HomeMy WebLinkAbout03272018 City Council PacketSeward City Council
Agenda Packet
Brownies � Daisies Troops Visit City' Hall
Tuesday, March 27, 2018
City Council Chambers Beginning at 7:00 p.m.
1963 1965 Zoos The City of Seward, Alaska
CITY COUNCIL MEETING AGENDA
Ail -America City
F {Please silence all cellular phones during the meeting}
Tuesday, March 27, 2018
7:00 p.m.
Council Chambers
David Squires
1.
CALL TO ORDER
Mayor
2.
PLEDGE OF ALLEGIANCE
Term Expires 2019
3.
ROLL CALL
4.
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT
Marianna Keil
THOSE ITEMS SCHEDULED FOR PUBLIC HEARING
Vice Mayor
[Those who have signed in will be given the first opportunity to speak.
Term Expires 2018
Time is limited to 3 minutes per speaker and 36 minutes total time for
this agenda item.]
Ristine Casagranda
Council Member
5.
APPROVAL OF AGENDA AND CONSENT AGENDA
Term Expires 2018
p
[Approval of Consent Agenda passes all routine items indicated by
asterisk (*). Consent Agenda items are not considered separately unless a
council member so requests. In the event of such a request, the item is
Sue McClure
returned to the Regular Agenda]
Council Member
Term Expires 2019
6.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
A. Proclamations and Awards
Erik Slater
1. Margaret Anderson
Council Member
B. Chamber of Commerce Report
Term Expires 2018
C. City Manager Report......................................................... Pg. 3
D. City Attorney Report ....................................................... Pg. 10
Suzi Towsley
E. Other Reports and Presentations
Council Member
1. Margo Fliss from the UAA Business Enterprise Institute's
Term Expires 2019
Center for Economic Development (CED)
Jeremy Horn
7.
PUBLIC HEARINGS — None
Council Member
Term Expires 2019
8.
NEW BUSINESS
A. Resolutions
James Hunt
1. Resolution 2018-024, Authorizing A Union Representation
City Manager
Election For Certain Employees, Identifying The Job
Positions Eligible To Vote, And Providing Direction If An
Brenda Ballou
Affirmative Vote Results .......................................... Pg. 12
City Clerk
2. Resolution 2018-025, Authorizing The City Manager To
Enter Into A Contract With Kendall Ford For The Purchase
Will Earnhart
Of One Ford AWD Police Patrol Vehicle, For An Amount
City Attorney
Not To Exceed$37,879.00....................................... Pg. 23
City of Seward, Alaska Council Agenda
Tuesday, March 27, 2018 Page I
3. Resolution 2018-026, Authorizing The City Manager To Issue A Purchase Order
To Alaska Environmental & Safety Supply, Inc. For The Purchase And
Installation Of Police Emergency Equipment On One Model Year 2012 Ford
Explorer, The Cost Not To Exceed$1,620.00.............................................. Pg. 31
4. Resolution 2018-027, Authorizing The City Manager To Purchase A Replacement
Vehicle In The Form Of A Dodge 2500 4x4 Truck From Anchorage Chrysler To
Replace A 2002 Dodge 4x4 Truck At The Harbor, And Appropriating Funds In
The Amount Of$31,227.............................................................................. Pg. 34
*5. Resolution 2018-028, Authorizing The City Manager To Enter Into An
Agreement With Marathon Electric LLC To Provide Support For The
Electric Meter Roll -Out Scheduled For April And May Of 2018................ Pg. 41
B. Other New Business Items
1. Approval of International Brotherhood of Electrical Workers (IBEW) Petition For
Recognition.................................................................................................. Pg. 52
*2. Approval of the February 26, 2018 Regular Meeting Minutes and the February 28,
2018 Special Meeting Minutes.................................................................... Pg. 56
3. Discuss 50th Anniversary of Sister City with Obihiro, Japan Celebration Plans. 68
4. Discuss and/or schedule a work session for Brad Snowden's cruise ship dock
concept.
5. Schedule work session for Air Force Recreation Camp Development Concepts.
6. Schedule a work session for the South Harbor Launch Ramp Replacement
Project. April 9, 2018 was requested.
*7. Non -objection to the new liquor license and approval of Restaurant Designation
Permit application for The Highliner Restaurant, Restaurant/Eating Place —
Public Convenience#5621.......................................................................... Pg. 71
8. Discuss appointing a Special Ad Hoc Council Study Committee to research and
study the water and sewer tariffs, and provide recommendations to council.
(Casagranda)................................................................................................ Pg. 89
9. Discuss appointing a Special Ad Hoc Council Study Committee to research and
study the electric tariff, and provide recommendations to council (Casagranda)
9. INFORMATIONAL ITEMS AND REPORTS (No Action Required)
A. On -going City Project and Goal List.................................................................. Pg.90
B. Clerk's memo on Seward International Friendship Association (SIFA) and student
exchange travel stipend account........................................................................ Pg. 92
10. COUNCIL COMMENTS
11. CITIZEN COMMENTS
12. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
13. EXECUTIVE SESSION
A. Go into Executive Session to discuss negotiation strategy for the city manager's
contract.
14. ADJOURNMENT
City of Seward, Alaska
Tuesday, March 27, 2018
Council Agenda
Page 2
2
CITY OF SEWARD
P.O. Box 167
Seward, AK 99664
MANAGER'S REPORT
MARCH 2, 2018 — MARCH 16, 2018
Jim Hunt, City Manager
Telephone (907) 224-4047
Facsimile (907) 224-4038
The following purchase orders between $10,000 and $50,000 have been approved by the City Manager since the last
council meeting:
• NONE
ADMINISTRATION
• Working with D.C. lobbyist on visit details
• Continuing effort of Lowell Pt. Road repair
• Eastern Kenai Peninsula Emergency Area Board meeting
• Weekly SMIC meeting
• Pursuing grant funding opportunities
P&Z work session
HARBOR
• Conducted meetings with Hamilton Construction and R&M for the Breakwater project
on 3/8/18, 3-15-2018 and 3-22-2018.
• The 330-ton has been very busy with new vessels being hauled out for work.
• The 50-ton travelift lifts have started to pick up.
• PND wants to thank council for their input on the South Harbor Launch Ramp replacement.
• The 3 3 0-ton travelift new floats are in place.
• The piling and docks are here Hamilton will be installing them this week.
• The drill rig has moved for Hamilton to continue working within the SMIC Basin.
• The crane has been shipped, as seen in the pictures below.
PACAB, Chamber, Harbor and the SMIC Base Camp group are currently working on the
SMIC Relaunch event for April 19' & 20th, PLEASE FIND TIME TO ATTEND.
3
pp,
PUBLIC WORKS
• Director: It seems I may have jinxed us with my last report of very little snow for this winter vs
last? Public Works operators worked long hours starting at 4am Saturday in order to clear roads of
snow from this latest snow storm. The large amount of snow took a few days to clean up and then
haul from downtown. The repaired snow blower worked well and the whole Public Works
Department pitched in to remove the snow as quickly as possible. The PW Admin Assistant and I
were able to attend OSHA and Entity Risk training in Anchorage with AML/JIA. The training was
very valuable to us and was well presented by various instructors.
• Water, Wastewater Utilities: We were also enrolled and attended the Alaska Rural Water Assoc.
training in Palmer for Water and Wastewater testing methods and equipment. This training was well
worth attending and was very informative. We have had a few issues out at the SMIC water
building. The new controls are online, and we are working through a few glitches to complete the
repairs.
• Streets: The first real snow of 2018 hit us with a good accumulation of snow. We spent the
weekend clearing roads and hauling snow. Thanks to all residents for watching out for our trucks
and equipment on the roads. It makes our job much more efficient when cars and pedestrians are
taking care to route their way around the equipment removing snow.
• Shop: All Shop personnel were helping with snow removal and we had very few breakdowns.
Good job on preventative maintenance! The shop personnel continue to keep equipment ready to go
as needed.
• Buildings: Miscellaneous repairs and tasks were completed at several city facilities. New museum
shelving arrival presented a challenge, but the unload and move in went well.
4
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PARKS AND RECREATION
Teen Youth Center
• Staff training OSHA and Safety Management in Anchorage through AMLJIA done.
• 3 0-3 5 kids in attendance of Spring Break Camp.
• Summer camp brochures are out and registration has started.
• Major Marine Tour donated V2 day summer trip for Day Camp.
• Working on Easter events.
Park Maintenance & Campgrounds
• Snow and ice removal and maintenance
• Regular Campground and Park Maintenance and management
• Warehouse organizing
• Developing invitation to bid for portable toilet services
• Conducting interviews and hiring seasonal employees
• Updating seasonal employee training program, Emergency Action Plan, and Hazard Communication
Program
• Shower house partition repairs, coin box repair and replacement
• January 15 -February 15 revenue (less expenses) for winter camping was $570.99
5
Teen Rec Room
• Recreating '90s-style with Foursquare & SkipIt, recycling, & rock walling have kept the kiddos
smiling, high-vibing, and on the MOVE at the TRR! In addition to improving our beverage selection
to remove refined sugary drinks & sodas & supplement for more natural and/or organic options,
we've also revamped our vending offerings to include healthier & more nutritional options in hopes
of prompting healthier choices! Our attendance is high, and so is our energy!
Sports & Recreation
Competitive
Win
Volleyball
� Standings
Sth Ave Fitness
9
Alehouse
6
AVTEC
5
Team Kurtz
3
SeaLife Center
1
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Loss
1
4
4
7
8
• Urbach's Youth Basketball End of season is April 7
• Summer races' coordination Pink Cheeks and Exit Glacier Registration now open. Go to
www.runsignu]2.com
6
• TelAlaska Volleyball Invitational Tourney Saturday, April 28 expecting 12 to 16 teams to
participate, most teams come from Anchorage, Wasilla and Kenai areas.
• Diaper Derby registration open: event will be held Saturday, March 31 st g AVTEC Gym, sorry no
on -site registration.
• Dr. Michael P. Moriarty D.D.S. Egg Hunt Saturday, March 31 st g 3pm. Location: Alaska SeaLife
Center
• S&R attendance listed below
Week ,1
Week 2
Week 3
Week 4
Week 5
TOTALS
';..; eIlne s Ronrn
47
0
0
0
77
',r.;;i t III,0-a(7
2 "
42
0
0
F
65
R a C U1 Dtball
0
0
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Po-.;.r er ,-a v'aIk
v
j�
I
0
0
0
j 1 7
Inclon,_. Park
0
0
0
9
Open Gyre ask etba I I
24
0
0
0
54
Flo I l erska#e
0
0
0
21
RocI- ■ aIl
1
I!
0
0
0
16
VolleyballOpen
a Uri a I hover
0
0
0
0
Picki eb a l l
0
0
0
0
0
Birthday Party
0
0
0
0
0
0
C(Open in)
0
is
0
0
A
i
Adult 13-bili LeagUe
0
90
0
0
F 1
90
YBL League
0
0
0
0
0
0
U'YB L Jamboree
0
0
0
0
0
0
U YB L P ra dice
0
19
0
0
1
COMMUNITY LIBRARY AND MUSEUM
News and Updates
• Our 1000 Books Before Kindergarten Reading Program has been completed by three -year -old
Bridget Wolf, daughter of Jeff and Shannon Wolf! This self -paced program can take a few months
to a few years depending on how often families read together. The Wolf family started keeping
track of their reading time last September and typically read 100 books per month! To celebrate this
great accomplishment, the Seward Community Library & Museum will be awarding Bridget with a
new book bag, a certificate of completion, a poster, a new book for the library collection with a
special dedication message in her name, and a 1000 books t-shirt. We are excited and proud to see
Seward families making such a great the effort to read and celebrate literacy with their children!
• Lunch Bunch program for homeschooled students will be held on March 28th at 12:30-
1:30pm. March is Women's History Month and we will be celebrating women from around the
world and across the span of time. From Joan of Arc to Cleopatra to Harriet Tubman, our group will
be talking about the importance of everyone having a voice over a sack lunch.
• Alaska Adventure: Tales of a Musher author program with Bill Laughing -Bear will be April 7th
at 2-4pm in the Community Room. Laughing -Bear is an exceptional storyteller with a great passion
for traditional dog mushing. This two-hour presentation will showcase the "old school" ways of
mushing, off -grid living, and inspiring the next generation to get out, enjoy, and respect
creation. Don't miss this special sled dog event!
• New Art Shelves - On March 6, two new (to us) museum quality art shelving was carefully installed
in the Museum's Secure Storage room. The shelving and its shipping costs were donated and paid
for by the Alaska State Museum, saving the Library Museum thousands of dollars. The new
shelving will allow for the framed pieces of art owned by the Resurrection Bay Historical Society
and the Seward Community Library Association to be properly stored when not on display. We
thank the Seward Public Works department for their time, knowledge, labor and assistance, all of
which were essential to this proj ect's success. We also thank the Alaska State Museum for this
generous donation.
ELECTRIC
• The Electric Department completed the inventory in the new computer program and submitted it to
Finance for the audit.
• The electric utility manager attended the RCA workshop on Friday March 16th for the USO
discussions, currently called the Railbelt Reliability Council (RRC).
• The electric department along with the finance department is preparing for the meter exchange
which will be starting next month.
8
FINANCE
• The annual audit fieldwork is slated to begin March 26 and auditors are expected to be on -site for
two weeks.
• The mass meter exchange project, which will replace all electric meters in the Seward Utility Service
area, is slated to begin mid -April. All meters will be swapped out by representatives from National
Metering, and thereafter, customers' meters will be read automatically at midnight on the 15th of
every month, resulting in more consistent and accurate meter reads. City staff are working directly
with four companies to coordinate the physical meter exchange, upgrade of meter reading
equipment, new billing software components, and the yet -to -be -determined local electrical
contractor assisting with the project.
• The finance department is fielding inquiries from a handful of companies affected by the recent
water tariff change and will review each carefully to determine whether these customers are properly
classified according to the tariff.
9
I e 4 X)oj�j Kd(fow), x trA
Birch Horton Bittner & Cherot
a profi�ssional corporation William A. Earnhart
Respond to Anchorage Office
T 907.263.7285 e F 907-276.3680
wearnhart@bhb.com
March 20, 2018
Mayor and Members of the City Council
City of Seward
P.O. Box 167
Seward, AK 99664
RE: City Attorney Report for the period February 1, 2018 through February 28, 2018
Dear Mayor and City Council:
The following summarizes our activities as City Attorney during the period
February 1, 2018 through February 28, 2018:
1. General Matters: The City Attorney's office provided advice and worked
on various matters, including records request issues; Open Meetings Act and executive
session questions; contract provisions; and electrical easements. A substantial effort
was made on revision of the grievance procedure and a draft bullying ordinance, as well
as the APEA resolution and questions. Counsel attended both Council meetings and
the two work sessions. We advised on the early termination of the Vigor contract and
Icicle lease revision.
2. Litigation_: In the Orion litigation all briefing is complete. The oral argument
calendar for June has not been released.
The Reinke personal injury lawsuit was tendered and accepted by Seward's
insurer, AML/JIA, and is being defended by insurance counsel with Holland &
Knight, LLP. The matter is in the preliminary discovery stage.
We worked with insurance counsel to protect the record in regard to the police
shooting incident.
3. Hours Billed. The total number of hours billed by the firm on general
matters in February 2018 was 98.
Please contact me if you have any questions or desire additional information on
any of the matters discussed above.
510 L Street, Suite 700, Anchorage, Alaska 99501-1959 1100 Connecticut Ave., NW, Ste 825, Washington, D C 20036
T 907.276.1550 - 800.478.1550 9 F 907 276 3680 1J T 202 659 5800 - 888.482.4727 F 202.659,1027
507486\1 006\00704695
Birch Horton Butner & Cherot
a profe.uional corporation
Mayor and Members of the City Council
March 20, 2018
Page 2 of 2
Sincerely,
BIRCH HORTON BITTNER & CHEROT
William A. Earnhart
WAE:kat
cc: Jim Hunt, City Manager
11
507486\1 006\00704695
Sponsored by: City Attorney
CITY OF SEWARD, ALASKA
RESOLUTION 2018-024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING A UNION REPRESENTATION ELECTION FOR
CERTAIN EMPLOYEES, IDENTIFYING THE JOB POSITIONS ELIGIBLE
TO VOTE, AND PROVIDING DIRECTION IF AN AFFIRMATIVE VOTE
RESULTS
WHEREAS, the Alaska Public Employees Association (APEA) has represented sufficient
interest to be recognized as a bargaining representative for Seward City employees; and
WHEREAS, APEA appears to be an appropriate bargaining representative; and
WHEREAS, the City Council has held three public work sessions in regard to union
organizing, voting procedure, and bargaining unit eligible positions; and
WHEREAS, the City of Seward opted out of the Alaska Public Employment Relations Act
(PERA) in 1975 and has adopted its own statutes in regard to collective bargaining; and
WHEREAS, the City Council has indicated that it does not intend to infringe on an
individual's choice to be represented, or not represented, by a union; and
WHEREAS, the Administration, with advice and input from employees, the public, and the
City Council, and applying legal guidance, has determined which positions within the City are either
supervisory or confidential and, therefore, not subject to collective bargaining; and
WHEREAS, the City Council wishes to schedule an election to determine if a majority of
eligible employees wish to join APEA; and
WHEREAS, the City Council desires to have a fair election with known ground rules on the
process during and after the election; and
WHEREAS, SCC 3.65.010 allows for employees to individually opt out of union
representation after the negotiation of a union contract; and
WHEREAS, the City Council desires that, should APEA be chosen to represent Seward
employees, employees who reject union representation should not be responsible for paying the
union an agency fee.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
12
CITY OF SEWARD, ALASKA
RESOLUTION 2018-024
Section 1. The City Clerk will conduct a union representation election for eligible employees
on May 8, 2018, with voting open from 8:00 a.m. to 5:00 p.m. Absentee ballots will be available
starting on April 24, 2018 in the City Clerk's office for employees who will be unavailable to vote in
person on May 8, 2018. The Election Board will consist of one member designated by APEA, one
member designated by the Administration, and one citizen member. All other aspects of the election
will follow normal City election procedures and practices.
Section 2. The following positions within the City of Seward are eligible for union
representation and the individuals in these positions are the eligible voters in said election:
City Clerk Administrative Assistant
Utility Billing
Accounting Technicians/Payroll
Planning Technician
Corporal
Patrol Officer FII/III
Police Dispatcher
DMV Clerk
Correctional Officer FIFIII
Animal Control Assistant
Corrections Sergeant
Dispatch Supervisor
Animal Control Officer
Fire Dept. Executive Assistant
Building Inspector
Public Works Administrative Assistant
Water/Wastewater Operators
Maintenance/Mechanic Operators
Custodians
Parks and Rec Executive Assistant
Recreation Aide/Admin Assistant
Campground Coordinator
Teen Rec Room Coordinator
Sports and Rec Coordinator
Curator
Library Technician
Part -Time Library/Museum Aide
Harbor Worker II
Harbor Dept. Admin Assistant
Harbor Dept. Senior Admin. Assistant
Harbor Worker III/Maint. Supervisor
Field Engineer
Electric Dept. Executive Assistant
Section 3. If a majority of eligible employees vote to be represented then an executive session
will be held to provide direction to the Administration to negotiate a contract with APEA.
Section 4. If a bargaining unit is established and a contract is negotiated by the
Administration, employees in the bargaining unit will be allowed ten (10) days to opt out of union
representation, continue to have their employment governed by Chapter 3 of the Seward City Code,
and pay no agency fee.
Section 5. This resolution shall take effect immediately upon passage.
13
Alaska Public Employees Association/AFT (AFL-CIO) APEA/AFT
State Headquartersduneau Field Office
2 11 4th Street, Suite 306, Juneau, Alaska 99801-1172
Phone: (907) 586-2334 / (800) 478-9991 / Fax: 4f 3-49801 Acct Fax: 586-5905
Website: www.apea-aft.org
JAN 2 9 2013
Cert. Mail RR # 7015 0640 0002 5004 4321
22 January 2018
Honorable David Squires, Mayor, and
Honorable Members of the Seward City Council
Seward City Hall/410 Adams Street
P. 0. Box 167
Seward, Alaska 99664
RE- Amended Petition for Recognition of Bargaining Unit & Exclusive Representative Union -
Seward City Employees, excluding those represented by IBEW
Honorable Mayor Squires and Honorable Members of the Seward City Council:
Under the authority of The Code of the City of Seward, Alaska, Title 3 - Personnel, Chapter
3.65 - Collective Bargaining, the Alaska Public Employees Association (APEA), an affiliate of
the American Federation of Teachers (AFT), AFL-CIO, respectfully requests voluntary
recognition as the exclusive representative of a bargaining unit comprised of all job
classifications and positions assigned within the City of Seward, except for the management
positions and properly excluded confidential positions. as the term "confidential" is defined for
the purposes of collective bargaining. All other city positions are proposed to be included in the
proposed amended bargaining unit.
APEA represents to Council that it is in possession of "Union Interest Cards" requesting that
APEA be recognized as the bargaining representative for the unit from a majority of the
incumbent employees in the proposed amended bargaining unit. APEA will be pleased to work
with Council to select an appropriate neutral party to verify the showing of interest, if desired.
APEA believes that the Alaska Labor Relations Agency, a neutral state agency with
experience managing and adjudicating labor relations issues, might be available to serve as a
certifying neutral, and suggests they be considered for such a task, if they are willing.
Thank you for your consideration of this matter. The city's employees and APEA both hope
that recognition can be awarded promptly, and the parties can address the business of
negotiating a contract to define the compensation, hours and other terms and conditions of
employment for the amended bargaining unit. We hope, intend and expect that negotiation of
a contract should not be extensive or controversial. We do not contemplate that we will
propose dramatic changes to the City of Seward work environment, but we do believe there is
a need for managerial recognition of the value of the work performed by city personnel.
Anchorage Field Office Fairbanks Field Office
3310 Arctic Blvd., Suite 200, Anchorage, Alaska 99503 14 825 College Road, Fairbanks, Alaska 99701
Phone: (907) 274-1688 / (800) 478-9992 / Fax: 277-4588 � Phone: (907) 456-5412 / (800) 478-9993 /Fax: 456-7478
Mayor David Squires
Members of the Seward City Council
Page 2
22 January 2018
APEA is pleased and proud to have been selected by your city employees as their
representative, and we look forward to working with them and with your honorable council to
serve and benefit the bargaining unit employees, the City of Seward and the entire community.
dial)
Pete Ford
Business Manager
cc: Cecily Hodges, APEA President
APEA Managers and Staff
Seward City Employees, Supporters of APEA
Jim Hunt, Seward City Manager
15
PROPOSED PROCEDURE
For Conducting An Employee Election
Regarding Collective Bargaining Unit
From February 27, 2018 City Council work session
OBJECTIVE
At the direction of the City Council, the City Clerk's office is responsible for conducting an election of City employees relating
to a Collective Bargaining Unit, the results of which would indicate whether the majority of City employees are interested in
having the option of union representation.
PREPARATION
In preparation for an employee election, there are several decision points the City Council will have to consider, including:
• Is there sufficient interest for an election?
- Already determined by consent
• Is APEA the appropriate bargaining representative?
- Also already determined by consent
• Which departments/employees should be included in the bargaining unit?
- Only those employees employed in the specific work classifications the Council determines are appropriate
would take part in the election.
- Ron Long providing proposed list of positions
• Does a majority (50% + 1) of the eligible employees or the votes cast by eligible employees favor representation?
• Answers to above questions along with election date and procedure will be proposed in resolution format at the March
12 Council meeting
ELECTION PROCEDURE
The City Clerk serves as the Municipal Election Official each year to oversee the City's elections, and also assists with borough,
state, and federal elections. Although the Seward City Code does not provide specific provisions for employee elections
regarding Collective Bargaining Units, the Clerk's office would apply the same rules, principles, and security measures as for
any regular municipal election, to the extent possible.
Based on Seward City Code Title 4 and common labor practices:
• Establish date, time, and location for Election Day
- Recommend two days of voting at City Hall to take place during business hours at least one week after Spring
Break, i.e. March 19 or later
• Establish Election Board
- To consist of one union representative, one management representative, and one citizen
• Establish four person Canvass Board
• Create Notice of Election
- Determine how, where, and when to distribute
- Post on all City bulletin boards; email to all employees on list; publish in Seward Journal and Seward City
News
• Ballot
- Neutral, clear, and concise wording
16
- I wish to be represented by APEA: YES ❑ NO ❑
• Voter Register
- Obtain a list from the Personnel Officer of employee names to be included in the voting pool
■ Only eligible voters would be those employees currently in positions eligible for unionization
- Create a register to allow space for each employee to sign their name
• Absentee In Person
- Allowed
- How much time to allot?
■ Two weeks prior
- Must include an envelope with an oath, witness, and date
• Campaigning Rules/Restrictions
- Management may not make threats or promises; spy upon employees; or discriminate against union organizers
- Union may not campaign or solicit fellow employees when either employee is on work time nor may anyone
intimidate or harass fellow employees
• Election/Canvass Board
- Count Absentee In Person ballots
- Count Election Day ballots (counting is performed immediately after polls close and is open to the public to
observe)
• Budget
- Advertising
- Ballots
- Election/Canvass Board
• Certification of Election
- To be prepared and signed by three election judges; submitted to City Clerk
UNION INSTALLATION
In the event the City Council decides to proceed with recognizing APEA and the affected employees (those to be included in the
bargaining unit) vote to join the union, the next steps would be:
• Direct the City Manager to begin negotiations with APEA to agree on a contract for working conditions for the
employees
- Contract terms may supplement or substitute existing personnel provisions as negotiated and allowed by law
- If the union and the Administration cannot come to an agreement ("impasse"), they may request further
advice from the Council and request additional time to negotiate
• After reaching an agreement, the Administration submits it to the Council for approval (contract via resolution)
- If the Council rejects the contract, the Council may direct the Administration to revisit negotiations with
APEA
Once a contract is approved by the Council, each employee impacted must be given the option of opting in or out
- 10-day proposed cutoff for opting out of initial and subsequent contracts, and option prior to beginning work
for all subsequent new hires or promotions (SCC 3.65.010)
- Although individuals may opt out, each position in the approved bargaining unit remains a "union position"
and subsequent hires or promotions to that position will be given the option to opt out prior to beginning work
- Bargaining unit positions held by non -union employees are governed exclusively by Title 3 and not subject to
bumping rights or other contract terms
ON
17
INSTRUCTIONS TO VOTER: To vote for the issue, mark an X in the box to indicate your
response. Fold your ballot in half with the blank side facing outward. Place your ballot inside
the secrecy sleeve and then take your ballot to the ballot box.
If you make a mistake while voting, return the ballot to the election official and request a
new one. A vote which has been erased or changed on the ballot will not be counted.
OFFICIAL SECRET BALLOT
For certain employees of the City of Seward, Alaska
Union Representation Election
May 8, 2018
Do you wish to be represented for the purposes of collective bargaining by the
Alaska Public Employees Association (APEA)?
YES
DO NOT SIGN THIS BALLOT.
NO
Official City of Seward Seal
(Not official unless embossed)
18
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Union Representation Election
For certain employees of the City of Seward, Alaska
Election Day: Tuesday, May 8, 2018
DUTIES OF THE ELECTION BOARD &CANVASS BOARD
If the City Council approves an election, there will be an Election Board appointed consisting of
three individuals: one member designated by the Alaska Public Employees Association (APEA),
one member designated by the Administration, and one citizen member. There will also be a
Canvass Board appointed consisting of four citizen members.
* No later than 8: 00 a.m. on April 24, 2018, the Election Board will meet as a group in the City
Clerk's office for the purpose of securing the ballot box. Refer to `Procedure to Protect the
Security of the Ballot Box "for details.
The duties of the Election Board members:
• Arrive at 7:30 a.m. on May 8, 2018 (Election Day) to receive training, sign oath, and
open the polling location.
• Each Election Board member will be assigned a specific duty, which will rotate
throughout the day:
- One worker is responsible for voter identification and voter sign in; ensures
the voter has not previously voted
- One worker issues the ballot with a secrecy sleeve
- One worker assists voters at the ballot box
• Throughout the day, the Election Board members oversee and manage the election
process:
- Answer questions about procedure
- Monitor environment to ensure neutrality (i.e., no campaigning)
- Maintain a quiet atmosphere to prevent voter distraction or influence
The polls open at 8:00 a.m. and close at 5:00 p.m., at which time the Election Board stops their
involvement with the proceedings and become observers while the Canvass Board takes over.
The duties of the Canvass Board members:
• Arrive no later than 5:00 p.m. on May 8, 2018 to receive training, sign oath, and
begin the canvass proceedings.
• The four (4) Canvass Board workers will be split into two teams and will
simultaneously, but separately, tally the ballot results in the presence of the public
and the Election Board.
• At the conclusion of the canvassing, the final results will be drawn up by the City
Clerk, and all members of the Canvass Board and Election Board will sign off to
certify the results.
21
Union Representation Election
For certain employees of the City of Seward, Alaska
Election Day: Tuesday, May 8, 2018
PROCEDURE TO PROTECT THE SECURITY OF THE BALLOT BOX
The City Clerk's office has a ballot box that is constructed specifically for the purpose of holding
a manual election. The box has no inner compartment or concealments, and is secured using a
pad lock which threads through the cover to connect it to the side of the box. There is an open
slot on the top of the box through which ballots may be dropped.
The ballot box will be used, locked, from the beginning of the absentee voting to the end of
election day, without being opened. To insure that the security of the ballot box remains intact
throughout the entire election process, the City Clerk recommends the following procedure:
• No later than 8:00 a.m. on April 24, 2018, the three members of the Election Board meet
in the City Clerk's office for the purpose of securing the ballot box:
- In the presence of everyone, open the ballot box so that every individual can
verify that the contents of the box are empty;
- Close the ballot box and secure it with a padlock;
- Place the key(s) to the padlock inside a small envelope and seal the envelope;
- Each member of the Election Board and the City Clerk write their names across
the envelope's seal;
- Store the envelope in the City Clerk's office until called for by the Canvass
Board;
- The Canvass Board verifies that the envelope remained intact and was secure.
• The ballot box will be located within the City Clerk's office throughout the absentee
voting period; the City Clerk's office is attended by staff from 8:00 a.m. — 5:00 p.m.
Monday through Friday, and when not attended, the office is locked. On Election Day,
under the supervision of the Election Board, the City Clerk will relocate the ballot box to
Council Chambers.
22
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2018-025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH KENDALL FORD FOR THE PURCHASE OF ONE FORD
AWD POLICE PATROL VEHICLE, FOR AN AMOUNT NOT TO EXCEED
$3 79879.00
WHEREAS, the purchase of one new police vehicle per year is consistent with the policy of
the city in order to keep the fleet in good mechanical, dependable condition; and
WHEREAS, the vehicle being replaced is a 2003 Ford and currently has 99,000 miles on it.
Additionally, this vehicle is starting to develop engine problems, the paint is peeling off, and it is
showing wear and tear on this 15-year-old vehicle; and
WHEREAS, the vehicle must be professionally equipped with police equipment, including
winter tires, and rims in the amount of $1,241.00 from various vendors; and
WHEREAS, the last purchase of a police patrol vehicle was in 2016 and the Police Department
will have retired one patrol vehicle (vehicle 258) after this purchase; and
WHEREAS, the city has an opportunity to purchase patrol vehicle under the same contract
terms that were offered to the State of Alaska by Kendall Ford through a competitive bid process; and
WHEREAS, the City Council has determined that the public interest would be best served by
not requiring competitive bids and makes the following finding:
1. Seward City Code Section 6.10.120 B., provides that the city may utilize competitive
bids obtained by other governmental units; and
2. Kendall Ford in Wasilla, Alaska has been awarded a contract to provide patrol vehicles
for the State of Alaska and the City of Seward has an opportunity to purchase one patrol
vehicle at a bid amount not to exceed $ 3 6, 63 8.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to enter into an agreement with Kendall Ford in an
amount not to exceed $36,638.00 for the purchase of one model 2018 Ford police patrol vehicle in
accordance with SCC Section 6.10.120(B).
Section 2. Funding for the new vehicle in the amount of $37.879.00 (which includes winter
tires and rims), will be from the Motor Pool Fund Retained Earnings Account 102-0000-3050.
23
CITY OF SEWARD, ALASKA
RESOLUTION 2018-025
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 271h
day of March, 2018.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda J. Ballou, MMC
City Clerk
(City Seal)
THE CITY OF SEWARD, ALASKA
David Squires, Mayor
24
Agenda Statement
Meeting Date:
To: City Council
Through: City Manager James Hunt
From: Chief of Police Thomas Clemons
Agenda Item: Approval for Purchase of a Police Patrol Vehicle Utilizing the State
of Alaska Bid Process
BACKGROUND & JUSTIFICATION-0
The police department is requesting the purchase of a 2018 Ford police vehicle from Kendall Ford in
Anchorage, Alaska. If approved, this purchase will be made utilizing the State of Alaska competitive bid
process as allowed under§ 6.10.120(B) of the Seward City Code, which allows the City to utilize
competitive bids obtained by other governmental entities. Kendall Ford has been awarded contracts to
provide police vehicles to the State of Alaska,, through an established competitive bid process. Therefore the
City will save time and money using this streamlined efficient and code compliant process to secure a
competitive price.
It has been previous City policy to purchase one new patrol vehicle per year in order to keep the fleet in good
mechanical condition and provide the officers vehicles that are safe and dependable. With this authorization
the department plans to retire a 2003 Ford police from the fleet.
Funds for this purchase are available in the Motor Pool Equipment Account and it was included in the 2018
budget.
Bid amount for the vehicle will not exceed $36,638.00.
INTENT. -
Approve the purchase of one 2018 Ford Police Vehicle from Kendall Ford in Anchorage, Alaska, utilizing a
State of Alaska competitive bid process.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan- (Page 14) Section: Public X
2. Strategic Plan: (Page 18) Section: Promote a Safe Commu X
3. Other (7i.t: X
FISCAL NOTE:
25
To be paid from Motor Pool Fund Retained Earnings account number 102-0000-3050. Funding was
provided in the FY2018 budged A resolution requesting the purchase of equipment for this vehicle is also
before council.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
City Council approve Resolution 2018-025, authorizing the City Manager to enter into a contract with
Kendall Ford, in Wasilla, Alaska, for the purchase of one new police patrol vehicle as part of the State of
Alaska Police Vehicle Contract, for an amount not to exceed $36,638.00, §6.10.120(B) which allows the
City to utilize competitive bids obtained by other governmental units.
26
Tom Clemons III=
From: Clint VanNoy <cIint@a1askasafety.com>
Sent: Monday, March OS, 2018 835 AM
To: Tom Clemons
Subject: ORDERS Plus Quote# 034757.pdf
Attachments: ORDERS Plus Quote# 034757.pdf
Good Morning!
Thank you for calling. I put some notes on this quote, but let me know if you have any questions.
Labor for decommissioning the old and rebuilding the new car kind of depends on what rig you end up with,
but it should be under $1,000 total if you don't need any additional parts. (Assuming everything works, like
siren and light heads)
Thanks again, let me know if I can help.
Clint VanNoy
Vice President
Alaska Safety Inc.
907-561-5661 office
907-249-2601 direct
907-242-8920 cell
Spam
P1,i1<,-h/Fr.qiiri
Not sa.
horayet previous
27
Alaska Safety, Inc.
Quotation# 034757 1
Alaska Safety, Inc.
4725 Gambell Street
Anchorage, AK 99503
Phone: (907) 561-5661 Fax: (907) 561-8484
Bill To:
Acciourt ID
Contact
000011"
Tom Clernmons
Customer PO
Telephcne
Facsimille
I None
(907) 224-4062
1 (907) 224-4038
Ship To:
City of Seward
City of Seward
Accounts Payable
PO Box 167
PO Box 167
410 Adams Street
Seward, AK 99664
Seward, AK 99664
Special Order [:] Drop Ship
[.quote Date
Comments
Special Instructons
Terms
OY0512018
Lighting Option for Mr. Clemmons Sedan
NET 30
Ship Via
Date Required
FOB
PreWed By Order#
Salesperson
WC
03/0512018
Anchorage
CV
Clint VanNoy
Quantity
Item#
Description
Price
Total
I SOECPNTKFl BRB
lintersector Fender Mount kiffor new P.l.
$250.00 $250-00
EACH
RED/BLUE.
Tom this is the kit for the side lighting. This will only
work if you decide to order another Interceptor Sedan.
1 S3ENT2133D
Intersector Under Mirror LED,RedfWhite
$185.00 $185.00
EACH
Intersector LED Light has 9 Generation3 LED light
heads per unit.
180 Degree. Dual Dolor. Red a n d White
Tom,
These go under the rear view mirrors. Excellent product
for side warning lights. These will fit anything that you're
considering. (Expeditions, Sedans and SUV
Interceptors}
SOENTME
*inter actor Under der M i rror LED, BlueANhilte
$185.00 S185.00
EACH
Intersector LED Light has 9 Generatiori.3 LED light
heads per unit.
180 Degree. Dual Color, Blue and White
Tom,
These go Linder the rear view mirrors. Excellent product
for side warning lights. These will fit anything that you're
considering. (Expeditions, Sedans and SUlf
Interceptors)
NOTE
I put two options on this quote.
$0.00 $0.00
EACH
You would not want all three of these part numbers.
Line 1 will only work on a PI Sedan.
Lines one and two are the same, just different colors.
(Red for drivers side, Blue for P side) The white on
these on these heads work like a scene or alley light
and over -ride the flashing red/blue.
Date Printed 03/05/2018 If Tota) Price is not shOWn T see next page. Page #1
28
Alaska Safety, Inc.
Quotation# 034757 1
Alaska Safety, Inc.
4725 Gambell Street
Anchorage, AK 99503
Phone: (907) 561-5661 Fax- (907) 561-8484
Bill To:
City of Seward
Accounts Payable
PO Box 167
Seward. AK 99664
Quote Date Comments
03/0512018 Lighting Option for Mr. Clemmons Sedan
Ship Via Date Required FOS
WC 03/05/2018 Anchorage
Quantity I Item#
Account 10 Contact
00001144 Tom Clemmons
Customer PO Telephone Facsimilie
None (907) 224-4 62 1 (907) 22A-4 38
Ship To:
City of Seward
PO Box 167
410 Adams Street
Seward, AK 99664
Special Order El Drop Ship F-1
Special Instructions I Terms NET 30
Prepared By Order# Salespersm
CV I I Clint VanNoy
Description I Price I Total
Comments Sub Total S620-00
This quctat[on Is goad for 30. days from the date listed above, Thank you for the opportunity! EXMT 0% Tax $0.00
Freight $0.00
Approved By:
Date
Grand Total $620-00
Deposit $0.00
Balance $620.00
Date Printed 03/05/2016 If Total Price is not shown, see ne)d page. Page #2
29
Kendall Ford ofAnchorage, Ray Marcum (9O7)793-82I3
Replacing,-
]bgr'O
Desc]i
Cost
FORD INTERCEPTOR FWD MODEL P211.
O
Ford Interceptor FWD, 3.5LV6,White w/B|ackHood
26,682.00
O
Ford Interceptor FWD, 3.5LV6,Random Color
S
26'382.00
O
Engine: 2.U\4EcoBoost (requires 5O1Apkg.)
$720.00
O
Ford SYNC with Reverse Sensing System
590.00
O
Rearview camera
Included
O
Remote Keyless Entry (vv/okeypad, less PATS)
$
355.00
0
Spot lamp
$
343.00
D
Daytime runninglights
$
49.00
8
Road Ready Package (Package 67h)
$
30470.00
O
Ballistic Door Panels' Driver Only
$
I'497.00
D
BasU|sticDoor Panels, Driver and front passenger
$
2'994.80
O
Shipping to Fairbanks
3S7.00
FORD INTERCEPTOR AWD MODEL P2M
O
Ford Interceptor AVVD'3.SLEcoBoostV6'36SHP'White vv/8|ackHood
$
30303.00
O
Ford Interceptor AVVD,3'SLEcoBoostV6'S6SHP'Random Color
30'083.00
O
Engine: 3.7LTi-wCTV6
(2'6I2.00)
O
Ford SYNC with Reverse Sensing System
590.00
U
Rearview Camera
Included
O
Remote Keyless Entry (w/okeypad, less PATS)
$
355'00
O
Spot Lamp
$
343.00
O
Daytime Running Lights
$
49.80
O
Road Ready
$
3'470.00
O
Ballistic Door Panels, Driver Only
$
11497.00
O
Ballistic Door Panels, Driver and Front Passenger
$
21994.00
O
Shipping to Fairbanks
$
357.00
FORD EXPEDITION,, 4x4,, SPECIAL SERVICE PACKAGE MODEL U1G
O
Ford Expedition, 4x4'Special Service Package, White vv/B|ackhood
$
381859.00
O
Ford Expedition, 4x4'Special Service Package, Random Color
$
38,559.00
O
3nd Row 60/40 pmwan:m|d Split Seat (VINYL ONLY )
$
815.00
O
2nd Row seat cloth
$
110.00,
O
Ford SYNC with AM/FM CD
Included
U
Rearview Camera
Included
O
Daytime Running Lights
Included
O
Running Boards
$
405.08
O
Shipping to Fairbanks
357.00
FORD EXPLORER., AWD., Police Interceptor MODEL KSA
O
Ford Explorer., 3.7LVGWhite w/B|ack Hood
301419.00
O
Ford Explorer, 3.7LVG,Random Color
$
30'119.00
O
Eng|ne3.5L, EroBoost,V6
$
3'225.00
O
Ford SYNC
$
290.00
O
Reverse Sensing System
$
270.00
0
Rearview Camera
Included
30
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2018-026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE
ORDER TO ALASKA ENVIRONMENTAL & SAFETY SUPPLY, INC. FOR
THE PURCHASE AND INSTALLATION OF POLICE EMERGENCY
EQUIPMENT ON ONE MODEL YEAR 2012 FORD EXPLORER, THE COST
NOT TO EXCEED $1,620.00.
WHEREAS, the City has requested to purchase a model year 2018 Ford police vehicle; and
WHEREAS, the vehicle must be professionally equipped with police emergency equipment;
and
WHEREAS, Alaska Safety, Inc. has equipped other patrol vehicles for the City with good
customer service and has given an estimate of $1,620.00 for the purchase and installation of new
equipment, as well as the reutilization of equipment from the 2003 patrol vehicle being replaced such
as; light bar, radio etc.; and this results in a savings of $6,120.00; and
WHEREAS, the Police Department has sufficient funds in the Motor Pool Equipment
Account to cover the cost of the equipment and installation.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to issue a purchase order to Alaska
Environmental & Safety, Inc. for the purchase and installation of police emergency equipment on
one model year 2018 Ford Police vehicle, the cost not to exceed $1,620.00.
Section 2. The cost of the equipment and installation, $1,620.00, will be charged to Motor
Pool Fund Retained Earnings account number 102-000-3050.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27th
day of March, 2018.
THE CITY OF SEWARD, ALASKA
David Squires, Mayor
31
Agenda Statement
Meeting Date.-
To- City Council
Through: City Manager Jim Hunt
From Chief of Police Thomas Clemons
Agenda Item: Approval for Purchase of Patrol Vehicle Equipment
and Installation
BACKGROUND & JUSTIFICATION:
The City of Seward has requested to purchase one model year 2018 AV D Police Vehicle. The vehicle
needs to be equipped with emergency and safety equipment. In prior years the City has contracted
services from Alaska Environmental & Safety Supply, Inc. to purchase equipment and have the
equipment installed. This company did an outstanding job and has honored warranty work flawlessly.
The existing equipment from the vehicle 258, which is being replaced, will be transferred to the new
vehicle to save cost. There will be labor involved in this process. Additionally some smaller additional
lighting will be added to the new vehicle to make it safer to operate.
The Police Department has contacted Alaska Environmental & Safety Supply, Inc. and has been given a
quote of $620.00 to equip a new police vehicle plus $1,000.00 in labor cost.
INTENT:
Outfit a new police vehicle with equipment necessary to perform patrol duties.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan: (Page 14) i ubli afet We value a safe community
and a feeling of security. Continuously plan for future police services,
including police auxiliary programs, to ensure the highest level of public safety X
within the community.
Strategic Plans (Page 18) Promote a Safe Community We are a community
that promotes the public health safety and welfare of its residents by preparing
2. for natural and man-made hazards through responsible building construction X
maintaining streets and sidewalks an providing superior police fire and
disaster management services.
3. Other (IisX
FISCAL NOTE:
To be paid from Motor Pool Fund Retained Earnings account number 102-0000-3050. Funding was
provided for in the FY2018 budget. So this purchase with needed equipment will save approximately
$6,120.00 from the authorized amount.
32
Approved by Finance Department
Approved by Finance Department: ,�,��,�2���,,�,e)
ATTORNEY REVIEW: Yes No
RECOMMENDATION:
Recommend approval of Resolution 2018-026 authorizing the City Manager to issue a purchase order for
the purchase of equipment and installation of equipment for one new police vehicle from Alaska
Environmental Safety & Supply, Inc., cost not to exceed $1,620.00.
33
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2018-027
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A
REPLACEMENT VEHICLE IN THE FORM OF A DODGE 2500 4X4 TRUCK
FROM ANCHORAGE CHRYSLER TO REPLACE A 2002 DODGE 4X4
TRUCK AT THE HARBOR, AND APPROPRIATING FUNDS IN THE
AMOUNT OF $311227
WHEREAS, the Harbor Department's vehicle #453, a 2002 Dodge 3/4 tonpickup, is 16 years
old with more than 100,000 miles and it requires frequent maintenance to remain in-service; and
WHEREAS, the Harbor has contributed to the Motor Pool Fund to replace this vehicle; and
WHEREAS, this vehicle is a medium duty utility truck for operations and maintenance of
the Seward Marine Industrial Center and the Seward Boat Harbor. As with other city vehicles, they
also serve as emergency response vehicles under the city/borough emergency response plans; and
WHEREAS, the old truck will be placed in the next surplus sale; and
WHEREAS, Seward City Code 6.10.120(B) exempts from competitive procurement
requirements/purchases which utilize competitive bids obtained by other governmental units, and the
Harbor Department is purchasing this vehicle utilizing the State of Alaska's purchasing contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to purchase a 2018 Dodge 2500 4X4 from
Anchorage Chrysler in an amount not to exceed $31,227.
Section 2. Funding in the amount of $31,227 is hereby appropriated in the 2018 budget, and
$33,000.00 in the 2019 Budget, from the Motor Pool Reserves account 03000-0000-3400 to the
equipment account 03000-2000-8102, for the purchase of a replacing two 3/4 ton pickup trucks, one
in 2018 and one in 2019.
Section 3. The Seward City Council hereby finds that it is in the public interest to exempt the
purchase of this truck from competitive procurement requirements, as the City is utilizing the State
of Alaska's purchasing contract for this purchase.
Section 4. The old 2002 Dodge pickup number 465 is declared surplus to the City's needs
and can be sold to the public.
34
CITY OF SEWARD, ALASKA
RESOLUTION 2018-027
Section 5. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 271h
day of March, 2018.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda J. Ballou, MMC
City Clerk
(City Seal)
THE CITY OF SEWARD, ALASKA
David Squires, Mayor
35
Agenda Statement
Meeting Date- March 27, 2018
To City Council
Through: Jim Hunt, City Manager
From: Norm Regis, Harbormaster
Agenda Item: Purchase of New Vehicle to replace vehicle number 465
BACKGROUND & JUSTIFICATION:
The Harbor Department needs to replace vehicle 465 a 2002 4X4 3/4 ton 4 door pickup and that
requires advance City Council approval. The Harbor has five vehicles. The Harbor Department's
plan is to replace the oldest and most worn-out pickup with another pielcup.
The City's "Bird"' plan stated that this vehicle (465) was scheduled for replacement in 2019 and
vehicle 453 was scheduled for replacement in 2016, no harbor vehicles for replacement were
approved in the City Council's 2016 and 2017 budget.
During the budget process, the administration requested that the Harbor replace a 1/4ton truck in 2018
and a 1/4ton truck in 2019's budget, but those vehicles were inadvertently omitted from the budget
appropriation.
Due to 465 is the older vehicle and in the worst condition the harbor would like to switch 465 for
453 in the replacement order. This vehicle needs front end work, brake and hub replacement, rust
spots are forming on the vehicle, recently a new heater core was put in do to it leaking into the cab of
the vehicle which is not healthy for the operator or passengers.
This vehicle is a medium duty utility truck for operations and maintenance of the Seward Marine
Industrial Center and the Seward Boat Harbor. As with other city vehicles they also serve as
emergency response vehicles under the city borough emergency response plans.
This vehicle is vested in the Motor Pool Fund. It has paid enough money to fund the replacement.
Additionally, this and other department vehicles are continually funded in all the past budgets. No
funds were transferred into the Motor Pool Fund in 2016 and 2017 budgets. As such there is no
impact on the annual. budget as a result of replacing this vehicle.
The replacement vehicle will reduce overall maintenance cost of maintaining older vehicles as well
as proved additional capability for towing equipment, boats and trailers..
This is a one for one replacement. There will be no net increase in vehicles for the department.
36
Harbor vehicles:
Number
Vehicle
Make
Year
Mileage
462
Flatbed with lift gate and
snow plow
Chevrolet
2010
61 820
453
Pickup
Doi
2004
I0,826
465
Pickup
Do#ye
2002
1009000
455
Flatbed with crane for
picking o.11 barrels
Ford
2014
3%701
457
SUV (Escap:q)
Ford
2013
27, 163
The City Manager recommends the purchase of a 2018 Dodge 1/4ton 4X4 4 door pickup using the
state bidding list. According to the City Code SCC 6.10.120.B, "The city may utilize competitive
bids obtained by other governmental units."
The listed price of the new vehicle is $31,227 The old pick-up would be declared surplus property and
sold.
INTENT:
To purchase a safe, reliable, and more economical vehicle to replace a worn. out vehicle.
CONSISTENCY CHECKLIST:
Yes
No
N/A
1.
Comprehensive Plan (document source here):
x
2.
Strategic Plan (document source here):
x
3.
Other: 2018 Motor pool fund and "Bird' report
x
FISCAL NOTE:
Funds would be appropriated from the Motor Pool reserve account no. 03000-0000-3400 to the
equipment account no. 03000-2000-8102 in the amount of $31,227 for this purchase.
Approved by Finance Department,*
ATTORNEY REVIEW: Yes No x
37
RECOMMENDATION:
Council approve Resolution 2018-027, authorizing the City Manager to approve the purchase of a
2018 Dodge 4X4 4 door 3/4 ton Pickup not to exceed $31,227 and declare the 2002 Dodge pickup
number 465 as surplus public property to be sold after the new vehicle is received.
38
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Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2018-028
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH MARATHON ELECTRIC LLC TO PROVIDE SUPPORT
FOR THE ELECTRIC METER ROLL -OUT SCHEDULED FOR APRIL AND MAY
OF 2018
WHEREAS, Seward City Council Approved Resolution 2017-011 authorizing an agreement
between the City of Seward and National Metering and Technical Services LLC to replace the
electric watt-hour meters on our system; and
WHEREAS, safety concerns may require repair or replacement of some meter bases; and
WHEREAS, time is of the essence if the meter bases are to be repaired or replaced while
keeping the project on schedule; and
WHEREAS, such repair or replacement is work for a licensed electrician; and
WHEREAS, following a formal bid process, in accordance with SCC 6.10.210 et al,
Marathon Electric LLC was found to be the low bidder with a piece work price lower than the other
bidders to wit: Replace Faulty Meter Base $650, Replace Faulty Meter Base, Riser, Weatherhead, etc
$698, Repair Faulty Meter Base $400, Inspect Meter Base $125, Repair/Replace CT Metered Service
Equipment $550;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. Authorizing the City Manager to enter into an agreement with Marathon Electric LLC
to provide support for the electric meter roll -out scheduled for April and May of 2018.
Section 2. Funding for this contract is hereby appropriated from the Electric Enterprise
Fund undesignated reserves Account no. 15000-0000-3400 to the contracted services account no.
15000-3009-7009.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27th
day of March, 2018.
41
BETWEEN:
and
CONSTRUCTION AGREEMENT
CITY OF SEWARD, ALASKA THE ("CITY")
Post Office Box 167
Seward, Alaska 99664
Phone: 907.224.3445 Fax: 907.224.8633
Contractor
The City and The Contractor agree as follows:
AGREEMENT
1. DEFINITIONS. In addition to the terms defined above, capitalized terms used in this
Agreement will have (unless otherwise provided in this Agreement) the following meanings:
1.1 "Agreement" means this Agreement, including all amendments, modifications, and
supplements hereto and any appendices, exhibits, or schedules to same, and refers to this
Agreement as it may be in effect at the time such reference becomes operative. Together the
documents form an Agreement which represents the entire and integrated agreement between
the parties hereto, and supersedes prior negotiations or agreements, either written or oral. This
Agreement is entered into solely for the purpose of the Project.
1.2 "Contract Documents" means and consists of (i) this Agreement signed by City
and Contractor; (ii) Attachment 1 (Alaska Department of Labor and Workforce Development
Pamphlet 600), which is incorporated herein as though fully set forth herein; (iii) all exhibits to
this Agreement; and (iv) all change orders for changes in the Work issued after the execution of
this Agreement.
1.3 "City's Representative" means John Foutz, Electric Utility Manager; the City
Manager, or the City Manager's designee.
1.4 "Work" means all labor, materials, equipment and services provided by
Contractor to fulfill Contractor's obligations.
2. SCOPE OF WORK
The Contractor shall furnish all materials, labor and equipment necessary for the support of
electric watt-hour meter replacements, to be performed by National Metering and Technical
Services, LLC. Prior to each meter being replaced, the meter base will be assessed for safety.
Construction Agreement
Page 1 of 11
15 February 2017
42
n the event that National Metering and Technical Services deems the meter base to be unsafe,
the Seward Contract Electrician will be notified and will respond, within one hour, to schedule
repair or replacement of the meter base, whichever the electrician deems necessary. See
Appendix A for detailed scope.
3. DATE OF COMMENCEMENT AND COMPLETION
3.1 The Date of Commencement will be the date of receipt of written Notice to
Proceed by the Contractor.
3.2 Contractor must respond to a call -out within one hour (60 minutes) of the time
he/she is contacted by National Metering and Technical Services or by the City or by the City's
representative to schedule the repair or replacement of the meter base, whichever the
electrician deems necessary.
3.3 Time is of the essence in this Agreement.
3.4 Each task under this contract will be inspected and accepted prior to installation
of any meter.
3.5 Final inspection and acceptance by City's Representative will not be made until all
Work under this Agreement is completed.
4. COMPENSATION OF CONTRACTOR
4.1 CONTRACT SUM; PAYMENT. For and in consideration of Contractor's
performance of the Work, Contractor will receive a guaranteed minimum of five (5) complete
meter base and ancillaries replacements, at the rate provided in the Contractor's bid. See
Appendix A for details. City's payment obligation will be subject to:
4.1.1 A reduction by any amount owed by Contractor to City at the time payment
of the Contract Sum is due; or
4.1.2 Additions and/or deletions by Change Order.
4.2 CONTRACTOR'S INVOICES. The Contractor may invoice weekly, such invoices
to show the number of meter base replacements, the number of meter base repairs and the
number of meter base inspections performed during that month. The cost of each task shall be
included on the invoice along with a weekly subtotal for each task. Finally a cumulative cost for
each task shall be included in each invoice.
4.3 REVIEW OF CONTRACTOR'S INVOICES. City's Representative will, within
seven (7) days after receipt of any Contractor's invoice, approve payment for such amount as
City's Representative determines is properly due, and notify Contractor in writing of the reasons
for any withholding of payment in whole or in part.
Construction Agreement
Page 2 of 11
15 February 2017
43
4.4 RETAINAGE. City will withhold ten percent (10%) retainage from each payment
to Contractor. Upon substantial completion of the Work, the City will release to Contractor all
retained amounts relating to the Work, less an amount equal to the reasonable value of any
remaining or incomplete items of Work. No interest shall accrue on retainage withheld by City.
4.5 PAYMENT BY CONTRACTOR
4.5.1 Contractor will promptly pay each person who supplies labor or materials to
Contractor upon receipt of payment from City, out of the amount paid to Contractor.
4.5.2 City will have no responsibility for the payment of money to a person or
entity who supplies labor or materials to Contractor.
4.5.3 A payment, or partial or entire use or occupancy of the Work by City, will not
constitute acceptance of any Work not in accordance with the requirements of the Contract
Documents.
4.5.4 If City is entitled to reimbursement or payment from Contractor under the
Contract Documents, Contractor will make the payment promptly upon demand by City.
Notwithstanding anything in the Contract Documents to the contrary, if Contractor fails promptly
to make any payment due City, or City incurs costs and expenses to cure any default of
Contractor or to correct defective Work, City will have an absolute right to offset the amount
against the Contract Sum and may, in City's sole discretion, either (1) deduct an amount equal
to the amount which is due City from any payment then or thereafter due Contractor from City,
or (2) issue a written notice to Contractor reducing the Contract Sum by an amount equal to the
amount which is due City.
4.6 FINAL COMPLETION AND FINAL PAYMENT. Upon receipt of a final Application
for Payment, City's Representative will determine whether the final work is acceptable to City.
City may withhold from the final payment to Contractor any amount that City determines is
necessary to render the Work acceptable to City under the Contract Documents.
5. ADMINISTRATION OF THE AGREEMENT
5.1 City's Representative will provide administration of this Agreement according to
Contract Documents. City's Representative will have authority to act on behalf of City only to
the extent provided in the Contract Documents. City may designate a new City's
Representative from time to time by written notice to Contractor.
5.2 CITY'S RIGHT TO STOP WORK. If Contractor fails to correct Work which is not
in accordance with the Contract Documents, City may direct Contractor in writing to stop the
Work until the correction is made.
Construction Agreement
Page 3 of 11
15 F obruary 2017
5.3 EXTENT OF CITY RIGHTS.
5.3.1 The rights stated in this Section 5 and elsewhere in the Contract
Documents are cumulative and not in limitation of any rights of City (1) granted in the Contract
Documents, (2) at law, or (3) in equity.
5.3.2 In no event will City have control over, charge of, or any responsibility for,
means, methods, techniques, sequences or procedures, or for safety precautions and programs
in connection with the Work, notwithstanding any of the rights and authority granted City in the
Contract Documents.
6. PERFORMANCE OF THE WORK
6.1 EXECUTION OF THE AGREEMENT. Execution of the Agreement by Contractor
is a representation that Contractor has become familiar with local conditions under which the
Work is to be performed and has correlated personal observations with the requirements of the
Contract Documents. City will not be required to make any adjustment in either the Contract
Sum or Contract Time in connection with any failure by the Contractor to comply with the
requirements of this Paragraph
6.2 SUPERVISION OF THE WORK.
6.2.1 Contractor will supervise and direct the Work, using Contractor's best skill
and attention. Contractor will be solely responsible for and have control over means, methods,
techniques, sequences and procedures, and for coordinating all portions of the Work.
6.2.2 Contractor will be responsible to City for acts and omissions of
(1) Contractor's agents and employees, and (2) other persons or entities performing work under
a contract with the Contractor. Contractor will promptly remedy damage and loss to property
caused in whole or in part by Contractor, or by anyone for whose acts Contractor may be liable.
6.3 LABOR AND MATERIAL.
6.3.1 Unless otherwise provided in the Contract Documents, Contractor will
provide and pay for all labor, materials, equipment, tools, utilities, transportation and other
facilities and services necessary for proper execution and completion of the Work. All materials
furnished by Contractor shall be new and suitable for the intended purpose. Contractor may bill
the cost of material + 15% weekly, as that material is expended. Invoices, or copies of invoices,
showing the cost of materials shall be included with the billing.
6.3.2 Contractor will enforce strict discipline and good order among Contractor's
employees and other persons carrying out this Agreement. Contractor will not permit
employment of unfit persons or persons not skilled in tasks assigned to them.
6.4 TAXES. Contractor will pay all federal, state, and local taxes incurred by
Contractor and will require the payment of such taxes incurred by any Subcontractor or any
other persons in the performance of the Work.
Construction Agreement
Page 4 of 11
15 F obruary 2017
6.5 PERMITS, FEES AND NOTICES
6.5.1 Contractor will obtain and pay for all permits, governmental fees, licenses
and inspections necessary for proper execution and completion of the Work.
6.5.2 Contractor will comply with and give notices required by agencies having
jurisdiction over the Work. If Contractor performs Work knowing it to be contrary to laws,
statutes, ordinances and rules and regulations without notice to City, Contractor will assume full
responsibility for such Work and will bear the attributable costs. Contractor will promptly notify
City in writing of any known inconsistencies in the Contract Documents with such laws, rules
and regulations.
6.5.3 Contractor will comply with all federal and state environmental statutes,
rules and regulations applicable to the Work.
6.6 COMPLIANCE WITH LAWS. Contractor will perform the Work in compliance with
all applicable laws, statutes, ordinances, rules and regulations.
6.7 ALASKA PREVAILING WAGE REQU REM ENTS. None
6.8 SAFETY PRECAUTIONS AND PROGRAMS. Contractor will be responsible for
initiating, maintaining and supervising all safety precautions and programs with respect to
hazardous conditions that may arise in connection with the performance of the Work.
6.9 INSPECTION. City will have the right to reject defective workmanship or require
its correction. Rejected workmanship will be satisfactorily corrected. If Contractor fails to
proceed at once with the correction of defective workmanship, City may, by contract or
otherwise, terminate the right of Contractor to proceed, as provided by this Contract.
6.10 CORRECTION OF WORK. Contractor will promptly correct Work rejected by
City's Representative as failing to conform to the requirements of the Contract Documents.
Contractor will bear the cost of correcting such rejected Work.
6.11 USE OF SITES. Contractor will confine operations to areas permitted by law,
ordinances, permits, the Contract Documents and by the City.
6.12 CLEANING UP. Contractor will keep the Work and the surrounding area free
from accumulation of debris and trash related to the Work.
7. CHANGES IN THE WORK
7.1 In the event that Contractor encounters a condition giving rise to a change in the
Work, Contractor shall immediately notify City in writing of such condition. No allowance for an
extension of time or additional compensation shall be claimed by Contractor unless Contractor
shall have timely notified City of the condition and made written request for such allowance
within three (3) days after such condition was encountered.
Construction Agreement
Page 5 of 11
15 F obruary 2017
7.2 Changes in the Work may be accomplished only by Change Order. City, without
invalidating the Contract, may order changes in the Work within the general scope of the
Contract consisting of additions, deletions or other revisions, with the Contract Sum and
Contract Time being adjusted accordingly. A change in the Contract Sum or the Contract Time
will be accomplished only by Change Order. Accordingly, no course of conduct or dealings
between the parties, nor express or implied acceptance of alterations or additions to the Work,
nor claim that the City has been unjustly enriched by any alteration or addition to the Work, will
be the basis of any claim to an increase in any amounts due under the Contract Documents or
a change in any time period provided for in the Contract Documents.
7.3 A Change Order will be a written order to Contractor signed by City's
Representative to change the Work, Contract Sum or Contract Time. Agreement on any
Change Order will constitute a final settlement of all matters relating to the change in the Work
which is the subject of the Change Order, including without limitation all direct and indirect costs
associated with the change and any and all adjustments to the Contact Sum and the
construction schedule. In the event a Change Order increases the Contract Sum, Contractor
will include the Work covered by such Change Orders in Contractor's invoices as if such Work
were originally part of the Contract Documents.
7.4 Delays beyond the control of Contractor shall include, but not be limited to, acts or
neglect by Owner, acts or neglect of utility owners or other contractors performing other work,
fires, floods, epidemics, abnormally severe weather conditions, or acts of God.
8. DISPUTES
8.1 Except as otherwise provided in this Agreement, any claim or dispute concerning
questions of fact which may arise under this Agreement will be presented in writing by
Contractor to City's Representative.
8.2 In presenting a claim, Contractor will clearly and specifically state: (1) the
Agreement provision under which the claim is made; (2) the Project item on which the claim is
based; and (3) the specific relief requested, including any additional time Contractor believes it
is entitled to.
8.3 If the amount of additional time cannot be readily ascertained at the time the claim
is submitted, such amounts will be submitted as soon as they are discernible. In any case, the
detailed claim, including all necessary supporting data, will be submitted to City's
Representative no later than thirty (30) days after completing the Project item of Work on which
the claim is based.
9. RIGHTS AND REMEDIES
9.1 EVENTS OF DEFAULT. The occurrence of any one or more of the following
events (regardless of the reason therefore) will constitute an "Event of Default" hereunder:
9.1.1 Contractor fails to fully comply with any provision of this Agreement,
including, but not limited to, failure to prosecute the Work.
Construction Agreement
Page 6 of 11
15 F Oruary 2017
9.1.2 A case or proceeding has been commenced against Contractor in a court
having competent jurisdiction seeking a decree or order in respect of Contractor (1) under
Chapter 7, 11, or 13 of Title 11 of the United States Code, as now constituted or hereafter
amended, or any other applicable federal, state, foreign bankruptcy or other similar law, (2)
appointing a custodian, receiver, liquidator, assignee, trustee or sequestrator (or similar official)
of Contractor or of any substantial part of Contractor's properties, or (3) ordering the winding -up
or liquidation of the affairs of Contractor, and in each instance such case or proceeding will
remain un-dismissed or un-stayed for sixty (60) consecutive days or such court will enter a
decree or order granting the relief sought in such case or proceeding.
9.1.3 Contractor (1) files a petition seeking relief under Chapter 7, 11, or 13 of
Title 11 of the United States Code, as now constituted or hereafter amended, or any other
applicable federal, state, foreign bankruptcy or other similar law, (2) consents to the institution of
proceedings thereunder or to the filing of any such petition or to the appointment of or taking
possession by a custodian, receiver, liquidator, assignee, trustee or sequestrator (or similar
official) of Contractor or any substantial part of Contractor's properties, or (3) takes any
corporate action in furtherance of any such action.
9.2 REMEDIES. When any of the above occurs, City may without prejudice to any
other rights or remedies of, terminate employment of the Contractor and may:
9.2.1 take possession of the site and of all materials thereon owned by
Contractor; and
9.2.2 finish the Work by whatever reasonable method City may deem expedient.
9.3 PAYMENT UPON TERMINATION.
9.3.1 When City terminates this Agreement for one of the reasons stated in
Paragraph 9.1, Contractor will not be entitled to receive further payment until the Work is
finished.
9.3.2 If the unpaid balance of the Contract Sum exceeds costs of finishing the
Work, such excess will be paid to Contractor. If such costs exceed the unpaid balance,
Contractor will pay the difference to City. This obligation for payment will survive termination of
this Agreement.
9.4 NO WAIVER BY CITY. City's failure, at any time or times, to require strict
performance by Contractor of any provision of this Agreement will not waive, affect or diminish
any right of City thereafter to demand strict compliance therewith and performance thereof.
Any suspension or waiver by City of an Event of Default by Contractor under this Agreement
will not suspend, waive or affect any other Event of Default by Contractor under this Agreement
whether the same is prior or subsequent thereto and whether of the same or of a different type.
None of the undertakings, agreements, covenants, representations and warranties of
Contractor contained in this Agreement and no Event of Default by Contractor under this
Agreement will be deemed to have been suspended or waived by City, unless such suspension
Construction Agreement
Page 7 of 11
15 F obruary 2017
or waiver is by an instrument in writing signed by City's Representative and directed to
Contractor specifying such suspension or waiver.
9.5 TERMINATION FOR CONVENIENCE. City may, at any time, terminate this
Agreement for City's convenience and without cause. Contractor shall be entitled to receive
payment for work executed, and costs incurred by reason of such termination. Contractor is
not entitled to lost profits for work not executed following a termination for City's convenience.
9.6 WRONGFUL TERMINATION. In the event it is found that the City improperly
terminated this Agreement following an alleged default, the sole remedy available to Contractor
will be those remedies available following a Termination for Convenience.
10. INSURANCE AND INDEMNIFICATION
10.1 CONTRACTOR'S INSURANCE REQUIREMENTS.
10.1.1 Contractor will provide evidence of insurance with a carrier or carriers
satisfactory to City covering injury to persons and/or property suffered by City or a third party, as
a result of operations which arise both out of and during the course of this Agreement by
Contractor. This coverage will also provide protection against injuries to all employees of
Contractor engaged in Work under this Agreement. The delivery to City of a written thirty (30)-
day notice is required before cancellation of any coverage or reduction in any limits of liability.
All insurance coverage procured by Contractor will be provided by insurance companies having
policyholder ratings no lower than "A" in the Best's Insurance Guide, in the latest edition in effect
as of the date of this Agreement, and subsequently in effect at the time of renewal of any
policies required by the Contract Documents.
10.1.2 Contractor will maintain in force at all times during the performance of Work
under this Agreement the following policies of insurance. Failure to maintain insurance may, at
the option of City, be deemed Defective Work and remedied in accordance with the Contract
Documents. Where specific limits and coverage are shown, it is understood that they will be the
minimum acceptable. The requirements of this paragraph will not limit the Contractor's
responsibility to indemnify under Paragraph 10.2.
10.1.2.1 Workers' Compensation Insurance: Contractor will provide and
maintain, for all employees of Contractor engaged in work under this Agreement, Workers'
Compensation insurance as required by AS 23.30.045, to include Employer's Liability
Protection in the amount of $1,000,000 per person/$1,000,000 per occurrence.
10.1.2.2 Comprehensive or Commercial General Liability Insurance will
cover all operations by or on behalf of Contractor and provide insurance for bodily injury and
property damage liability including coverage for: premises and operations, products and
completed operations, contractual liability insuring obligations assumed under Paragraph 10.2
broad form property damage and personal injury liability. The minimum limits of liability will be:
Construction Agreement
Page 8 of 11
15 F obruary 2017
(1) If Contractor carries a Comprehensive General Liability policy, the limits of
liability will not be less than a Combined Single Limit for bodily injury, property damage
and Personal Injury Liability of $1,000,000 each occurrence/$1,000,000 aggregate.
(2) If Contractor carries a Commercial General Liability policy, the limits of liability
will not be less than $1,000,000 each occurrence (Combined Single Limit for bodily
injury and property damage), $1,000,000 for Personal Injury Liability, $1,000,000
aggregate for Products -Completed Operations and $1,000,000 general aggregate.
10.1.2.3 Automobile Liability Insurance: Such insurance will cover all
owned, hired and non -owned vehicles and provide coverage not less than that of the Business
Automobile Policy in limits not less than the following: $1,000,000 each occurrence (Combined
Single Limit for bodily injury and property damage).
10.1.3 Certificates of Insurance acceptable to City will be filed with City.
Certificates pertaining to Worker's Compensation, General Liability or Automobile Liability are
required for Award. Certificates for all other coverage will be provided before commencement of
the Work. Each Certificate of Insurance will contain the following statement: "This is to certify
that the policies described herein comply with all aspects of the insurance requirements of
(Contract Name and Project Number)." Acceptance by City of a deficient Certificate of
Insurance does not constitute a waiver of any requirement of insurance in the Contract
Documents.
10.1.4 Contractor's insurance will be endorsed to provide that the insurers and
underwriters on all policies waive their right of subrogation against City. Except for workers'
compensation coverage described at 10.1.2.1, City will be named additional insured on all
policies.
10.2 INDEMNIFICATION. To the fullest extent permitted by law, Contractor will
indemnify, defend, and hold harmless City, its agents and employees from and against claims,
damages, losses and expenses, including, but not limited to, attorneys' fees, arising out of or
resulting from performance of the Work, provided that such claim, damage, loss or expense is
attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible
property including losses of use resulting therefrom, but only to the extent caused in whole or in
part by negligent acts or omissions of Contractor, anyone directly or indirectly employed by
Contractor or anyone for whose acts Contractor may be liable, regardless of whether or not
such claim, damage, loss or expense is caused in part by a party indemnified hereunder.
10.3 SURVIVAL. Contractor's insurance and indemnity obligations hereunder will
survive termination of this Agreement.
11. MISCELLANEOUS
11.1 INTEGRATION. The Contract Documents represent the entire and integrated
Agreement between the parties and supersede prior negotiations, representations or
agreements, either written or oral. The Contract Documents may be amended or modified only
by a written agreement signed by Contractor and City.
Construction Agreement
Page 9 of 11
15 F 6bruary 2017
11.2 ASSIGNMENT City has entered into this Agreement in reliance on Contractor's
unique abilities, and Contractor's obligations hereunder will for all purposes be regarded and
treated as personal services and will not be assignable by Contractor without City's prior written
consent.
11.3 INTERPRETATION. The rule of construction that terms of an agreement are
construed against the party that drafted the agreement will not apply to this Agreement.
11.4 INDEPENDENT CONTRACTOR. Contractor acts as an independent contractor
to City and is not an agent, partner or joint venturer of City in the performance of this
Agreement.
6
11.5 SUCCESSORS. Subject to the limitation on assignment in Paragraph 11.2, this
Agreement will be binding upon and will inure to the benefit of the respective heirs, successors,
and assigns of the parties hereto.
11.6 NOTICES. All notices to a party under this Agreement will be in writing and will
be delivered personally, or sent by certified mail, to the following address:
CITE' OF SEWARD, ALASKA Marathon Electric LLC
James Hunt, City Manager
DATE:
ATTEST:
Brenda Ballou, CIVIC, City Clerk
Date:
(City Seal)
Jennffer Elhard
Business Agent
DATE.- 13 March 2018
Construction Agreement
Page 10 of 11
12 March 2018
51
Agenda Statement
Meeting Date: March 26, 2018
To: City Council
From: City Attorney
Agenda Item: IBEW PETITION FOR RECOGNITION
BACKGROUND & JUSTIFICATION:
On March 12, 2018, the IBEW presented a draft agreement to determine whether there is interest by
the two non -represented employees in the electric department to elect IBEW as their bargaining
representative, joining the four linemen and two operators currently represented by IBEW. This is
not a formal petition for representation. As explained below, it is recommended that Council not
consider the agreement with IBEW at this time and that any future petition only be considered if it
includes all applicable employees.
We are well into the process of our employees deciding whether to be represented by APEA. On
January 22, APEA requested to be recognized as the "exclusive bargaining representative for a
bargaining unit comprised of all job classifications and positions assigned within the City of Seward,
except for the management positions and properly excluded confidential positions..." (emphasis
added) Council has moved forward from that point in regard to properly classifying eligible
positions with the exclusion of the employees currently represented by IBEW.
There are two important concepts in deciding what positions are to be assigned to a bargaining unit
that re relevant to IBEW's request. The first is "community of interest." Essentially the employees
of the unit should have similar bargaining interests.
Our current "craft" or "trade" union contract with IBEW is substantially different from what would
be considered an "industry" contract for the rest of our workforce. Under the IBEW contract, when
Seward needs skilled electrical workers either on a permanent basis or in an emergency, it simply
makes a request to the IBEW union hall and is provided trained and skilled applicants or temporary
employees. Because of history and the unique duties and risks of linemen, the IBEW contract is
substantially different from a general public employee union contract. Our current IBEW contract
contains numerous provisions not applicable to most other employees including scheduling
provisions; meal time allowance; overtime at double time; rest and call out provisions; meal cost
allowance; safety rules; travel insurance; work rules; clothing allowance; locker room; and
contributions to a number of IBEW funds. To add office employees to the IBEW contract, we will
have to negotiate an entire separate set of rules for those employees, essentially a contract within the
contract.
52
The tow electric department workers that are not represented currently by IBEW are "9-5" office
workers. The bargaining interests of these employees, (located in the community development
building,) are more akin to the employees across the street in City Hall than the IBEW linemen and
operators in the shop on the other end of town.
The second concept is to avoid "unnecessary fragmentation." Meaning to have as few bargaining
units as reasonable. The Seward City code specifically directs the Council to avoid unnecessary
"fragmentation" of the workforce:
3.65.025. - Appropriate bargaining unit.
The city council shall determine, in each instance, the unit appropriate for purposes of collective
bargaining. In making its determination, the city council shall consider the avoidance of fragmented
bargaining units and any expressed desires of members of the unit.
PERA also has a similar provision that states "unnecessary fragmenting shall be avoided." AS
23.40.090.
The reasons to avoid fragmentation are obvious; each bargaining unit is another contract and set of
rules, requirements and expectations. Each may have different pay scales, leave rules grievance
procedures etc. Each new contract means additional transaction cost in administrative time. Further,
one of the prime issues in labor disputes is "control of the work." Every collective bargaining
agreement has a work preservation clause, the purpose of which is to assure management does not
assign union work to non -union employees or to another union. Having an sole administrative
employee in IBEW and the rest in APEA makes re -assignments and crossing over or consolidation of
duties, difficult if not impossible.
INTENT:
The intent is to move forward with an employee election in regard to APEA representation
and avoid further fragmentation of the workforce. If IBEW would like to represent all applicable
Seward employees it can collect interest cards after the election, and ask for recognition of IBEW,
and decertification of APEA if necessary.
CONSISTENCY CHECKLIST:
Yes
No
N/A
1.
Comprehensive Plan (document source here):
X
2.
Strategic Plan (document source here):
X
3.
Other (list):
FISCAL NOTE:
53
The fiscal impact of further fragmentation of the City workforce is real but impossible to predict with
accuracy. Costs would include addition assistance in contract negotiation and additional payroll
administration. The costs of decreased flexibility in employee assignments and inter bargaining unit
disputes are unknowable.
Approved by Finance Department:
ATTORNEY REVIEW: Yes X No Not Applicable
RECOMMENDATION:
Council not consider the agreement with IBEW at this time and that any future petition only be
considered if it includes all applicable employees.
54
RECEIVED
Letter of Agreement
City of Seward
And
IBEW Local 1547
The Employer, City of Seward and
MAR 12 2018
OFFICE OF THE
CITY CLERK
The Union, International Brotherhood of Electrical Workers Local 1547, hereby agree as follows:
l'The Employer and the Union agree that the employees covered bythis card count are not
currently represented hyany labor organization.
2' The parties agree to have a neutral third party conduct a card count of authorization cards and
compare it against the attached eligibility list to determine whether a majority of eligible
employees in an appropriate unit wish to be represented by the Union. If the parties are unable
to agree onaneutral party, they will request and strike from a list supplied by AAA.
3, 4nappropriate unit ofthe Employer's employees for collective -bargaining purposes shall consist
of: Executive Assistant and Field Engineer
4' The employees eligible for this card check are all employees in the bargaininQ unit described
abovewhovvereemp|oyedduhngthe payroUperiodending Merrhl6'2OlOasper the
approved eligibility list attached tothis agreement. The neutral third party shall teauthorized
to make afinal and binding decision on any question (including eligibility) raised by the
employer orthe unionpertainingtoth|s card check.
5. After conducting acard check, the agreed upon neutral party shall report inwriting whether or
not the union has been designated and selected by a majority ofeligible unit employees. The
result of the card check shall be final and binding on both parties to this agreement. In the
event the Union establishes a majority in the card check, the employer agrees to recognize and
bargain with the union as the employees exclusive bargaining representative, pursuant to
Section 9(A) of the National Labor Relations Act with respect to wages hours other terms and
conditions of employment and if an understanding is reached on such matters to embody such
understanding the Executive Assistant and Field Engineer will beadded tothe current collective
bargaining agreement between the Employer and the Union.
For the Employer
For the Union
Date Date
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City of Seward, Alaska City Council Minutes
February 26, 2018 Volume 39, Page
CALL TO ORDER
The February 26, 2018 regular meeting of the Seward City Council was called to order at
7:00 p.m. by Mayor David Squires.
OPENING CEREMONY
Police Chief Tom Clemons led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
David Squires presiding and
Marianna Keil
Sue McClure
Suzanne Towsley
comprising a quorum of the Council; and
Jim Hunt, City Manager
Brenda Ballou, City Clerk
Will Earnhart, City Attorney
Absent — None
Ristine Casagranda
Erik Slater
Jeremy Horn
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING
Christy Terry was in favor of Seward Marine Industrial Center (SMIC) Plan. The Port and
Commerce Advisory Board (PACAB) had taken into consideration citizen comments, and there had
been good attendance at their meetings. PACAB did not believe the Vigor vacation of the shiplift
facility required another revision to the plan. Terry recognized the contributions made by Ron Long,
Norm Regis, Matt Chase, Jackie Wilde, Stefan Nilsson, Eddie Athey, and John Foutz; she also
thanked the city clerk for providing meeting support, and Latesha Layne for plan documentation.
Carol Griswold wished to address the public document requests. She thought that adding a
new column with a name of the requestor was intimidating and went against the spirit of public
records access. Griswold also thought that the number of records requests made would diminish if
more information was made publically available; she suggested adding more information to the city
website for public access.
Rebekah Ivy had attended some recent meetings, and appreciated that council was bringing
up the discussion to hire a third party consultant tonight. She thanked council for listening to the
employees.
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City of Seward, Alaska City Council Minutes
February 26, 2018 Volume 39, Page
Lynda Paquette referenced the work of Jonas Salk, and wished Seward would become a
compassionate place to live where employees were respected and could express opinions without
fear of reprisal. Paquette suggested the city should receive training on what it means to be of public
service; citizens should not be considered by employees as "bothersome".
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Keil/Casagranda) Approval of Agenda and Consent Agenda
Assistant City Manager Ron Long removed Resolution 2018-015 and Resolution 2018-018 from
the consent agenda.
Casagranda removed Resolution 2018-014, Resolution 2018-016, and Resolution 2018-017 from the
consent agenda.
McClure requested to clarify the City Attorney Report in the February 12, 2018 minutes: "Earnhart
added that, when there was a difference between council and administration, like with the BDO
contract, he was handing those issues off to others in the firm to handle so that the decisions were not
made by him, but rather by -a another skilled municipal attorney in the firm."
Casagranda added an item to Other New Business: Schedule a work session to discuss the year end
budget.
Casagranda added an item to Other New Business: Schedule an Executive Session to discuss
threatened litigation.
Motion Passed
Unanimous
The clerk read the following approved consent agenda items:
Approval of the February 12, 2018 Regular Meeting Minutes.
Appoint Nathaniel Charbonneau and Kelli Hatfield to the Planning & Zoning Commission
with terms to expire February, 2021.
Approval of Liquor License Renewal for The Seward Alehouse, License #324, Beverage
Dispensary.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Proclamations & Awards — None
Chamber of Commerce Report. Cindy Clock thanked Ron Wille for coming tonight as a
board representative. Clock also thanked Carol Griswold for bringing attention to the birders group
who visited Seward over the weekend. The SMIC relaunch ceremony would be held April 20 &
21, 2018, following the SERVs Spill Drill; the Alaska Railroad would be hosting the reception on
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City of Seward, Alaska City Council Minutes
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April 20, 2018. The Rotary International Conference would be May 18-20, 2018, coinciding with
the Seward Harbor Opening Weekend, the Blessing of the Fleet, and the Mermaid Festival.
In response to Casagranda, Clock said there was an event calendar on the chamber's
website at seward.com, but the chamber would be interested in having someone take it over due to
staff limitations. Casagranda suggested perhaps the Seward Prevention Coalition or Seaview would
be interested.
In response to McClure, Clock confirmed the Mount Marathon race registration would start
on March 1, 2018 and close on March 31, 2018.
City Manager's Report. Jim Hunt reported the following purchase orders between $10,000
and $50,000 had been approved by the city manager since the last council meeting: $10,287.16 to
Metco for sand; $17,387.20 to Kachemak Electric for surge protectors for the SMIC water well;
$39,732 to Merritt Enterprises for TYC janitorial services; $19,520 to T2 Systems for two Luke II
pay stations; and, $17,508.92 to T2 Systems for an extended warranty for the campground electronic
pay stations.
Long said he had met with a contractor to begin addressing the remodel of the City Hall
restrooms to make them ADA compliant restroom for both genders.
Administration was working on developing a coordinated fleet maintenance program that
would create a uniform approach to maintaining equipment and vehicles, and would result in
common training protocols, checklists, and log books for each piece of equipment. This program
would include all departments with vehicles: Electric, Harbor, Public Works, and Parks &
Recreation.
In Juneau, the city's delegation was invited to attend SMIC relaunch. The American Boat &
Yacht Council would have a nationally recognized certification program in Seward; this represented
a big step forward for Seward, and the state of Alaska. Also while in Juneau, the governor had talked
about a boat and ship building initiative; this could lead to having a positive impact on developing
small boat fishing fleets, fleet consolidation, and support for the tradespeople who knew how to run
and fix boats. Jr
In response to Casagranda, Electric Utility Manager John Foutz confirmed that Lee
Thibert, CEO of Chugach Electric, would be willing to come to a council meeting to discuss the
proposed ML&P merger. Foutz said he would confer with Thibert on scheduling that, and notify the
city clerk when he had something planned.
In response to Squires, Hunt said Fire Chief Eddie Athey was not available for tonight's
meeting, but would provide a report to council on the tsunami event. McClure added that she wished
to see a tsunami inundation map publicized to educate citizens. Towsley requested an update on the
status of the Jesse Lee home for the next meeting.
Other Reports, Announcements and Presentations
Introduction of the Leadership Councils of the Teen, Junior, and Youth Councils
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City of Seward, Alaska City Council Minutes
February 26, 2018 Volume 39, Page
Providence Seward Medical & Care Center Year End Report
Mayor's Travel Report on AML Winter Legislative Conference
PUBLIC HEARINGS — None
UNFINISHED BUSINESS — None
NEW BUSINESS
Resolution 2018-014, Supporting A Building Remodel And New CT Scanner For Providence
Seward Medical And Care Center.
Motion (Keil/Casagranda) Approve Resolution 2018-014
Casagranda wondered if this support resolution would obligate the city to any funding;
McClure said this resolution was strictly to support the hospital's efforts to seek their own grant
funding, and confirmed there was no intent with this resolution to commit the city to funds. The
current situation at the hospital, as reported earlier by Joe Fong, was that the CT scanner had just
died and was beyond repair, so this resolution was even more timely.
Motion Approved Unanimous
Resolution 2018-015, Adopting The Updated 2018 Seward Marine Industrial Center
Development Plan.
Motion (Keil/Casagranda) Approve Resolution 2018-015
Long commended the Port & Commerce Advisory Board (PACAB) for updating this plan so
expeditiously. He added that many of the improvements realized at SMIC were a direct result of the
public's requests and input.
In response to Casagranda regarding what the future revenue stream would potentially be that
would support future development at SMIC, Long said there was opportunity for new revenues, as
well as reduced costs; as the increased level of activities continued at SMIC, it would be anticipated
that those revenues would offset additional costs for development.
Motion Approved Unanimous
Resolution 2018-016, Retroactively Amending The 2017 Budget To Record Expenditures Of
$77,780.02 Paid By The State Of Alaska On Behalf Of The City Toward The City's Public
Employees Retirement System Liability For The Period July Through December, 2017, And
Appropriating Funds.
Motion (Keil/Casagranda) Approve Resolution 2018-016
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City of Seward, Alaska City Council Minutes
February 26, 2018 Volume 39, Page
Long said this was a true up for the city's contribution to PERS state retirement.
Motion Approved Unanimous
Resolution 2018-017, Approving An Amendment To The Legal Services Agreement With Birch
Horton Bittner & Cherot.
Motion (Keil/Casagranda) Approve Resolution 2018-017
Earnhart said this was an at will contract with rates frozen for the next two years, and
included a slight CPI adjustment. No travel was charged, and there were no additional special
projects rates.
Casagranda wished to go out for a Request For Proposals, but understood there were other
more demanding issues the city was currently facing.
Motion Approved Yes: Slater, Horn, Towsley, McClure, Keil,
Squires
No: Casagranda
Resolution 2018-018, Authorizing A Sole Source Purchase Of A Bobcat Toolcat 5600 From
Craig Taylor Equipment Co. Utilizing NJPA Discounted Pricing Available For Governments,
In An Amount Not To Exceed $55,084.
Motion (Keil/Casagranda) Approve Resolution 2018-018
Long said this was a motor pool budgeted item. This would allow for interoperability for
snow, forks, and gravel. Having this machine would cut down on overtime as there would be less
waiting time for the staff waiting to free up a small machine. There were a lot of advantages to
having a small machine like this, including versatility and flexibility.
In response to Slater, Long confirmed the city had previously contracted sweeping of parking
lots. In response to Casagranda, Long said they had looked at outside the state, but shipping rates
were not cost effective. In response to Casagranda, Hunt said this would come from the Motor Pool
budget. In response to Squires the city currently owned one other toolcat. Long confirmed that the
price included delivery. In response to Casagranda, Long did not recall the cost of outsourcing the
sweeping.
Motion Approved Yes: McClure, Keil, Horn, Slater, Squires
No: Towsley, Casagranda
Other New Business Items
Discuss the process of conducting a third party investigation of city personnel matters.
Towsley had several citizens ask her to look into this option, and she thought it warranted
having a conversation. Earnhart said approaching an investigation would entail defining the scope
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City of Seward, Alaska City Council Minutes
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and the goal; this could range anywhere from having an employee poll to a full-blown investigation.
Typically, he added, these types of investigations were charged at hourly rates, so defining the scope
would be important, but could be difficult to do.
Long said administration would whole-heartedly support this concept, but he admonished
council to set aside $50,000 or $75,000 and do it right.
Casagranda inquired how council would handle the process. Earnhart suggested working with
administration to create a Request For Proposals (RFP) and then have a committee evaluate the
candidates. He said in order to get the best results, this should be a collaborative effort between
council and administration.
McClure wanted to know if the tax payers would wish council to spend this kind of money to
settle the squabbles of employees.
Towsley was concerned with potential city liability.
Squires didn't think unionizing had any influence on this, and he would wish to have this
come out of council's budget.
Slater wanted to see some kind of real estimate on the cost before any decisions were made.
Long said the RFP language could be positioned so as to not obligate the city to award a contract or
incur any costs associated with responses.
Keil suggested that council direct administration to conduct exit interviews for the next six
months, and then council could consider if they should move forward with an investigation based on
those results. McClure concurred.
The mayor appointed an Ad Hoc Committee consisting of Council Member Horn, Council
Member Casagranda, and Mayor Squires to work with administration to develop a Request
For Proposals.
Schedule work session to discuss year end budget. Council postponed this discussion item to the
next meeting.
Schedule an executive session to discuss threatened litigation. Council requested to add this item
to the next meeting agenda.
INFORMATIONAL ITEMS AND REPORTS
On -going City Project and Goal List, updated February 12, 2018.
December, 2017 Financial Reports for the City ofSeward and Providence Seward Medical and Care
Center.
COUNCIL COMMENTS
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City of Seward, Alaska City Council Minutes
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Casagranda thanked administration and the Public Works for provided on-the-job student
training. The Teen Rec Room event tonight was great. She appreciated the presentation and update
from Joe Fong, and congratulated to Nathaniel Charbonneau and Kelli Hatfield for their
appointments to the Planning & Zoning Commission.
Keil reminded everyone that there would be a work session tomorrow at 5:30 p.m. at the
library to determine employee eligibility for the union. There was another work session the following
day with the Planning & Zoning Commission to discuss the Air Force Rec Camp property. She
encouraged council to read about the Janus case before the Supreme Court regarding unions
collecting agency fees. And she thanked the Teen Councils for tonight's event.
McClure thanked the Teen Rec Room, and also Assembly Member Kenn Carpenter for
coming to the meetings. She had been told by a resident of Nash Road that their power had gone out
a few weeks ago, and the Electric Department had been very responsive.
Towsley thanked PACAB for doing a great job putting together the updated SMIC
Development Plan. She thanked Cindy Clock and Joe Fong for their presentations tonight.
Squires thanked Nathaniel Charbonneau and Kelli Hatfield. The teens at the Teen Rec Room
tonight were great, although they were sharks at air hockey and Skee-Ball (wink). Squires was
concerned about council's image in the public, and admonished council to be careful to separate their
private lives from their public responsibilities.
CITIZEN COMMENTS
Carol Griswold had not been able to attend the last council meeting and work session, but
she had listened to it on the radio. She was excited to see progress being made in the city, particularly
with the grievance procedure. Regarding exit interviews, Griswold offered a laydown of an
organization chart; she thought hiring a new Human Resources manager would be an opportunity to
make a change. Some employees did not have the opportunity to have an exit interview; she offered
a laydown she crafted that might help. Griswold was supportive of the city having a 360 degree peer
review, and said it should be considered a tool, not a threat. Regarding creating a standing appeal
board to consider employee grievances, Griswold had created an application for the city to consider.
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
Hunt said Seward's reputation in Juneau was tarnished. Hunt said three cars had followed
him home following his departure from the last council meeting; he added that people in his cul-de-
sac were paying attention and taking down license plates. Hunt stated he wished to have his annual
evaluation held in public.
Squires said thanked Griswold for the work she had done on the grievance and employee
procedures.
Council recessed at 9:25 p.m.
Council resumed at 9:35 p.m.
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February 26, 2018 Volume 39, Page
Motion (Keil/Casagranda) Go into Executive Session to discuss the City
Manager's evaluation.
Mayor Squires stated the City Manager wished to have his evaluation conducted in a public
session.
Keil stated that the Tabulation Team had received one evaluation after the deadline, and so
two tallies were conducted: one excluding the late evaluation, and one including the late evaluation.
Council unanimously approved the inclusion of the late evaluation.
Council recessed at 9:38 p.m.
Council resumed at 9:42 p.m.
Council approved Keil's request to spell check and fix grammar on the final version.
In response to Squires, Hunt said he didn't have his self -evaluation form with him, but he
recalled that he scored himself fairly high or very high on most of the areas. Hunt said he had been
very efficient with the budget, proactive with the community, receptive to new ideas and criticisms,
and responsive to council.
McClure offered her copy of Hunt's self -evaluation for him to use.
Hunt stated that all his goals had been achieved with the exception of the South Harbor
Uplands, and that was a work -in -progress. The projects that he oversaw had been consistently on
time and within budget; he had not dipped into contingency funds. Hunt said he had a good
relationship with the balance of council, and in the last four years he had pulled in $89 million in
grant funding for the community. Hunt read aloud his accomplishments from his self -evaluation.
On a scale of I to 5, with 1 being Unacceptable and 5 being Excellent, council gave the
following individual averaged scores: Casagranda 2.76; Keil 4.53; Slater 3.62; McClure 4.55;
Towsley .975; Horn 4.2; and, Squires 4.76.
1
McClure reported that the Tabulation Team's overall averaged score for the city manager was
3.65. On advice of the city attorney, council unanimously approved that the city manager's
evaluation documents used in tonight's meeting were now public record.
ADJOURNMENT
The meeting was adjourned at 10:27 p.m.
Brenda J. Ballou, MMC David Squires
City Clerk Mayor
(City Seal)
63
City of Seward, Alaska City Council Special Meeting Minutes
February 28, 2018 Volume 40, Page
CALL TO ORDER
The February 28, 2018 Special Meeting of the Seward City Council was called to order at
4:30 p.m. by Mayor David Squires.
OPENING CEREMONY
Deputy City Clerk Riley Shurtleff led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
David Squires presiding and
Marianna Keil
Sue McClure
Suzanne Towsley
comprising a quorum of the Council; and
Jim Hunt, City Manager
Brenda Ballou, City Clerk
Absent — None
Ristine Casagranda
Erik Slater
Jeremy Horn
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING
Ron Long said he had past experience as an elected official, and he understood how difficult
the role of an elected official could be. Now that he has had the opportunity to be a part of an
administrative team for a number of years, he has enjoyed the challenges and the latitude; Long said
he thought he and Hunt made a great team.
Kim Kowalski -Rogers said she thought employee morale in the city was good, and that the
city manager was fair and honest.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Keil/Casagranda)
Approval of Agenda and Consent Agenda
Keil moved the discussion of goals to New Business.
Motion Passed
NEW BUSINESS
Unanimous
64
City of Seward, Alaska City Council Special Meeting Minutes
February 28, 2018 Volume 40, Page
Discuss the City Manager's 2018 Goals.
Council recessed at 4:36 p.m. to allow the City Manager to retrieve his goal list from his office.
Council resumed at 4:38 p.m.
In response to Casagranda, Hunt said the Paving Project A & B was the first phase of the
street paving project.
Hunt said one of the biggest challenges he faced right now was to find a new tenant for the
shipyard to replace Vigor.
Council recessed at 4:41 p.m. to allow the City Clerk retrieve the City Manager's goal list from
her office.
Council resumed at 4:44 p.m.
Hunt said the community had been introduced to the blue economy: marine -based
opportunities. He had been contacted by Bryan Zak to consider starting a small business incubator in
Seward.
Hunt proposed the following goals for 2018:
• Replacement tenant for Vigor
• Refurbish Lowell Canyon water tank
• Anticipating two Coast Guard Sentinel Cutters will call Seward home (up to 110 full-
time personnel). Work continues on this homeport project
• Working on Public -Private Partnership in an effort to be awarded a FAA UAV-ROV
Economic Development/Public Safety Program for Seward
• Develop an answer(s) for housing the Fire Department's Quint on this side of the bay
• Audit vacation rentals and B&Bs for proper safety and utility billing
• Implement a new "City of Seward Gold Star" Lodging Program that recognizes
owners/managers have had proper safety inspections and licensing is in place
• Examine utilizing the Chugach funds to improve South Uplands infrastructure in
anticipation of growth
• Air Force Rec Camp property development
Council proposed the following additional goals for consideration:
• Animal Shelter location, design, and funding source
• City shop relocated and property sold
• Use the shared administration/council calendar in advance of planned absences
• Improve morale
• Provide clear communications, both verbal and written, in meetings and out
• Attend and present at budget sessions
• Establish a monthly meeting between administration, the mayor and one rotating
member of council
• Put the city logo on the city manager's vehicle
• Provide training for mid -level management (i.e., department heads)
• Provide training for all employees on city code and purchasing/contract requirements
65
City of Seward, Alaska City Council Special Meeting Minutes
February 28, 2018 Volume 40, Page
Squires said there would be additional discussions in the future to clarify these lists. Keil
suggested the lists get whittled down to make the goals achievable; Squires said he wanted the public
to review these goals and make comments.
COUNCIL COMMENTS — None
CITIZEN COMMENTS
Kyle Walker asked if he could use the list of goals discussed tonight for a newspaper article.
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
Squires said council would likely publish the titles for the goals, and then discuss them in
detail during the public meeting.
EXECUTIVE SESSION
Motion (Keil/Casagranda) Go into executive session to discuss contract
strategy for the City Manager.
Motion Passed Unanimous
Council went into Executive Session at 5:05 p.m.
Council came out of Executive Session at 5:25 p.m.
Council recessed the meeting to Monday, March 5, 2018 at 12:00 p.m.
............................................................. MENOMONEE MENOMONEE
Council resumed the meeting on Monday, March 5, 2018 at 12:00 p.m.
There were present:
David Squires presiding and
Marianna Keil
Sue McClure
Suzanne Towsley
comprising a quorum of the Council; and
Jim Hunt, City Manager
Brenda Ballou, City Clerk
Absent — Horn
Motion (Casagranda/McClure)
Ristine Casagranda
Erik Slater
Go into executive session to discuss contract
strategy for the City Manager.
66
City of Seward, Alaska City Council Special Meeting Minutes
February 28, 2018 Volume 40, Page
Motion Passed
Unanimous Consent
Council went into Executive Session at 12:01 p.m.
Council came out of Executive Session at 12:52 p.m.
Council appointed Council Members McClure, Horn, and Slater as a Contract Negotiating
Team to meet with the City Manager.
ADJOURNMENT
The meeting was adjourned at 12 : 54 p.m.
Brenda J. Ballou, MMC David Squires
City Clerk Mayor
(City Seal)
67
SISTER CITY 50TH ANNIVERSARY CELEBRATION
Ad Hoc Planning Committee Report
March 8, 2018
Committee Members: Council Members Erik Slater and Rissie Casagranda City Clerk
Brenda Ballou and Deputy City Clerk Riley Shurtleff
The committee reviewed notes from previous discussions and emails received from Obihiro.
Following is a summary:
OBIHIRO VISITORS IN SEWARD
The original schedule proposed in Seward's invitation to Obihiro was shortened, based on
feedback received from Obihiro:
• Wednesday, August 15 — Six Obihiro citizens arrive in Seward
• Thursday, August 16 — Rest day, possible light activities, possible dinner with council
• Friday, August 17 — Obihiro citizens out on full day charter for Silver Salmon Derby;
Obihiro Mayor, City Council President, and 3 city employees arrive in Seward
• Saturday, August 18 — Obihiro citizens activity day, attend "Chef Off' event for dinner;
Obihiro Mayor/President/employees rest day, attend "Chef Off' event for dinner
• Sunday, August 19 — All Obihiro attend SSD Closing Ceremonies, possible other
activities
• Monday, August 20 — All Obihiro activities
• Tuesday, August 21 — All Obihiro depart
Notes & Considerations
• Obihiro has requested we provide an interpreter for the citizen group
• Obihiro citizens will stay with homestay families in Seward
• Mayor, President & city employees will stay in hotel at their own expense
• There is no opportunity to have the visitors attend a city council meeting because the
dates fall in between meetings
• Due to the shortened visitation schedule, the budget has been revised
68
SEWARD VISITORS IN OBIHIRO
Seward City Council had previously narrowed down two potential events to attend in Obihiro:
October 7 Beef & Wine Festival, or late October Chrysanthemum Festival. Based on feedback
received from Obihiro, the proposed schedule is:
• Tuesday, October 23 — Arrive Tokyo in evening
• Wednesday, October 24 — Rest day
• Thursday, October 25 — Fly to Kushiro in early morning, spend day visiting; in evening,
either fly or take train to Obihiro
• Friday, October 26 — Chrysanthemum Festival starts in Obihiro
• Saturday, October 27 — Chrysanthemum Festival Opening Ceremonies
• Sunday, October 28 — Obihiro Food Valley half marathon, big Halloween celebration
• Monday, October 29 — Depart Obihiro to US (LA/SF/Seattle)
• Tuesday, October 30 — Rest day in US
• Wednesday, October 31 — Return to Seward
Notes & Considerations
• If Seward sends mayor/council, Obihiro wishes them to stay in hotel; if citizens, Obihiro
will provide homestays
• Unknown what the Obihiro city council meeting schedule is, so do not know if any
formal presentations will be made
69
SISTER CITY
50th ANNIVERSARY CELEBRATION
LEG
DAY
DATE
ACTIVITY
COST
Obihiro in Seward
WED
8/15
Citizen Arrival
August 2018
Hertz Rental Van
1,000
Airport Parking
3
Gas
50
THU
8/16
Seavey's Ididaride, Exit Glacier Hike & Gold Panning
Seavey's Ididaride
550
Seavey's Musher Tip ($20 x 3 Mushers)
60
Gold Panning at Adventure 60 North
120
Lunch
200
Gas
50
FRI
8/17
Silver Salmon Derby
Charter 10-Pack
3,500
Fishing Licenses
200
Arrival of Obihiro Mayor & Entourage
Airport Parking
3
Gas
50
SAT
8/18
50th Anniversary Celebration, Chef Off Challenge
Anniversary Gift
1,000
Chef Off
1,000
Icicle Fisheries Tour
0
ASLC Tour
0
Lunch
200
Shopping
0
SUN
8/19
SSD Closing Ceremonies
Mural Walking Tour
200
MON
8/20
Salmon Hatchery Tour, Ziplining OR Depart
Stoney Creek Ziplining
500
Ziplining Tip ($20 x 3 guides)
60
Lunch
200
Trail Lakes Salmon Hatchery
0
SUN
8/21
Depart
Airport Parking
3
Gas
50
SUBTOTAL - AUGUST
8,999
Seward in Obihiro
TUE
10/23
Arrive in Tokyo
October 2018
Airfare (6 x $1,500)
91000
Hotel (2 nights)
THU
10/25
Arrive in Kushiro
Airfare (6 x $150)
900
Gift for Kushiro
200
Train to Obihiro
200
FRI-MON
10/26-29
Obihiro Chrysanthemum Festival
MON
10/29
Depart Obihiro for US
TUE
10/30
Rest day in US
Hotel (1 night)
WED
10/31
Fly to Anchorage, Drive to Seward
SUBTOTAL - OCTOBER
10,300
GRAND TOTAL
19,299
70
AGENDA STATEMENT
Meeting Date: March 27, 2018
From: Brenda B allou, City Clerk
Agenda Item: New Liquor License & Restaurant Designation Permit Endorsement
BACKGROUND & JUSTIFICATION:
The City Council has an opportunity to object to the request for a new liquor license and
Restaurant Designation Permit for the following business:
The Highliner Restaurant
Restaurant/Eating Place — Public Convenience & Restaurant Designation
Permit
License #5621
The City of Seward Police Department, Fire Department, Utilities Department and the Kenai
Peninsula Borough Finance Department have no objections to the liquor license for this business.
FISCAL NOTE:
In the event the City of Seward chooses to file a protest for the above liquor license, then under
Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its
protest.
RECOMMENDATION:
Non -objection to the new liquor license and approval of the Restaurant Designation Permit for
The Highliner Restaurant.
71
►r�5-cel I M man, IM
Date: Mare II 15. 101
To: Naneth Arnbrosiani
Finance/Leases
A_ngelerson
Finance/Public Utilities
Chief Tom Clemons
Police Department
Chief Eddie the
Fire Department
From: Breiid.-i Bli]]OLI. Cit% C10-k
RE Verit°,Ing Compliance for a M.A\ LKILlor License Application
The following business has applied for a NEW liquor liccii-Se. Please review for compliance with
all utilities, lease payments and assessments. ThLink you.
Name of Business: The HiolitAicr Restaurant
Licensee: The Highliner Restaffant, L,LC
T\{pe otLicense: lZestaurant/Eating Place — Public Convenience & Restaurant Designation
Permit
l-icense NUmber: 5621
Department Status Initials
Finance/Leases
Finance/Utilities
Police Chief
Fire Chief
0 Gil
* De dime I'Or Protest: May 14, IdM 18
72
3/16/2018
Sarah Daulton-Oates
Records & Licensing Supervisor
Alcohol & Marijuana Control Office
550 W 7t" Ave, Ste. 1600
Anchorage, Alaska 99501-3567
RE: Non -Objection of New Liquor License Application
Business Name
The Highliner Restaurant
License Type
Restaurant/Eating Places - Public Convenience
License Location
303 Adams Street, City of Seward
License No.
5621
Dear Ms. Oates,
This serves to advise that the Kenai Peninsula Borough has reviewed the above
referenced application and has no objection to this New Liquor License application.
Should you have any questions, or need additional information, please do not hesitate
to let us know.
Sincerely,
Johni Blankenship, MMC
Borough Clerk
JB/klr
Encl.
cc: Applicant
City of Seward
KPB Finance Department
File
73
THE STATE
Of
ALASKA
GOVERNOR BILL WALKER
March 15, 2018
City of Seward
Attn: Brenda Ballou & Johanna Kinney, City Clerks
VIA Email: bballou@cityofseward.net
clerk@ cityofsewa rd . net
Cc: ioanne@borough.kenai.ak.us
iblankenship@borough.kenai.ak.us
kri ng@ borough. kena i.a k. us
Department of Commerce, Community,
and Economic Development
ALCOHOL & MARIJUANA CONTROL OFFICE
550 West 7t" Avenue, Suite 1600
Anchorage, AK 99501
Main: 907.269.0350
License Type:
Restaurant/Eating Place- Public Convenience
License Number:
5621
Licensee:
The Highliner Restaurant, LLC
Doing Business As:
The Highliner Restaurant
® New Application ❑ Transfer of Ownership Application
❑ Transfer of Location Application ❑ Transfer of Controlling Interest Application
We have received a completed application for the above listed license (see attached application
documents) within your jurisdiction. This is the notice required under AS O4.11.480.
A local governing body may protest the approval of an application(s) pursuant to AS O4.11.480 by
furnishing the director and the applicant with a clear and concise written statement of reasons for the
protest within 60 days of receipt of this notice, and by allowing the applicant a reasonable opportunity to
defend the application before a meeting of the local governing body, as required by 3 AAC 304.145(d). If
a protest is filed, the board will deny the application unless the board finds that the protest is arbitrary,
capricious, and unreasonable. To protest the application referenced above, please submit your protest
within 60 days and show proof of service upon the applicant.
AS 04.11.491— AS O4.11.509 provide that the board will deny a license application if the board finds that
the license is prohibited under as a result of an election conducted under AS O4.11.507.
AS O4.11.420 provides that the board will not issue a license when a local governing body protests an
application on the grounds that the applicant's proposed licensed premises are located in a place within
the local government where a local zoning ordinance prohibits the alcohol establishment, unless the
local government has approved a variance from the local ordinance.
Sincerely,
Jedediah Smith, Local Government Specialist
amco.localgovernmentonly@alaska.gov
74
Alcohol and Marijuana Control Office
. -AM*4 550 W 7th Avenue, Suite 160
4;0
1%0 Anchorage, AK 99501
,0< -4.t a I co ho 1. 1 ice ns i ng@ a I a ska gov
https://ww.w.co rm n ercealaska.gov/wem
AtLaco,
5a
`IF
Phone: 907.269.0350
Alaska Alcoholic Beverage Control Board
Form ABmOO: New License Application
What is this form .7
This new license application form is required for all individuals or entities seek-Ing to apply for a new liquor license. Applicants
should review TiUe 04 of Alaska Statutes and Chapter 304 of the Alaska Administrative Code. All fields of this form must be
completed, per AS 04.11.260 and 3 AA C 304.105.
This form must be completed and submitted to AMCO's main office, along with all other required forms and
documents, before any (tense application will be considered complete,
Section I - Establishment and Contact Irein
Enter information for the business seeking to be licensed.
Licensee: The Highliner Restaurant, LLB 04.11.40OG
License Type: Pub. Convenience Rest. Eating Place Statutory Reference:
Doing Business As: .The Highliner Restaurant
Premises Address: 303 Adams Street
City: Seward State: A laska ZIP: 99 664
Local Governing Body. City Seward
Community Council: I I
Mailing Address: 33318 Bear Lake Road
City: Seward I St2te: Alaska ZIP: 99664
Designated Licensee:' Philip Zimmerman
Contact Phone:• 907-362-3291 Business Phone: 907-224-6522
Contact Email: gpenterprise88@gmaiI.com
Yes No
Seasonal License? rAMN If "Yes", write your six-month operating period:
Complete fit e.-
Board' Meeting Date:
Issue Date;,
[Form AB-001 (rev 10/10/2016)
OFFICE USE ONLY
License Years.* I
Transaction
BRE:
75
Alcohol and Marijuana Control Office
5501 7 th Avenue, Suite 1600
Anchorage, AK 99501
aicohc.ji-,1censJI-ig L�ualaska.,Fzov
btps://ww xommerce.alaskar.gDV Iv mco
Phone: 907-269-0350
Alaska Alcoholic Beverage Control Bo@Td
Form AB-00: New License Application
Oe (rtion 2 - Premises In on aLion
Premises to be licensed is:
an existing fa ci lity a new building a proposed building
The next two questions must be completed by beverage di§pensary (including tourism) and packagge store applicants only:
What is the distance of the shortest pedestrian route from the public entrance of the building of your proposed premises to
the outer boundaries of the nearest school grounds? Include the unit of measurement in your answer.
What is the distance of the shortest pedestrian route from the public entrance of the building of your proposed premises to
the public entrance of the nearest church building.) Include the unit of measurement in your ansvder.
. Section 3 - Sole Fgoprietor Ownership Information
This section must be completed by any sole pLogprietor who is applying for a license. Entities shoal sNp to Section 4.
if more space is needed., pbase attach a separate sheet with the required information.
The follomti ng information rust be completed for each licensee and each affiliate (spouse).
This individual is an: applicant affiliate
Name-.
Address:
CRY: State e
This individual is an: applicant affiliate
[Form AB-00] (rev 10/10/2016)
76
JAN 0, L 9,n 18
Page � %r J
h,
Uk 'A'R' 'U A,
Or ALA6KA
e
F A
Alcohol and Marijuana Control mice
550 W 7th Avenue, Suite 1600
Anchorage, AK 99501
httRs: www.comr: _ �_� /air �
Phone. 907.269.0350
Alaska Alcoholk Beverage ContW Board
Form ABmOO: New license Application
Section 4 - Entity OwneyzEdo'p O nf+ rmation
This section mint be completed by any anti including a corporation, limited Ila billity company (ILILQ, partnership, or limited
partnership, that is applying for a license. Sole proprietors should skip to Section 5.
if more space is needed, ;please attach ar separate sheet with the required information.
• If the applicant is a corporthe following information must be completed for each stockholder who owns 10% or more of
the stock in the corporation, and for each president, price -,president, secretary, and managing in officer.
0 If the applicant is a limited liabilily organization the following information must be completed for each member with as
ownership interest of 10Y6 or more, and for each manager.
• If the applicant is a partnership, including a limited oartnership, the following information must be completed for each partner
with an interest of 1 6 or more., and for each general partner.
EntitV official; I Philip Zimmerman
Titles .
Member - ---
Phone:
'- 62-32 1
%Owned:
Address:
33318 Bear Lake Road
City:
Seward
State:
Alaska
TP: 99664
Entity ociaa:
Vivian Zimmerman
.
Atle(s)Address.
Member
Phone:
'-224-�6
33318 Bear Lake Road
• 'Seward
City:
State.
Alaska
zip- 66
Entity official.
t�e a
Phone.
% owned.
Address:
City:
State .
MID a
Entity official*
Titles
Phone.
% a n d
Address.
City:
State.
ZIP:
V rm AB-00) (rev 10 10 01 )
Page 3 of
i FACE
77
Alcohol and Marihuana Control Office
I th
4 550 W 7 Avenue, Suite 1600
'i oc— acce'D.- Anchorage, AK 99SO1
-::rising@alaska.gov
-iska ve b/a r-
Phone: 907.269.0350
Alaska A�cohaflc Beverage Control Board
._-
Form A m : Neer License Application
This subsection must be completed by any applicant that is a corporation oir LLC. Corporations and LLCs are required to -be in good
standing with the Alaska Division of Corporations (DOC) and have a registered agent who is an individual res-rdent of the st2ta oi
Alaska.
DOC Entity #:
10072580
1 AK Formed Date:
11 /28/17
1 Hcme State: I
Alaska
Registered Agent:
Philip Zimmerman
Agent's Phone:
907�362,3291
Agents MailingAddress:
33318 Bear Lake Road
6 1
City-
Seward 1
State:
Alaska I
ZIP: I 99664
Residency of Agent:
Yes No
Is your corporation or LLC's registered agent an individual resident of the state of Alaska?
Section 5 - Other Licenvez
Ownership and fiananclial interest in other alcoholic beverage businesses: Yes No
Does any representative or owner named in this application have any direct or indirect financial interest in
any other alcoholic beverage business that does business in or is licensed in Alaska?
if "Yes", discDase which individuals} has the financial interest, what the type of business is, and if licensed in is a, which
license number(s) and license type(s):
I
Section 6 - Authorization
Communication with AMCO staff:
Does any person other than a licensee named in this application have authority to discuss this license with
AM CO staff.?
If "'Yes,", disclose the name of the individual and the reason for this authorization:
Fhe Law Offices of Ernouf & Coffey, P.C. Assisting with the license application.
Yes No
[Form A8,001 (rev 10/10/2016)
78
br- agk4 5
ha uFFICIE
6
N ""4
AIas6k-@ Alcoholic Beverage Control Board
Form Q3-Q0: New License Apt►ccE-I-]Uon
L 4 C .; 24 mi. ,-11�on 7 Ca=-2---�Cations
Alcohol and rylatijuiina Control ()ff,r(--
550 V-1 7 1 h Avenue. Suite ifs(jgo
Asichorag 0 ge, AK 99SOI
Phone- 907-769.0.'Jx(]
Read each line below, and then sign your initials in the box to the right of each statement: Initials
I c(artify th-,at call proposed lice onsees (as defined in AS 04-11-260) and affiliates have been listed on this application.
I certify that all proposed Itconsees have been listed with the Division of Corporations.
I certify that I understand th,-,it providing a false statement an th is form or any other farm provided by AMCO is grounds
for rejection or denial of this application or revocation of any license issued.
I certify that till licensees, agents, and employees who sell or serve alcoholic beverages or check the identific,-)t ion of I
patron will complete an appi owed alcohol server education course if required by AS 04.21.025 and while sellinly, or
serving alcoholic beverages, -Mll carry or have ;avaflable to show a current coarse card or a photocopy of the card
.C
cvrtifyine, completio' 9
i n of app- oved alcohol server education course, if reqtined by 3 AA C 304-4 65-
I afirree to provide all informs -Ilion re aired by the Alcoholic Beverage Control Board in support of this application.
As an applicant for a liquor license, I declare under penalty of perjuty that I have read and am familiar with AS 04 and .5 AA C 304, and
th-rat this application, including all accompanying schedules and statements, is true, correct, artd complete.
s 60A k I I i I I I
i� SpMEN 1 1, gape
Signature ago %
A Signa'ture of N otary Public ic
P i fip MONO
-ME*
immerman
NOTARY:
.'otary Public in and for the State of
Printed name of licensee PUB LIB ., -: -� _ s
L
0 My commission expires:
Off 101700
[Form Aft -001 (rev 10/ 10/2016)
Subscribed and sworn to before me this day of 2o 17--
7-1
J,1N 0 4 iuriB1"
79
I -Irl. Pt V C -OF- F i C E
A
®r.
What is this form?
Alaska Agcoholic Beverage Contrd Board
Form AB-Q2: Premises Diagram
Alcohol and Marijuana Control office
550 W 7 th Avenue,, Suite 1600
Anchorage, AK 99501
alcohol. licensingealaska.,gov
uov/eve b/a—co
Phone: 907-269.0350
A detailed diagram of the proposed licensed premises is required for all liquor license applications, per AS 04.11,260 and
3 AA C 304.185. Your diagram must include dimensions and must show all entrances and boundaries of the premises, walls, bars,
fixtures, and areas of storage, service, consumption, and manufacturing. If your proposed premises is located within a building or
building complex that contains multiple businesses and/or tenants, please provide an additional page that clearly shows the
location of your proposed premises within the building or building complex, along with the addresses and/or suite numbers of the
other businesses and/or tenants within the building or building complex.
The second Rage of this form is not required. Blueprints, CAD drawings, or other clearly drawn and marked diagrams may be
submitted in lieu of the second page of this form. The first page must still be completed, attached to, and submitted with any
supplemental diagrams. An AIVICO employee may require you to complete the second page of this form if additional documentation
for your premises diagram is needed.
This form must be completed and submitted to AMCO&*s main of before any license application will be considered complete.
Yes No
I have attached blueprints, CAD drawings, or other supporting documents in addition to., or in lieu of, the second
page of this form.
O(RcToo - Eztabllshment Infonnation
Enter information for the business seeking to be licensed,, as identified on the license application.
Licensee: The Highliner Restaurant, LLB I License Number:
LicenseType: Public Convenience Restaurant Eating Place
Doing Business As: The Highliner Restaurant
Premises Address: 303 Adams Street
City: Seward state: AK zip: 99664
I - I
[Form A"2] (rev 06/24/2016)
80
s. cc'MUL IIVIIA% RO
OFFICE
yA
81
Alaska Alcoholic Beverage Control Board
Alcohol and Marijuana Control Office
550 W 7th Avenue, Suite 1600
Anchorage, AK 9901
alcoho1..1ice nsin alaska. ov
you Comm rcF 9Ia F. v
1wgh La m cq
Phone: 907.2 9.03 0
Form AB=03: Restaurant Designation Permit Application
What is thEls form?
A restaurant designation permit application is required for a licensee desiring deli nation under 3 AA�C 304.71 — 3 AA 304.79 as a
bona fide restaurant, hotel, or eating place for purposes of AS 04.16.010(c) or AS 04.16.049. Designation Will be granted only to a
holder of a ,beverage dispensary, club, recreational site, golf course, or restaurant or eating place license, and only if the requirements
of 3 AAC 304.305,, 3 AAC 304.725,, and 3 AAC 304.745, as applicable, are net. A detailed floor plan of the ,proposed designated and
un lesi hated areas of the licensed business and a menu or expected menu listing the meals to be offered to patrons must a
accom re
p
this form. Applicants should review AS 04.16.049 —AS 4.16. 2 and 3 AAC 304.715 —3 AAC304.795. All fields of this form must be
completed. The required $50 permit fee may be made by credit card, check, or money order.
Section I -- aAablishment Off0eymation
Enter information for licensed establishment.
Section 2- Type of DesignatioK Requested
This application is for the request of designation as a bona fide restaurant, hotel, or eating place for of
purposes
A 04. , # 1o(c) or AS 04.1 .04 , and for the request of the following designation(s) (check all that l
y):
Issue [date.
Dining after standard closing hours: AS 4.16.01 (c
Dining by persons 1 — 20 years of age: AS 4.16.049(a)(
Dining by persons under the age of 16 years, accompanied by a person over the age of 2 4.16.049 a
)(3)
Employment for persons 16 or 17 years of age: AS 04.16. 4 c
MOTE: Under AS 4.16. 49(d), this permit is not required to employ person 1 - 2 l ear
� a � on s of ale.
Transaction
OFFICE USE ONL
BF:
[Form AB ] (rear 10 1 /201
Page I of
82
Alaska Alcoholic Beverage Control Board
Alcohol and Marijuana Control Office
5 50 W 7th Ave n ue, Su ite 1600
Anchorage, AK 99501
oI -Ii ensin @aJaska,Ro
Phone: 907. 9.0 50
Form AB-03: Restaurant Designation Permit Application
Section 3 - Additional Information
Enter all hours that your establishment intends to be open. Include variances in weekend/weekday hours, and indicate am/pm:
Monday through Sunday 1 lam to 9pm
Are any forms of entertainment offered or available within the licensed business or on the proposed designated
portions of the premises?
If "'Yes"', describe the entertainment offered or available:
Food and beverage service offered or anticipated is:
table service ❑buffet service
I "other", describe the manner of food and
counter service
service offered or anticipated:
other
Yes No
Is an owner, manager, or assistant manager 21 years of age or older always present on the premises during
business hours?
Blueprints, CAD drawings,, or other clearly drawn and marked diagrams may be submitted in lieu of the third page of this form.
Ye-JNo
have attached blueprints, CAD drawin s, or other supporting documents in addition to, r in lieu of, the third ��-. �,
page of this form that meet the requirements of this form. I?
0 4 7018
[For AB- ] (rev 10 10/ 1) - .
83
� = � Page of S
- -
!
�
\-_-
84
Alask%a Alcoholic Beveratroy Bo2rd
Alcohol and Marijuana Control Office
S50 W 711, Avenue, Stjjt(! j()G()
Anchoj'age, AK 99501
Phone: 907.269.0350
V'- Designation Perms t- Application
Form Ak 203: Res"... .- ...,_ra nt
Section 5 - Certifications and Approvals
Read each line below, and then sign your initials in the box to the rj*cyhi; of each statement:
k>
I have included with this form a detailed floor plan ol the proposed designated and undesignated areas of the licensed
business for purposes of thi!. application. I underst4and that this diagram is different [fig -in m'V licensed premises diagran).
I llc']Ve irlClUded with this form a menu, or an oxPected menu, listing the meals to be offered to patrons.
I certify that the license for which I am requesting designation is either a beverage dispensary, club, recreational site,
golf course, or restaurant or eating place license.
Initials
I declare under penalty of perjury that this form, including all attachments and accompanying schedules and statements, is true.,
correc co lete.
,,e
A W R.
signature ofce- ns
"S 4 _% N Signature of Notary Public
00
Phi ip Zimmerman SO
4ffjT.WLj1jc In and for the State of Alaska
Printed name ofl
icensee
8
tj Q
1k
'10
0
ii
My commission exp
9 fires:
0'111,o OjP A'Ok'�,,O'
Subscribed and sworn to before me this — __ day of
Local Government Review (to be completed - by-itin appropriate local government offici,-11): Approved Distapproved
Signature of local government official
Printed nafne of local government official
[Foam ALB -031 (r ev I D/ 10/ 2) 0 16)
Date
Title
o ❑
85
-'RU
Alcohol and Marijuana Control Office
550 W 71t, Avenue, Suit e 160ro
Anchorage, AK 99501
•
Art`
Phone- 907.269-0350
Alcoholic Beverage Ccntra� Soard
IL arm AB-03: Restaurant Des aar. nF)ermit Application
ANICO Enforcement Review:
Signature of AMCO Enforcement Supervisor
Enforcement Recommendavons:
Printed name of AMCO Enforcement Supervisor
AMCO Director Review: Approved Disapproved
Signature of AMC O Director
Date
Umitations:
Printed name of AMCO Director
Form A"31 {rev 10/ 10/2 016�
86
303 Adem. s Street- - Seward, Alaska
on 1 I 991 mlo;l nm
Appetizers
Gala marl
7 -r':.'!i lewon aoli 13, -0
St'llstilpled Ilatter serz,7cc 4.L L6 a
Popcorn Shrimp
A basket of last y Bay lightly breaded and
CoOked to a crispygolden .5c7ved with cocktail
13. 5 0
Hc]l Cra'O' and Artichoke Dip
an�� pe-,:nzescen serve'
Fresh snoul ts C,
r
ha seed i7cq gnf. ettes 5
Chicken. Wingc
Uo -ir ',,ri aki 19. 00
h0i, barbec, , ;Y
Server Clam
Iei'iji garlic', Wier, izerbb x2d wine 18
Fresh Mushrooms or Zucchinl
Lrghtl.v Ater, deeliftled see-;ed zvith blue cheese or
ranc 7: 0
Sandwiches
served ii,4111 chvi-- Lv
I caroni sal a.' soup qf the
I i 111.3i Y 531ad
Fro?n the
The Highliner Fish Sandwich
Beer battered Halibut ' w
fillet deep fried to a golden bron
served on brioche bun uIth inefted cheddar and tartar
19
Deep fried Oyster Po Boy
,served with roulade on sourdough I
Crab Salad Sandwich with Clam Chowder
Snow crab saladscrz?ed on sourdough roll ivith melted
cheddar and a cup of clain choulder 19
Prime Rib Dip
phine rill, creainy horseraill0i sauce, a-Uju 71'
Ruben
Saladi�
Crispy Clikken Salad
-F 7es h inixed Salad greells topped alith tu7o fried chicke n
Strips, toinatoes, black olives and cheddar' cheese with
ChIpotle Ranch dressing 13.50
Caesar Solaci
Crisp ronzaine, Parmesan and hoineinade croutons
tossed in our own Caesar dressing 13. 00
Add Grid d chicken 3 r="-o 4. a 0
Spinach Salad
Fresh spinach topped zolth bacon bits., hardboiled egg,
purple on'
Lion, parmesa-17 cheese scared with zvarin
hnc i niustard dressing. 14. 00
add grilied chicken 3.00 bay shrimp 4.50
u e s
Choice of grilled c1fickerr or hand pressed housc ground
b-cef burxer scr-Z-1cd ivith a rhoicc of frejjch fries.,
niacaroni salad, Soup of the day r green salad
AR Amerkan Burger
Simpij a deliclous burger. Double your pleasure! Add a
patty 2.75 12. 00
Bacon Cheese Burg ,er
Apple nick-ed bacan and Anic-ican cheese on brioche
bun 13.50
Mushroom Swiss 'Burger
Fresh Inushroorns sauteed and piled Ifigh, Swiss cheese
it brioche bun IN
Green ChHe Cheese Burger
Hatch NTew Mexican green chilel anierican cheese on
brioche bin-11 15.5-0
Add bacor. 1.50
Hortik T 01i
Corned beef saliss, sauer*raut, I i,00 island grilled on The k
in arbled rue 1/--. -0 Crispy fried onions, peplyerjack geese, b17Ctifi izid
a
sauce 15. 0
JAN' 018
Consurner Ad,,i-;orv: Consumption of undercooked rreat, poultn-,
Or seafood m av ncrease th e risk
87
00
00
c
k
(AL
i :ice
RULE 29 c C0XD 'TEE S
The 1'�`� 3_�' or rt13T,' 3 �) oint st andi la c ��rllrYIltte _• � tills c� 11 3 _ rle e g'ti' ore _lt'3��1 �' 3r1 rYl'3 � s � �lrlt
ad hoc committees' to address. _.p e cific t opic =. The C ourlcil r113 v also meet it1 ,'ork. :Sessions. as 3
c csr11r11itte e o f the .hole _
(a') C o ninjitt ee o f"the 'J li ele . The C ouncil mav me et a s a C onzriitte-e o ft11e � iaole c or11p o se d o f the
entire c ourlcil=ittirza 3 3 1e gi.lati , e =.tudv c c'nurlittee.. The C onunitt e e o file ;Yhole shall not
t ak e am.- o fficial a cticirl ',.-.'11ile in c onunitte.e . The Ma_y%or chairs. the C car ui-jitt e e o f the, 1ATiole.
fb Q-PecialAd Hoc Council '<.tud;' k'_- on-i -ittee= { pecial.Ad Hoc Co-Luicil study conu-litt.ees rya-v be
created b %- the Council for 3 particular p carpi o _ e . or -,-, hen the i=.siue is so complex and time
c orH_urrlHrlg t113t it. cannot b e r e 3 :-.onabh-113r1& e d at 3 C - i �ut1ci1 me atHr1gr. C ouncil st.ud ti° c orY1r71itte e
shall consis.t of no less than 3 Council IN-1ernb er_. appointed by the. -Mayor- Special council
gnu-nittae=. _ll'311 sUnsetatthe errs. oftheir mi _.icirl. but no 13ter thanthe end of each fiscalYear
�itlle _ =. S.p� e cifio_ all-v cont* rlue d b ti� the C ourlc�l there � �t rr' f"���r' 3 �.p� � �ii��,� tUn p� erio �d.
�c ouncil Liaisons. In order to build additional Council expertise in v 3ri= areas. of cit %-
op eratio ns. the Pre _ ding Offic er may app pint one C ouncil Memb :er t o _ er,- e a = a liai=.on to the
Plannir1�T and Z o rli g Commission. These appointments shall be made at the C ouncirs
or�_3rlr 3ti nal meeting in October. If appointed: the council repre _.erltati k, e to the Kenai
Per1it1_>>13 Borough E-c or on-. ic D ,.- elop merit Ili=.trict shall =.er ° e as liai=•o n to the Port and
f_v cir7lrller'c e Ad- viso , B oard. I f c ouncil liais.on-s were not. app chit e d a men-i-ier o f e a ch B o and and
C csrlMli_._.ion kill arrange to F %! e p erica dic rep ort.s to the Cit ti° C ouncil during C ouncil-s. re -gu13r
=.che dulee d me etings .
_ (1 ) 'tip1 e ci31 Ad Ho c Citizen Ad kasory C orrlrtlitt e es.. '7tip e cial Ad H o c Citizen A -is -orgy C orrlr-tlitte�e s
� J
ma b e created by the C " ouncil for a p articular p -Luji os.e . C orruline e memb ers shall L e app oirlt e d
b-,.- the Mavor., v,1t11 the a d is e and c onse It o fthe C ouncil. The May or shall 3pp oini the c113Hr o f
tll� committee . C' ' en Stu ti° o_ ��r7-n1Iltt a _• =•Hall =ur1 et 3t the end of their mis- ion. but no lit er than
the end of e a ch fiscal tiY ear aril~ _ =. _.p e cific all-.,- ,_continue dLT,. the C ou icil there after for a _p e cifie d
tulle p enc, d. tale C ourlcil'-% I emb er: and one alt en-lat � �ut1,_il ��1er111� er. may b e a��p oirlt e d a =. 3
m emb er- and liaison o f a clti 'er13 dvison" c on -mutt :e e.
(e) k_ onu-nitt e es- rYlav r1 ak e rye C onu-nendations. on prop o se d pro s!Xams., ser ti°Hc es., or dh-lanC o _ . and
re _ i glutic !n ' -.1thin their 3r = 3 of re _p girl-sibiliv.- before action HE. taken by the Council. The
Committee � hair ma-,,' pre =nt there c o=midations• of the c or1 mitt e e durum. t11e discussion of
the Item of'bu=Hrle=_.
Employ e e:-:. &hall sta ff the v ani ous. c o mmitt e e & a s ,dire ct e d by the City Manager: but no st.a ff
p erson _.Hall Serve, a s a -° otm' g rt1er11b er o f a c ouncil or citizen stud-v corr mitts e _
I..I � Iinute=. need r1of be taken of con-m-ittee meetings.
1
89
CITY PROJECTS & GOALS
Update March 27, 2018
The following list of City Council projects and goals was reviewed, discussed, and updated at the February 12,
2018 City Council meeting.
1. ADA ACCESSIBLE PARKING AT CITY HALL
Council directed the city clerk to provide a history of why the location for municipal elections
was moved from City Hall to the K.M. Rae Building, as it related to ADA accessibility. City
Clerk history and status provided February 27, 2018.
2. SET LOCATION FOR SATELLITE FIRE STATION AND PUBLIC WORKS
BUILDING
3. DISCUSSION ON AIR FORCE RECREATION CAMP SITE
Council held a joint work session with the Planning &Zoning Commission on February 28,
2018. Directed administration to have Community Development bring forward multiple land
use concepts.
(Previous council work session was held September 25, 2017)
4. SALTWATER HEAT PUMP PROJECT
5. ENERGY EFFICIENCY OF CITY HALL
6. GROUND TRANSPORTATION FOR AMBULANCE SERVICES
Directed administration to provide an update on ground transportation for ambulance services.
7. ANIMAL SHELTER IMPROVEMENTS
Council scheduled a work session on March 19, 2018.
(Council passed Resolution 2017-035, Authorizing Replacement Of The Roof Of The Seward
Animal Shelter, In An Amount Not To Exceed $6,851.00, And Appropriating Funds.) Update:
March 19, 2018 work session; directed administration to look into potential locations and
funding options.
8. RESEARCH ELECTED/APPOINTED OFFICIAL TELECONFERENCING
POSSIBILITIES FOR MEETINGS
Directed the city attorney to provide advice on teleconferencing possibilities for elected and
appointed officials. City Attorney opinion provided February 14, 2018
9. UPDATE THE KPB TSUNAMI WARNING MESSAGE TO INCLUDE SPECIFIC
REFERENCE TO THE LOCAL RADIO STATION (91.7/106.1)
Directed administration to provide an update on the status of modifying the tsunami warning
announcement to include specific radio information, and also request the borough add a sticker
to their brochures which identifies the Seward radio station. Update: Resolution 2018-019
designated KIBH-FM 91.7 as the city's official radio station for emergencies, and authorized
the City Manager to work with borough to include radio station information in tsunami waning
broadcasts.
90
10.INCENTIVIZE FAMILY ENTERTAINMENT -TYPE BUSINESSES TO COME TO
SEWARD
11. AFFORDABLE HOUSING (INCLUDING SUMMER WORKER HOUSING)
Council will hold a work session in May, 2018.
(Previous council work sessions were held on May 22, 2017, June 12, 2017, and July 11, 2017)
12. SEWARD COMMUNITY HEALTH CARE CENTER EXPANSION
Directed administration to provide an update on the Seward Community Health Care Center
expansion. Update: March 12, 2018 council meeting authorized to pay up to $1, S00 in travel
expenses for Jean Bardarson to travel with city representatives to Washington, DC in April,
2018.
13. BUILDING MAINTENANCE
14. LED LIGHT CONVERSIONS
15. EXPLORE POSSIBILITIES FOR CREATING A REVENUE STREAM FOR THE
ANIMAL SHELTER AND SOS PETS
16. PURSUE AVENUES TO INCREASE WINTER RECREATION OPPORTUNITIES
17. CONDUCT CITY-WIDE DISASTER EXERCISE TO INCLUDE MOVING
RESOURCES, EVACUATION FO THE PUBLIC, ENGAGING OUTSIDE AGENCIES,
AND PUBLIC INFORMATION DISSEMINATION
18. EXTEND CITY UTILITIES INTO VIABLE AREAS TO SUPPORT FUTURE
RESIDENTIAL HOUSING
91
MEMORANDUM
Meeting Date: March 27, 2018
From: Brenda Ballou, City Clerk
Agenda Item: Seward International Friendship Association (SIFA) Dissolution &
Establishment of Student Exchange Travel Account
BACKGROUND
The Seward International Friendship Association (SIFA) was established in 1985 for the purpose of
supporting the city's international relationships. The organization thrived for years with robust
membership, and was an integral part of the success of the annual student exchange program with
Obihiro, Japan.
In recent years, however, membership of the organization has waned to just a handful of loyal and
dedicated people. Those people have come to realize that the demands of maintaining the nonprofit
corporation status may have become more of a hardship than a benefit, and that providing continued
support and involvement with the program is not predicated on having to keep the corporate status
alive.
SIFA DISSOLUTION
On July 12, 2017, the members of SIFA met to discuss the possibility of dissolving the nonprofit
corporation. The consensus of the membership was, indeed, that the organization should be dissolved
- there was only one officer and four members actively involved.
There was also consensus from the group that they wished to continue their involvement and support
of the exchange program.
STUDENT EXCHANGE TRAVEL FUND
At the July, 2017 SIFA meeting, the members unanimously agreed to set up a travel fund with the
organization's remaining funds, designed to provide students with a stipend to help offset the cost of
travel and encourage interest in the program, and on February 23, 2018, the City Clerk's office
received instructions on the procedure for accessing those funds for the students. Beginning in 2018,
high school students who apply for the city's student exchange program with Obihiro, Japan will be
eligible to receive $500 each for their travel costs.
92
Seward International Friendship Association
Membership meeting
July 12, 2017
Meeting was called to order at 6:02 pm by Phyllis Shoemaker.
People present: Brenda Ballou (City of Seward representative), Mary Daniel, Valerie Kingsland (Seward
Community Library Museum director), Phyllis Shoemaker (SIFA Treasurer), Kelley Lane (SIFA member), Lynn
Hohl, Angelle-Leigh Breaux (Seward Journal reporter), and Tyler Offenbaker (Angel le -Leigh's companion).
Mary and Lynn paid their membership dues for 2017, bringing the total membership up to four.
Valerie was invited to address the gathering. She indicated that there are a lot of Sister -city items in storage in
the museum basement. She would like volunteers to help organize the collection. The museum is planning to
develop a permanent sister -city display in the future, but will have a temporary one up some time this summer.
She also indicated that the library would be happy to support SIFA by having membership forms and information
available. After speaking Valerie left the meeting.
Phyllis gave summary of the current status of SIFA: At the present time there is only one officer and four
members; very limited participation by past participants and difficulty getting new members and officers;
reports need to be filed with the state and IRS which require officers names and fees to be submitted.
Mary provided a summary of the history of SIFA: the exchange program was started in 1968 by the city; the first
student exchange was in 1973; SIFA was officially formed in 1985.
Brenda explained the role of the City of Seward. She emphasized that the exchange program is a city function
that will continue whether or not SIFA continues as a formal organization.
After discussion there was consensus among members that SIFA should be dissolved. All expressed willingness
to continue to be involved with the sister city exchange program and to help out when possible.
There was a discussion of what to do with the funds in the SIFA bank account which total $8,939.28 as of the
end of June 2017. The consensus was that the funds should be used to provide financial support for students
participating in the sister -city exchange program. Three main options were proposed:
1. A City of Seward Savings account with would earn the going rate of interest and be managed by the city
finance department
2. A fund with the Seward Community Foundation with would be invested to earn at a higher rate than a
bank account. Phyllis will check to see if there is a minimum amount needed and details of how it would
work.
3. A fund within the Seward PTSA Alaska Community Foundation fund for scholarships.
Members' first choice is to establish a Seward Community Foundation Fund to provide support for students
going to Japan as part of the sister -city exchange program. Phyllis will get details and inform members so that a
final decision can be made. A vote will be taken either by email or at a future meeting.
After SIFA funds have been distributed according to members' wishes Phyllis will file the necessary reports and
forms to dissolve SIFA as an official non-profit organization.
Meeting adjourned at 6:55 pm.
93
Fro m; Phyllis Shoemaker <pashoemaker @gmail, com >
To; Brenda Ballou
Cc;
Subject, SIFA fund request procedure
,.J Message 1"] SIFA Fund Procedures for the Cite of Seward,dccx (23 KB)
Ili Brenda_
tt actr ed i s the pro cedur e t o requ est fuzz d s from the SIFA Si st er Cry E. cti an g e Fun d t o supp ort tti e stu d ernt exclr arr g e pro grarri .
Pleas a let m e 1mow- i f you tr ave any qu esti ons _
Thanks -
Phylli s
ATTACHMENT:
Procedure for requesting grant support from the Seward International Friendship Association Sister City
Exchange Fund at The Alaska Community Foundation
• The Seward City Clerk's office will solicit applications for the Obihiro Sister City Student
Exchange program.
• The Seward City Clerk or their designee will review the applications and select participants in the
sister city exchange program.
• The City Clerk's office will send Seward Community Foundation (SCF) a request for $500 for
each student selected. There is an online grant application that will need to be completed. One
application can be submitted to request support for multiple students within the same year. The
grant application is accessed on SCF's website: https://alaskacf.or /g blog/grants/scf-mini- rg ant -
pro rg am/.
• The SCF Advisory Board will review and recommend the grant application at its regular monthly
Advisory Board meeting, which is held the third Wednesday of every month. SCF will send the
grant recommendation to The Alaska Community Foundation (ACF), who will issue the grant
check. Grant checks cannot be made to individuals, so the grant check will be written to the City
of Seward to support the Sister City Student Exchange program. The City of Seward can then
support the students that were selected to participate in the program.
• Any questions on the grant process? Contact Shawn Rivera, ACF Program Officer, at
srivera o,alaskacf.org, or contact the SCF Advisory Board at: seward o,alaskacf.org.
94
BYLAWS
OF
T11E SEWARD 1'NTERNATTONAL FRIENDSHIP ASS C T ATT OAT
ARTICLE I -- DAME
The name of this organization shall be The Seward International
Friendship Association*
ARTICLE T 1 -- LOCATION
The address of this organization shall be c/o the City of Seward,
City Half., Fifth and Adams Streets, PO Box 167, Seward, Alaska 99664.
ARTICLE III -- PURPOSE
The purpose of this organization shall be to support and facilitate
the City of Seward in its efforts to contribute to the furthering of
world peace and understanding through aff:[Iiiations with communities in
other countries. This purpose shall be achieved by.
1. Overseeing a student exchange program;
. Providing adults for supervision and Committee work;
3 * Providing financial support;
4. Providing an established group to aid local individuals in
meeting specialized goals;
5. Providing support,, assistance and encouragement for Seward
school students to attend and participate in Sister MiltMilty activities; and
6 * aintain�xng a policy of openness to all without regard to
race, color, religion. creed, economic status, national origin, gender,
or physical or mental handicap.,
ARTT LE lv -- MEMB ERS 111P
Section 1. regular membership shall be open to all persons inter-
ested in the purposes of this organization who have graduated from High
School or are at least ni-neteen ( 1 ) years of age.
Section 2. Student membership shall be open to participants in
Seward schools. Student members shall not have voting privileges.
Section 3. Alumni of the exchange program shall automatically
become members of the organization. Alumni members will net have voting
privileges unless and until they have met all requirements of regular
membership.
APTICLE V -- DUES
Section 1. Dues will. be Ten Dollars 1 ) per year per individual
regular member. Only regular dues -paying members will have voting
privileges.
95
Section 2. Strident and alumni members need not pay glues until they
have met all the r aqui remeTit s of regular membership-*
TICLE VT. -- LIABILITY OF HEMBERS
Section 1. The property of this organization is irrevocably
dedicated to charitable and benevolent purposes and upon dissolution of
this organization said property will not inure to the benefit of any
private person but shall be distributed to one or more organizations
having similar objectives and purposes in accordance with Section
9 1(c)(3) of the Internal Re -venue Cole as uow enforced or of t ex aTd
amended. Such distribution shall be determined by the Executive Board.
Section 2. No member Rhali be liable or responsible for any debts
or liabilities of this organization.
TT LE VIi -- OFFICERS
Section 1. The officers of this organization shall be President,
Vice President* Secretary and Treasurer.
eotion The President shall preside over ail meetings, have
general supervision over the affairs of the organization and over other
officers and perform all other such duties as are incidental to the
of f ILCe t Tn case of the President-' s absence, these duties shall be
performed by the vice President*
Section 3. The vice President shall have the usual duties of such
position and any other duties as may be assigned by the President or the
Executive Board*
ectio-n 4. The Secretary shall give notice of all meetings of the
organization and Executive Board and shall attend and keep minutes of
same. The minutes shall be Dept in a book and said book brought to all
Meetings. Minutes will be- available to the Executive Board and any
other member who requests them no later than one (1) month after each
mee t in . Cu rrent c op i es o f a 11 co rr a spondence on b elia i f o f the o rga--
ni ation shall be part of the Secretary's files. The Secretary shall
malntai-n a roster of names o, addresses and phone numbers of all members
The Secretary will be ss s isted in fulfilling these duties through
liaison with the office of the City Clerk.
Section 5. The City liaison shall be responsible for the follow-
ing:
1. Provi' ding clerical support for the organization, includ,
ing typing agendas and minutes, typing and printing newsletters, all
copy z rLg and mailta , and maintenance of- organization files and re c or s t
Providing for all correspondence between the organ liation
and the City of b ihi&-ro as well as coordination of student exchange
travel dates;
{ Providing calendars and notices of meetings and events-,
� �
96
4 * Disbursement of City funds for the uos t of summer act iv-
it]'Les and related costs;
5. Working with each committee where needed and imparts
information and expertise as needed; and
Serving as coordinator and central information source if
needed,
Section 6. The Treasurer shalt have the care and custody of all
funds, money and property f the orgaTrLzatiorL. A.11 checks must b
signed by the Treasurer and the President of the organization. The
Treasurer shall at all reason ab ]_ e times exhibit the books and accounts
to any members. The Treasurer will present a yearly report to the
organization of its financial conditilon.
Section 7. The Executive Board shall consist of the Immediate Past
President, the President, the ]Lee, Preside -at, irhe Secretary and the
Treasurer.
Section 8. The Executive Board shall not have the power to enact
policy or expenditure of money nvor the amount of 00 for any one
b d eteditem, but shall propose policy and exp nditune s wH eh must be
approved by a majority of the membership present at any duly called
regular or special meeting
Section 9. At least one month prior to the annual mee-ting in
October, the president shall appoint a Nominating Committee comprised of
at least 3 regular members. It shall be the duty of this committee to
nominate candidates for the offices to be filled at the October annual
mec tins . Additional nominations may be made f rom the f lour at the
annual Knee t tog .
Section 10. The vice President shall. automatically succeed to the
office of President* The offices of vice President, Secretary and
'treasurer shall be filled by election by secret ballot; provided howev-
er, that are of finer may be elected by voice Grote when there is only one
candidate for an office. Each officer shall serve for a term of one
year from Octobev to October, or until a successor is duly elected and
qualified.
Section 11. Vacancies on the Executive Beard shall be filled at
the next regular or special meeting by open nomination from the floor.
The meeting notice shall Include this special election on the agenda.
ARTICLE vl li -- Y I L 'YEAR
The fiscal year sba l 1 be from October 1 through September 30.
ARTICLE I -- MEETING
Section 1. The regular meetings of this organization will be held
in the months of October anft February with add it f nna l meetings called
and held as needed,.
-e--
97
Section 2. The Annual Meeting will be held in conjunction with the
regular vaeeting in cta-her, 4 at vhich time a roster of members will be
drawn and the names of new meTnhers added at each succeeding meeting.
Section 3. Officerswill be elected by simple majority orit at the
Annual Meeting.
Section 4. If a meeting has been duly called or advertised, those
MeM'beTS present shall Constitute a quorum
ARTICLE X -- P&RUAMENTARY AUTHORITY
The rules contained 1n the current edition of Robert's Rules of
Order Newly Revised shall govern in all cases to which they are applica-
ble and in which they are not inconsistent with these bylaws and any
special rules of order SIFA may adopt.
The following committees shall be appointed by the President
General duties of the committees will be decided with the approval o
the general- membership
1. e-lact ion committee
. Nominating ommi t t ee
. Finance Committee
4. -Public Relations Committee
5. Historian
6. Dews7.cttiar Committee
7. Hc)spiltality Committee
ARTICLE XII -- AMENDMENTS
These bylaws may a amended at any regular meeting by a vote of n o t
less than two-thirds of the members present, gr vi e-d that pro-
posed amendments have been mailed to all r gular members; at least 30
days prior to such regular meeting.
PASSED AND APPROVED at the ragalar meeting of April 21, 1985.
� �
98
State of A laska
my Alask,a My Govermn-hent Resident Business in Alaska Visiting Alaska State Employe -es
State of Alaska Commerce >- Corp or
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NAME(S)
Type Name
Legal Name THE SE'AfARD INTERNATIQLNAL F 3 RIENDSHIP ASSOCIATION
E IT y DETAILS
Entity Type: Nonprofit Corporatior,
Entity #: 36-469D
Status: Good Standing
AK Formed Date: 8119/1995
D u ratio n r E x piration: Perpetual
Home State: ALASKA
Next Bleb n,ial Report Due: 7(212019
Entity Mailing Address: PO BOX 242, SE.aNIARD.AK 99664
Entity Physical Address: H U 1`0 1`41 NGB1 R D LANE, SE ARD. AK -99664
REGISTERED AGENT
Aig ent Name: Phyllis Sh coem a ker
Registered Mailing Address: PO 60X 242, SEWARD, AK 99664
Registered Phy s i ca I Address: H U M N1 I N 0 B1 R D LN, SEWARD, AK 99664
OFFICULS
AK Entity # Name.
Jill Herbert
Jim Herbert
�Peggy Hamner
Phyllis Sh,o4emaker
FILED DOCUMENTS
Gate Filed Type 99
9.? 19111985 Creation Filing
Titles,
D,irectry r, Secretary
DiTector, Vice PresidenN
Director, President
Dices tor. Treasurer
Filling
C1 ic k to. Vievol
El Show Forr-ne r
Owned
Certificate
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