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Home My WebLink AboutRes2018-018Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2018-018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING A SOLE SOURCE PURCHASE OF A BOBCAT TOOLCAT 5600 FROM CRAIG TAYLOR EQUIPMENT CO. UTILIZING NJPA DISCOUNTED PRICING AVAILABLE FOR GOVERNMENTS, IN AN AMOUNT NOT TO EXCEED $55,084 WHEREAS, the City of Seward has identified the need to purchase a Bobcat Toolcat to conduct regular parking lot maintenance including sweeping parking lots and sidewalks, hauling materials, moving curb stops, spreading gravel, and for landscaping, cemetery maintenance and winter maintenance activities such as plowing, sweeping, ice scraping, Second Lake maintenance, and; WHEREAS, the City's 2018 budget includes funding in the amount of $65,000 for the purchase of a new Bobcat Toolcat; and WHEREAS, Seward City Code §6.10.120 A. (5) exempts from competitive procurement procedures, the purchase of equipment which can only be furnished by a single dealer, and Craig Taylor Equipment Co. is the only dealer of Bobcat Toolcat products in Alaska; and WHEREAS, the purchase of a Bobcat Toolcat allows for interchangeability of component parts, standardized maintenance, uniform tools and training to repair and maintain standardized equipment, since the fleet includes this standard equipment; and WHEREAS, the City of Seward qualifies for discounted pricing utilizing the National Joint Powers Alliance (NJPA) contract for a budget savings of $9,916. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council finds it in the public interest and hereby waives the competitive procurement requirements of the City Code in accordance with the recitals above which are incorporated herein, according to Seward City Code §6.10.120A(5) which exempts from competitive procurement, the purchase of equipment that can only be furnished by a single dealer. Section 2. The City Manager is hereby authorized to purchase a Bobcat Toolcat 5600 from Craig Taylor Equipment Co. utilizing NJPA discounted pricing in an amount not to exceed $55,084. Section 3. This resolution shall take effect immediately upon adoption. CITY OF SEWARD, ALASKA RESOLUTION 2018-018 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26th day of February 2018. THE CITY OF SEWARD, ALASKA David Squires, May r AYES: Keil, McClure, Slater, Horn, Squires NOES: Casagranda, Towsley ABSENT: None ABSTAIN: None ATTEST: Brenda J. Ballou,r City Clerk (City Seal) ,.•• per'�3,,�`$rk, � tl►v E� i 6w SEAL 1 k S 6 4 �` ♦ or b36 1 1 n Agenda Statement Meeting Date: February 26, 2018 To: City Council Through. Jim Hunt, City Manager From: Karin Sturdy, Parks & Recreation Director Agenda Item: Purchase of a Bobcat Toolcat 5600 Utility Work Machine BACKGROUND & JUSTIFICATION: The 2018 City Budget authorizes $65,000 for the purchase of a new Bobcat Tooleat 5600 utility work machine. Currently, the parking and parks departments jointly use a Bobcat Toolcat but have identified the need for an additional machine as borrowing equipment has produced significant inefficiencies and higher overall costs for the City. A Bobcat Toolcat unit can be used with more than 40 front -mount attachments making it a versatile and critical tool for maintaining parking lots, driveways, walking paths and greenspaces under the purview of the parking department. It can be used for digging post holes, hauling materials, moving and adjusting concrete curb stops, spreading D1, filling potholes and sweeping parking lots and sidewalks. The addition of this equipment to the fleet will allow for use also during the winter months to more efficiently and effectively remove snow from smaller parking lots, sidewalks, walking paths, bike paths, ice skating surfaces and access ways. This will also ensure that staff has adequate equipment available during critical snow removal times, when other equipment is unavailable or undergoing maintenance. The administration has utilized the National Joint Powers Alliance (NJPA) contract with Bobcat to obtain discounted pricing for this equipment, realizing a savings from the available budget, of $9,916. Seward City Code §6.10.120(A)(5) authorizes an exemption from the competitive procurement requirements when equipment can only be furnished by a single dealer. INTENT: To authorize purchase of a Bobcat Toolcat 5600 utilizing the NJPA contract for an already negotiated price of $55,084. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (.document source here): X 2. Strategic Plan (document source here): X 3. Other (list): 2018 Budget X FISCAL NOTE: Funding for this purchase is available in the 2018 budget, so no additional appropriation is necessary. Approved by Finance Department: 9 ATTORNEY REVIEW: Yes No X Not Applicable RECOMMENDATION: Seward City Council approve Resolution 2018- authorizing the sole source purchase of a Bobcat Toolcat 5600 from Craig Taylor Equipment Co. in an amount not to exceed $55,084. obcate Produc# Quo#ation Quotation Number: NEW Date: Shie to Bobcat Dealer Bill To City of Seward Craig Taylor Equipment Co City of Seward Attn- Karin Sturdy Soldotna AK Attn: Karin Sturdy P.O. Box 167 44170 KALIFONSKY BEACH P.O. Box 167 Seward, AK 99664 SOLDOTNA AK 99669-8266 Seward, AK 99664 Phone: (907) 224-4053 Contact: Mike Coverstone Phone: (907) 224-4053 Phone: 907-262-5977 Cellular: 907 598 4440 E Mail: coverstone@craigtaylorequipment.c om Description Bobcat 5600 Deluxe Road Package Backup Alarm Turn Signals Flashers Tail Lights Brake Lights Rear View Mirror Part No M1221 M 1221-PO 1-001 Side Mirrors Horn Lower Engine Guard Rear Work Lights Headlights Qty Price Ea. Total 1 $50,723.00 $50,723.00 $2,211.00 $2,211.00 Cab Enclosure with Heater & Air Conditioning M 1221-R02-CO3 1 $4,632.00 $4,632.00 29 X 12.5 Turf Tires M 122 1 -RO5-CO5 1 $655.00 $655.00 Heavy Duty Battery M1221-RO7-CO2 1 $81.00 $81.00 Power Bob-Tach M1221-R12-0O2 1 $999.00 $999.00 Radio Option M1221-R15-0O2 1 $444.00 $444.00 Traction Control M1221-R16-0O2 1 $495.00 $495.00 Interior Trim M 1221-AO 1-CO5 1 $195.00 $195.00 Engine Block Heater 7239665 1 $56.00 $56.00 Fire Extinguisher Kit 7135306 1 $83.00 $83.00 Rotating Beacon 6815258 1 $156.00 $156.00 74" Snow & Light Material Bucket 7184105 1 $1, l 85.00 $ l ,185.00 --- Bolt -On Cutting Edge, 74" 6718007 1 $168.00 $168.00 Total of Items Quoted $62,083.00 Dealer P.D.I. $450.00 Freight Charges $4,592.00 Dealer Assembly Charges $376.00 Discount Valued Customer ($12,417.00) Quote Total - US dollars $55,084.00 Notes: All prices subject to change without prior notice or obligation. This price quote supersedes all preceding price quotes. Customer must exercise his purchase option within 30 days from quote date. Customer Acceptance: Authorized Signature: Print: Purchase Order: Date: