARD HISTORIC PLANT & TREE REGISTER; AND FORWARDING A PROPOSED ORDINANCE TO THE SEWARD CITY COUNCIL TO CREATE A SEWARD HISTORIC PLANT & TREE REGISTER WHEREAS, it is the responsibility of the Historic Preservation Commission to work toward the continuing education of citizens regarding local historic preservation and community history; and WHEREAS, the Seward Historic Plant & Tree Register is proposed to preserve and recognize the significant plants and trees in our community; and WHEREAS, the goals of the Seward Historic Plant & Tree Register are to recognize and designate individual plants and trees with Community significance, rim educate the public about the history, promote appreciation and public awareness and to document and recognize in order to foster the willingness to protect those plants and trees as part of Seward's heritage and provide a valuable historic resource;and WHEREAS, the Seward Historic Plant & Tree Register will mirror the Seward Register of Historic Places. NOW, THEREFORE,f IT 1Sg141Tfp by the Seward Historic Preservation Commission that: Section 1. The following procedure will be used to nominate a plant or tree to the Seward Historic Plant&Tree Register: 1. Obtain an application (sample attached) and cover letter from the City Community Development Department, Seward Museum or Community Library. 2. Submit final application to Seward Historic Preservation Commission for approval and recommendation to City Council. 3. The City Council will add the plant or tree to the local register by resolution. IS Seward Historic Preservation Commission Resolution 20)97-03 Page 2 of 2 Section 2. To be eligible for Seward Historic Plant & Tree Register - consideration, the plant or tree must meet the following criteria: 1. Is located between Caines Head in Resurrection Bay and the head of Kenai Lakc. 2. Designated as significant on the basis of its importance to Seward's history by being incorporated in one or more of the following categories: a. Specimen: A tree or a plant of exceptional size, form, or unusual or rare traits. b. Historic: A tree or plant recognized by virtue of its age, its association with or contribution to an historic structure or district, or its association with a noted person or historic event. c. Landmark: A tree or plant that is a landmark of the community. d. Collection: A tree or plant in a notable grove, avenue or other planting. e. Commemorative: A plant or tree planted to commemorate a person or event. Section 3. The attached proposed ordinance creating a Seward Historic Plant & Tree Register is forwarded to the City Council for introduction and adoption. Section 4. The resolution shall take effect immediately upon enactment. PASSED AND APPROVED by the Seward Historic Preservation Commission this i st day of August 2007. THE CITY OF SEWARD,ALASKA Shannon Kovac, Chair AYES: Swann, Lasota, Luther, Carpenter, Kovac NOES: None ABSENT: None ABSTAIN: None VACANT: Two A I l'EST: �> 0•0%$IIIH.4,eT to. . 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"It 'r: 4IZ 0 = CA 44 _2 tz 4.4 f.. 1;...1 7:1 „3::, ,,,, •a 4.; ui • .,- '`,. L-• E E.4 .„ ...... = CI g • = -E = 9 03 .--- 11 •E' 0 ›. —, p g E `e. .7Z 4 714 .,.' -4:-. bi) -0._,. ti _.... .0.01 • ...., z z '34 1-1ii •--., E,,, cti r.... g C ...• ... ,.▪ ., • J U.) i4'44 tri.. City of Seward Ordinance 2007-006 111 I), Nominations to the Seward Historic Plant & Tree Register shall be subject to approval by resolution of the city Council, Section 2. This ordinance shall take effect ten(10) days following its enactment, ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,this 10th day of SeOember 2007. THE CITY OF SEWARD,ALASKA Vanta Shafer Mayor AYES Dunham, V aldatta, Bardarson, Schafer, Amberg, Shafer NOES: Thomas ABSENT: None ABSTAIN: None ATTEST: t j Lew s,CM C Clerk (City Seal) 0001$1111444, tP = • It.0.‘"Ve OFM'S ' "httstctitt I � Seward Register of Historic Plants & Trees What is the Seward Register of Historic Plants & Trees? The Seward Register of Historic Plants & Trees was established by Seward City Council Ordinance No. 06-_to increase public awareness of Seward's locally significant plants and trees. This program promotes community appreciation of natural and cultural resources, and encourages the preservation of these assets. In addition, the research and documentation that result from completing the local register application provides a valuable historic resource. Please note, there is nothing regulatory about being listed on the Seward Register of Historic Plants and Trees. Placement on the register does not place any restrictions or limitations on a property. Historic plants and trees are those individual and groups of plants that have been designated as significant on the basis of their importance to Seward's history. They need not be found within the Seward city limits, but must be located between Caines Head in Resurrection Bay and the head of Kenai Lake. Plants may be acknowledged due to their inclusion in a landscape, or association with a significant event or person. A noteworthy plant may be identified as a specimen, landmark, collection or commemorative. For a plant or tree to be considered for inclusion to the Seward Register of Historic Plants & Trees, it must satisfy at least one of the following criteria: A. The plant or tree is associated with events that have made a significant contribution to the broad pattern of Seward history. B. The plant or tree is associated with the life of a person or group of historic significance. C. The plant or tree represents a significant and distinguishable entity within a community or location. D. The plant or tree has age, size, or species significance that contributes to its heritage status. To nominate a tree or plant, complete the attached application form. The applicant need not be the owner of the property where the plant is located. Once the application has been submitted, it will be forwarded to the Resurrection Bay Historical Society for review and comments prior to being presented to the Seward Historic Preservation Commission. For assistance, contact the City of Seward's Community Development office, 907-224-4048. Complete application forms may be sent to: City of Seward Community Development PO Box 167 Seward, AK 99664 I '9 CITY OF SEWARD HISTORIC PLANT & TREE REGISTER APPLICATION Prior to completing this form, please review the Seward Historic Plant& Tree Register eligibility criteria listed on the application cover sheet. 1. Name of Plant/Tree Scientific name Y ~ Commonly used name 2. Location (submit site map of location) Street address Directions to Plant/Tree Legal description Kenai Peninsula Borough tax parcel number GPS Location 3. Ownership and Protection Status Present Owner of property where plant/tree is located Mailing address City State Zip Email Telephone Does the present owner support the nomination of this plant? If so, submit a letter of support from the owner. If not, please explain. 20 Check the current protection measures in place at time of nomination. Submit documentation if applicable. For Trees on PUBLIC property For Trees on PRIVATE property Public Land Rules and Regulations Deed restriction DOT highway None None Other(describe) Other(describe) 4. Category of Plant/Tree specimen historic landmark collection commemorative 5. Description of Plant/Tree Age Date planted(if known) Circumference Height Crown Color Health and Condition Has this plant been transplanted? Yes No If yes, explain. 6. Significance Seward Historic Plant/Tree Register Criteria (Check one or more of the criteria qualifying the plant/tree for inclusion in the Seward Historic Plant Register) A. The plant/tree (or group of plants) is associated with events that have made a significant contribution to the broad pattern of Seward's history. B. The plant/tree(or group of plants)is associated with the life of a person or group of historic significance. C. The plant/tree (or group of plants) represents a significant and distinguishable entity within Seward's community or location. D. The plant/tree (or group of plants)has an age, size, or species significance that contributes to its heritage status. Narrative Statement of Significance Explain the historical significance of the plant/tree on one or more continuation sheets. 7. If approved, may the plant/tree be placed on the Historic Walking Tour? Yes _No 8. Major Bibliographical References Cite the books,articles,and other sources used in preparing this form on one or more continuation sheets. 9. Form Prepared By Name/title Organization Date Address City/State/Zip Phone email 11. Photographs & Supporting Documentation Attach current and historic photographs (maximum of five). All photographs must be identified and dated. Press releases and articles may also be submitted. 12. Submit application to: City of Seward Community Development PO Box 167 Seward, AK 99664 22 Valarie Kingsland From: Hepworth Agency <hepworthagency@gci.net> Sent: Monday, April 20, 2015 7:39 PM To: Valarie Kingsland Cc: lalasota@alaska.edu Subject: Tree information - Carol Grizwold Attachments: Heritage Trees.doc; Plant walk version 9.doc Hello Valarie, Carol Griswold - she does not have the Proclamation Form or a list of the trees having been given historical designation. She did complete a Tree Register application several years ago but doesn't know the outcome. No wonder you had me contact Carol, I didn't know she was a botanist along with all her other talents. She sent the attached Historical Tree document and an amazing Plant Walk Tour that includes historical buildings, facts, plants, trees and notes that I find amazing. A very valuable tool. She wondered if the historical tree designations would be in the materials P&Z gathered when charged with supporting SHPC before the task was given to the library. Fireside Chat - Carol suggested we change the name Fireside Chat to something else so not to confuse people about the September meeting. It is her understanding the chats were to hear historical stories from local people I think she has a good point so before I introduce this at the RBHS on Thursday could we get a suggestions from the group about changing the name? Hope you are having a nice day. Wadeen Wadeen Hepworth Manager- Marketing/Sales CMS (Alaska) Hepworth Agency (representing Canadian Mat Systems and Composite Advantage) 612 E 3rd Ave. Anchorage, AK 99501 phone 907-272-5766 cell: 907-382-4655 HepworthAgency@gci.net www.HepworthAgency.com Spam Not spam Forget previous vote 1 2 � Community Trees and Shrubs Walk version 9 By Carol Griswold June 14, 2003 updated August 15, 2008 R.O.O.T.S. Rare, Old, Outstanding Trees and Shrubs Specimen Tree: exemplary form for the species, unusual species for the area, special site location, relation to historical event. Heritage Tree: "something to be inherited." A designation for a tree considered desirable based on the tree's age, historical significance, aesthetic value, size or horticultural value. These trees are objects of preservation. Native Trees and Shrubs: Usually, a species known to have existed on a site prior to the influence of humans. More generally, any species not introduced by planting, Examples: Sitka/Lutz Spruce, Black Cottonwood, Sitka Alder, Red Elderberry, Sitka Willow and other willow species. Non native Trees and Shrubs: European Mt Ash, May Day Tree, Flowering Crab Apple, Apple, Weeping Birch, Lodgepole Pine, Lilac, Sitka Rose Plant Sources: The Sitka Agricultural Station was disbanded in 1930. Many of their experimental plants were transferred here. The European Mt Ashes may be from Sitka originally. People also ordered trees, shrubs and perennials from the Sears Catalog. After the war, nobody had any money to order plants. Source: Mary Elizabeth Lee, botanist, 3-6-92 Plants were also brought here from Hope, Alaska. Source: Pat Williams 6-6-03 1 24 R.O.O.T.S. Rare, Old, Outstanding Trees and Shrubs Walking Tour: Note, as of May 19, 2007, most of the trees and shrubs are just starting to leaf out. There are no flowers, aside from cottonwoods, alders, and some willows. Start at Seward Community Library, in the Original Townsite of Seward, (south of Jefferson Street, plus Millionaire's Row) Cross 5th and walk north towards the Swetmann House 1. Fifth and Adams: Seward Community Library Siberian Pea Shrub: compound leaflets, yellow pea-like flowers Honeysuckle: deep pink flowers, peely bark May Day tree: white sprays of flowers 2. Fifth and Adams: Ray Building Office built by Harriman Bank of New York in 1916. Note lovely arch over doorway. L.V. Ray, a prominent pioneer attorney bought the building and had his office here. His daughter is Pat Ray Williams. 3. Fifth and Adams: Odd Fellows Hall now A Swan Nest Inn. Built in 1918 and was the center of community activity for many years. Tom Swami has been busy renovating the building. Cross street to City Hall, walk to next site 4. 327 Fifth: Swetmann House aka Stucco Johnson House Seward, State, and National Register of Historic Places. (Note to Historic Preservation Commission: Swetmann is misspelled on all these sites, including the Historic Preservation site. Needs another 'n' in the menu. "Violet should be changed to "Viola.") Unusual Spanish Mission style home with parapets or false roof lines, decorative diamond inserts, square pillars, and smooth stucco siding. 2S 2 Designed and built in 1916 by artist-architect-craftsman-builder Gerhard "Stucco" Johnson on the cliff south of Second Lake on Dairy Hill. The foundation and stone steps can still be found there. It was moved to present site by horse and skids in the early 1920s. During the move, the restraining ropes broke. The house fell on its side and yet did not crack, ensuring Stucco Johnson's reputation. It became the home of Viola and Elwyn Swetmann, pioneer druggist and banker. Elwyn was a devoted gardener and planted Sitka double roses, and other beautiful flowers. Possible Heritage Plants: Pink Honeysuckles Flowering Pink Crabapple Roses Walk uphill to house next door 5. 331 Fifth (north of Swetmann House) Possible Heritage Plants: huge White Roses, possibly planted by Elwyn Swetmann Note: compare vegetation on west side of lower 5th Ave with east side. Turn back south and cut up city hall driveway to see Mt Ash 6. 410 Adams City Hall Mountain Ash on east side parking lot is likely one of the original trees transplanted from the Bank of Seward, now the First National Bank on 4th Ave by banker Balderson, who came from England. (source: Pat Williams.) 7. 316 Fourth Ave Seward Volunteer Fire Hall Sour Cherry Prunus cerasus Felix Radau gave the Seward Fire Department a cherry tree in 1972 and fire hall caretaker Charlie Flynn planted it on the south side of the building. There were many bets that the tree would not survive, but it did. When it started bearing fruit, Charlie and Felix 3 26 would make themselves a yearly cherry pie. Source: Seward Museum Flowering Red Crabapple Malus Siberian Pea Shrub Turn back south 7. Fourth and Adams Log Cabin Built in 1936, it was first leased to the city for the city clerk's office, the water and electrical department, and other city functions. Beautiful, huge, pink rose bushes Look east to City Hall 8. 410 Adams City Hall Sitka Spruce on southeast side planted on Arbor Day, 1967 by local Boy Scout Troop including Tom Gillespie and Harold Faust. Source: Lee Poleske, Museum director 6-11-03 Cross 4th Ave 9. 303 Fourth Ave, First National Bank This has been a bank site since 1905, starting with the Bank of Seward. Weeping Birch (2) Betula pendula Red Elderberry, Tulips 10. 307 Adams Van Gilder Hotel aka Office Block, aka Van Gilder Building/Block, aka Renwald Hotel National Historic Register, Seward Historic Register Built in 1916 Note graceful arch over door and leaded windows. 3-story reinforced concrete building with full basement. Foundation is concrete with railroad ties. Exterior is stucco on south and west, north and east are painted concrete. Originally designed and used as a professional office building, it became a 2.:"? 4 fine hotel after 1921. In 1947 Lowell Creek flooded the basement, home of the Seward Gateway. < http://vangilderhotel.com/history.htm> 11. 300-304 Adams Liberty Theater Built in 1943-44 by Don Carlos Brownell, after the great town fire of 1941 when the original theater was destroyed. Skip and Marie Fletcher have owned and operated the theater since 1955. Fenced yard with notable birch, Mayday, and other trees and shrubs, an oasis in this area. 12. 303 Third, Crab Pot Restaurant Moved intact from Fort Raymond. Look west towards mountains, note sites without walking to them: *13. 239 Second (and Adams) St. Peter's Episcopal Church aka St. Peter's Church National Historic Register and Seward Historic Register 1906 Noted for its famous mural paitned by Jan Van Emple. *14. Jan Van Emple's house on right Adams and First Ave Van Empel, (1880-1940), a famous Dutch/American artist from the early 20th century, traveled to Seward, Alaska in 1924 and lived here for 2 years. In 1925, he painted his first sacred picture, "The Resurrection" for the back wall of the church, using Seward residents and himself as models. Continue walk up 3rd: 15. 316 Third and Church Street (south of Rez Art) Mt Ashes (Elizabeth Mahan lived here, had a beautiful garden) 5 2Y 16. 320 Third Resurrect Art Coffee House The Methodists built this building on Church Street in 1916-1917. When they moved to a new church at the other end of the block, it was sold to the Lutheran church in 1949, and then became an art gallery and coffee house in 1992. Lilac Syringia 12' tall, was there in 1964 (source: Lee Poleske 6- 03) 17. Seward Museum aka Resurrection Bay Historical Society Check out Seward's history here! Former Seward Post Office, faded address was visible on west wall in 2008 prior to new siding job. 18. 420 Third (Jack and Ester Werner/Jim and Jill Herbert) Specimen Tree: Norway Maple Acer platanoides "Seahawk Tree" green and gold (Harold Faust) beautiful open grown specimen over 60 years old it was there in 1943 Source: Mary Elizabeth Lee 3-6-92 19. 422 Third Apple tree Malus may have been planted by Mary Elizabeth and Ray Lee 20. 424 Third Mary Elizabeth Lee lived here from 1943-1954; All landscaping may have been planted by her and Ray Lee before 1954 when they moved to Monroe St. Possible Heritage Lilac Lilac Syringia Pat O'Brien remembered this as big lilac in the 1950s, on south side of house. Birch Willow 6 2q Cross 3rd Ave at Madison Look north across Madison, note large cottonwoods Millionaires' Row: Third Avenue Houses are private and not open to public. In 1906-07 Millionaire's Row had no trees or shrubs. (Seward Museum photo archives) All these homes were built before 1910 by prominent citizens and were so elegant they were named "Millionaire's Row." 21. 437 Third, The Ballaine House, aka Frank L. Ballaine House, aka Neve House National Register of Historic Places, Seward Historic Register Frank Ballaine, one of the founding fathers, home built in 1905. May Day Tree Heritage Lilac: large old lilac on south side Heritage Sitka or Rugosa Roses Mary Elizabeth Lee 03-06-92 really a Chinese Asiastic Rose Flowering red crabapple 22. 429 Third, The Hale House, Eugene Hale, brother of F.G. Hale, founder and president of the Bank of Seward. Honeysuckle Mt Ash young tamarack, lodgepole pine (Mrs. Dec lived here, elementary school librarian in the 60s and 70s. Source: Lee Poleske 6-03) 23. 423 Third, The Cameron House (formerly Wilma Lind's) J.B. Cameron, a construction engineer for the railroad. Later owned by Dr. Joseph Romig who operated the first clinic and hospital out of the house around 1910. Mt Ash Roses, small tamarack (larch), Berginia, other flowers 3b z 24. 417 Third, The Holland House, (Eric and Dixie Landenburger) Built by M.B. Holland, director of commissary department of the railroad. 60+ year old spruce 25. 413 Third, The Winter House Built by Mr. Winter, treasurer for Alaska Central Railway. In April 2003 the middle spruce was cut down. Tree ring count approximately 60 years old, dating back to 1943 and World War II. Remaining spruce on south also cut down, probably in 2004 or 2005. 26. 409 Third, The Stewart House Built by F.H. Stewart, treasurer of the Alaska Central Railway with a unique round turret. It was lavishly furnished, complete with a carpet worth more than $1000. Cut-leaf Weeping Birch Betula pendula 27. 1916 Pullman Railroad Car: Third and Jefferson, moved to Lowell Point in June 17, 2008, now a vacant lot Built as a dining car for Northern Pacific Railroad by the Pullman company. In 1935, the Alaska Railroad bought it and converted it into a club car. It was given to the city in 1964. The Eads brothers moved it from the beach by IMS, up unpaved 3rd Avenue just before the quake. Heritage Tree: Pink flowering Crabapple from 219 Third Ave transplanted here with purple lilac on March 24, 2003. Crabapple was planted by Sol Urie's daughter, Sanna LeVan, in 1940 when she was 10 years old. Sol later donated this property to the Chamber. Note: the RR car was moved to Lowell Point on June 17, 2008 The lot was sold around August 14, 2008. 8 31 *Point out following to save time: *28. 336 Second Ave Bob Eads Heritage Mountain Ash in backyard was salvaged and transplanted with backhoe from Homebrew Alley after 1964 earthquake, before demolition. Jack Pine Pinus banksiana 1960 Originally five sent to Bob by his dad from Nebraska in 1964 when they were 4 years old and only 1 1/2' high. Just one survived a wind storm. Planted on west side between two Green Spruce by outside walk-way lamps. Flowering Crab Apple Malus Planted about 1964 from MacDonald's at mile 24/25, Thumb-sized apples Blue or Silver Spruce: Picea pungens There were two, but Mike Dunn's car got loose from the hill to the west and knocked down the other one. Norway (?) Maple tree recently transplanted from different part of yard *29. 414 Second Ave Specimen European Mountain Ashes Charles P. Gilliland planted Mountain Ash trees in the early 1940s when he moved there after his hotel, the Overland, burned down in the big fire of November 23, 1941. Source: Pat Williams, 05-28-03. *30. 338 First Ave, Methodist Church Parsonage Specimen Tree: May Day, largest one known in Seward May Day Tree Prunus padus No information on origin. 9 32 *31. 335 First Ave, Brownell House Don Carlos Brownell, Sr., owner of the Brownell Hardware Store, bought the first lot that was sold in Seward, where the Yukon Bar now stands. His homestead, patented in 1915, included the site of the log cabin, all the way to First Lake, and the lower slopes of Mt Marathon. *32. 411 First Ave Providence Seward Medical Center White and pink roses, originally planted at former clinic, saved and transplanted to bank on east side of property. Probably from Sitka Agricultural Station. Note location of the following, up the hill: *33. Diversion Tunnel aka Flood Control Project on Lowell Creek at Seward, Alaska National Historic Register 1939-1940 First US Army Corps of Engineers flood control project in Alaska 400' Diversion Dam, 2,068' long tunnel, 10' diameter, Outlet at base of Little Bear Mountain is 10' wide open concrete flume, 109' long, creating a lovely waterfall when it is not flooding. (Walk back towards Railroad Car, cross south on Jefferson) 34. 3_ Sarah Nan's house south of Trailhead Lodging Notable roses destroyed during street improvements in 2006. Notable large cottonwood. 35. 317 Third Stucco house belonged to Walt Blue, Elsie was hospital admin Large spruce Large Mountain Ash (Dan Seavey lived here in Sept-May 1964, noted that spruce was small then. House was built out of lumber and dunnage like crates from the dock, like the little houses at Homebrew Alley. Stucco Johnson did the plaster work. The house was possibly built by the 7.110 Blues, who lived in the larger house next door. Source: Dan Seavey 6-15-03.) 35. 307 Third Mt Ashes 36. 305 Third Jon Andrews Phenomenal use of small lot: apple and cherry trees, flowers 37. 225 Third, Charter Apartment aka Cedar Apartment This building was formerly an army barracks, moved here intact after WW II from Fort Raymond. 38. 231 Third Also a military building, moved intact from Fort Raymond. Lilac, at least 12' tall behind east fence Willow tree on north side of driveway Roses alongside fence 39. 219 Third, Peter Ogle/Sol Urie/Ralph Hatch homesite (South of 221 Qutekcak Native Tribe building) Built in 1915 by Peter Ogle, owner of Ogle's Garage. Sol Urie, the town baker, aka "Mr. Seward" lived here with his family who included Sanna LeVan, and Lee MacInerny. The house and much of the landscaping, was demolished in March 2003, including a huge white crabapple tree planted by Sanna in 1940. The pink crabapple was pruned drastically and transplanted to the Historic Railroad Car lot. South side: Cut-leaf Birch true Apple East side: European Mountain Ash Red Elderberry, roses Old Spruce: two removed during demolition in March 2003. These appear to be part of the row that continues west 11 El'. across alley. Check interesting broken glass inlaid in John Uriarte's home across the alley, at 224 Second, built by Stucco Johnson. 40. Third and Washington, former Buick Apartments Formerly Ogle's Garage. Sign removed. 41. 125 Third: Seward Marine Science Center, formerly IMS K.M. Rae Building Original homestead of Mary Lowell. During WWII, when 500 troops were here, the area became the "Red Light District," aka Homebrew Alley. It closed down in the mid-1950s. Heritage Cottonwoods growing in two perpendicular rows. Probably planted by Lydia and Al Peel around 1913 at the edge of their property. The trees show the location of the alley and the position of The Line. Source: Judy Kesler, N PS 6-13-03. (Note Waterfall from 32. Diversion Tunnel aka Flood Control Project on Lowell Creek at Seward, Alaska National Historic Register 1939-1940 First US Army Corps of Engineers flood control project in Alaska 400' Diversion Dam, 2,068' long tunnel, 10' diameter, Outlet at base of Little Bear Mountain is 10' wide open concrete flume, 109' long, creating a lovely waterfall when it is not flooding.) 42. Third and Railway, SeaView Plaza Originally the Brosius Noon Mall, built in 1904-1906 by Cal Brosius and his partner, John Noon. The first business it housed made freight sleds used on the trail to the gold mining camp of Iditarod in the Interior. 35 12 Cross 4th Avenue, and point out: 43. 205, 207, 209 Fourth Ave: Brown and Hawkins Store National Historic Register, built in 1904. This is the oldest continually operated business in Seward and the oldest store under the same ownership in Alaska. 44. 400 Railway Avenue, Arcade Building site, now ASLC Site of 3-story city landmark, the Arcade Building, built in 1922 by Harry Hoben and Al Davis as an elegant apartment and office building. It was destroyed in the 1941 fire. 45. 411 Washington Avenue, Solly Building aka Old Solly's Built in 1909-1910 by Cal Brosius and John Noon in this unusual trapezoidal "flat iron" shape to fit the lot. Sol Urie bought it in 1952 and operated "Solly's Lounge", aka "Solly's Bar and Liquor Store" a very successful bar and restaurant here until 1973. This was the only threatened building in the great town fire of 1941 that firemen were able to save. Now owned by the NPS. 46. Railway Avenue, Hoben Park National Historic Register Heritage Tree: Hoben Park Cottonwood, Black Cottonwood or Balsam Cottonwood (source: Matt Tyrala, arborist 4-03) The cottonwood was there in the `50s with the fountain and large flower pots. Newspaper photo by Vern Brickley, source: Lee Poleske 6-11-03 Lilac Red Elderberries 47. 501 Railway Avenue: Seward Depot, aka Seward Station National Historic Register. Built in 1917 as the Alaska Railroad Depot at the base of Adams and Ballaine. Moved to this site in 1928 following a damaging flood down Jefferson Street. Fine example of the hip-roofed 2� 13 Craftsman Bungalow style architecture. The roof windows are fake, adding detail and style. Look east and point out: *48. Railway Avenue: Founders' Monument and Iditarod Park To the east on the waterfront, the Founder's Monument honors the August 28, 1903 Ballaine landing. A cement obelisk and bronze plate was originally erected in 1978 by the Seward Elks Lodge to commemorate Seward's Diamond Jubilee. It was rebuilt in 2003 as a Seward Centennial project. *49. The Iditarod Park marks the start of the National Historic Iditarod Trail, which originally began in Seward as a mail and supply route from the coast to the interior. Supplies went north, gold came south. In 1925, the Iditarod Trail became famous for the delivery of the life-saving diptheria serum to Nome by dog teams. 50. Washington Street Part of Seward's original historic grid, dedicated by Frank Ballaine in 1905 for public use. The street has been in continuous use since then. 51. 212 Fifth: Don and Ruth Mai residence, now NPS (2006) Heritage Sitka Spruce: open grown, 10.5' in circumference measured 42" up. May be old growth spruce spared by pioneers. Source: Pat Williams, 11-16-02. See note above, probably not original, but could be well over 70 years old. The city, after some controversy, decided to curve the sidewalk around this tree rather than go straight and harm it. Birch trees were there in 1972, about 8" diameter Norway Pine: Pinus resinosa, was a seedling from the USFS in 1974 or 1975. 4-6" long paired needles snap cleanly when doubled. (Don Mai, personal conversation.) Very poor health. 37 14 52. 220 Fifth: Harbor Dinner Club, now NPS, demolished in 2010 Built in 1935 as a home for Charles Cooper with a well-landscaped lawn, large trees, and flowers. Cooper later sold the house to the Bill's Club (forerunner of the Elks Lodge). The street-side addition was a military building, moved intact from Fort Raymond in the early 50s. Bob and Cathryn Zentmire bought the club in 1962 and the family operated the restaurant until its purchase by the National Park Service in 2006. According to Judy Kesler of the NPS, all the original townsite trees were cut down by the pioneers, so these are second growth. (Source: Judy Kesler, June 13, 2003) Norway Maple, red variety planted by Sidney Urie, Sanna LeVan's brother, in 1962. Sid had a small nursery on Old Exit Glacier Road. Spruces Weeping Birch Willows 53. 228 Fifth: green log cabin, not historic, but former site of Harry Kawabe's original Seward Steam Laundry Possible Heritage Plants: Rose bush: huge Pink Honeysuckle: huge 54. 232 Fifth: Mount Marathon Apartments Built in 1904 as a boarding house run by Jenny Paulson. Stucco Johnson plastered this in the 20s-30s; note the distinctive diamond shaped decorations. Mountain Maple Acer spicatum, two on south side by alley 3 15 Around Town: 306 First Ave Elsie Whitmore, now son Brent Whitmore White Rose, an old fashioned rose, likely from Sitka, not a Rugosa Source: Mary Elizabeth Lee 505 First Ave north of Wesley Western White Pine Pinus monticola 230 Second Ave (Brad and Rhonda Holm) Norway Maple, most likely an offspring of 420 Third Ave. mother tree 529 Second Ave Lodgepole Pine Pinus contorta Bart Stanton brought them here from Whitehorse, Yukon Western Red Cedar Thuja plicata 600 Second Mary Elizabeth and Ray Lee former home 1954-199_ Lilac Syringia Shadbush or Serviceberry Amelanchier Apple Tree Raspberries may be from Sitka, fruit ripens in late August Unusual plants...Asiatic Lilies, Willows cut down in 1999 Greenhouse windows are from the Jesse Lee Home. (Source: Lee Poleske, 6-03) 806 Second Ave across from AVTEC First Lake Facility European Mountain Ashes Sorbus aucuparia 39 16 Planted by Aron Wiklund Survived complete girdling of trunk by moose in winter of 2000. Aron Wikund, (9-23-1887 to 9-1-94) from Sweden, built home around a tent frame in 1933. He was a meticulous carpenter and a wonderful gardener. Source: Lee Poleske 6-03. 228 Sixth Ave former funeral home/mortuary Dr. Bannister lived here Source: Pat Williams 11-16-02 Western Red Cedar Thuja plicata 611 Adams Hazel and Bill Erwin of Standard Oil landscaped home. It was finished in late 1929 or early 1930. rock walls Source: Pat Williams 11-16-02 European Mountain Ash (3) Sorbus aucuparia Needles in clusters of 5 Larger of original two pine trees fell over in a storm in 1998 One of two Western White Pines in Seward (the other at Ronn Hemstock's house on First Ave.) Old Mt Ash *501 Madison and Fourth Ave Resurrect Bay Galerie, Margaret Branson May Day Tree Honeysuckle possibly as old as house, 1938, or soon thereafter, possibly planted by Elsie Blue Split-leaf Weeping Birch planted by Stetson Siberian Pea Crab apple, Malus, was there when Bransons moved there in 1980, planted by Gwen and Herb Stetson Large spruce in front was planted in 1981 by Margaret Spruce outside fence in the back was brought home from Lowell Point Road where it had slid down beside the road. 17 Mountain Ash trees from Bob Valdetta Mugo pine planted by Margaret Ornamental Gooseberries in front and along back fence Currant bush 509 Monroe St. Specimen Tree: Tamarack: beautiful shape 809 Fourth Church of the Nazarene Double Sitka Roses source: Duane and Sanna LeVan 11-10-90 Only one bush left by building post, and a few by power pole by 6- 03. 100 Second Mayday (Harold Faust) 608 Fifth Ralph and Ann Hatch Apple tree transplanted from 219 Third 531 Sixth Ave Weeping Birch 1003 Third Ave Black Cottonwood Populus trichocarpa Large, open-grown specimen in front yard Other: All Spruce Trees along east side of Seward Highway (most destroyed during highway construction 2006) All Red Elderberries along east side of Seward Highway (most destroyed during highway construction 2006) 41 18 Forest Acres: Sea Lion Drive and Dimond Blvd in Forest Acres "Broccoli Tree" Spruce infested with virus Dimond and Evergreen: Black Cottonwood giant on Jonathan and Linda Sewall's property Beverly and Willard Dunham Mt Ashes Old Exit Glacier Road: Dan Seavey Large Mt Ash, transplanted from Devil's Pass Trail about 30 years ago. Took a while to get going, and then it took off. Dan thinks it is taller than any Mt Ash tree in town. Local Sources of Plants: Sid Urie had a nursery on Old Exit Glacier Road, now named Wilma Avenue (?). It burned down, but some of the trees survived. Mile 7 Mrs. Murawski Pocohontus Lilac came from there, also Mile 7 Ester Ronne had a lilac or other tree from his nursery. Source: Nici Murawski 11-22-02 Gwen and Herb Stetson lived at Erwin's Standard Oil home on Ballaine in the 60s. Then they lived at Margaret Branson's place until 1979 when she bought it. They had a nursery. Laid out landscaping at Ruth McHenry's house at 5 First Ave, lots of Mugo pines and shrubs. 42- 19 *Carol, I am finally geting back to this request. Trees in the front. The Mayday Tree (Russian Chokechery) and the Old honeysuckle, Next the split leave weeping birch planted by Stetson, then another old honeysuckle that may be same age as the house (1938) or soon after. Maybe Elsie Blue planted them. Then the Russian Pea or Caragana. The Malus crab was here when we bought the place in 1980 planted by Stetson I am sure. We moved it when the greenhouse was added on that side. The large spruce in the front yard I planted in 1981 . It was laying out in back of the house, on its side in a gallon can. I planted it, pruned it regularly for years and not it is almost too big. The spruce outside the fence in the back. Ralph and I brought it from Lowell Point Road where it has slid down be lie beside the road. The mountain Ash trees - the largest one I got from Bob Valdatta and the others are I think shoots from that one. Maybe one more from Bob. The Mugo pine I planed and there are ornamental gooseberries in front of the house and along the back fence. Also a current bush. I think that is all. Margaret Branson Feb 5, 2001 6. 410 Adams City Hall Sitka Spruce on southeast side planted on Arbor Day, 1967 by local Boy Scout Troop including Tom Gillespie and Harold Faust. Source: Lee Poleske, Museum director 6-11-03 20 q-3 Heritage Trees http://fvhtreesociety.freeyellow.com/index.html OUR GOALS To prevent needless damage to and cutting down of trees. To educate and inform local citizens of ways and means to care for and to preserve their trees. To stimulate greater public interest in trees. To develop a computerized list of Heritage Trees. To advise appropriate local governments and the Provincial Government each year of new tree designations. To conduct Heritage Tree Tours, give talks and otherwise inform area residents and tourists of our Heritage Trees. To stimulate the formation of Heritage Tree Societies in other communities. These are the first of Surrey's Heritage Trees. These pictures will be changed periodically to show all the various trees that have made the register. As indicated on the First page these trees are in the process of being included in the City's Significant Tree Bylaw that will give them City Council protection. 44 http://www.ci.vancouver.wa.usiparks- recreation/parks trails/urban forestry/heritage tree .htm Heritage Tree Program The Heritage Tree program was established to preserve and recognize the significant trees in our community. Benefits of Participating in the Heritage Tree Program: The program provides a way for people to save significant trees on private property where a tree removal permit is not applicable. Heritage trees are protected from unnecessary removal and aggressive maintenance actions with review and appropriate approval of all activity by the Urban Forestry Commission. Heritage trees will have plaques with their designation on or adjacent to the tree. The Urban Forestry Commission and City of Vancouver will strive to create partnerships with local tree care companies or sponsors for the care and maintenance of heritage trees. Since 1998, eleven heritage trees have been nominated. If you have or know of a special tree that might be considered a Heritage tree, please review the program criteria listed below and contact the Urban Forestry Program at (360) 696-8171 Ext. 8150. The selection process is on-going. To be nominated, a tree must be in good condition and have the consent of the property owner. Tree nominations are reviewed semiannually; the deadlines for nominations are October 31 & April 30. Heritage tree status is granted if the tree meets any of the following requirements: Size - a diameter of at least 36 in Special site location Relation to an historical event Unusual species for the area, or exemplary form for the species City code chapter 20.96.105 - Heritage Trees Nomination Form (pdf) http://www.ci.vancouver.wa.us/vmc/Title 20/96/index.html Tree Conservation Ordinance 4S http://www.santacruzparksandrec.com/TreePrograms/treeord.html Santa Cruz, CA 9.56.040 Heritage Tree and Heritage Shrub Designation. Any tree, grove of trees, shrub or group of shrubs, growing on public or private property within the city limits of the city of Santa Cruz which meet(s) the following criteria shall have the "heritage" designation: (a) Any tree which has a trunk with a circumference of forty-four inches (approximately fourteen inches in diameter or more), measured at fifty-four inches above existing grade; (b) Any tree, grove of trees, shrub or group of shrubs which have historical significance, including but not limited to thosewhich were/are: (1) Planted as a commemorative; (2) Planted during a particularly significant historical era or (c) Any tree, grove of trees, shrub or group of shrubs which have horticultural significance, including but not limited to those which are: (1) Unusually beautiful or distinctive; (2) Old (determined by comparing the age of the tree or shrub in question with other trees or shrubs of its species within the city); (3) Distinctive specimen in size or structure for its species (determined by comparing the tree or shrub to average trees and shrubs of its species within the city); (4) A rare or unusual species for the Santa Cruz area (to be determined by the number of similar trees of the same species within the city); (5) Providing a valuable habitat; or (6) Identified by the city council as having significant arboricultural value to the citizens of the city. (Ord. 94-01 § 2, 1994). Back to top 9.56.050 Protection of Heritage Trees and Heritage Shrubs. No person shall allow to exist any condition, including but not limited to any one of the following conditions, which may be harmful to any heritage tree or heritage shrub: (a) Existence of any tree or shrub, heritage or otherwise, within the city limits that is irretrievably infested or infected with insects, scale or disease detrimental to the health of any heritage tree or heritage shrub; (b) Filling up the ground area around any heritage tree or heritage shrub so as to shut off air, light or water from its roots; (c) Piling building materials, parking equipment and/or pouring any substance which may be detrimental to the health of any heritage tree or heritage shrub; (d) Posting any sign, poster, notice or similar device on any heritage tree or heritage shrub; (e) Driving metal stakes into the heritage tree, heritage shrub, or their root area for any purpose other than supporting the heritage tree or heritage shrub; (f) Causing a fire to burn near any heritage tree or heritage shrub. SC Alaska pruning guide http://www.plantamnesty.org/pruning guides/pg ak southcentral int erior.htm 47 Sponsored by: Seward Historic Preservation Commission CITY OF SEWARD,ALASKA HISTORIC PRESERVATION COMMISSION RESOLUTION 2016-001 A RESOLUTION OF THE SEWARD HISTORIC PRESERVATION COMMISSION OF THE CITY OF SEWARD, ALASKA, REQUESTING COUNCIL ADOPT THE 2016 COMMISSION PRIORITIES. WHEREAS, the Seward Historic Preservation Commission wishes to assist the City Council with the ongoing responsibilities it holds as a Certified Local Government(CLG),which requires provision for recognition of the historically significant activities, structures and the people who helped build Seward; and WHEREAS, it is the responsibility of the Seward Historic Preservation Commission to assist with the continuing education of citizens regarding local historic preservation and community history; and WHEREAS, it is also the responsibility of the Seward Historic Preservation Commission to assist with the preservation of Seward's local history; and WHEREAS, the Commission has continuously received Certified Local Government grants for historic preservation activities; and WHEREAS, the Commission provides recognition each year to an outstanding contributor to Seward's history by awarding the annual Seward Historic Preservation Award; and WHEREAS, the Commission continues to revise the Seward Historic Preservation Plan; and WHEREAS, in order for the Commission to continue to provide this level of service to the community and assistance to the Council, a long range plan for activities is necessary; and WHEREAS, the Council and the Seward Historic Preservation Commission met to discuss and revise the 2016 Priority List at the February 24, 2016 joint work session; and WHEREAS,the revised Priority List is attached for approval; and NOW, THEREFORE, BE IT RESOLVED by the Seward Historic Preservation Commission that: Section 1. The 2016 Priorities for the Seward Historic Preservation Commission is hereby recommended to the City Council for approval. Section 2. This resolution shall take effect immediately upon enactment. SEWARD HISTORIC PRESERVATION COMMISSION RESOLUTION 2016-001 PASSED AND APPROVED by the Seward Historic Preservation Commission of the City of Seward, Alaska, this 18th day of May 2016. THE CITY OF SEWARD,ALASKA 6/'s4 q/kt/i4- 4)- 24 Lin a Lasota, Chair AYES: Lasota, Kurtz, Hepworth, Erickson NOES: None ABSENT: French, Woelkers, Roach ABSTAIN: None ATTEST: r . J' anna KinnCMC 'ity Clerk (City Seal) SC>.0 G wry°.•°• ® v r SES, jos s"i��••°• , Sys•.° � w ° ��•.... :. eon °y,,. QF Q''S e°e •ejs.ecaa ea •♦ I Seward Historic Preservation Commission 2016 Priorities List Public Outreach • Coordination with Planning and Zoning-At least once a year, the Historic Preservation Commission would like to meet with and coordinate activities and/or projects with the Planning and Zoning Commission (1) • Historic Preservation Web Presence- Continual updating and work on website to reflect Seward's Historical Resources (2) • National Historic Preservation Month- Continue to participate and plan celebrations for the recognition of H.P. Month. The scope of the activities will vary from year to year (1) a. The month of May is Historic Preservation Month • Seward Annual Historic Preservation Award (1) a. The Historic Preservation award may be given in May b. Announce to the public the nominations the commission believes deserve to be a recipient of the award. Nominations should be received by April. c. Update City plaque as appropriate in timely manner. • Local Historic Plants and Tree (2) a. Inventory of Local Historic Plants and Trees b. Request Nominations from the Public. • The First Friday Fireside Historical Lecture Series- (2) a. Bi-yearly work session to brainstorm program ideas • Cemetery Information Project (2) a. Update Cemetery/Obituary Information on Seward Historic Preservation website and Past Perfect Database. • Purchase of Alaska 150th 2017 Anniversary(1) a. Promote and assist in community coordination activities for the celebration of the purchase of Alaska 150th Anniversary in 2017. Direct coordination with but is not limited; City of Seward, Resurrection Bay Historic Society, Kenai Fjords National Park, Pioneers of Alaska, City of Seward Chamber of Commerce, U.S. Coast Guard, Trail Blazers',Alaska State Parks, Seward American Legion, Moose Pass Sportsmen Club, PSTA Site Council, local religious organizations, Rotary, businesses, society clubs and other local interested parties. Historic Structures &Sites (1) • Continue to update the Seward Inventory of Historic Sites • Continue to nominate structures, site's and vessels to Seward Local Register • Monitor the Historical Jesse Lee Home Project • The Commission continues to support Historical Hoben Park's restoration and is willing to assist with planting the planters. 1 page Seward Historic Preservation Commission 2016 Priorities List • Continue to engage family/owners of Alaska Nellie's home site to develop, uncover, and otherwise seek to preserve related historical resources. Historic Preservation Plan • Seward Historic Preservation Plan- (1) Current plan is in review, rewrite and update status. a. Promote economic incentives; historical preservation and education; enhance understanding of economic heritage tourism. Other Commission Tasks • *Establish and maintain a basic working inventory of cultural resources in the local area, compatible with the Alaska Heritage Resources Survey and annually provide new data to the Offices of History and Archaeology. (1) • *Survey and inventory community historic architectural and archaeological resources within the community. (1) • • Set priorities for CLG grant applications. (1) a. Schedule annual work session to discuss future grant applications • Participate in the review of the City of Seward Comprehensive Plan. (1) * Required by City Code May 18, 2016 Code (1) HIGH PRIORITY (2) ONGOING 2IPage 'ci Seward Historic Preservation Commission 2018 Priorities List Public Outreach • Coordination with Planning and Zoning- At least e€e twice a year, the Historic Preservation Commission would like to meet with and coordinate activities and/or projects with the Planning and Zoning Commission (1) • Historic Preservation Web Presence- Continual updating and work on website to reflect Seward's Historical Resources (2) • National Historic Preservation Month- Continue to participate and plan celebrations for the recognition of H.P. Month. The scope of the activities will vary from year to year (1) a. The month of May is Historic Preservation Month • Seward Annual Historic Preservation Award (1) a. The Historic Preservation award may be given in May b. Announce to the public the nominations the commission believes deserve to be a recipient of the award. Nominations should be received by April. c. Update City plaque as appropriate in timely manner (1). • Local Historic Plants and Tree (2) a. Inventory of Local Historic Plants and Trees b. Request Nominations from the Public. • The First Friday Fireside Historical Lecture Series- (2) a. Bi-yearly work session to brainstorm program ideas • Cemetery Information Project(2) a. Update Cemetery/Obituary Information on Seward Historic Preservation website and Past Perfect Database in collaboration with Resurrection Bay Historical Society. Historic Structures &Sites (1) • Continue to update the Seward Inventory of Historic Sites • Continue to nominate structures, site's and vessels to Seward Local Register • Monitor the Historical Jesse Lee Home Project • The Commission continues to support Historical Hoben Park's restoration and is willing to assist with planting the planters. • Participate in city administration and community dialog concerning the preservation of the Historical Site— Fort Raymond • Actively coordinate with state and local stake holders to encourage preservation of Seward Structures by creating resource templet to utilize the standardized historic preservation guidelines to enhance, promote beautification and regeneration of the Seward Historic Districts Historic Preservation Plan 11Page 52 Seward Historic Preservation Commission 2018 Priorities List • Seward Historic Preservation Plan- (1) a. Promote economic incentives; historical preservation and education; b. To enhance understanding of economic heritage tourism as a means to not only historic preservation but also creating economic opportunity that will encourage a continued dedication to preserving the sites and artifacts that define Seward's heritage. c. Promote historic solutions as enumerated in the 2017 Historic Preservation Plan. Other Commission Tasks • *Establish and maintain a basic working inventory of cultural resources in the local area, compatible with the Alaska Heritage Resources Survey and annually provide new data to the Offices of History and Archaeology. (1) • *Survey and inventory community historic architectural and archaeological resources within the community. (1) • Set priorities for CLG grant applications. (1) a. Schedule annual work session to discuss future grant applications * Required by City Code May 17, 2017 January 17, 2018 SHPC Code (1) HIGH PIORITY (2) ONGOING 2IPage c3 2017 SEWARD HISTORIC PRESERVATION AWARD NOMINATION FORM Nomination forms are due to the City Clerk's Office or the Seward Community Library& Museum by: Due Date: March 3, 2017 Person you are nominating for this award: (print name;self-nominations are acceptable) Nominee's contributions towards historic preservation in the community of Seward: Please check all the applicable boxes listed below and attach a written description of the nominee's contributions. (or use the back of this form) ❑ Survey and inventory work of historic architectural and archaeological resources in the community. ❑ Development and submission of National Register of Historic Places nominations for properties within the community. ❑ Contribution towards education of citizens regarding local historic preservation and community history. ❑ Research and documentation of the history of the community of Seward. ❑ Publications about the history of the community of Seward. ❑ Reconstruction and restoration work towards historic preservation in the community. ❑ Curatorial, historical records, photo collections, or museum contributions which contribute to the community's historic heritage. ❑ Organization of historical records for easy reference for others to gain a better understanding of Seward's historic heritage. ❑ Contributions towards historic preservation planning. ❑ Oral history contributions towards preserving Seward's historic heritage. ❑ Progress towards having a climate controlled centralized historic collection in Seward. ❑ Any other contributions related to historic preservation. Nominee's Signature of Consent (verbal) Date: Nominee's Address: Phone: Submitted by: Contact Phone: For more information,contact:Valarie Kingsland,Seward Historic Preservation Commission Administrator 907-224-40822orr//vkingslandCilcityofseward.net J"- 2017 Historic Preservation Award Nominations for local historic preservation efforts accepted now! This annual award recognizes local preservation efforts and encourages community understanding and appreciation of Seward's history. For over 100 years, many Seward citizens have enriched our sense of place and community. Without the hard work and civic pride of those that came before us, Seward would not be the exemplary city it is today. Do you know an individual or organization that deserves special recognition for their work in preserving Seward history? Then nominate them for the Historic Preservation Award! • Nominations must be submitted by March 3, 2017. • Forms are available on the City of Seward website on the Historic Preservation Commission webpage and Document Center, at the City Clerk's office, and at the Library Front Desk. Brought to you by the Seward Historic Preservation Commission. SS Valarie Kingsland From: Libbrecht,Tanguy Y. <tanguy.libbrecht@redcross.org> Sent: Wednesday, November 15, 2017 8:15 PM To: Valarie Kingsland; Madeline McGraw Subject: Fwd: HTC Alert: Senate Finance Member Proposes Increase of HTC to 20%, Full-House Vote on Tax Reform Expected Thursday PIs see below and distribute accordingly. Kindest Regards, Tanguy Libbrecht Chief Executive Officer American Red Cross of Alaska 235 E. 8th Ave, Suite 200. Anchorage, AK 99501 907.646.5414 (0) 907.529.9709 (M) Begin forwarded message: From: Michael Phillips<mphillips@ntcic.com> Date: November 15, 2017 at 6:07:15 PM AKST To: "tanguy.libbrecht@redcross.org" <tanguy.libbrecht@redcross.org> Subject: HTC Alert: Senate Finance Member Proposes Increase of HTC to 20%, Full-House Vote on Tax Reform Expected Thursday Senate Finance Committee Member Proposes Increase of HTC to 20% with Change in Credit Delivery Timing, Full- House Vote on Tax Reform Bill Expected Thursday As the Senate Finance Committee prepared to begin its consideration of the tax reform bill, Senator Cassidy (LA) filed an amendment on Sunday to restore the Historic Tax Credit from 10% to 20% of qualified rehabilitation expenditures for historic buildings. As a cost savings measure, the amendment changes the Historic Tax Credit to be earned in installments. Instead of the current law which provides that 100% of the credit is earned at placement in service, this new provision would stage the credit delivery out over five years: 1/5th (or 4%) per year for a total of 20%. Senators lsakson (GA), Grassley (IA), Roberts (KS), and Scott (SC) co-sponsored this amendment. The Senate Finance Committee continues to consider the amendments that were filed on Sunday and advocates are hopeful that this amendment S C� will be included in the bill later this week either by the Chairman adding the amendment as a manager's amendment or through an actual vote. There is recognition that this change reduces the value of the credit compared to current law, but industry leaders and advocates view this as significant improvement compared to the starting point of full repeal in the House bill only two weeks ago and the 10% credit amount that is in the current Senate bill. To solidify this positive improvement and set the stage for further enhancements, we encourage constituents to thank Senator Cassidy and the co-sponsors of the amendment (Senators Isakson, Grassley, Roberts, and Scott) or encourage other Republican Senate Finance Committee members to adopt the amendment which will restore the HTC from 10% to 20%. The HTC Campaign cannot emphasize strongly enough that an effort to ask members of the Committee to undertake efforts to change the Cassidy amendment or other issues related to the HTC (such as possible transition rules) will imperil the progress that thousands of advocates have achieved at the committee level. Full restoration is a step by step process and there will be opportunity to bring up full restoration to current law, once this change to 20% has been adopted, passed through committee, and the bill is on the Senate floor after Thanksgiving. The House is set to consider the tax reform bill on the House floor on Thursday. With House Republicans highly motivated for a legislative win, we anticipate that most Members will vote in support of the bill, even those who have been supporting our efforts to reinstate the HTC in the final version. Despite this likely outcome, House members will still have an opportunity to voice their continuing support of the HTC and influence its inclusion when the House and Senate negotiate the final tax package. It is important that you voice your concern with your House member as the House votes on tax reform and encourage them to continue beyond this vote to work with House leadership to reconcile difference in the House and Senate versions of the bill. How Can You Take Action? Senate Finance Committee: If you are a constituent of the following Senate Finance Committee Senators: Cassidy (LA), lsakson (GA), Scott (SC), Roberts (KS), and Grassley (IA), please contact Senate offices and thank these Senators for supporting the amendment to increase the HTC from 10% to 20%. 2 5 Say "I would like to thank the Senator for supporting an amendment to include a 20% Historic Tax Credit in Senate Finance Committee's tax reform bill." Please use the web portal for you messages to go directly to the staff that will be managing correspondence while the bill is being considered in the Committee. https://www.senate.qov/senators/contact/ For other Republican members of the Committee: If you are a constituent of: Senators Hatch (UT), Portman (OH), Burr (NC), Cornyn (TX), Toomey (PA), Heller (NV), Crapo (ID), Enzi (WY), or Thune (SD), say "Please support the Cassidy (LA) amendment to increase the Historic Tax Credit from 10% to 20%." Please use the web portal for you messages to go directly to the staff that will be managing correspondence while the bill is being considered in the Committee. https://www.senate.gov/senators/contact/ Other Requested Advocacy Contact House and Senate Members - Call (during office hours) the offices of your Members of Congress. Ask to speak to tax staff, your staff contacts in offices or ask for email addresses of tax staff. Off Committee Senate Republicans - Please continue to contact following Republican Senators who are not on the Senate Finance Committee: Alexander (TN), Barrasso (WY), Blunt (MO), Boozman (AR), Capito (WV), Cochran (MS), Collins (ME), Corker (TN), Cotton (AR), Cruz (TX), Daines (MT), Fischer (NE), Flake (AZ), Gardner (CO), Graham (SC), Hoeven (ND), Inhofe (OK), Johnson (WI), Kennedy (LA), Lankford (OK), Lee (UT), McCain (AZ), McConnell (KY), Moran (KS), Murkowski (AK), Paul (KY), Perdue (GA), Risch (ID), Rounds (SD), Rubio (FL), Sasse (NE), Shelby (AL), Strange (AL), Sullivan (AK), Tillis (NC), Wicker (NC), Young (IN) Ask these Senators to "Please retain the Historic Tax Credit in the Senate Tax Reform Bill, undiminished." Explain why you value the HTC and share past and future projects. House - Please contact your House Representative and ask them to "work with House leadership to insert the Historic Tax Credit back into the final House bill or the final tax package that reconciles the House and Senate bills." Explain why you value the HTC and let them know of past and future projects. 3 It is extremely important to keep all Capitol Hill communication constructive and respectful. To share responses from congressional offices or to obtain assistance in your outreach contact: Mike Phillips, mphillips c(r�ntcic.com Shaw Sprague, sspraque(a�savingplaces.orq Renee Kuhlman, rkuhlman[a�savingplaces.org ADVOCACY RESOURCES • Find contact information for your House Representative • Find contact information for your Senators • Talking points • State and congressional district maps with economic impact data • Interactive HTC mapping tool developed by Novogradac and Company Advocates Should Focus on Preserving the HTC not influencing the Transition Rules While both the House and Senate transition rules have been described as both stingy and unclear, advocates should direct 100% of their advocacy to preserving the credit in the House and Senate. Should the need arise, there will be opportunities at the final stages of the legislative process to negotiate favorable transition rules. Now is not that time. Such actions could extinguish momentum advocates are gaining to retain the HTC in tax reform. There is a very good chance the Senate bill passed out of committee will incorporate a robust HTC, and there is still opportunity for the HTC to be added back in the House bill. Share this Alert Share this alert with colleagues and friends. If you know someone who has a personal relationship with a Republican member of Congress or Republican Senator, now is the time to help amplify our message to Washington and ensure folks are hearing the need to keep the HTC from both sides — at home and in Washington. Time is short! HTC Campaign Outreach Success Thank you to every HTC advocate. Let's collectively achieve our common goal of preserving the HTC. With collaboration between the National Trust for Historic Preservation, the Historic Tax Credit Coalition and allied preservation and community development organizations, your passion and efforts have generated the following: 4 1 - Since Mid-October, over 9,000 constituents have taken action, sending over 25,000 letters, messages and phone calls to legislators and staff on behalf of the HTC. - The HTC video highlighting the remarks of former President Ronald Reagan has been viewed close to 400,000 times. - This year HTC Campaign constituents have met with the 400 congressional offices to discuss the value of the HTC. - Over 70 in-district HTC project site-visits/meetings with members of Congress and staff in the last year. - Over 40 group HTC sign-on letters from organizations, mayors, main streets or HTC industry leaders/businesses in the last year. National Trust Community Investment Corporation 3ubwkilov44tw National trust.*Histone t reseruat;on Spam Phish/Fraud Not spam Forget previous vote 5 Cstb https://sav ingplaces.org/stories/determined-advocacy-preserves-the-h istoric-tax-credit?utm_source=NTH P_news letter&utm_medium=emai 1&.. December 20, 2017 Determined Advocacy the Historic Tax Credit More: By: Preservation Leadership Forum Shaw Sprague 'Al. , t.:AtI -NT-R Ttit-:1TKE. In ef n AMNIA. A ([ I haps://savingplaces.org/stories/determined-advocacy-preserves-the-historic-tax-credit?utm_source=NTHP newsletter&utm medium=email&.. Richmond, Virginia ' s Carpenter Theater was restored using the Historic Tax Credit. After more than five years of consistent advocacy, the National Trust for Historic Preservation, together with our partners at the National Trust Community Investment Corporation and the Historic Tax Credit Coalition, is pleased to report that the 20 percent historic tax credit [Link: /historic-tax-credits] (HTC) has survived the most significant rewrite of the tax code in more than 30 years. Congress has confirmed once again that incentivizing the rehabilitation of our historic buildings makes good economic sense. This hard-won legislative achievement is particularly gratifying because the HTC was repeatedly targeted for elimination. The first major threat occurred when a tax reform proposal introduced by former House Ways and Means Committee Chairman Dave Camp, R-Mich., in February 2014 suggested repealing all rehabilitation tax incentives. The HTC was also among the tax credit programs targeted for elimination in June 2016, when House Speaker Paul Ryan, R-Wis., released the Republican "Blueprint" for tax reform. These threats proved substantial when tax legislation started moving through Congress. In the House of Representatives, the Tax Cut and Jobs Act [Link: https://www.congress.gov /bill/115th-congress/house-bill/1] (H.R. 1), introduced on November 2, proposed repealing both the 20 and 10 percent rehabilitation tax credits. This challenge was compounded by the initial version of the Senate tax reform bill—considered by the Finance Committee the week of November 13—which proposed reducing the 20 percent HTC by half and eliminating the 10 percent older building credit entirely. In the end, the preservation community's multiyear advocacy effort made all the difference. Together with longtime HTC supporters Sens. Ben Cardin, D-Md., and Susan Collins, R-Maine, and Reps. Mike Kelly, R-Pa., and Earl Blumenauer, D-Ore.— who sponsored the Historic Tax Credit Improvement Act [Link: https://www.congress.gov/bill/115th-congress/house-bill/1158] —and in coordination with the leadership of Rep. Mike Turner, R-Ohio, co-chair of the https://savingplaces.org/stories/determined-advocacy-preserves-the-historic-tax-credit?utm source=NTHP_newsletter&utm_medium=email&.. Historic Preservation Caucus, preservationists, business leaders, and many other stakeholders made it clear to Congress that the HTC is a vital revitalization tool that needed to be retained. This strong showing of support resulted in an amendment to restore the HTC to 20 percent. The amendment—offered by Sen. Bill Cassidy, R-La., and cosponsored by Sens. Chuck Grassley, R-lowa; Pat Roberts, R-Kan.; Johnny lsakson, R-Ga.; and Tim Scott, R-S.C.—was accepted at a critical moment in the Senate Finance Committee's markup of the tax bill during the week of November 13. To file the amendment, however, Sen. Cassidy needed to identify a way to offset the cost of the incentive. The solution was to take the HTC in phases over five years instead of in its entirety the year a rehabilitated building is completed. The Joint Committee on Taxation estimated that phasing the HTC in this way reduces the cost of the program by approximately $2 billion over 10 years. While this change to the HTC is expected to result in a slight reduction in its value, adoption of the Cassidy amendment represents a remarkable achievement by the preservation community. Of the more than 300 amendments offered, the Finance Committee ultimately approved only about a dozen. The significant outpouring of support for the HTC is an affirmation of the positive economic return associated with rehabilitating our nation's historic properties. In addition to support for the HTC in the Senate, House Republicans on the Ways and Means Committee—including Reps. Pat Tiberi, R-Ohio; Tom Reed, R-N.Y.; Lynn Jenkins, R-Kan.; Kristi Noem, R-S.D.; Pat Meehan, R-Penn.; David Reichert, R-Wa.; Jim Renacci, R-Ohio; and Jason Smith, R-Mo.—made their support known for the HTC in the Republican-crafted tax proposal. Off-committee Republican supporters included Reps. David McKinley, R-W.Va., and Rod Blum, R-lowa, who led efforts [Link: https://forum.savingplaces.org/HigherLogic/System /Download DocumentFile.ashx?DocumentFileKey=cde4ee77-5b69-0170-3c52-273da forceDialog=0] to rally colleagues in standing up for the HTC. Later in the legislative process, Rep. Bruce Westerman, R-Ark., organized a letter [Link: https://forum.savingplaces.org/HigherLogic/System G3 https://savingplaces.org/stories/determined-advocacy-preserves-the-historic-tax-credit?utm source=NTHP newsletter&utm medium=email&.. /DownloadDocumentFile.ashx?DocumentFileKey=460e1372- f64a-5d25-1a45-32b03a4f19c5&forceDialog=0] that urged House and Senate tax bill conferees to retain the strongest possible HTC provisions in the final bill. Their efforts made the strong Republican support for the credit clear through the legislative process. Strong political support for the HTC was catalyzed by the National Trust's most significant advocacy campaign in decades. Nearly 13,000 people took action, sending more than 40,000 letters to Congress—the most responses ever to an advocacy action on the Trust's website. The campaign reached more than 3.5 million people through social media, and the video featuring archival footage of President Ronald Reagan championing the HTC has been viewed more than 475,000 times across multiple platforms. The HTC campaign also generated 228 media stories and nearly 480 million media impressions during the last three months. Preservationists should take stock of this legislative achievement and feel inspired to keep growing political support for historic preservation and the HTC in Washington as well as in our home states. Thank you to the many partners, colleagues, and friends who advocated tirelessly for the HTC. This article originally appeared [Link: https://forum.savingplaces.org/blogs/shaw- sprague/2017/12/20/determined-advocacy-preserves-the-federal-htc] in the Preservation Leadership Forum Blog. USDA United States Forest Alaska Region P.O.Box 21628 Department of Service Juneau,AK 99802-1628 _ Agriculture File Code: 2360 Date: DEC 19 2017 Mr. Jolund Luther Commissioner Seward Historic Preservation Commission City of Seward PO Box 167 Seward, AK 99664 Dear Commissioner Luther: Enclosed is a copy of a fully executed Amendment to the Programmatic Agreement among the USDA Forest Service, Alaska Region, the Advisory Council on Historic Preservation, and the Alaska State Historic Preservation Officer Regarding Heritage Program Management on National Forests in the State of Alaska. A procedural error was identified, and the attached amendment resolves the error. A copy is also available for download at www.fs.usda.gov/goto/AKRegionPA. Thank you for your interest in the cultural resources managed by the Alaska Region. If you have any questions about this Amendment, please contact Regional Heritage Program Leader Keri Hicks at 907-586-7859 or khicks@fs.fed.us. Sincerely, BETH G. PENDLETON Regional Forester Enclosure cc: Theresa Thibault, John Kinsner, Melinda Hernandez-Burke, James King Caring for the Land and Serving People Punted on Recycled Papa AMENDMENT TO PROGRAMMATIC AGREEMENT AMONG THE USDA FOREST SERVICE,ALASKA REGION, THE ADVISORY COUNCIL ON HISTORIC PRESERVATION,AND THE ALASKA STATE HISTORIC PRESERVATION OFFICER REGARDING HERITAGE PROGRAM MANAGEMENT ON NATIONAL FORESTS IN THE STATE OF ALASKA 2017 WHEREAS, the Agreement was executed on July 2017; WHEREAS, a procedural error has been identified that does not allow the agreement to operate in a streamlined fashion; NOW, THEREFORE, in accordance with Stipulation XII.b of the Agreement, the USDA Forest Service, Alaska Region, the Advisory Council on Historic Preservation, and the Alaska State Historic Preservation Officer agree to amend the Agreement as follows: 1. Amend Stipulation I.e.vi. so it reads as follows: The undertaking falls into one of the categories included in Appendix B: Authorized Undertakings or is determined by the Heritage Professional to be a Finding of"no historic properties affected" pursuant to stipulation II.d.i. 2. Amend Stipulation I.e. to correct numbering. 3. Amend Stipulation II.d.i. so it reads as follows: A Finding of"no historic properties affected" [36 CFR 800.4(d)(1)] shall be applied to undertakings for which the Heritage Professional has determined there will be no effects to historic properties. The Heritage Professional shall review these undertakings following procedures under stipulation I.e. 4. Amend Stipulation Il.d.ii. so it reads as follows: A Finding of"no adverse effect" [36 CFR 800.5(d)(1)] shall be applied to undertakings for which the Heritage Professional has determined there will be CQ no adverse effects to historic properties, The Heritage Professional shall review these undertakings following procedures under stipulation I.e. *leiteit. 5 4/0-0.414.— a/Vela/ /eth G.Pendleton Date • Regional Forester,Alaska Region USDA Forest Service J ' E. BITTNER Date Alaska State Historic Preservation Officer Office of History and Archaeolo 4140' .�/ l/ 12 JOHN M.FOWLER Date ff Executive Director Advisory Council on Historic Preservation • c,1 Concurring Parties: _,/, ..,5 - ------ i1/11A1/ 'i, /tztittiA,M- C)../g/t 1- TER .I MARCERON Date Forest Supervi C ga, nal Fore i 217 , r /*a&P16/1 v M. EARL STEWART Date iForest Supervisor Tongass National Forest 1Gq ' t , Sponsored by: Hunt 111 CITY OF SEWARD, ALASKA RESOLUTION 2017-090 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, TO ADOPT THE CITY OF SEWARD 2017 HISTORIC PRESERVATION PLAN WHEREAS, the Seward Historic Preservation Commission has reviewed, revised, and researched the Seward Historic Preservation Plan, initiated in 2014, taking into consideration the public comments, various city department comments and contractual editing and remarks dating from the period 2014 - 2017; and WHEREAS,it is consistent with its mandates as a Certified Local Government(CLG)and City Code Title 2, Administration Chapter 2.30, Boards and Commissions Article 4, Historic Preservation 2.30.425—Powers&Duties,for the City of Seward,through one of the responsibilities of the Seward Historic Preservation Commission,to update and develop the local preservation plan to assist with the preservation of Seward's local history; and WHEREAS,through numerous public noticed work sessions and dedicated research, this Commission has completed the documentation and final review of the 2017 Seward Historic Preservation Plan by Resolution on May 26, 2017; and WHEREAS,a CLG grant was received by the City of Seward in the amount of$2,000.00 on May 12, 2017 for said document to hire a third party (contractor) to produce a professional document.through line editing,citation check and consistent formatting that contains the complete plan,historic photos,and appendices; and WHEREAS, per the CLG grant project information work plan, an Ad Hoc Committee assigned by the Commission consisting of Commissioner Lasota and Commissioner Kurtz were assigned to meet with said third party(contractor)to monitor the progress of the plan; and WHEREAS,a contractor was hired on August 25,2017,who successfully completed a copy edit of the Seward Historic Preservation Plan,according to the specification of the CLG grant project with the assistance of the Ad Hoc Committee; and WHEREAS,upon satisfactory completion,the 2017 Seward Historic Preservation Plan shall go forth to the Planning and Zoning Commission and Seward City Council for consideration with a goal for adoption. to achieve a city goal of updating a twenty-one-year-old city document; and WHEREAS,the current Seward Historic Preservation Commission appreciates having had the pleasure and experience in working on the Historic Preservation Plan,for the future of a historic treasure, the City of Seward. c1 CITY OF SEWARD,ALASKA RESOLUTION 2017-090 NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section I. The 2017 Seward Historic Preservation Plan is hereby recommended to the Planning and Zoning Commission for approval. Section 2. The 2017 Seward Historic Preservation Plan is hereby recommended to the City Council for approval. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 11th day of December, 2017. THE CITY OF SEWARD,ALASKA 16. iqUitttz David Squires, Ma'• r AYES: Casagranda, Keil, McClure, Slater,Towsley, Horn, Squires NOES: None ABSENT: None ABSTAIN: None ATTEST: 64,,Tit: , renda J. Ball. , MMC City Clerk ss�u$*1$�ir (City Seal)4+ ( S!It? •, • —.--1t4*;%4:4 14. 4 s • s SEAL _ • .*`t.lF OF 114,-,7%.° 70 Council Agenda Statement stly Meeting Date: December 5,2017 '.t v Al � 4) From: Ron Long,Assistant City Manager Through: Jim Hunt, City Manager Agenda Item: Presenting the Seward Historic Preservation Plan BACKGROUND&JUSTIFICATION: The Seward Historic Preservation Commission has held numerous public meetings and work sessions, has done considerable research, and has completed the documentation and final review to update and develop the Seward Historic Preservation Plan that will assist with the recognition and safeguarding of Seward's local history. The Commission's work was initialed in 2014, and largely completed in May of this year. A $2,000 grant from the State of Alaska was awarded and used to hire a third party contractor to complete final line editing, citation check and consistent formatting work to compile a completed professional product. That work is now complete and the Commission desires the Plan be presented to the Planning and Zoning Commission and the City Council for consideration and with a goal of adoption. INTENT: Adoption of a current Historic Preservation Plan and maintaining Seward's status as a Certified Local Government(CLG). CONSISTENCY CHECKLIST: Yes No NIA Comprehensive Plan 1.3.6: Community Appearance—promote the preservation of historic architecture;2.2.1: Small Town Feel—pride in 1' our historic downtown and surrounding areas; 2.2.3: Support activities X initiated by the Seward Historic Preservation Commission. 2. Strategic Plan: 16.1 —Historic Preservation X 3. Other X FISCAL NOTE: There are no fiscal impacts associated with adoption of this resolution. Approved by Finance Department: .964.41;Z> RECOMMENDATION: Administration recommends adoption of Resolution 2017-XXX Valarie Kingsland From: Louthan, Summer L (DNR) <summer.louthan@alaska.gov> Sent: Wednesday, December 20, 2017 9:26 AM To: BunnellKR@ci.anchorage.ak.us; nancy@cityofcordova.net; mkellner@fnsb.us; laura.boyce@juneau.org; mkelley@kenai.city; anitam@ktn-ak.us; eileen.probasco@matsugov.us;Vera.Williams@north-slope.org;Valarie Kingsland; michael.scarcelli@cityofsitka.org; ereinders@ci.unalaska.ak.us Cc: tcorbett@gci.net; angela.linn@fbnsb-bc.us;zane@mrvarchitects.com;jtwait@alaska.net; dragonlondon@hotmail.com; debburlin@gmail.com;james.nageak@gmail.com; sealevelanne@gmail.com; miss.doanh@gmail.com;allison.eddins@juneau.org; HayleyC@City.Ketchikan.AK.Us; Kathy.Ahgeak@north-slope.org; samantha.pierson@cityofsitka.org;jessearnshaw2@gmail.com Subject: Save Americas Treasures grant opportunity for National Historic Landmarks and properties listed in National Register at the National level of significance Save America's Treasures (SAT) applications are now available on Grants.gov for nationally significant properties and collections to apply for preservation and conservation work. $5 million in funding is available and must be matched dollar for dollar. Deadline is February 21. 2018. Awards expected Summer 2018. Press release: https://www.nps.gov/orgs/1207/12-20-2017-saving-americas-treasures.htm Website: https://go.nps.gov/sat Grants.gov links: https://www.grants.gov/web/grants/search-grants.html?keywords=P 18AS00044 https://www.grants.gov/web/grants/search-grants.html?keywords—P18A S00045 If you have questions about this grant contact the National Park Service grants division at 202-354-2020 or preservation grants info@nps.gov If you are not sure what properties in your community are nationally significant you can use our National Register storymap to help research your communities National Register properties http://soa- dnr.maps.arcgis.com/apps/MapSeries/index.html?appid=7f2e0da912f54f74a7448tbcb2cce655 Happy Holidays! Summer Louthan Architectural Historian/Certified Local Government Coordinator Office of History and Archaeology/SHPO 550 W 7th Avenue Suite 1310 Anchorage,Alaska 99501-3565 Please note that the Office of History and Archaeology/State Historic Preservation Office has return to the 13th Floor. Our contact information is unchanged. 1 �7 2 WOHLFORTH BRECHT I CARTLEDGE I BROOKING A PROFESSIONAL CORPORATION Julius J. Brecht TELEPHONE Cheryl Rawls Brooking ATTORNEYS AT LAW 907.276.6401 Cynthia L. Cartledge Michael Gatti 900 WEST 5TH AVENUE, SUITE 800 FACSIMILE Mary B. Pinkel 607.276.6063 Eric E. Wohlforth ANCHORAGE, ALASKA 88501-2046 WEBSITE WWW.AKATTY.COM ALASKA OPEN MEETINGS ACT Prepared and Presented By: Cheryl Rawls Brooking Wohlforth, Brecht, Cartledge & Brooking cbrooking@akatty.com 2013 1 -7 3 I. Alaska Open Meetings Act - Overview PART A - POLICY The Alaska Open Meetings Act (the "Act") is codified in AS 44.62.310 and with policy behind the procedures described in Section 312. Although the Act has been on the books since 1959, it was substantially modified in 1994 to clarify definitions of "governmental body" and "meeting" and thereby give further guidance with respect to interpretation and enforcement under the Act. Where an issue concerning the interpretation of the Act is not determined by the statutory language or an Alaska Supreme Court decision, opinions of the Alaska Attorney General and of courts in other jurisdictions are referred to for guidance. Municipalities and other governmental entities have, in many cases, adopted their own ordinances and regulations regarding compliance with the Act. In summary, the Act prescribes certain requirements applicable to meetings of public bodies, and establishes exceptions to those requirements. The following issues are directly addressed in the Act: • What public bodies are subject to the Act? • What is a meeting for purposes of the Act? • What requirements does the Act impose upon a meeting of a public body? • What exceptions does the Act establish to the requirements that it imposes upon a meeting of a public body? • What are the consequences of a violation of the Act? When addressing the requirements that the Act imposes upon a meeting of a public body, it is helpful to refer to related requirements imposed by other provisions of state or local law. All of these requirements must be complied with, so they should not be viewed in isolation. The starting point in determining how the Act is to be interpreted is found in the words of the legislature itself, appearing in AS 44.62.312: (a) It is the policy of the state that (1) the governmental units mentioned in AS 44.62.310(a) exist to aid in the conduct of the people's business; (2) it is the intent of the law that actions of those units be taken openly and that their deliberations be conducted openly: 2013 2 - 1 4 • (3) the people of this state do not yield their sovereignty to the agencies that serve them; (4) the people, in delegating authority, do not give their public servants the right to decide what is good for the people to know and what is not good for them to know; (5) the people's right to remain informed shall be protected so that they may retain control over the instruments they have created; (6) the use of teleconferencing under this chapter is for the convenience of the parties, the public, and the governmental units conducting the meetings. (b) AS 44.62.310(c) and (d) shall be construed narrowly in order to effectuate the policy stated in (a) of this section and to avoid exemptions from open meeting requirements and unnecessary executive sessions. It is well to remember the Act's purposes when addressing specific questions of its application. The Alaska Supreme Court repeatedly relies upon these statements of the Act's purposes as support for a broad interpretation of the Act's requirements, and a narrow interpretation of the exceptions to those requirements. PART B - What is a Public Meeting and What Public Entities are Covered? The Act begins with the words, "[a]II meetings of a governmental body of a public entity of the [State of Alaska] are open to the public except as otherwise provided by this section or another provision of law." "Meeting," "governmental body" and "public entity" are each specifically defined terms in Section 310(h). 1. What is a Public Meeting? The definition of "meeting" in the Act initially determines what gatherings of members of a governmental body are subject to the Act's requirements. The Act covers two types of governmental bodies: a. The governmental body has the authority to establish policies or make decisions for a public entity. This category includes municipal assemblies and councils, planning and zoning boards, and state boards and commissions. There is a meeting of such a body when: • More than three members or a majority of the members, whichever is less, are present, and 2013 3 • a matter upon which the governmental body is empowered to act is considered by the members collectively. b. The governmental body has authority to advise or make recommendations, but has no authority to establish policies or make decisions for a public entity. Such governmental bodies consisting of two or more members, may include temporary or permanent committees or subcommittees who provide advice and recommendations to a main governing body. There is a meeting of such a body when: • More than three members or a majority of the members, whichever is less, are present, and • the gathering is prearranged, and • the gathering is for the purpose of considering a matter upon which the governmental body is empowered to act. 2. Determining if There is a "Meeting." Although the Act defines what constitutes a "meeting," some ambiguities remain. The determination of whether a meeting is subject to the Act may depend on the facts of the particular situation, viewed in terms of the Act's policies. Courts continue to hold that a "meeting" for purposes of the Act "includes every step of the deliberative and decision making process when a governmental unit meets to transact business." "Deliberation" connotes not only discussion but the collective acquisition and exchange of facts preliminary to the ultimate decision. • Where there is a vacancy on a governmental body, the number of members whose presence is necessary for there to be a meeting subject to the Act may be reduced. Applying the statutory language literally, the presence of a majority of the actual members of the body, rather than a majority of the body's authorized membership, may cause a gathering to be a meeting. For example, if two seats were vacant on a body of seven members, a gathering of only three members (a majority of five) could constitute a meeting. • Are the members collectively considering a matter upon which the governmental body is empowered to act? The matter under consideration need not be pending currently before the body. It is only necessary that the matter be one upon which the body is empowered to act. • More than three members, or a majority of the members, whichever is less, are present. All members present need not participate in the collective consideration, so long as at least the minimum number of members necessary to constitute a "meeting" are present. 2013 4 • If the governmental body has only advisory authority, was the gathering prearranged for the purpose of considering a matter upon which the governmental body is empowered to act? No formality is specified for the necessary prearrangement. An appointment made in casual conversation could be a sufficient prearrangement. • What is actually considered at the gathering is irrelevant, so long as the purpose of the gathering is considering a matter within the authority of the body. Also keep in mind that a prearranged gathering to consider a matter upon which the body is not empowered to act may become a "meeting" if a matter within the body's authority is considered. Under the present law, the following factors do not determine whether a meeting has occurred for purposes of the Act: • The presence of a quorum. A quorum need not be present for a "meeting" to occur. The presence of four members will constitute a meeting even if that number is less than a quorum. • Formality of a gathering. A gathering need not be formally noticed or scheduled to constitute a meeting subject to the Act. • Setting or location of a gathering. That a gathering is not at the location where the body regularly meets, or occurs during a social or civic function does not keep it from being a meeting subject to the Act. • Absence of face-to-face interaction A conference over the telephone may constitute a meeting subject to the Act. The Act expressly provides that meetings may be conducted by telephone conference. Questions have been raised regarding whether a series of phone calls or emails constitutes a "meeting." If the relevant factors are met, emails or phone calls may constitute a meeting. 3. What Public Entities are Covered? The Act has broad application and includes not only State entities but also political subdivisions of the State, instrumentalities of the State, boroughs, cities, unified municipalities, the Alaska Bar Association Board of Governors, school district boards and other governmental units. The State legislature and the court system are excluded (h(3)) but the legislature has adopted its own version of open meetings rules (Uniform Rule 22). "Governmental body" also includes subcommittees of a governmental body. The Act describes the meetings of groups to which it applies as all meetings of a "governmental body of a public entity." "Public entity" means: an entity of the state or of a political subdivision of the state including an agency, a board or commission, the University of Alaska, a public authority or corporation, a municipality, a school district, and other 2013 5 governmental units of the state or a political subdivision of the state; it does not include the court system or the legislative branch of state government. "Governmental body" means: an assembly, council, board, commission, committee, or other similar body of a public entity with the authority to establish policies or make decisions for the public entity or with the authority to advise or make recommendations to the public entity; "governmental body" includes the members of a subcommittee or other subordinate unit of a governmental body if the subordinate unit consists of two or more members. The definitions are comprehensive. The formality with which a group is formed does not determine the Act's applicability. The Act applies to a task force or committee whose duration is temporary, or the subject of whose activities is quite limited. A group need not have decision making authority to be subject to the Act. A group that is merely advisory must comply with the Act, as must a subcommittee or other subordinate unit of a governmental body. However, under the current version of the Act, private organizations receiving public funding are excluded, and Municipal service area boards meeting solely to act on administrative or managerial matters Part C - Requirements for Notice and Agenda The Act's stated policies regarding meetings of governmental bodies in Alaska reflect the legislature's intent that governmental bodies conduct their business openly and maintain the people's right to remain informed. Any questions with regard to application of the Act are to be construed narrowly to avoid exemptions and to avoid unnecessary executive sessions. To meet these policy requirements, meetings of a governmental body subject to the Act require prior notice so that the public may attend. The meeting may be an informal work session or a formal adjudicatory hearing but the notice requirements are the same whether or not any final action is to be taken at the meeting. So long as the deliberative process is occurring, the meeting is considered an open meeting. AS 44.62.310(d) requires reasonable public notice for all meeting required to be under the Act. The notice must include the date, time and place of the meeting and if, the meeting is by teleconference (Seward Council meetings must be attended in person), the location of any teleconferencing facilities that will be used. The issue of what constitutes reasonable public notice may depend on the regulations adopted by the governmental entity. Many state regulations and municipal ordinances require at least 24 hours' notice of a meeting. The first step in determining reasonable notice is to determine whether the governmental body has followed its own guidelines and procedures. The nature of the action to be taken may determine the 2013 6 reasonableness with regard to the timeliness of the notice. For example, in an emergency, the notice period may be much less. If an issue is complex and would have a tremendous public impact then more extensive notice may be required prior to a meeting. The agenda items for the meeting are not expressly required to be stated but fall within the concept of reasonable notice. The public should be provided with the substance of the matter to be discussed. This requirement limits the ability of the governmental body to address changes in the agenda and add items that have not been publically noticed. Items that are non-controversial or minimal in nature may not be objected to. However, items that may engender controversy or involve complex issues should be stated with some specificity in the meeting notice. In addition to general public notice, other statutes, ordinances and regulations may require specific notice to be provided directly to individuals who would be affected at a meeting. This may apply to individuals facing adjudicatory hearings or permit applications, contracts, leases, licenses, zoning changes or the like. The Act states that notice may be given "by using print or broadcast media," and that "the notice shall be posted at the principal office of the public entity, or if the public entity has no principal office, at a place designated by the governmental body." Note that specific provisions of law may establish the required media of notice for particular actions (e.g., publication in a newspaper of general circulation, posting in specified locations). Part D - Meeting Procedure Most meetings are held in one place with everyone present, but telephonic meetings are permitted. If telephonic participation is utilized, the various locations must be made known in the meeting notice, and meeting materials are to be available at each location. Any votes taken at a telephonic meeting must be by voice vote. Meeting procedures generally are defined by statute, regulation or ordinance of the public entity and will be controlling to the extent the requirements are narrower than the Act. Thus, even though telephonic meetings are permitted under the Act, a particular entity may be required to have a quorum of members physically present in a single location to conduct its business. The Act requires that meetings be open to the public, giving the right to be present, but does not require that the public be heard. Often the right to be heard is found elsewhere. For example, AS 29.20.020(a), which applies to home rule as well as other municipalities, requires that the governing body shall provide reasonable opportunity for the public to be heard at regular and special meetings. Other statutes, ordinances and regulations may require that certain actions of a public body may only be taken after a public hearing. 2013 7 II. Open Meetings Laws - Exceptions and Remedies for Violations Part A - Executive Sessions and Other Non-Public Meetings 1. Executive Sessions. As an exception to its general requirement that meetings of public bodies be open to the public, the Act permits (but does not require) certain subjects to be discussed privately in executive session. a. Subjects that may be discussed at an executive session are limited to the following: 1. Matters, the immediate knowledge of which would clearly have an adverse effect upon the finances of the public entity. Emphasis must be placed on the words "immediate" and "clearly" in this exception, as the exception is to be narrowly construed to avoid unnecessary executive sessions. 2. Subjects that tend to prejudice the reputation and character of any person. This provision is qualified by the statement that the person whose reputation or character is at issue may request a public discussion, in which case the discussion must occur in a public meeting rather than in executive session. This right may be waived. 3 Matters which by law, municipal charter, or ordinance are required to be confidential. Under the Act, in contrast to the situation under the state's public records law, municipalities are explicitly delegated authority to establish topics which may be discussed in executive session. Where a municipality's ordinances list subjects that may be considered in executive session in a manner that is narrower than the Act's exceptions, the Act is controlling over the municipal ordinance. 4. Matters involving consideration of government records that by law are not subject to public disclosure. This may be referred to as the "deliberative process" privilege. Communicating with an attorney is confidential and privileged and may also occur in executive session. b. Requirements for an executive session. 1. Procedure. Before the executive session, the meeting must be convened as a public meeting and the question of holding an executive session shall be determined by majority vote of the body. 2013 8 The motion to convene in executive session must clearly and with specificity describe the subject of the proposed executive session without defeating the purpose of addressing the subject in private. 2. Notice. If an executive session is to be held to discuss a subject that tends to prejudice the reputation and character of a person, that person must be given adequate notice of the meeting so the person may request that the subject be discussed in a public session instead of in executive session. In Ramsey v. City of Sand Point, 936 P.2d 126 (Alaska 1997), the court found that the police chief had actual notice of the meeting so a defect in formal notice was cured, and also found that the police chief had waived his right to a public discussion by failing to appear and request that the proceeding be held publicly. 3. Limitation on activity during executive session. Subjects may not be considered at an executive session except those mentioned in the motion to convene in executive session unless auxiliary to the main question. Action may not be taken at the executive session, except to give direction to an attorney or labor negotiator regarding the handling of a specific legal matter or pending labor negotiations. Any other action to be taken as a result of consideration of a matter in executive session may be taken only in a public meeting convened after the executive session. c Confidentiality of matters considered in executive session. Provisions in the Act and in local ordinances for executive sessions act as exceptions to the general requirement that meetings of governmental bodies be open to the public. The attorney/client privilege, deliberative process privilege, and constitutional privacy rights require the content of executive sessions to remain confidential. Consideration of particular documents in an executive session does not make those documents privileged or confidential indefinitely. Documents considered in an executive session remain subject to disclosure under state and local public records laws unless an exception to those laws permits them to be withheld from disclosure. 2. Other Non-Public Meetings Not every gathering of public officials is a group to which the Act's requirements apply The Act lists specific exceptions, which are to be interpreted narrowly: a. A governmental body performing a judicial or quasi-judicial function when holding a meeting solely to make a decision in an adjudicatory proceeding; 2013 9 b. Juries; c. Parole or pardon boards; d. Meetings of a hospital medical staff; e. Meetings of the governmental body or any committee of a hospital when holding a meeting solely to act upon matters of professional qualifications, privileges or discipline; f. Staff meetings or other gatherings of the employees of a public entity, including meetings of an employee group established by policy of the Board of Regents of the University of Alaska or held while acting in an advisory capacity to the Board of Regents; or g. Meetings held for the purpose of participating in or attending a gathering of a national, state, or regional organization of which the public entity, governmental body, or member of the governmental body is a member, but only if no action is taken and no business of the governmental body is conducted at the meetings. h. Meetings of municipal service area boards established under AS 29.35.450-29.35.490 when meeting solely to act on matters that are administrative or managerial in nature. There are two important features of these exceptions. First, the excepted groups are completely outside the application of the Act when acting within the scope of the exception. For example, the gathering of such a group may be closed to the public without complying with the "executive session" procedures of the Act. Second, these exceptions will be interpreted narrowly. Only a gathering of an excepted group that conforms strictly to the conditions of the defined exception will be exempt. Part B - Enforcement and Remedies a. Action taken contrary to the Act's requirements by a governmental body with authority to establish policies or make decisions is voidable. The remedy of voiding an action taken contrary to the requirements of the Act does not apply to the action of a governmental body that has only authority to advise or make recommendations to a public entity and has no authority to establish policies or make decisions for the public entity. b. The remedy of voidability applies not only to action taken by a governmental body with decision-making authority at an illegally closed meeting, but also to action taken at an open meeting where deliberations 2013 10 or fact-finding concerning the action occurred at an earlier illegally closed meeting. An illegally closed meeting at any time during the process leading to an action may render the action voidable. c. A lawsuit to void an action taken in violation of the Act must be filed in Superior Court within 180 days after the date of the action A governmental body may cure its alleged violation of the act by holding another meeting in compliance with the Act and conducting a substantial and public reconsideration of the matters considered at the meeting where the alleged violation occurred. d. A court may void an action taken in violation of the Act by a governmental body with decision making authority only if the court finds that, considering all of the circumstances, the public interest in compliance with the act outweighs the harm that would be caused to the public interest and to the public entity by voiding the action. The court is required to consider specified factors in making this determination: (1) the expense that may be incurred by the public entity, other governmental bodies, and individuals if the action is voided; (2) the disruption that may be caused to the affairs of the public entity, other governmental bodies, and individuals if the action is voided; (3) the degree to which the public entity, other governmental bodies, and individuals may be exposed to additional litigation if the action is voided; (4) the extent to which the governing body, in meetings held in compliance with this section, has previously considered the subject; (5) the amount of time that has passed since the action was taken; (6) the degree to which the public entity, other governmental bodies, or individuals have come to rely on the action; (7) whether and to what extent the governmental body has, before or after the lawsuit was filed to void the action, engaged in or attempted to engage in the public reconsideration of matters originally considered in violation of this section; (8) the degree to which violations of this section were willful, flagrant, or obvious; and (9) the degree to which the governing body failed to adhere to the policy under AS 44.62.312(a). 2013 11 The determination whether to void an action depends upon the particular circumstances of the alleged violation, and in large part is subject to the discretion of the reviewing court. This standard should not be relied upon as an alternative to compliance with the Act in the first instance. The potential of having the court void an action in every case imposes uncertainty and delay even if the remedy ultimately is not granted. THE ALASKA OPEN MEETINGS ACT Sec. 44.62.310. Government meetings public. (a) All meetings of a governmental body of a public entity of the state are open to the public except as otherwise provided by this section or another provision of law. Attendance and participation at meetings by members of the public or by members of a governmental body may be by teleconferencing. Agency materials that are to be considered at the meeting shall be made available at teleconference locations if practicable. Except when voice votes are authorized, the vote shall be conducted in such a manner that the public may know the vote of each person entitled to vote. The vote at a meeting held by teleconference shall be taken by roll call. This section does not apply to any votes required to be taken to organize a governmental body described in this subsection. (b) If permitted subjects are to be discussed at a meeting in executive session, the meeting must first be convened as a public meeting and the question of holding an executive session to discuss matters that are listed in (c) of this section shall be determined by a majority vote of the governmental body. The motion to convene in executive session must clearly and with specificity describe the subject of the proposed executive session without defeating the purpose of addressing the subject in private. Subjects may not be considered at the executive session except those mentioned in the motion calling for the executive session unless auxiliary to the main question. Action may not be taken at an executive session, except to give direction to an attorney or labor negotiator regarding the handling of a specific legal matter or pending labor negotiations. (b) The following subjects may be considered in an executive session: (1) matters, the immediate knowledge of which would clearly have an adverse effect upon the finances of the public entity; (2) subjects that tend to prejudice the reputation and character of any person, provided the person may request a public discussion; (3) matters which by law, municipal charter, or ordinance are required to be confidential; (4) matters involving consideration of government records that by law are not subject to public disclosure. 2013 12 (c) This section does not apply to (1) a governmental body performing a judicial or quasi-judicial function when holding a meeting solely to make a decision in an adjudicatory proceeding; (2) juries; (3) parole or pardon boards; (4) meetings of a hospital medical staff: (5) meetings of the governmental body or any committee of a hospital when holding a meeting solely to act upon matters of professional qualifications, privileges or discipline; (6) staff meetings or other gatherings of the employees of a public entity, including meetings of an employee group established by policy of the Board of Regents of the University of Alaska or held while acting in an advisory capacity to the Board of Regents; (7) meetings held for the purpose of participating in or attending a gathering of a national, state, or regional organization of which the public entity, governmental body, or member of the governmental body is a member, but only if no action is taken and no business of the governmental body is conducted at the meetings; or (8) meetings of municipal service area boards established under AS 29.35.450-29.35.490 when meeting solely to act on matters that are administrative or managerial in nature. (d) Reasonable public notice shall be given for all meetings required to be open under this section. The notice must include the date, time, and place of the meeting and if, the meeting is by teleconference, the location of any teleconferencing facilities that will be used. Subject to posting notice of a meeting on the Alaska Online Public Notice System as required by AS 44.62.175(a), the notice may be given using print or broadcast media. The notice shall be posted at the principal office of the public entity or, if the public entity has no principal office, at a place designated by the governmental body. The governmental body shall provide notice in a consistent fashion for all its meetings. (e) Action taken contrary to this section is voidable. A lawsuit to void an action taken in violation of this section must be filed in superior court within 180 days after the date of the action. A member of a governmental body may not be named in an action to enforce this section in the member's personal capacity. A governmental body that violates or is 2013 13 gS alleged to have violated this section may cure the violation or alleged violation by holding another meeting in compliance with notice and other requirements of this section and conducting a substantial and public reconsideration of the matters considered at the original meeting. If the court finds that an action is void, the governmental body may discuss and act on the matter at another meeting held in compliance with this section. A court may hold that an action taken at a meeting held in violation of this section is void only if the court finds that, considering all of the circumstances, the public interest in compliance with this section outweighs the harm that would be caused to the public interest and to the public entity by voiding the action. In making this determination, the court shall consider at least the following: (1) the expense that may be incurred by the public entity, other governmental bodies, and individuals if the action is voided; (2) the disruption that may be caused to the affairs of the public entity, other governmental bodies, and individuals if the action is voided; (3) the degree to which the public entity, other governmental bodies, and individuals may be exposed to additional litigation if the action is voided; (4) the extent to which the governing body, in meetings held in compliance with this section, has previously considered the subject; (5) the amount of time that has passed since the action was taken; (6) the degree to which the public entity, other governmental bodies, or individuals have come to rely on the action; (7) whether and to what extent the governmental body has, before or after the lawsuit was filed to void the action, engaged in or attempted to engage in the public reconsideration of matters originally considered in violation of this section; (8) the degree to which violations of this section were wilful, flagrant, or obvious; (9) the degree to which the governing body failed to adhere to the policy under AS 44.62.312(a). (f) Subsection (f) of this section does not apply to a governmental body that has only authority to advise or make recommendations to a public entity and has no authority to establish policies or make decisions for the public entity. 2013 14 2.'e? (g) In this section, (1) "governmental body" means an assembly, council, board, commission, committee, or other similar body of a public entity with the authority to establish policies or make decisions for the public entity or with the authority to advise or make recommendations to the public entity; "governmental body" includes the members of a subcommittee or other subordinate unit of a governmental body if the subordinate unit consists of two or more members; (2) "meeting" means a gathering of members of a governmental body when (A) more than three members or a majority of the members, whichever is less, are present, a matter upon which the governmental body is empowered to act is considered by the members collectively, and the governmental body has the authority to establish policies or make decisions for a public entity; or (B) more than three members or a majority of the members, whichever is less, are present, the gathering is prearranged for the purpose of considering a matter upon which the governmental body is empowered to act and the governmental body has only authority to advise or make recommendations for a public entity but has no authority to establish policies or make decisions for the public entity; (3) "public entity" means an entity of the state or of a political subdivision of the state including an agency, a board or commission, the University of Alaska, a public authority or corporation, a municipality, a school district, and other governmental units of the state or a political subdivision of the state; it does not include the court system or the legislative branch of state government. Sec. 44.62.312. State policy regarding meetings. (a) It is the policy of the state that (1) the governmental units mentioned in AS 44.62.310(a) exist to aid in the conduct of the people's business; (2) it is the intent of the law that actions of those units be taken openly and that their deliberations be conducted openly; (3) the people of this state do not yield their sovereignty to the agencies that serve them; (4) the people, in delegating authority, do not give their public servants the right to decide what is good for the people to know and what is not good for them to know; 2013 15 g7 (5) the people's right to remain informed shall be protected so that they may retain control over the instruments they have created; (6) the use of teleconferencing under this chapter is for the convenience of the parties, the public, and the governmental units conducting the meetings. (b) AS 44.62.310(c) and (d) shall be construed narrowly in order to effectuate the policy stated in (a) of this section and to avoid exemptions from open meeting requirements and unnecessary executive sessions. 2013 16 gB SELECTED CASES Brookwood Area Homeowners Association v. Municipality of Anchorage, 702 P.2d 1317 (Alaska 1985). Public meetings are not only required for the moment of final decision, but preliminary deliberations must be open as well. Cool Homes, Inc. v. Fairbanks North Star Borough, 860 P.2d 1248 (Alaska 1993). Board of equalization members were being threatened with personal liability, and the board did not violate the Open Meetings Act by holding an executive session to receive legal advice from its attorney. Fuller v. Homer, 75 P.3d 1059 (Alaska 2003). The case primarily deals with the deliberative process privilege and its application to the public records law, but also confirms the importance of having governing bodies conduct discussions openly. Griswold v. City of Homer, 55 P.3d 64 (Alaska 2002). When a board is meeting to deliberate in a closed session to make a decision in an adjudicatory proceeding, it is not required to afford the public the opportunity to speak at the closed proceedings. These deliberative sessions are not subject to the Open Meetings Act. Ramsey v. City of Sand Point, 936 P.2d 126 (Alaska 1997). The City provided proper notice of an executive session under AS 44.62.310(c)(2), regarding a matter involving reputation and character of an individual, and the individual waived his right to request the discussion be held in public by failing to object or to appear at the meeting. Gold Country Estates Preservation Group v. Fairbanks North Star Borough, 2012 Alas. LEXIS 28 (Alaska 2012). The platting board held a site visit without providing notice of the visit as a "meeting." The court held that the site visit was a meeting for purposes of the Open Meetings Act, but also found that the Planning Commission cured the violation by hearing testimony after the site visit and giving Gold Country an adequate opportunity to be heard. The court stressed the importance of reasonable and adequate notice and the importance of the goals stated in the Open Meetings Act. The court also held that Rule 68 (offers of judgment) does not apply to open meetings claims, and the borough's motion for attorney fees was denied. 2013 17 g1 Valarie Kingsland From: Brenda Ballou Sent: Monday, January 08, 2018 5:33 PM To: Valarie Kingsland; Madeline McGraw;Jackie Wilde; Andy Bacon; Latesha Layne; Norm Regis Cc: Ron Long Subject: Annual Priorities for Boards & Commissions Attachments: Boards & Commissions.docx Hello, At a couple of the recent staff meetings, there has been some discussion about how and when the priorities lists for the boards and commissions (b/c)get established, so I thought I would provide some info. There is actually no prescribed timeline or procedure outlined in code or in the council rules of procedure (except for P&Z). Below is how each b/c handled it for 2017—of course, each board/commission handled it differently from the other. O I'm also attaching an overview of the three b/c as a quick reference sheet. Hopefully you'll find this helpful. PACAB 2017 BACKGROUND&JUSTIFICATION: Annually.the Pon and Commerce Advisory Board establishes their priorities. The Board reviewed their Priority List at the March I. 2017 regular meeting, During the joint work session on March 6, 2017 the Board and Council reviewed and updated the 2017 Priorities List. At their April 5, 2017 meeting PACAB approved Resolution 2017-001 recommending Council adoption of the Board's 2017 Priority List. For 2018 priorities, PACAB already met on January 3, 2018 and passed a resolution outlining this year's priorities. They will bring this forward to council for approval on January 22' P&Z 2017 B CIVAoUND & JUSTIFICATION: Annually,the Planning and Zoning Commission establishes their priunties. The Commission Kean this year's process by reviewing their Priority List at their February 21, 2017 work session in preparation of their joint work session with Council scheduled for March 6.2017. During the joint work session,the Commission and Council reviewed and updated the Planning and Zoning Priorities List. At their April 4,2017 meeting the Planning and Zoning Commission approved Resolution 2017-03 recommending Council adoption of the Commission's April 2017 to April 2018 Priority List. P&Z is the only b/c that is (by code) required to meet with council in March each year to set priorities. HP 2017 CTO BACKGROUND&JUSTIFICATION: Historic Preservation Commission (HPC) meets annually with the City Council in a Joint Work Session to review and update their Priorities. During a joint work session on March 26, 2017, the Commission and Council reviewed and updated the Historic Preservation Commission Priorities. At the May 17, 2017 meeting,Historic Preservation Commission approved Resolution 2017-002 re5conunending Council adoption of the 2017 Historic Preservation Commission Priorities. Let me know if you have any questions. Thanks, Brenda BRENDA J. BALLOU, MMC CITY CLERK NOTARY PUBLIC CITY OF SEWARD PO Box 167 SEWARD, AK 99664 PHONE (907) 224-4045 FAx(907) 224-4038 2 PLANNING& ZONING COMMISSION (P&Z) All seven (7) commissioners must reside within city limits. Three year terms, expire at end of February. Must meet at 7:00 p.m. first Tuesday/month and must adjourn by 10:30 p.m. May meet additionally at a time and place of its own discretion. SCC 2.30.225.—Powers and duties. (a) The commission shall perform the following duties: (1) Interpret the provisions of this title and make compliance determinations when requested by the administrative official; (2) Review and act upon requests for variance permits, conditional use permits, and other matters requiring consideration under the Seward Zoning Code; (3) Review the City of Seward Comprehensive Plan on an annual basis and conduct a minimum of one public hearing. Said recommendations shall be forwarded to the council for consideration; and (4) Promote public interest and understanding of comprehensive planning, platting, zoning, land management and other issues relating to community planning and development. (b) The commission shall act in an advisory capacity to the city council regarding the Seward Zoning Code, Seward Comprehensive Plan, Official Zoning Map, Official Land Use Plan Map, and other duties as requested by the city council. (c) The commission shall act in an advisory capacity to the Kenai Peninsula Borough Planning Commission regarding the following matters: (1) Subdivision plat proposals; (2) Right-of-way and easement vacation petitions; (3) Kenai Peninsula Borough Comprehensive Plan and Coastal Zone Management Plan development, updates and amendments; and (4) City of Seward Comprehensive Plan amendments not otherwise delegated to the City of Seward. (Ord. 426, 1976; Ord. 438, 1977; Ord. 492, § 1, 1980; Ord. 626, § 2, 1989; Ord. 92-09; Ord. 94-04) CCROP The Council liaison to the Planning Commission shall make regular reports to the Council regarding the activities of the Planning Commission. In addition, the Council shall meet in a joint work session with the Planning Commission in March of each year to discuss any areas of mutual interest. Council Direction Planning & Zoning Commission was directed to provide the following quarterly reports to council for the 2018 calendar year: • 1Q18—in person report at a council meeting • 2Q18—written report submitted to City Clerk for inclusion in the council packet • 3Q18—in person report at a council meeting • 4Q18—written report submitted to City Clerk for inclusion in the council packet PORT& COMMERCE ADVISORY BOARD (PACAB) All seven (7) board members may reside within or without city limits. Three years terms, expire at end of July. Meet at a time and place of its own discretion. Must provide a report to council at the first meeting of the year. SCC 2.30.325.—Powers and duties. (a) It shall be the responsibility of the port and commerce advisory board to: (1) Report annually to the city council at the first council meeting of the new fiscal year and at any other time as may be requested by the city council. The annual report shall include, at the minimum, a report on the prior year's activities, a list of any anticipated requests for appropriations for the year's planned activities and a recommendation regarding the continuation of the board; (2) Make recommendations to the city council concerning the design and coordination of projects to promote and develop transportation, trade, energy and commerce throughout Seward; (3) Provide input to the city council on policy and procedural matters involving the establishment and continuance of commercial activity, improving the quality of life and protecting the public's best interest; (4) Advise the city council on matters involving the establishment of support services towards the objectives outlined in subsections 2.30.325(a)(2) and 2.30.325(a)(3); (5)Perform other duties as requested by the city council. (b) The board shall have no authority to expend or commit city funds without first obtaining approval by and any necessary appropriations from the city council. (Ord. 512, 1982; Ord. 553, § 5, 6, 1986; Ord. 93-23; Ord. 2008-008, § 1, 2008) 2.30.330. -Continuation. The city council, at the first meeting of each fiscal year by an affirmative vote, may continue the existence of the board. In the absence of an affirmative vote by the council, the board will cease to exist within 30 days. (Ord. 512, 1982; Ord. 93-23) CCROP The Port and Commerce Advisory Board makes quarterly reports to the Council and must, by Code, report annually at the first meeting of the fiscal year. Absent an affirmative vote of the Council at the first meeting of the fiscal year to continue the Board,the Board will dissolve within 30 days. Council Direction Port& Commerce Advisory Board was directed to provide the following quarterly reports to council for the 2018 calendar year: • 1Q18—in person report at a council meeting • 2Q18—written report submitted to City Clerk for inclusion in the council packet • 3Q18—in person report at a council meeting • 4Q18—written report submitted to City Clerk for inclusion in the council packet q3 HISTORIC PRESERVATION COMMISSION (HP) All seven (7) board members may reside within or without city limits. To the extent available, three commissioners shall be professionals from the disciplines of history, architecture, architectural history, or archeology. Three years terms, expire at end of May. Meet at least twice/year at a time and place of its own discretion. SCC 2.30.425. -Powers and duties. (a) It shall be the responsibility of the historic preservation commission to: (1) Develop a local historic plan that will include provisions for identification, protection and interpretation of the area's significant resources. Such a plan is to be compatible with the Alaska Historic Preservation Plan and to produce information compatible with and for the Alaska Heritage Resources Survey. (2) Survey and inventory community historic architectural and archaeological resources within the community. (3) Review and comment to the state historic preservation officer on all proposed National Register nominations for properties within the community area. (4)Act in an advisory role to other officials and departments of local government regarding the identification and protection of local historic and archaeological resources. (5) Work toward the continuing education of citizens regarding local historic preservation and community history. (6) Support the enforcement of the Alaska Historic Preservation Act, AS 41.35. (7) Review local projects and recommendations about the effect on properties identified in the local historic preservation inventory. (b) The commission shall have no authority to expend or commit city funds without first obtaining approval by and any necessary appropriations from the city council. (Ord. 94-04) Council Direction Historic Preservation Commission was directed to provide an annual report to council for the 2018 calendar year. q4_ MEMORANDUM 4�rA.s DATE: January 09, 2018 TO: Seward Historic Preservation Commission THROUGH: Valarie Kingsland, Library Museum Director FROM: Madeline McGraw, Library Museum Curator SUBJECT: 2018 Historic Preservation Commission Meeting Schedule This memo is to provide a schedule of the Historic Preservation Commission Meetings for the year 2018. The Historic Preservation Commission regular meetings begin at 6:30 PM and are held at the City Hall Council Chambers, unless otherwise noticed. Regular meetings are usually followed by a work session. Additional work sessions are scheduled and noticed as needed. Month Regular Meetings Work Sessions January January 17 January 17—after meeting February February 21 February 21 -after meeting March March 21 March 21-after meeting May May 16 May 16-after meeting September September 19 September 19-after meeting November November 21 November 21 -after meeting January January 16, 2019 January 16, 2019-after meeting This schedule is subject to change and is updated as needed. Updated memos will be included each meeting packet. If you are unable to attend, or have questions or concerns, please call 224-4082 to leave a message for Valarie or Maddi, or, send an email to vkingsland@cityofseward.net and mmcgraw@cityofseward.net. G S Rev. 01/09/18 SEWARD HISTORIC PRESERVATION COMMISSION Annual Staffed Meeting Schedule City of Seward staff may administer and staff up to six meetings a year. Other staff will need to be arranged for additional meetings. The suggested agenda items are in draft form and are flexible. Work sessions are scheduled as needed and do not require staff. REGULAR MEETING SUGGESTED AGENDA ITEMS January • Approve minutes • Review, discuss and approve the annual Priority List and resolution • Review, discuss and approve the Annual Report to Council • Review, revise, set deadline, and approve notice to solicit HP Award nominations • Schedule meetings/work sessions February • Approve minutes • Review and revise Seward's Day proclamation (last Monday in March) • Discuss and plan for Historic Preservation Month in May • Discuss Annual Certified Local Government (CLG) Report due in April • Review, revise and update online Seward Historic Preservation information/website • Schedule meetings/work sessions March • Approve minutes • Review and approve Annual Certified Local Government (CLG) Report due in April • Review and discuss HP Award nominations and select recipient • Review, discuss and approve National Historic Preservation Month Proclamation for May • Plan for National Historic Preservation Month activities for May • Begin discussing potential CLG Grant opportunities • Plan for Hoben Park beautification • Schedule meetings/work sessions May • Approve minutes • Review and approve HP Award resolution (proclamation presented in June) • Review and revise Founder's Day proclamation (August 28) • Elect Chair and Vice Chair • (Potentially approve resolution for a CLG Grant opportunity for fall round) • Schedule meetings/work sessions REGULAR MEETING SUGGESTED AGENDA ITEMS September • Approve minutes • Update Local Historic Plants and Trees inventory • Update Seward Inventory of Historic Sites inventory • Discuss potential CLG Grant opportunities • Schedule meetings/work sessions November • Approve minutes • Discuss and revise annual Priority List for approval in January • Discuss the Annual City Report for approval in January • Schedule meetings/work sessions Seward's Day— Last Monday in March National Historic Preservation Month—May Founder's Day—August 28 Updated 11.7.17 by VK Approved 11.9.16 by SHPC G7 January 2 018January February 2018 Surt Surto TuWe Th Th Fr Sa o TuWe Th Fr Sa 1 2 3 4 5 6 1 2 3 7 8 9 10 11 12 13 4 5 6 7 8 910 14 15 16 17 18 19 20 11 12 13 14 15 16 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 28 29 30 31 25 26 27 28 Monday I Tuesday Wednesday Thursday Friday Jan 1, 18 2 3 4 5 Happy New Year(Office 12:00pm 2:00pm PACAB Mtg 8 9 10 11 112 7:00pm 10:30pm CC 6:00pm 9:30pm PBtZ WS Mtg(Chambers) N r-1 co C 15 16 17 18 19 6:00pm 7:00pm P&Z WS 12:00pm 2:00pm PACAB 7:00pm 10:30pm P&Z Work Session Mtg (Chambers) 6:30pm 10:00pm HP Mtg&WS (Chambers) 22 23 24 25 26 5:30pm 7:00pm CCWS 5:30pm 8:00pm CC WS 7:00pm 10:30pm CC (KM Rae Building) Mtg(Chambers) N N N C 29 30 31 Feb 1 2 N U- 01 01 N C Nanci Richey 1 1/11/2018 2:55 PM I 0 February 2018February 2018 March 2018 Surto Surto TuWe Th Fr Sa TuWe Th Fr Sa 1 2 3 1 2 3 4 5 6 7 8 910 4 5 6 7 8 910 11 12 13 14 15 16 17 11 12 13 14 15 16 17 18 19 20 21 22 23 24 18 19 20 21 22 23 24 25 26 27 28 25 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Jan 29 30 31 Feb 1 2 N LL 01 N C 5 6 7 8 9 7:00pm 10:30pm P&Z 12:00pm 2:00pm PACAB Mtg(Council Mtg Chambers) rn .n a) LL 12 13 14 15 16 7:00pm 10:30pm CC Mtg(Chambers) N rd 6/ a) LL 19 20 21 22 23 6:00pm 9:30pm P&Z WS 12:00pm 2:00pm PACAB Work Session (Chambers) v 6:30pm 10:00pm HP Mtg(Chambers) LL 26 27 28 Mar 1 2 7:00pm 10:30pm CC Mtg(Chambers) N N 0 a) LL Nanci Richey 2 1/11/2018 2:55 PM March 2 018TMarch 218 April 2018 Surto Surto TuWe Th Fr Sa TuWe Th Fr Sa 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 Monday Tuesday Wednesday Thursday Friday Feb 26 27 28 Mar 1 2 N N l0 N G/ LL 5 6 7 8 9 6:00pm 7:00pm 12:00pm 2:00pm PACAB P&Z-SBCFA Joint WS Mtg 7:00pm 10:30pm P&Z Mtg(Council Chambers) (o 12 13 14 15 16 7:00pm 10:30pm CC Mtg(Chambers) .a 19 20 21 22 23 6:00pm 9:30pm P&Z WS 12:00pm 2:00pm PACAB (Chambers) Work Session (Chambers) r, ^' 6:30pm 10:00pm HP Mtg1-4 26 27 28 29 30 Seward's Day(Office CI, 7:00pm 10:30pm CC 6:30pm 10:00pm HP Mtg(Chambers) Mtg(Chambers) 0 l0 N O Nanci Richey 3 1/11/2018 2:55 PM ( 00