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Home My WebLink About04232018 City Council PacketCity Council Chambers Beginning at 7:00 p.m. Monday, April 23, 2018 Spring is here! City of Seward, Alaska Council Agenda April 23, 2018 Page 1 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA {Please silence all cellular phones during the meeting} April 23, 2018 7:00 p.m. Council Chambers David Squires Mayor Term Expires 2019 Marianna Keil Vice Mayor Term Expires 2018 Ristine Casagranda Council Member Term Expires 2018 Sue McClure Council Member Term Expires 2019 Erik Slater Council Member Term Expires 2018 Suzi Towsley Council Member Term Expires 2019 Jeremy Horn Council Member Term Expires 2019 James Hunt City Manager Brenda Ballou City Clerk Will Earnhart City Attorney 1.CALL TO ORDER 2.PLEDGE OF ALLEGIANCE 3.ROLL CALL 4.CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] 5.APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] 6.SPECIAL ORDERS, PRESENTATIONS AND REPORTS 1.Proclamations and Awards 1.Peace Officers Memorial Day & National Police Week 2.National Correction Officer and Employees Week 2.Chamber of Commerce Report 3.City Manager Report .......................................................... Pg 3 4.City Attorney Report ........................................................ Pg 12 5.Other Reports and Presentations 7.PUBLIC HEARINGS [Those who have signed in will be given the first opportunity to speak. Time is limited to 5 minutes per speaker. Anyone wishing to speak a second time may do so only after all other persons have spoken, and then for 1 minute.] 1.Resolutions Requiring Public Hearing 1.Resolution 2018-038, Recommending The 2018/2019 Harbor Tariffs Be Amended By Adding A Rate Structure For A 10 Ton Crane Located At Seward Marine Industrial Center (SMIC), Wording Clarification For Transient/Guest Electricity Customer Charge, And Changing The Due Date For The Passenger Fees And Reports. .............................. Pg 14 1 City of Seward, Alaska Council Agenda April 23, 2018 Page 2 8. UNFINISHED BUSINESS A.Items for Reconsideration 1.Resolution 2018-030, Amending The Sewer Tariff To Provide For A 2.1% Rate Adjustment Beginning January 15, 2018, Adding A Seasonal Turn-On/Turn-Off Fee, Clarifying That Metered Rates Apply To All Customers Other Than Non-Commercial Residential, And Other Minor Housekeeping Changes. (Casagranda) ................. Pg 23 9. NEW BUSINESS A.Ordinances for Introduction 1.Ordinance 2018-002, Amending Seward City Code Chapters 2, 7, 8, And 15 Relating To Camping Regulations. ..................................................................................... Pg 30 B.Resolutions 1.* Resolution 2018-039, Updating A Mobile Vendor And Roving Vendor Policy For Permitting Vendors On City-Owned Property. ............................................. Pg 51 2.* Resolution 2018-040, Accepting The 2018 Volunteer Fire Assistance Grant (VFA) In The Amount Of $7,312.50 And Authorizing The 10% Matching Funds Of $812.50 And Appropriating Funds. ....................................................................... Pg 63 3.* Resolution 2018-041, Authorizing Support To The Seward PTA And P.A.R.K.S To Pursue Private, State And Federal Funding For The Revitalization Of The Bittick BMX Community Park; Located On The Southeast Corner Of Lot 11 A-1 Fort Raymond Subdivision. ........................................ Pg 72 4.Resolution 2018-042, Contracting With Seward City Tours For Operation Of The Seasonal Seward Shuttle Bus Service, In An Amount Not To Exceed $362,411, And Appropriating Funds. ............................................................................................. Pg 75 5.Resolution 2018-043, Authorizing The City To Restore Funding For An Accounting Technician Position Delayed During The 2018/2019 Budget Process, And Appropriating Funds. .......................................................................................... Pg 100 C. Other New Business Items 1.* Approval of April 9, 2018 Regular Meeting Minutes. ..................................... Pg 104 2.Discuss setting camping and parking tariffs. (Casagranda) 10.INFORMATIONAL ITEMS AND REPORTS (No Action Required) A.On-Going City Projects and Goals. ................................................................... Pg 114 11.COUNCIL COMMENTS 12.CITIZEN COMMENTS 13.COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14.ADJOURNMENT 2 CITY OF SEWARD Jim Hunt, City Manager P.O. Box 167 Telephone (907) 224-4047 Seward, AK 99664 Facsimile (907) 224-4038 MANAGER’S REPORT MARCH 30, 2018 – APRIL 13, 2018 The following purchase orders between $10,000 and $50,000 have been approved by the City Manager since the last council meeting: NONE ADMINISTRATION SeaLife Center Board meeting Lowell Point Road meeting SMIC meeting CHC Coordinating Committee meeting Staff meetings Preparing for D.C. trip HARBOR Conducted meetings with Hamilton Construction and R&M for the Breakwater project on 4/12/18 and 4-19-18. The 330 ton has been very busy with new vessels being hauled in and out for maintenance. The 50-ton travelift lifts have started to pick up. PND wants to thank council for their input on the South Harbor Launch Ramp replacement. The new fisherman’s floats are in place, to include the trestle. The ramp has arrived and will be connecting the trestle and floats. The piling all installed at the North Dock we are waiting on the fenders to be installed. The drill rig has been moved back, they are gearing up to move to Cook Inlet for the summer. The crane still has not arrived, a change with the soft start needed to be integrated into the crane. PACAB, Chamber, Harbor and the SMIC Base Camp group had a successful SMIC relaunch Event thanks to all who attended. PUBLIC WORKS Director: The water and sewer tariffs were rescinded, and we are working through the process of an RFP for rate studies and possible tariff changes to simplify the water and sewer rate structure. We had meetings about the storm surge damages on Lowell Point Rd. Currently the declaration is at the Federal level. We hope to hear good news soon. Water, Wastewater Utilities: Repairing water lines on the SMIC side is taking some time. Excavations are going well the crew is doing a great job moving ahead into the spring season. 3 Streets: Street cleaning is a major focus now. We plan to have the sand and gravel removed from the streets very soon. Please report any chuck holes to public works. We pushed hard last year to pave most of the roads. This is the first spring in many years that Seward has smooth roads to drive on. Enjoy! Shop: Spring cleanup is ongoing at the shop and the Public Works yards. One loader is down waiting on diagnosis from the dealer. Other equipment and vehicles are running and in use. Buildings: The City Hall main floor restrooms are in full remodel and asbestos removal status. Use the upstairs restrooms until the remodel is complete. When finished there will be a fully accessible handicap restroom for public use. This was the City Hall ladies room PARKS AND RECREATION Teen Youth Center  Summer Camp registration continues  Winter seasonal staff is starting to leave for their summer jobs.  Summer Camp staff are being interviewed and hired.  LDS group of young ladies will be doing a “Day of Service” at the TYC on June 6th. Cleaning up outside, painting and prepping a picnic lunch for 50 kids to share with them. We are grateful for their service and consideration as a worthy cause.  Bike Rodeo planning and advertisement is out.  ASP attendance is picking up with numbers in the 20’s  Teen Taco night and Wet Wednesdays is growing as well. With 10 kids for chicken tacos and 7 swimmers this week. 4 Park Maintenance & Campgrounds  Parks and Campground staff are readying the campgrounds for opening. Cold winter weather which has deep ground frost has delayed opening by about a week or so, which is typical. We expect to provide all services and open all campgrounds by May 1. Shower House facilities upgrades continue by installing new token operated showers in hopes to minimize vandalism and reduce 'down time' repairing coin machines. We are working with Harbor Department and using similar equipment.  Waterfront Park campgrounds have been graded and material has been added to drive lanes. We hope to reduce our largest camper complaint (potholes) with this added material that will allow us to grade more often and more effectively. We continue to conduct job interviews and process prospective employees. Campground staff continues to clean the beach from the winter storm surge as well as remodel and upgrade campground throughout. We still need erosion prevention work in four spots in Waterfront Park. We need some large rip rap or armor rock from the South Harbor Uplands to Iditarod.  Thanks to the new Seward Sports Association for their innovative remodel of the Citizens' Fields dugouts! These changes will allow for better home plate visibility and action-viewing for both players and for spectators. Thank you, SSA volunteers!  Parks staff will be working on the Pink Cheeks 5 K runners course at the Seward High School cross country trail before the event on Sat, May 5. Please note this change brings the runners off our City streets and mostly within the schools' complex.  Park Maintenance staff has also been working the Little League field on Fourth Avenue. Upgrades include new infield material, removal of old weed-ridden infield material, new base anchors, new bases, delineated infield/outfield border and fence repairs along the third base line and outfield. We are looking forward to asking council for a budget appropriation for the replacement of the compromised retaining wall behind the backstop. We are working with the new Little League Board to improve the pitchers' mound and other needed work. It is exciting to work with so many enthusiastic and talented volunteers. The Seward Little League's Opening Day celebration is 1 pm on Sunday April 29.  Cemetery Volunteer Clean-Up Day has been scheduled May 16 and 17 from 5-9 pm. Call Latesha, 224- 4055. 5 Teen Rec Room  April activities have been a hit, and a hoot, amongst TRR participants! They're honing in on their culinary talents with Taco Tuesdays & enjoying encouraged boisterous ball play in the pool on Wet 'N Wild Wednesdays! We do our best to keep them active, engaged, challenged, and intrigued! Some days we strive to be especially silly, others we strive to build strength. Every day brings new opportunities yielding new growth within our youth Sports & Recreation  12 teams are signed up for the TelAlaska Volleyball Tournament (11 teams are from out of town, 1 Seward team)  184 participants are signed up for the Pink Cheeks Triathlon Activity Week 1 Week 2 Wellness Room 0 36 Weight Room 0 0 Racquetball 0 2 Power Walk 0 1 Indoor Park 0 6 Open Gym / Basketball 0 44 Roller Skating 0 0 Rock Wall 0 2 Dodge Ball 0 0 Wally Ball 0 6 Cardio Room 0 7 Badminton 0 0 Open Volleyball 0 40 Sauna / Shower 0 7 Pickleball 0 0 Birthday Party 0 0 Flea Market TYC (Open Gym) 0 33 UYBL Tourney 0 167 6  URBACH Youth Basketball has come to an end! Thank you to our sponsors: Kenai Fjord Tours, Stoney Creek Canopy Adventures, Harmon Construction, GCI, Seward Real Estate! Thank you coaches, officials and parents for making this basketball season a success!  Polar Bear Pink Cheeks Triathlon is now open, register at runsignup.com 5K Run; 10K Bike & 600yd Swim at 10am  TelAlaska and Seward Parks and Recreation are proud to present the 16th Annual TelAlaska Volleyball Tournament! Get your adult (18 or older) B, C or D league team together for a great day of competitive volleyball. Tourney format will be based upon the number of entries. Deadline to enter is 4/21. Call Melanie at 224-4011 or email mhauze@cityofseward.net for more info.  Exit Glacier Run 5K / 10K Run Saturday, May 19 at 10am. Register here.  Challenger British Soccer Registration is live! June 11th-15th. Register here. Sauna Days & Hours Women Men Tuesday and Thursday 6:30 to 7:30 pm 7:30 to 8:30 pm Wednesday 7:30 to 8:30 pm 6:30 to 7:30 pm COMMUNITY LIBRARY AND MUSEUM Seward Community Library & Museum Director’s Report February 2018 Statistics  8593 Front Door Counter  184 Museum Admission  9 Programs  3119 Alaska Library Catalog Circulation for Seward  601 Seward Alaska Library Catalog Users for Seward  441 Alaska Digital Library Circulation for Seward  14 Passport Applications  72 Room Uses  13 Proctored Exams  728 Public Computer Sessions March 2018 Statistics  9402 Front Door Counter  205 Museum Admission  9 Programs  3455 Joint Library Catalog Circulation for Seward  664 Seward Joint Library Catalog Users for Seward  438 Alaska Digital Library Circulation for Seward  18 Passport Applications  64 Room Uses  7 Proctored Exams  1088 Public Computer Sessions 7 SUMMER HOURS: May 14 - September 15 Library Summer Hours Mon: 10am - 6pm Tues, Wed, Thurs: 10am - 8pm Fri, Sat: 10am - 6pm Closed Sunday Museum Summer Hours Tues-Sat: 10am - 5pm Sunday: 1pm - 5pm (Thanks to RBHS volunteers!) Closed Monday Admission $4 for ages 13+ CLOSURES: We are also closed Thursday, May 3rd for a Training/Work Day to provide staff with time to acquire training, develop work skills, services and programs, as well as focus on projects to better serve our community. Summer is fast approaching, so Training/Work Days will resume in October. NEWS AND UPDATES April is Amnesty Month at the Seward Community Library & Museum! It’s not too late!! We miss you, so don’t let overdue, lost, or damaged items keep you away! Return overdue materials during the month of April and pay no late fees. Worried about lost or damaged materials? Come by and talk to us; we can work it out. Can’t make it during our open hours? That’s ok. We also forgive overdue fines on books returned in the book drop. It’s our favorite month of the year! We’re sad to share that Madeline McGraw has resigned from her position as Curator of our Museum. She was wonderful to work with, accomplished a great deal, grew as a professional and will be greatly missed by all. Join us in congratulating her on her new position as Curator at her new museum in Springfield, OR. We wish her all the best in her new adventures!! Her dedication and commitment to the Library Museum shines as she helps to prepare for her departure by getting ready for the summer, a new curator and wrapping up loose ends. Her last day will be May 8th, so stop by to say goodbye and thank her for a job well done! The April Artifact of the Month is an umbrella handle. Carved out of a single piece of ivory, the handle has a fox carved on one side and a biliken carved onto the other. The biliken was created in 1908 by artist Florence Pretz and represents good luck. The handle was made in the 1930s, and was purchased by Alexander McDonald, who was an Alaska Steamship agent in Seward and Anchorage from 1915 to the 1950s. His wife Selma McDonald donated the handle, along with a larger collection of items, to the Resurrection Bay Historical Society in 1967. 8 The current window display is a short history of the Odd Fellows building. It includes photographs, newspaper articles, and documents exploring the history of the building from its groundbreaking in 1918 to the present day. It will be on view until the end of April. A new display will be up for the summer, as well a new temporary display. Museum Visits! On April 10th, 20 students and 4 chaperones from Mat-Su Central visited the Museum. The students completed a scavenger hunt and explored the Museum before spending the night at the SeaLife Center. We’re looking forward to more school visits, including some from our very own Seward Schools! UPCOMING PROGRAMS Lunch Bunch is on Wednesday, April 25th in the Community Room and Young Adult Room. April is poetry month and we will be trying our hand at writing up our own personal haikus (a short Japanese style poem). This program is for all Seward area homeschoolers and will be ending in April for students to enjoy summer break. Come have your children bring the current book they are reading and a sack lunch to the library for our last Lunch Bunch of the school year. Final Story Time Friday, April 27th at 11am in the Children’s Room. The final Story Time will be all about DINOSAURS! Story Time will commence again in October. Our staff is excited to have a fun season’s end to Story Time and we are looking forward to a Summer full of fun activities for Seward families at the Library & Museum! Local Literature with Doug Capra Saturday, April 28th from 3-5pm in the Community Room. The Alaskan by Robert Lund, is currently available for check out at the Library Front Desk. Read this intriguing book that was written here in Seward and hear the story behind the story with local Author and historian Doug Capra. Final Museum Drop In Craft Friday & Saturday May 4-5 from 12pm-5pm. Come to the Museum’s Kitchen Table, make a tissue paper flower craft, and enjoy FREE museum admission before we go back to $4 Summer Museum Admission on May 14th. Stop by and say goodbye to Ms. McGraw and wish her well on her new adventures in Oregon! Ernestine Hayes Writer’s Workshop & Craft Talk Tuesday & Wednesday May 15-16 at 5-8pm in the Community Room. Alaskan Writer Laureate, University of Alaska Professor, and celebrated Alaskan Author, Ernestine Hayes is an exceptional artist in her craft! Come for a community potluck and share dish. Get great tips and hear captivating stories from one of Alaska’s most celebrated current writers! You won’t want to miss this! Space is limited, so stop by the library front desk or call 907-224-4082 to sign up! Final Community Book Club May 19th at 11am in the Upstairs Meeting Room. This story is a tragic comedy of errors that will be the final book in our Winter Community Book Club Series. The Tortilla Curtain by T.C. Boyle is about two couples, Mexican immigrants who enter the United States illegally and an upper class American couple who live in a gated community. The two couples’ paths cross unexpectedly when Cándido is hit and injured by Delaney, who is driving his car along the suburban roads near his home. Each man prefers not to call the police or an ambulance. Cándido is afraid of being deported and Delaney is afraid of ruining his perfect driving record. From that moment on, the lives of the two couples are constantly influenced by the others. 9 Introducing the Community Wide Summer Reading Program! Yes, that’s right…EVERYONE of all ages can participate in this year’s Summer Reading Program! Mark your calendars for the Kick Off Party on Saturday, May 26th. You don’t want to miss this special party featuring Black Water Railroad, good food and the chance to sign up for this awesome free program. Many thanks to all the local businesses contributing to make it a very special summer program! Stay tuned for more details… ELECTRIC  Number of outages/trouble calls in March: 6  Number of new Job Orders started since Jan. 1, 2018: 6  National Metering will be arriving in Seward on 4/17 to begin replacing meters. All door hangers have gone out to customers to notify them of the upgrade. For more information on the project please go to the City’s website cityofseward.us and click on the link “2018 Meter Exchange Project Info” or call 224-4073. The crew has resumed work at the Seward Lagoon in replacing some of the overhead wire. A handful of homes were scheduled to be out of power for about 8hrs on 4/12/18. With the beautiful weather and hard work, the crew was able to restore power in less than 4hrs. As soon as the ground thaws and the ice melts in the underground pipes, the crew will finish the underground construction and remove the overhead wires/poles along the lagoon. 10 FINANCE The Council’s auditing firm, BDO, has completed their on-site fieldwork for the audit of the City’s 2017 activity. We have been informed that the State expects to have completed their allocation of pension liabilities by the end of May, so our goal is to have a completed Comprehensive Annual Financial Report to Council no later than mid-June. We will have a work session with the auditors in advance of the regular Council meeting, at which the results of the audit will be presented to the public. The mass meter exchange project begins on April 17. Finance staff have been coordinating the effort with ITRON for the meter reading software and hardware testing, installation and training, and with Harris for the software upgrades necessary to handle automated meter reading through our utility billing program. We are providing daily information to and from the meter replacement team (National Metering) so they are aware of the type of meters to be used when replacing the meter at each location in town, and we can upload the final reading from the old meter into the billing system. Meters will be replaced beginning April 17 through mid- May, so the customer’s bills in May will reflect the final usage on their old meter, combined with the usage on their new meter from the date of their meter replacement, through midnight on May 15. We have reduced the cost of power adjustment by $0.04 for all customer bills going out in April, to reflect the final adjustment related to the transition from our old bill format to the new bill format which took place in January 2018. We are forwarding a resolution to the City Council at the upcoming council meeting, to request authorization to add back one full-time position postponed during the 2018/2019 budget process, due to the challenges the department has faced with heavy workloads surrounding utility billing and other critical issues. 11 12 13 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2018-038 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, RECOMMENDING THE 2018/2019 HARBOR TARIFFS BE AMENDED BY ADDING A RATE STRUCTURE FOR A 10 TON CRANE LOCATED AT SEWARD MARINE INDUSTRIAL CENTER (SMIC), WORDING CLARIFICATION FOR TRANSIENT/GUEST ELECTRICITY CUSTOMER CHARGE, AND CHANGING THE DUE DATE FOR THE PASSENGER FEES AND REPORTS WHEREAS, the Seward Harbor has been without a public use crane; and WHEREAS, with the current SMIC improvements a 10 ton crane was installed on the North Dock; and WHEREAS, the Port and Commerce Advisory Board (PACAB) and administration have had several meetings regarding the new 10 ton crane user fees, had public involvement, and compared similar services with other harbors. PACAB and administration recommend the following rate structure.; and WHEREAS, clarification in the 2018/2019 tariff with the Electricity Customer Charge for transient/guest needs to add per billing cycle to this section of the tariff; and WHEREAS, it is necessary to change the 2018/2019 tariff for due date for the passenger fees and reports and adding a maximum penalty. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Strikeout = delete Bold italics = new Section 1. The City Council approve, by amending of 2018/2019 Harbor Tariff, by adding a Crane use Fee. 270-CRANE USE FEE (a) Description of Charge. The crane training/usage fees is the charge for utilizing the 10-ton crane located at SMIC on the North Dock, 1. Description of Charge. The crane training/usage fees is the charge for utilizing the 10-ton crane located at SMIC on the North Dock. 2. Individual User: A separate fee is generated when an operator completes an on-line training program (Hard Hat Training). This fee is paid by the individual, not the City of Seward, and is required prior to the proficiency training by harbor personal. 14 CITY OF SEWARD, ALASKA RESOLUTION 2018-038 ___________________________ 3. Commercial/Permit Holder: A separate fee is generated when an operator completes an on-line training program (Hard Hat Training). This fee is paid by the individuals, not the City of Seward, and is required prior to the proficiency training by harbor personal. 4. $52.50 fee is required for proficiency training by harbor personal located at the North Dock. 5. Individual Annual Crane Card.........$52.00 per year for (3) three years. The fee will be automatically billed to the individuals account on the anniversary date of the Crane Card Agreement. The agreement will be in effect for three years. A new agreement will need to be signed if individual wishes to continue access to crane. 6. Commercial/Permit Holder Annual Crane Card…… $104.00 a year for two (2) Permit Access Cards or $208.00 a year for four (4) Permit Access Cards. The fee will be automatically billed to the Permit Holders Account on the anniversary date of the Crane Card Agreement. The agreement will be in effect for three years. A new agreement will need to be signed if the Permit Holder wishes to continue access to crane. 7. Crane Card Replacement …………………………………………. $5.00 per card 8. Crane Usage …………………………………………………..……0-15 min $22.66 ……………………………………………….……. 16-30 min $45.32 ………………………………………….…………. 31-45 min $67.98 ……………………………………….……………. 46-60 min $90.64 Section 2. The City Council approve, amending Tariff section 225 (a) (2) Electricity- Boat Harbor, as follows Section 225 (a) (2) 2 Electricity - Boat Harbor (i) All Vessels (except Transient Vessels staying 15 consecutive days or less). Electricity (per kilowatt hour) $0.30 Customer charge for tenants (once per billing cycle) $22.01 Customer charge for transients or guests (once per location per billing cycle) $22.01 Section 3. The City Council approve, amending the 2018/2019 Harbor Tariff with changes to when passenger fees are due and to cap the penalties. Section 230 (b) (b) Filing of forms and payment of fees. Prior to January 1st of each year, operators of affected passenger vessels shall complete a passenger fee registration form provided by the City. Passenger fees shall be paid and reported to the City monthly, on a form, and in a manner, provided by the City, no later than the last day within 30 calendar days of the month following the month for which the fees are being reported. due. i.e. if you are filing June Passenger Fees it is due in the Harbor Office no later than close of business on July 31. The City may require more or less frequent filing, depending on the account status of the filer. A return must be filed every period, even if no transactions have occurred. Failure to file a return is subject to a missed filing fee of $25 for each missed filing. Failure to remit all fees collected or later found to be due by 15 CITY OF SEWARD, ALASKA RESOLUTION 2018-038 ___________________________ the due date is subject to a penalty in the amount of 10% of the amount owed, not to exceed $500, plus interest charged at the maximum rate allowed by law per year, compounded monthly. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23rd day of April, 2018. THE CITY OF SEWARD, ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: VACANT: ATTEST: ______________________ Brenda J. Ballou, MMC City Clerk (City Seal) 16 17 18 19 20 21 22 23 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2018-030 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE SEWER TARIFF TO PROVIDE FOR A 2.1% RATE ADJUSTMENT BEGINNING JANUARY 15, 2018, ADDING A SEASONAL TURN-ON/TURN-OFF FEE, CLARIFYING THAT METERED RATES APPLY TO ALL CUSTOMERS OTHER THAN NON- COMMERCIAL RESIDENTIAL, AND OTHER MINOR HOUSEKEEPING CHANGES WHEREAS, the Seward City Council passed Resolution 2017-077 on November 27, 2017, for the purpose of amending the Sewer Tariff, and subsequently rescinded that resolution on April 9, 2018 via Resolution 2018-029; and WHEREAS, the 2018 Sewer Tariff as adopted via Resolution 2017-077 purported to increase sewer rates by only 2.1%, but due to a combination of billing system rate table errors and the incorrect classification of a number of customer accounts, the end result was a significantly higher impact on some customer’s rates than intended by the Seward City Council; and WHEREAS, the attached Sewer Tariff accomplishes the original intent of Resolution 2017-077 in two ways; 1) it reduces the Class D (Large General Service and Industrial metered- rate customers) block rate structure to reflect an increase of only 2.1% over the rates previously applied to customers in the Class D rate class, despite those prior rates being significantly lower than the approved tariff; and 2) it restores the metered block rate structure for customers with meters who are currently classified as Class A, B or C and applies a 2.1% increase over the 2017 Class A, B, and C rates; and 3) it clarifies that all non-commercial residential customers who wish to install water meters, may be eligible for metered rates. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Sewer Tariff for 2018 is hereby approved in substantial form as attached hereto. Section 2. All previous Resolutions in conflict herewith are hereby repealed effective January 1, 2018. Section 3. This resolution is retroactive to January 15, 2018. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of April, 2018. 24 CITY OF SEWARD, ALASKA RESOLUTION 2018-030 THE CITY OF SEWARD, ALASKA Marianna Keil, Vice Mayor AYES: Casagranda, McClure, Slater, Horn Towsley, Keil NOES: None ABSENT: Squires ABSTAIN: None ATTEST: ______________________ Brenda J. Ballou, MMC City Clerk (City Seal) 25 City of Seward Sewer Tariff -Per 2018 Budget, Effective January 15, 2018. Page 4-1 Sewer Rates and Charges - 2018 Rates for Sewer by Class of Service ANNUAL RATE ADJUSTMENT: The rates and fees herein provided are adjusted 2.1% beginning the first billing cycle of the 2018 calendar year. The rates thereafter will be adjusted annually beginning the first billing of each calendar year to reflect an average of the five previous published years’ annual increase in the Consumer Price Index, All Items, 1982-84=100 for all Urban Consumers, Anchorage, Alaska Area ("CPI") as published by the United States Department of Labor, Bureau of Labor Statistics. (For example, 2018 rates reflect an increase based on the average CPI for 2011-2015.) GROUP A - RESIDENTIAL Group A includes all residential customers living in single family or multiple family living units. Multiple family units include multi-plexes, apartments and townhouses, but excludes hotels, motels and similar transient accommodations. All commercial residential customers with a water meter are eligible for Group D metered commercial sewer rates. Customers wishing to convert to metered rates are encouraged to consider that a pending Water and Sewer Rate Study may impact either or both ERU rates and metered rates, when deciding whether to invest in the costs of installing a water meter. GROUP B – SMALL GENERAL SERVICE Group B includes commercial enterprises where the use of water is incidental to the commercial activity and is primarily limited to domestic and janitorial use. This class of service includes such businesses as hotels, motels, professional office buildings, barber shops, warehouses, libraries, public offices, churches and theaters, etc. Group B customers with water meters are eligible for Group D metered commercial sewer rates. Customers wishing to convert to metered rates are encouraged to consider that a pending Water and Sewer Rate Study may impact either or both ERU rates and metered rates, when deciding whether to invest in the costs of installing a water meter. GROUP C - LARGE GENERAL SERVICE Group C includes commercial enterprises where water usage is greater than in Small General Service and/or water is used for food preparation or other activities, but not for industrial processing. Group C customers with meters are eligible for Group D metered commercial sewer rates. Customers wishing to convert to metered rates are encouraged to consider that a pending Water and Sewer Rate Study may impact either or both ERU rates and metered rates, when deciding whether to invest in the costs of installing a water meter. GROUP D - METERED COMMERCIAL & INDUSTRIAL SERVICE Group D includes metered commercial and industrial enterprises (non-commercial residential Group A customers are not currently eligible for metered rates). BASIS FOR MONTHLY FEES AND CHARGES GROUPS A - D NON-METERED SERVICES 26 City of Seward Sewer Tariff -Per 2018 Budget, Effective January 15, 2018. Page 4-2 Non-metered sewer users in Groups A, B and C shall be charged at the rate of $65.64 per ERU per month, not including tax, when the water service and sewer service serve the same activities. If the activities serviced by the sewer services are different than those served by the water service, a water charge shall be computed based on the activities served by the sewer. The sewer rate shall then be computed at 1.2 times the established water charge. METERED SERVICES Users with metered service (Group D shall be charged for sewer service according to the rates listed below. The charge shall be based upon the quantity of metered water, except that those users having a sewer meter shall be charged for the quantity of sewage actually metered. The quantity of sewage will be adjusted if a significant amount of wastewater is not discharged into the city sewer system. Minimum Charge for Each Metered Service Service Size Minimum Monthly Charge 3/4" - 1" water service $56.00 1-1/2" - 2" water service $92.66 2-1/4" - 4" water service $233.62 Over 4" water service $1,168.01 Charge for Consumption Gallons of Sewage Discharged per Month Charge per 1,000 Gallons Groups A, B & C Group D First 10,000 Gallons $8.23 $8.23 Next 40,000 Gallons $6.58 $6.58 Next 50,000 Gallons $5.46 $5.46 Next 100,000 Gallons $4.92 $4.92 All Additional Gallons $2.43 $2.43 GROUP E - SPECIAL RATES AND FEES Group E includes charges for other categories of service not included in Groups A through D. 27 City of Seward Sewer Tariff -Per 2018 Budget, Effective January 15, 2018. Page 4-3 1. Users generating sewage with a BOD and SS loading in excess of mg/1 (upon a deter- mination by the utility manager that the concentration and characteristics of the sewage will not cause a detrimental effect upon the sewer system and/or treatment plant [BOD = ABiological Oxygen Demand@ and SS = ASuspended Solids@] Specified rate in rate tables times a factor of the actual BOD and SS loading divided by 250, plus the cost of testing 2. Tank Truck Operators: Fresh sewage, or waste from portable or chemical toilets, provided the utility manager determines the waste will not be detrimental to the sewer system and/or treatment plant. NOTE: It is prohibited to discharge into the city=s sewer system, septic tank waste or any waste containing toxic or other materials that could cause the city=s discharge to violate the EPA or DEC discharge permit. Per thousand gallons: $63.71 3. Recreational Vehicles: Individual RV owners utilizing city-owned or approved dump sites Public and private campground operators [Operators must maintain sufficient records to compute a monthly payment, and such records shall be made available to the city upon request.] 4. Ship’s Sewage: 5. Sewer Service Connection Fee: 6. Sewer Service Inspection Fee: This fee shall be charged for services installed by anyone other than the city. 7. Unauthorized Connection or Discharge into the City Sewer System: No fee $1.08 per day Per RV, camper or trailer permit, not including tent campers. Not accepted Installed at property owner=s expense. Any work performed by the city will be charged at total cost, including labor, overhead, administration, materials and equipment PLUS a $153.80 connection fee. $123.04 Per Occurrence $965.31 PLUS Cost of repair, restoration or cleanup by city PLUS State and/or federal penalties & charges levied against the city or individuals 28 City of Seward Sewer Tariff -Per 2018 Budget, Effective January 15, 2018. Page 4-4 8. Restoration of Sewer Service and Repair of Damage by Owner or Contractor to City Facilities: Actual cost, including city overhead, adminis- tration, labor, materials and equipment 9. Locate Sewer Main: First Locate: No Charge Each Additional Locate: $96.52 Large projects requiring several locates will be under a special contract and may require a fee. 10. Security Deposit: If a water security deposit was paid, no additional deposit will be required. If no water deposit was paid, the following deposits will be charged. Domestic: $48.26 (Single family & duplex) Commercial: $144.79 Multi-Family: $144.79 11. Contractor Work: Any contractor tapping into a city sewer main, or otherwise working on a city sewer main, must be properly licensed to perform the work and must provide: $5000.00 Bond or equivalent cash guarantee payable to the city 12. Seasonal Turn-On and Seasonal Turn-Off (includes new account name or same account name; waived if < 2 months between turn-off and turn-on; Seasonal can apply to either summer or winter.) Seasonal Turn-On: $262.56 S Seasonal Turn-Off: $262.56 13. Sewage Meter: 14. Delinquent Account Charges: Computed from the quantity of metered water delivered to the same activity unless a sewage meter has been installed. Sewage meters approved by the city may be installed at the user=s expense. Interest rate: 10.5% per annum Monthly late fee: $5.75 29 Sponsored by: Planning and Zoning Commission Introduction Date: April 23, 2018 Public Hearing Date: May 14, 2018 Enactment Date: May 14, 2018 CITY OF SEWARD, ALASKA ORDINANCE 2018-002 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE CHAPTERS 2, 7, 8, AND 15 RELATING TO CAMPING REGULATIONS WHEREAS, regulation of public and private camping is addressed in several sections of the Seward City Code; and WHEREAS, it is desirable to make all camping ordinances throughout the Seward City Code consistent with one another; and WHEREAS, it is desirable to amend the camping ordinances for public campgrounds to clarify fees for public campgrounds and to assist park staff with enforcing ordinances, including fee collection; and WHEREAS, Alaska Statutes 18.35 and the regulations adopted in 18 AAC 30.400-.470 establish minimum standards of health and sanitation for the protection of the public health and welfare in campgrounds; and WHEREAS, purposes of the camping regulations are to protect the public's health, safety and general welfare, prevent overcrowding and unsanitary conditions in the City, to provide a wholesome community environment, adequate public services, to conserve natural resources, and to provide clean, safe and attractive recreational and tourist facilities; and WHEREAS, in addition to several work sessions, the Planning and Zoning Commission held a public hearing and recommended City Council approval of the proposed City Code amendments at its April 3, 2018 meeting. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, HEREBY ORDAINS that: Section 1. Seward City Code Sections 2.25.065 and 2.25.125 are hereby amended to read as follows: Strikeout = deletions bold italics underline = additions 2.25.065. - Harbor department—Powers and duties. The harbor department shall: (1) Formulate, recommend and administer policies and procedures pertaining to the operation of the Seward harbor and its facilities; 30 CITY OF SEWARD, ALASKA ORDINANCE 2018-002 ________________________ (2) Collect harbor fees and charges and maintain such records as are necessary for the fulfillment of the department function; (3) Provide for the enforcement of all city regulations pertaining to the harbor; (4) Provide for the operation, maintenance and collection of fees for the city camping facilities; (5) (4) Provide other services and duties as directed by the city manager. 2.25.125. - Parks and recreation department—Powers and duties. The Parks and Recreation Department shall: (1) Organize various recreational programs for individuals of all ages within the City; (2) Coordinate recreational activities and programs with the Kenai Peninsula Borough Community Schools programs and other local recreational entities; (3) Maintain City recreational facilities; (4) Provide for the operation, maintenance and collection of fees for the municipal campgrounds; (4) (5) Provide other services and duties as directed by the City Manager. Section 2. Seward City Code Section 7.15 – Campgrounds, Parks, and Open Spaces is hereby amended to read as follows (Strikeout = deletions, bold italics = additions): 7.15.010. - Camping, generally 7.15.010. Camping, municipal. (a) No camping, other than as specified in section 8.15.510 15.10.226, shall be allowed within the City limits except in areas designated as municipal campgrounds by resolution of the City Council or in private camper parks operating under a permit. “Municipal campgrounds” means campgrounds owned or operated by the City and designated as public campgrounds by resolution of the City Council. Fees for camping in designated public municipal campgrounds shall be set by resolution of the City Council. Camping on private land is subject to Chapter 8.15 and Chapter 15.10. (b) In no event shall camping by one party be allowed for more than 14 consecutive days in one designated municipal campground for a maximum of 28 days, except as noted in (c) that disabled and/or senior citizens age 62 and over may camp for extended periods of time provided that they first obtain a monthly pass from the City. Monthly passes shall be issued only to those individuals possessing a special permit issued by the City Parks and Recreation 31 CITY OF SEWARD, ALASKA ORDINANCE 2018-002 ________________________ Department. Tents or structures of plastic sheeting, canvas or similar materials are not eligible for monthly passes or special permits. Persons camping must be housed in a camping unit as defined in 8.15.110 (c) Campers must be housed in a camping unit. A camping unit is defined as a motor home, camper, canopy, fifth-wheeler or tent. Disabled and/or senior citizens age 62 and over may camp for extended periods of time provided that they first obtain a special permit and monthly pass from the City Parks and Recreation Department. Tents or structures of plastic sheeting, canvas or similar materials are not eligible for monthly passes or special permits. (d) Camping in designated public municipal campgrounds shall be allowed between April 15 and September 30 each year, provided, however, that the City Manager may delay modify the opening of municipal campgrounds until such time as staffing and weather conditions permit such use. In no event shall camping by one party be allowed for more than 14 consecutive days in one designated municipal campground except as noted in(c). Except for those areas opened for camping by resolution of the council or stated in subsection (e) below, all public municipal campgrounds shall be closed to camping beginning October 1 through April 14, annually. (e) Winter camping shall be permitted at the Iditarod a designated municipal campground. In no event shall camping by one party be allowed for more than 14 consecutive days in one camping space. camping area located at the south end of in Waterfront Park. Winter camping shall not be allowed in any other public municipal campgrounds unless specifically authorized by resolution of the City Council. (f) Persons camping Campers in violation of this section are subject to citation, eviction and/or impoundment by authorized personnel. Persons camping Campers who violate posted camping regulations may have their camping permits revoked and may be evicted by authorized personnel. If such action is warranted, a complaint filed by parks personnel shall be considered grounds for City police to issue a citation or take other appropriate action. Such Citations or complaints by authorized personnel shall include a complete description of the violation and any contact between the violator and parks staff. 7.15.020. - Municipal campgrounds, registration and permits. Municipal campgrounds are designated as self-registration fee areas. Unless otherwise posted, persons camping Campers shall self-register and pay the established fees as posted before occupying a campsite. A valid camping permit must be visibly displayed and attached to all camping units at all times. Failure to self-register and pay the established fee shall result in a fine of $50. If fine is paid within ten days, the fine shall be reduced to $25. For the purposes of this chapter, camping is defined as parking occupying a recreational vehicle camping unit or setting a tent for more than four consecutive hours. A camping unit is defined in 8.15.110. 32 CITY OF SEWARD, ALASKA ORDINANCE 2018-002 ________________________ Section 3. Seward City Code Section 8.15 – Trailers, Mobile Home Parks, Camper Parks and Camping is hereby amended to read as follows (Strikeout = deletions, bold italics underline = additions): Chapter 8.15. - Trailers, Mobile Home Parks, Camper Parks and Camping Article 1. - General Provisions 8.15.110. - Definitions. As used in this chapter the following terms are specifically defined as follows: Addition. An enclosed structure of conventional construction, or a manufactured home unit, attached to a mobile home. Camper. A portable structure mounted on a truck or truck chassis, including motor homes, or a converted hearse, bus, station wagon or panel truck designed for use as a temporary travel dwelling. Camper park. A privately owned and operated campground on any Any parcel, or adjacent parcels of land in the same ownership, which is used by two or more camping units campers, travel trailers or tent campers. Camping unit. A tent or recreational vehicle. * * * * * Municipal Campground campgrounds owned or operated by the City and designated as public campgrounds by resolution of the City Council Permit. The license issued for and allowing the establishment and management of mobile home parks or camper parks as defined in this section. Recreational vehicle. A vehicle used or intended for short-term occupancy as a temporary dwelling for travel, recreation, and vacation uses to be used as sleeping quarters for humans and which may be driven, towed or propelled from one location to another without change in structure or design, whether or not the same is supported by wheels or identified by a model, serial or vehicle registration number. Includes travel trailers, camping trailers, tent campers, trailer coaches, motor homes, truck campers, buses and similar vehicles. * * * * * Space. A defined land area in a mobile home or camper park on which a mobile home or camping unit, travel trailer, camper or tent may be placed and which is described by boundary lines measured in terms of: (1) Its depth expressed as a mean distance between the front and rear of the space, measured in the general direction of the side space lines; 33 CITY OF SEWARD, ALASKA ORDINANCE 2018-002 ________________________ (2) Its width expressed as a mean distance between the side lines of the space, measured in the general direction of the front and rear space lines. Travel trailer. A vehicular portable structure which is not self-propelled, designed for short- term occupancy as a temporary dwelling for travel, recreational and vacation uses. Used/occupied. As applied to any land, buildings, mobile home, or camping unit travel trailer or camper, the words "used" or "occupied" shall be construed to include the words "intended, arranged or designed to be used or occupied." 8.15.115. - Location. (a) Mobile home parks, and camper parks, and employee campgrounds require a conditional use permit and administrative permit and are considered permitted allowed uses per the Land Uses Allowed Table in Title 15. in R3 or AC districts, provided they are approved by the Seward Planning and Zoning Commission planning commission after public hearing. Camper parks are considered permitted uses in R3 and AC districts, provided they are approved by the planning commission after public hearing. (b) Mobile home or camper spaces must be located a minimum of 75 feet from any permanent residence building located outside the park unless separated therefrom by a barrier such as a right-of-way or a fence or wall at least 36 inches in height. (c) Employee campgrounds are considered a permitted use within the industrial district, provided they are approved by the Seward planning and zoning commission after public hearing. 8.15.120. - Mobile home park and camper park regulations—Applicability. (a) All mobile home parks and camper parks within the city of Seward shall be constructed, operated and maintained in accordance with the standards set forth in this chapter. It shall be unlawful for any person to own or operate a mobile home or camper park which does not meet the standards of this chapter. (b) Nothing in this chapter shall be construed as prohibiting the placement of modular or prefabricated homes in any district where other single-family dwellings are allowed, provided the homes meet other applicable zoning, setback, and construction code requirements of the city, Kenai Peninsula Borough and the state. 8.15.125. - Enforcement of chapter; violations and penalties. (a) This chapter governing mobile home parks and camper parks shall be enforced by the city construction inspector, fire chief and the City Clerk. 34 CITY OF SEWARD, ALASKA ORDINANCE 2018-002 ________________________ (b) Whenever a violation occurs, any person may file with the City Clerk a complaint in regard thereto. All such complaints shall be properly recorded and immediately investigated by the appropriate city official who shall report his findings to the city manager. (c) For any and every violation of the provisions of this chapter, the owner, agent, contractor, lessee, or tenant of any premises where such violations exist, or any other person who commits, takes part or assists in such violations or who maintains any building or premises in which any violation shall exist, may be assessed a penalty of not more than $300.00. Each and every day that such violation continues shall be deemed a separate and distinct violation. (d) Any structure which is in violation of the provisions of this chapter shall be and the same is hereby declared to be unlawful and a public nuisance and the city manager shall, upon order of the city council, commence lawful action to abate or remove such building, structure or use or to restrain any violation of this chapter. (e) All remedies provided for herein shall be cumulative and not exclusive. (f) The issuance or granting of a building permit or approval of plans or specifications under the authority of the building code shall not be deemed or construed to be a permit for or an approval of any violation of any of the provisions of this chapter or any amendment thereto. 8.15.130. - Compliance with other laws. Mobile home parks and camper parks shall be constructed, operated and maintained in conformance with all applicable state and local statutes, ordinances or regulations. * * * * * 8.15.140. - Fire prevention. (a) Every mobile home park or camper park shall be equipped with fire extinguisher(s) as determined by the Fire Chief. Fire extinguisher(s) shall be accessible to the users of mobile home park and camper park during all operational periods. a 15 pound carbon dioxide or dry powder fire extinguisher in good working order, located in the dwelling or office of the person in charge of the park. No open fires shall be permitted at any place within a park, except in camper parks in fire rings, pits or other facilities constructed for such purpose and of a design approved by the fire chief. (b) To minimize the possibility of interference with escape in case of fire, the permittee shall prohibit the parking of vehicles closer than five feet from the door of any service building, convenience establishment, travel trailer, mobile home or camper recreational vehicle. (c) In each mobile home, camper or travel trailer recreational vehicle having its own heating or cooking appliances, such appliances shall meet the requirements of the fire chief as to their manner of installation, venting and fuel feed system. If natural gas or propane gas is utilized as a fuel, all gas appliances, fittings and installations shall conform to the city utility code and fire code requirements (see title 14, utilities, and chapter 9.15, fire prevention). (d) Containers for fuel to be used by mobile home, travel trailer or camper occupants shall be connected in a leakproof leak-proof manner to the stoves or heaters by copper or other 35 CITY OF SEWARD, ALASKA ORDINANCE 2018-002 ________________________ metallic tubing in accordance with manufacturer recommendation. approved by the construction inspector. Fuel oil containers shall be securely fastened in place not less than five feet from any exit and/or at least two feet from the body of the mobile home. or addition thereto., or recreational vehicle travel trailer or camper. 8.15.145. – Recreational vehicles and mobile homes outside of Municipal Campgrounds, Camper Parks and Mobile Home Parks. (a) No recreational vehicle travel trailer or mobile home, other than an uninhabited two- wheel trailer A camping unit not to exceed twenty forty five feet in length, may be stored on a private lot in residential all zoning districts, as referenced in 15.10.226., except in a subdivision or development where a special fenced-in common area has been set aside for the storage of recreational vehicles. (b) On a construction project, a travel trailer, mobile home or camper recreational vehicle may be used for temporary living or work space at the project site not to exceed length of project for a period of 90 days if a letter application for this use is submitted by the owner or manager of the project, site or property and is approved by authorized personnel is approved by the city construction inspector. (c) In a mobile home, or recreational vehicle travel trailer or camper sales lot, one mobile home or recreational vehicle, travel trailer or camper may be used as an office for sales lot business only. Article 2. - Permits 8.15.210. - Mobile home park and camper park annual permit required. (a) No person may construct develop, operate or maintain a mobile home park or camper park without first obtaining an annual permit in accordance with this chapter. (b) The permit shall be issued by the City Clerk after investigation and inspection by the city construction building inspector and fire chief. (c) The annual permit, along with a copy of this chapter, shall be posted in a conspicuous location on the premises of the Mobile Home Park or Camper Park at all times. (d) All mobile home parks, camper parks, or other trailer courts in existence in any area annexed to the city in the future shall have ninety days subsequent to such annexation to obtain a city permit. (e) The city council may by ordinance restrict the total number of mobile home park permits and camper park permits to be issued. 36 CITY OF SEWARD, ALASKA ORDINANCE 2018-002 ________________________ 8.15.215. - Initial permit. (a) An application for an annual mobile home park or camper park permit shall be submitted to the City Clerk on a form provided by the City. The application shall include the following information: (1) The name and physical address of the Mobile Home Park or camper park; (2) The name and mailing address of the applicant, indicating whether operator or owner; (3) The name and mailing address of the owner if different from the applicant. (b) The application shall be accompanied by a dimensional site plan at a scale of one inch to 20 feet showing the following: (1) The specific layout of mobile home or camping unit spaces, camper or travel trailer spaces setting forth the dimensions of each space; * * * * * Article 4. - Camper Parks 8.15.410. - General Provisions. (a) Camper parks may be established to provide temporary spaces and facilities to campers for camping units, motor homes, travel trailers, and other recreational vehicles when used for touring, vacationing or like transient activities. No vehicle camping unit in a camper park may remain in the park more than thirty days. (b) Camper parks may also provide spaces and facilities for tent camping. No tent camper may remain in a camper park for more than 30 days. 8.15.415. - Spacing requirements. The requirement for spacing shall be at least ten feet clear space between camping units recreational vehicles or tent units. (Ord. 522, § 2 (part), 1984) 8.15.420. - Streets, walkways and storm drainage. The requirements of section 8.15.325 apply to camper parks except that major streets may have a minimum right-of-way width of 40 feet with a minimum surface width of 24 feet, and other streets may have a minimum right-of-way width of 20 feet with a minimum surface width of 14 feet. Streets, walkways, and storm drainages must comply with City Codes. (Ord. 522, § 2 (part), 1984; Ord. 610, 1988) 37 CITY OF SEWARD, ALASKA ORDINANCE 2018-002 ________________________ * * * * * 8.15.445. - Prohibitions generally. (a) No recreational vehicle or tent camping unit situated in a camper park may be offered for rent or lease. (b) No vehicle camping unit in a camper park may be rendered immobile except by the unhitching of a separate towing vehicle, if any. Camper Recreational vehicles may be temporarily tied down only as required for the safety of the vehicle and the area. Removal of wheels, addition of skirting, attachment of structures, buildings additions or foundations or any other act evidencing permanency of occupancy shall not be permitted. 8.15.450. - Registration required. The owner or operator of a camper park shall maintain a register containing the name and mailing address of each person occupying the park, a license or identification number and description of each vehicle occupying the park and the date of each arrival and departure on a form approved by the city. This register shall be retained for at least three years, and shall be available for inspection by the city at any time. No person who refuses to register may be granted occupancy in the camper park for himself or his vehicle. 8.15.455. - Alaska landlord-tenant act inapplicable. A camper park is not a mobile home park as set forth in AS 34.03.360(3). Structures and mobile homes within the terms of AS 34.03.360(3) are not permitted in a camper park. Article 5. – Camping – See §15.10.226 (a) No camping, other than as specified in § 8.15.515 shall be allowed within the city limits except in areas designated as campgrounds by resolution of the city council or in camper parks operating under permit. In no event shall camping by one party be allowed for more than fourteen consecutive days in one designated campground. Camping in camper parks shall be limited as specified in this chapter. Fees for camping in designated campgrounds shall be set by resolution of the city council. Fees for camping in private camper parks shall be established at the discretion of the park manager or owner. (b) Camping in designated public campgrounds shall be allowed between May 15 and September 30. Except for those areas opened for camping by resolution of the council, all public campgrounds shall be closed to camping beginning October 1 through May 14, annually. (Ord. 522, § 2 (part), 1984; Ord. 601, § 1, 1988; Ord. 610, 1988) 8.15.515. - Camping on privately owned lots. 38 CITY OF SEWARD, ALASKA ORDINANCE 2018-002 ________________________ Camping on privately owned lots outside of a camper park operating under permit shall only be allowed in RR and unzoned districts (see title 15, planning and land use regulation). Such occupancy shall be limited to one travel trailer, camper or tent and shall be for recreational or vacationing purposes only. Camping as provided in this section shall not exceed 60 days per calendar year. (Ord. 522, § 2 (part), 1984; Ord. 539, 1985) Article 6. - Employee Campgrounds – See §15.10.226 8.15.610. - Purpose. Generally, employee campgrounds are for established businesses with high seasonal employment of transient workers, and are not to be construed as construction camps. No employee campground may be open for more than 150 days per calendar year, and may not open earlier than April 15, nor remain active later than September 30, except by resolution of the city council based on specific findings that a longer term, earlier opening date and/or later closing date is warranted because of special circumstances. (Ord. 573, 1986; Ord 92-04) 8.15.615. - Occupancy requirements. Occupancy in an employee campground is limited to the transient workers of that industry or business applying for the campground permit. (Ord. 573, 1986) 8.15.620. - Garbage and refuse. The requirements of section 8.15.340 shall also apply to employee campgrounds. (Ord. 573, 1986) 8.15.625. - Sanitary facilities. (a) Separate sanitary facilities shall be provided for each sex. Such facilities shall include either permanent or portable toilets. If permanent facilities are constructed, they shall conform to section 8.15.425(b) of this chapter. (b) Shower facilities may either be on-site in conformance with section 8.15.425(b) of this chapter, or provided on the job site of the employer. (Ord. 573, 1986) 8.15.630. - Spacing requirements. 39 CITY OF SEWARD, ALASKA ORDINANCE 2018-002 ________________________ The requirements for spacing shall be at least ten feet clear space between recreational vehicles or tent units. Vehicles other than those being used for living accommodations shall not be parked within the campground area proper. (Ord. 573, 1986) Section 4. Seward City Code Section 15.10 Planning and Land Use Regulations, Seward Zoning Code is hereby amended to read as follows (Strikeout = deletions, bold italics underline = additions): 15.10.140 - Definitions. A. General interpretation. * * * * * B. Specific definitions. (Parenthetical references are for cross-reference only.) In this chapter, unless otherwise provided or the context otherwise requires: * * * * * 18. Campground. A plot of ground upon which two or more campsites are located, established or maintained for occupancy by tents or recreation vehicles camping units as temporary living quarters for recreational or vacation purposes. a. Campground, municipal. Campgrounds owned or operated by the City and designated as public campgrounds by resolution of the City Council. b. Campground, private camper parks. A privately owned and operated campground on any parcel, or adjacent parcels of land in the same ownership, which is used by two or more camping units. c. Campground, employee. An area operated by an established business with high seasonal employment of transient workers as a housing alternative and not construed to be a construction camp. 19. Camper park. A privately owned and operated campground on any parcel, or adjacent parcels of land in the same ownership, which is used by two or more camping units. 20. Camping unit. A tent or recreational vehicle. 15.10.225 15.10.226 Land Uses Allowed (a) Table 15.10.225 15.10.226 Land Uses Allowed is incorporated herein by reference and the restrictions contained therein are mandatory unless otherwise modified by this chapter (See Table 15.10.226 tables at the end of this title.) * * * * * 40 CITY OF SEWARD, ALASKA ORDINANCE 2018-002 ________________________ (i) Camping is allowed subject to the following: (1) No Camping for a fee shall be allowed within the city limits only in municipal campgrounds, as defined in section 7.15, or in private camper parks operating under a permit, as defined in section 8.15. (2) Other than permitted camper parks, camping on privately owned lots as an accessory use to an occupied, single family home is limited to private non-commercial use and for no fee. Such occupancy shall be limited to one camping unit at a time and shall be for recreational or vacationing purposes only. Camping as provided in this section shall not occur earlier than April 15th and no later than September 30th (j) Employee Campgrounds are allowed in accordance with table 15.10.226 of this chapter subject to the following: (1) Employee campgrounds are for established businesses with high seasonal employment of transient workers, and are not to be construed as construction camps. No employee campground may be open for more than 150 days per calendar year, and may not open earlier than April 15, nor remain active later than September 30, except by resolution of the city council based on specific findings that a longer term, earlier opening date and/or later closing date is warranted because of special circumstances. (2) Occupancy in an employee campground is limited to the transient workers of that industry or business granted a conditional use permit and annual permit. (3) Garbage and refuse. The requirements of section 8.15.340 shall also apply to employee campgrounds. (4) Sanitary facilities shall include either permanent or portable toilets. If permanent facilities are constructed, they shall conform to section 8.15.425(b). Shower facilities may either be on-site in conformance with section 8.15.425(b), or provided on the job site of the employer. (5) The requirements for spacing shall be at least ten feet clear space between camping units. Vehicles other than those being used for living accommodations shall not be parked within the campground area proper. 41 CITY OF SEWARD, ALASKA ORDINANCE 2018-002 ________________________ Table 15.10.226 15.10.225 Land Uses Allowed Zoning Districts Principally Residential Principally Commercial Principally Public Uses RR R1 R2 R3 UR OR AC HC CB I RM INS P Campground, municipal C/P C/P C/P C/P Campground, camper park, RV park private C/P C/P C/P C/P C/P C/P Campground, employee C/P Section 5. This Ordinance shall take effect ten (10) days following its enactment. ENACTED by the City Council of the City of Seward, Alaska, this 14th day of May, 2018. THE CITY OF SEWARD, ALASKA ________________________________ David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: _____________________________ Brenda J. Ballou, MMC City Clerk (City Seal) 42 43 44 45 46 47 City of Seward, Alaska Seward Planning & Zoning Commission Minutes April 3, 2018 Volume 7, Page A. Unfinished Business Items requiring a Public Hearing - None Resolution 2017-12 of the Planning and Zoning Commission of the City of Seward, Alaska, recommending City Council amend portions of Seward City Code Titles 2, 7, 8, And 15 to clarify campground uses, definitions, and requirements Wilde stated that a laydown has been presented containing the Planning and Zoning resolution to adopt the Ordinance, along with a copy of the Ordinance that contains amendments that were proposed by a member of the public to address some housekeeping changes. Wilde discussed the history of Camping Code revisions and stated that six work sessions had taken place in order to refine the code changes Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. Carol Griswold, inside city limits, stated that she had submitted a four page document containing comments on this ordinance and had hoped that more time at the March 20 work session would have been devoted to camping code revision. She stated that she would like to see more time devoted to discussing winter camping and employee campgrounds before rushing this off to the City Council. Seeing no one else wishing to speak, the public hearing was closed so that the Commission could review the proposed amendments Ecklund stated that the laydown provided by Planning staff contains many of the housekeeping recommendations made by Ms. Griswold. (43:05 in the recording the amendments begin) Chair Ecklund suspended the rules to reopen public hearing giving a person who signed in the opportunity to speak Ristine Casagranda, inside city, asked for clarification on why there is an amendment delegating responsibility to Parks and Recreation for collection of parking Fees. Ecklund in response stated that the parking fee collection is a division of the Parks and Recreation department, and that the amendment was to remove campground management from the powers and duties of the harbor department. Casagranda asked if this code revision addressed winter camping. Ecklund responded that this ordinance did cover winter camping. Carol Griswold, inside city, requested a copy of the laydown item that had been presented. Griswold asked that the Commission consider the winter camping code revision that she had suggested in her emailed comments. Griswold gave an overview of the comments that she had emailed to the Commission. Charbonneau stated that he would like to see the length of stay for winter camping be amended to a fourteen day maximum length of stay in one camping space. General discussion of the 48 City of Seward, Alaska Seward Planning & Zoning Commission Minutes April 3, 2018 Volume 7, Page wording of the amendment and took place providing for a maximum length of stay in one camping space during the winter. Parks and Recreation Director Karin Sturdy told everyone what the current camping rules state, described her interpretation of the code as it relates to maximum stay, and described typical winter camping activity. General discussion about campground rule compliance, and winter camping activity followed. Hearing no one else wishing to speak, the public hearing was closed. Motion (Fleming / Swann) Amend Ordinance 2017-12 Section 2.25.125 (4) Replace The Phrase “City Camping Facilities” With “Municipal Campgrounds” Passed Unanimous Motion (Fleming / Charbonneau) Amend Ordinance 2017-12 Section 7.15.010 Reorder By Switching (C) And (B) Passed Unanimous Motion (Fleming / Swann) Amend Ordinance 2017-12 Section 7.15.010 (C) Add “As Defined In 8.15.110” Passed Unanimous Motion (Fleming / Swann) Amend Ordinance 2017-12 Section 8.15.445 (B) Replace The First Use Of The Word “Vehicle” With “Camping Unit” Passed Unanimous Motion (Charbonneau / Fleming) Amend Ordinance 2017-12 Section 7.15.010 (D) To Add In No Event Shall Camping By One Party Be Allowed For More Than 14 Consecutive Days In One Camping Space. Passed YES: Fleming, Swann, Ambrosiani, Charbonneau, Ecklund NOES: Seese 49 City of Seward, Alaska Seward Planning & Zoning Commission Minutes April 3, 2018 Volume 7, Page Motion (Swann / Fleming) Resolution 2017-12 of the Planning and Zoning Commission of the City of Seward, Alaska, recommending City Council amend portions of Seward City Code Titles 2, 7, 8, And 15 to clarify campground uses, definitions, and requirements Motion Passed as Amended AYES: Swann, Seese, Charbonneau, Ambrosiani, Fleming, Ecklund NOES: none 50 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2018-039 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, UPDATING A MOBILE VENDOR AND ROVING VENDOR POLICY FOR PERMITTING VENDORS ON CITY-OWNED PROPERTY WHEREAS, the city enacted Ordinance 2014-004 on May 27, 2014, which created a new program allowing mobile and roving vending on city-owned property; and WHEREAS, each year since the program began, there has been more and more interest in the program; and WHEREAS, Resolution 2014-048, which was also approved on May 27, 2014, set forth the policy which outlined the rules and requirements for administering the program; and WHEREAS, there is an interest in expanding the number of locations to include a new #8 location on Ballaine in Wellington Park; and WHEREAS, there is an interest in relocating #5 location currently in the South Harbor Uplands to the Permit-Only Parking Lot on Fourth Avenue in order to improve visibility for the vendor; and WHEREAS, there is a need to modify some of the application requirements in order to ease the facilitation of this program, and to make the process more customer-friendly. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. By this resolution the City Council adopts the updated mobile vendor and roving vendor policy, incorporated herein: Strikeout = delete Bold italics = new Vending Permit Applications Applications for a vending permit will be accepted by the City Clerk beginning October 1st March 1st each year for the following current year. Vending permits are non-transferrable and are not eligible for subleasing. Vendors may surrender their permit at any time by submitting a written statement to the City Clerk. Suspension Or Revocation Of Permit And Appeals In addition to the requirements of a mobile and or roving vendor listed in this policy and in Seward City Code Section 15.10.225, the City Clerk may revoke, suspend or otherwise restrict a permit for the same reasons listed for 51 CITY OF SEWARD, ALASKA RESOLUTION 2018-039 ____________________________ business licensing in Seward City Code Section 8.30.035. Additionally, the permittee will have the same hearing and appeal rights as outlined for a city business license in SCC 8.30.035 and 8.30.040. For all vendors in locations other than SMIC, if the insurance policy expires between May 1 and October 31 of the current year, then the vendor shall provide the clerk’s office with an updated policy before the expiration date of the current policy. Failure to do so shall result in the permit being revoked. MOBILE VENDING Applications Permit applications must be processed and issued within a thirty (30) sixty (60) calendar day period. This period begins with a written notice from the City Clerk’s office to the applicant notifying them that their ap plication is being processed. From the date of that written notice, the applicant has thirty (30) sixty (60) days in which to satisfy the application requirements, including providing Certificate(s) of Insurance, photos, proof of a current City of Seward business license, a waste management plan, and $250 permit fee made payable to the City of Seward. If these criteria are not satisfied within the thirty (30) sixty (60) day processing period, the permit application becomes null and void and the next application on the waitlist will be taken up and processed. In addition, a mobile vending permit which has been issued for a certain location and which has been revoked or suspended or which has been voluntarily vacated by the permittee shall also cause the next application on the waitlist to be taken up and processed for that location. Locations The City of Seward shall designate eight (8) mobile vending locations and boundaries within city limits as follows: 1. Washington Street – 10 x 20 feet 2. Waterfront Park Campground – 10 x 20 feet 3. Waterfront Park Campground – 10 x 20 feet 4. South Harbor Uplands – 10 x 20 feet 5. South Harbor Uplands Permit-Only Parking Lot on Fourth Avenue – 10 x 20 feet 6. Seward Marine Industrial Center – 20 x 20 feet 7. Seward Marine Industrial Center – 20 x 20 feet 8. Ballaine at Wellington Park ROVING VENDING Applications A $50 non-refundable filing fee is required to submit a permit application. Multiple roving vendor permits are allowable. Permit applications must be processed and issued within thirty (30) sixty (60) calendar day period. This period begins with a written notice from the City Clerk’s office to the applicant notifying them that their application is being processed. From the date of that written notice, the applicant has thirty (30) sixty (60) days in which to satisfy the application requirements, including providing Certificate(s) of Insurance, photos, proof of a current City of Seward business license, a waste management plan, and $250 permit fee made payable to the City of Seward. If these criteria are not satisfied within the thirty (30) sixty (60) day processing period, the permit application becomes null and void and the next application on the waitlist will be taken up and processed. In addition, a roving vending permit which has been issued and which has been revoked or suspended or which has been voluntarily vacated by the 52 CITY OF SEWARD, ALASKA RESOLUTION 2018-039 ____________________________ permittee shall also cause the next application on the waitlist to be taken up and processed. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23rd day of April, 2018. THE CITY OF SEWARD, ALASKA ________________________________ David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: ______________________ Brenda J. Ballou, MMC City Clerk (City Seal) 53 Council Agenda Statement Meeting Date: April 23, 2018 To: Mayor and City Council From: Jim Hunt, City Manager Agenda Item: Updating the Mobile & Roving Vendor Policy BACKGROUND & JUSTIFICATION: In 2014, the City Council allowed mobile vendors on city-owned land within provided City Code provisions. Since that time, numerous vendors have successfully provided goods and services. The City administration recommends adding a new mobile vendor site #8 along Ballaine, near the Wellington Pavilion. We also recommend relocating #5 from the South Harbor Uplands (SHU) to the City’s Permit-only parking Lot, right on Fourth Avenue, to address the specific concern of lack of visibility. Locations as listed on page three of the “City of Seward Mobile Vending and Roving Vendor Policy” as approved by resolution 2014-048 are: 1. Washington Street 2. Waterfront Park Campground 3. Waterfront Park Campground 4. South Harbor Uplands 5. South Harbor Uplands – relocate to permit-only parking lot 6. SMIC 7. SMIC 8. Add new #8 on Ballaine at Wellington Park Further, in order to ease facilitation for this program, we recommend changing the application date from October 1st of the previous year, to March 1st of the current year, and changing the period allowed to complete the application requirements from thirty (30) days to sixty (60) days. INTENT: The intent of this resolution is to coincide with the changes of City Council Resolution 2014-048 and Ordinance 2014-004 in allowing mobile and roving vending on city owned property and provide a set of policies for the city and vendors to adhere to. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan: 2.1, COMMUNITY VISION AND VALUES FOR 2020: Building on its impressive heritage and natural setting, the X 54 community’s vision for itself includes: an attractive, healthy, vibrant community; a strong diverse economy with quality business, educational and recreational opportunities; a process for orderly growth; and an appreciation of local history, culture, and community. 3.1 ECONOMIC DEVELOPMENT, 3.1.1: Attract new business and industry to the greater Seward area. 2. Strategic Plan: Our Vision (Page 2): Building on Seward’s heritage and impressive natural setting the community’s vision for Seward includes: an attractive, healthy, vibrant community; a strong diverse economy with quality business, educational and recreational opportunities; a process for orderly growth; and an appreciation of local history, culture and sense of community. X 3. Other (list): X FISCAL NOTE: Finance Department – There is no fiscal impact from this action. Approved by Finance Department: __________________________ ATTORNEY REVIEW: Yes_____ No_________ RECOMMENDATION: Approve Resolution 2018-___, adding location site number eight (8) at Ballaine and Wellington, moving location site number five (5) to Fourth Avenue in the Permit-only parking lot, and other policy changes to ease program facilitation. 55 Mobile Vendor and Roving Vendor Policy City of Seward, Alaska Resolution 2014-048, Effective May 27, 2014 Updated Res 18-039 April 23, 2018 Attachment A City of Seward Mobile Vendor and Roving Vendor Policy Originally Approved by City Council Resolution 2014-048 Updated by Resolution 2018-039 PURPOSE The purpose of this policy is to provide rules and regulations for the allowance of mobile vending and roving vending on city-owned property. This policy is developed in accordance with Seward City Code Section 15.10.140 (Definitions) and Section 15.10.225 (Land Uses Allowed and Land Uses Allowed Table) and will be provided to prospective vendors as part of the application packet. Vending Permit Applications Applications for a vending permit will be accepted by the City Clerk beginning October 1st March 1st each year for the following current year. Vending permits are non-transferrable and are not eligible for subleasing. Vendors may surrender their permit at any time by submitting a written statement to the City Clerk. Insurance Each vendor shall be required to provide a Certificate of Insurance with the City of Seward as an Additional Named Insured for a Commercial General Liability policy with coverage for $2 million aggregate/$1 million per occurrence, Commercial Auto, and Workers Compensation (if business has employees). If the business has employees, state law requires Workers Compensation insurance. Subsequently, the City of Seward will additionally require the vendor provide a Waiver of Subrogation. A review of the permit application will be conducted by the city’s Risk Manager (in cooperation with the city’s insurance provider) to determine if Product Liability insurance will also be necessary. If this additional insurance coverage is required, the City Clerk’s office will notify the permittee in writing of this requirement. 56 Mobile Vendor and Roving Vendor Policy City of Seward, Alaska Resolution 2014-048, Effective May 27, 2014 Updated Res 18-039 April 23, 2018 Attachment A Food vendors agree to comply with all state and federal regulations necessary for proper food handling requirements. Indemnification Additionally, prior to acceptance of their permit, each vendor shall execute an instrument under the terms of which the permittee shall agree to indemnify, defend, and hold harmless the City of Seward from any and all claims for injury or damage to persons or property suffered in connection with vendor activities. General Standards of Operation In addition to the requirements outlined in the Seward City Code:  Vendors shall keep their site free of litter at all times. Trash may not be deposited in any trash bin or receptacle without express permission from its owner.  Vendors must park their vehicles and equipment within the traffic patterns recommended by staff and in accordance with all traffic laws. Renewals The city shall treat applications for renewal of permits in the same manner as an original application. Suspension Or Revocation Of Permit And Appeals In addition to the requirements of a mobile and or roving vendor listed in this policy and in Seward City Code Section 15.10.225, the City Clerk may revoke, suspend or otherwise restrict a permit for the same reasons listed for business licensing in Seward City Code Section 8.30.035. Additionally, the permittee will have the same hearing and appeal rights as outlined for a city business license in SCC 8.30.035 and 8.30.040. For all vendors in locations other than SMIC, if the insurance policy expires between May 1 and October 31 of the current year, then the vendor shall provide the clerk’s office with an updated policy before the expiration date of the current policy. Failure to do so shall result in the permit being revoked. 57 Mobile Vendor and Roving Vendor Policy City of Seward, Alaska Resolution 2014-048, Effective May 27, 2014 Updated Res 18-039 April 23, 2018 Attachment A MOBILE VENDING Applications Permits shall be issued on a first-come, first-served basis. Applications will be date- and time- stamped as they are received, and will be maintained by City Clerk’s office in the order in which they were received. A $50 non-refundable filing fee is required to submit a permit application. Only one mobile vending permit per person or business will be issued at any given time. A vendor may submit applications for multiple permits in order to be put on the waitlist for different locations. If an applicant receives a mobile vendor permit, they may remain on other waitlists for any other locations and have the option of changing locations provided they surrender their current location upon written notification to the City Clerk. Permit applications must be processed and issued within a thirty (30) sixty (60) calendar day period. This period begins with a written notice from the City Clerk’s office to the applicant notifying them that their application is being processed. From the date of that written notice, the applicant has thirty (30) sixty (60) days in which to satisfy the application requirements, including providing Certificate(s) of Insurance, photos, proof of a current City of Seward business license, a waste management plan, and $250 permit fee made payable to the City of Seward. If these criteria are not satisfied within the thirty (30) sixty (60) day processing period, the permit application becomes null and void and the next application on the waitlist will be taken up and processed. In addition, a mobile vending permit which has been issued for a certain location and which has been revoked or suspended or which has been voluntarily vacated by the permittee shall also cause the next application on the waitlist to be taken up and processed for that location. Locations The City of Seward shall designate eight (8) mobile vending locations and boundaries within city limits as follows: 1. Washington Street – 10 x 20 feet 2. Waterfront Park Campground – 10 x 20 feet 3. Waterfront Park Campground – 10 x 20 feet 4. South Harbor Uplands – 10 x 20 feet 5. South Harbor Uplands Permit-Only Parking Lot on Fourth Avenue – 10 x 20 feet 6. Seward Marine Industrial Center – 20 x 20 feet 7. Seward Marine Industrial Center – 20 x 20 feet 58 Mobile Vendor and Roving Vendor Policy City of Seward, Alaska Resolution 2014-048, Effective May 27, 2014 Updated Res 18-039 April 23, 2018 Attachment A 8. Ballaine at Wellington Park Please refer to Maps attached to this policy for specific site locations. Each site’s boundaries will be clearly marked, and will be signed as a designated mobile vending location with the hours of allowable operation. Vendors are required to operate within their designated areas only. The Washington Street site is designated in the downtown business district and will be permitted to operate between 10:00 p.m. and 6:00 a.m. Mobile vending in this location will not be permitted during the Annual Fourth of July Festival conducted by the Seward Chamber of Commerce and Visitors’ Bureau. The hours of operation for all other sites will be 6:00 a.m. to 10:00 p.m. Permit Term The term of a mobile vendor permit shall be from May 1 to October 31, with the exception of the two Seward Marine Industrial Center spaces, which shall be valid from date of issuance or January 1, whichever is later, through December 31. ROVING VENDING Applications Permits shall be issued on a first-come, first-served basis. Applications will be date- and time- stamped as they are received, and will be maintained by City Clerk’s office in the order in which they were received. A $50 non-refundable filing fee is required to submit a permit application. Multiple roving vendor permits are allowable. Permit applications must be processed and issued within thirty (30) sixty (60) calendar day period. This period begins with a written notice from the City Clerk’s office to the applicant notifying them that their application is being processed. From the date of that written notice, the applicant has thirty (30) sixty (60) days in which to satisfy the application requirements, including providing Certificate(s) of Insurance, photos, proof of a current City of Seward business license, a waste management plan, and $250 permit fee made payable to the City of Seward. If these criteria are not satisfied within the thirty (30) sixty (60) day processing period, the permit application becomes null and void and the next application on the waitlist will be taken up and processed. In addition, a roving vending permit which has been 59 Mobile Vendor and Roving Vendor Policy City of Seward, Alaska Resolution 2014-048, Effective May 27, 2014 Updated Res 18-039 April 23, 2018 Attachment A issued and which has been revoked or suspended or which has been voluntarily vacated by the permittee shall also cause the next application on the waitlist to be taken up and processed. Locations The City of Seward shall limit the number of roving vendors to four (4). Seward City Code 15.10.225(d)(1) designates roving vendors shall not vend on any public street where the legal speed limit exceed 25 miles per hour, or on Fourth Avenue between Port Avenue and Van Buren Street, and also excluding that portion of Fourth and Fifth Avenues between Jefferson Street and Railway Avenue. Please refer to Maps attached to this policy for specific route exclusions. Permit Term The term of a roving vendor permit shall be valid from May 1 to October 31. 60 South Harbor Uplands Location 5 Old Location 5 Location 4 Map 3 South Harbor Uplands Fourth Ave 61 Location 8 62 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2018-040 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING THE 2018 VOLUNTEER FIRE ASSISTANCE GRANT (VFA) IN THE AMOUNT OF $7,312.50 AND AUTHORIZING THE 10% MATCHING FUNDS OF $812.50 AND APPROPRIATING FUNDS WHEREAS, the Seward Fire Department applied for and was awarded the 2018 Volunteer Fire Assistance grant from the Alaska Department of Natural Resources in the amount of $7,312.50; and WHEREAS, the City is required to provide a 10% cash match, which equals $812.50 in local funds, as a condition of the grant. These funds have been identified within the current Fire Department Volunteer 2018 budget; and WHEREAS, the grant funds must be used for purchasing equipment identified in the grant application. The equipment requested was fire hose and one set of personal protective equipment (one jacket and one pair of pants) for a total project value of $8,125.00; and WHEREAS, these purchases will continue to provide our firefighters with the maximum protection and interoperability needed to protect the lives and property of the citizens of Seward, and further fulfill equipment requirements as identified in our mutual aid agreement with the Alaska Department of Natural Resources. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The 2018 Volunteer Fire Assistance Grant award in the amount of $7,312.50 is hereby accepted along with the required 10% cash match of $812.50 as follows: $7312.50 from the State Grant funds account no. 01000-1220-4252 and $812.50 from the General fund undesignated reserves account no. 01000-0-3400 to the Volunteer Small tools account number 01000-1221-7217- 00XX. Section 2. The $8,125.00 purchase will consist of fire hose and one set of personal protective equipment (one jacket and one pair of pants) as stated in the grant application. Section 3. This resolution shall take effect immediately upon its adoption. 63 64 65 66 67 68 69 70 71 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2018-041 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING SUPPORT TO THE SEWARD PTA AND P.A.R.K.S TO PURSUE PRIVATE, STATE AND FEDERAL FUNDING FOR THE REVITALIZATION OF THE BITTICK BMX COMMUNITY PARK; LOCATED ON THE SOUTHEAST CORNER OF LOT 11 A-1 FORT RAYMOND SUBDIVISION WHEREAS, the Seward PTA and P.A.R.K.S have approached Seward City Council in hopes of revitalizing and repurposing the City of Seward Bittick BMX Community Park currently located on the Southeast corner of Lot 11 A-1 Fort Raymond Subdivision; and WHEREAS, the Seward PTA and P.A.R.K.S groups have met with City staff multiple times to review the Project Plan and to discuss their vision of modernizing the Bittick BMX Community Park by creating a Pump Bike Track, and have made presentations before a number of community groups, including the Seward City Council; and WHEREAS, the Bittick BMX Community Park has a renewed level of interest and the support of private individuals, corporations, organizations; and WHEREAS, the Seward PTA and P.A.R.K.S vision is to provide a free, community bike park to promote healthy life choices in a safe and fun environment, where riders of all levels can increase their skills and knowledge of biking; and WHEREAS, the Seward City Council supports positive social interaction between children, young adults and adults, supports increasing tourism, supports the revitalization of the current Bittick BMX Community Park, and WHEREAS, one of the goals of the Seward 2030 Comprehensive Plan 3.6.1 is to “Improve, expand and diversify year-around parks and recreational opportunities for residents and visitors”, and WHEREAS, this resolution is in support of the revitalization and repurposing of the Bittick BMX Community Park by the Seward PTA and P.A.R.K.S and is not a commitment to provide any financial or other support. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA THAT: Section 1. The Seward City Council hereby supports the Bittick BMX Community Park Improvements Project sponsored by the Seward PTA and P.A.R.K.S. 72 CITY OF SEWARD, ALASKA RESOLUTION 2018-041 ___________________________ Section 2. The Seward City Council does hereby approve Seward PTA and P.A.R.K.S staff moving forward with design and construction of a Seward Community Bike Pump Track at the current Bittick BMX Community Park location. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 23rd day of April, 2018. THE CITY OF SEWARD, ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: ______________________ Brenda J. Ballou, MMC City Clerk (City Seal) 73 74 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2018-042 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, CONTRACTING WITH SEWARD CITY TOURS FOR OPERATION OF THE SEASONAL SEWARD SHUTTLE BUS SERVICE, IN AN AMOUNT NOT TO EXCEED $362,411, AND APPROPRIATING FUNDS WHEREAS, in 2010 Seward began providing a shuttle bus service between the cruise ship terminal, the harbor and historical downtown Seward; and, WHEREAS, the service has proved beneficial to the economic well-being of our community and is valued by the cruise ship industry; and, WHEREAS, Seward intends to provide the same level of service in 2018 and 2019; and WHEREAS, in accordance with Seward City Code 6.10.310 the City of Seward released a request for proposals on March 28, 2018 to include all the cost associated with providing the services; and WHEREAS, Seward City Tours was the successful proposer; and WHEREAS, the shuttle bus has been funded from Commercial Passenger Vessel Excise Tax receipts (“Cruise Ship Tax”) and this is an appropriate use of the funds; and WHEREAS, these services will facilitate the flow of visitors around the City of Seward during summer months to maximize the Seward experience and provide a means to assist cruise passengers transport their luggage between the Dale Lindsey Cruise Ship Terminal and the Alaska Railroad Depot. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to enter into a contract between Seward City Tours and the City of Seward in substantial form as attached hereto, with 2018 and 2019 operations not to exceed $362,411. Section 2. The Seward City Council hereby appropriates the amount of $362,411 from the commercial passenger vessel proceeds account no. 11113-0000-3071-30051 to the Bus Transportation contracted services account no. 30051-0000-7009. Section 3. This resolution shall take effect immediately upon adoption. 75 76 77 Page 1 of 9 Professional Services Agreement with First Student, Inc for Seasonal Transportation Services and Related Services This AGREEMENT, made and entered into this 23rd day of April, 2018 by and between the CITY OF SEWARD, a home rule municipal corporation located within the Kenai Peninsula Borough and organized under the laws of the State of Alaska, hereinafter referred to as the "City" and Seward City Tours, LLC authorized to do business in Alaska, with offices located at PO Box 2031, Seward, AK 99664, hereinafter referred to as the "Contractor." WITNESSETH WHEREAS, the City of Seward wishes to enter into a contract with an independent contractor to provide transportation services for cruise ship passengers and other visitors, between the Seward Cruise Ship Port, the Alaska Railroad Seward Depot, the downtown business district and the Seward small boat harbor in Seward, Alaska; and WHEREAS, in response to a request for proposals, Seward City Tours, LLC submitted a proposal asserting it is qualified to perform these services and able to do so in a timely manner; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties agree as follows: 1.0 DEFINITIONS 1.1 "Agreement" shall mean this Professional Services Agreement, including: Exhibit B – City’s request for proposals dated March 28, 2018, (collectively, "RFP"). 1.2 "Change Order" is an addition to, or reduction of, or other revision approved by the City in the scope, complexity, character, or duration of the services or other provisions of this Agreement. 1.3 "City" shall mean the City of Seward, Alaska. 1.4 "Contracting Officer" shall mean Assistant City Manager, Ron Long, and include any successor or authorized representative. 1.5 “Project” shall mean the transportation and other tasks related to the transportation of cruise ship passengers, crew and other visitors, between the Seward Cruise Ship Port, the Alaska Railroad Seward Depot, the 78 Page 2 of 9 downtown business district and the Seward small boat harbor in Seward, Alaska as further described in the RFP issued by the City of Seward on March 28, 2018. 2.0 TERM OF AGREEMENT. This Agreement shall take effect upon execution. This Agreement shall remain in full force and effect until the Project has been completed and further, until all claims and disputes have been concluded. The work is considered complete when the City has received and found acceptable the finished product of all work described in 4.0 Scope of Services or changes thereto. This date is not necessarily the Completion Date as described in 5.0 Completion Date. This Agreement may be amended only in writing and upon compliance with all applicable statutes, ordinances, and regulations. 3.0 FEES. 2018 Seasonal Transportation Services $ 226,507 2019 Seasonal Transportation Services $ 135,904 Fees to be paid pursuant to schedule in Contractors’ accepted price proposal, said fees will be paid 30 days after approval of contract. 4.0 SCOPE OF SERVICES. The City and Contractor have agreed upon a scope of work described in the Contractor’s proposal, in response to the RFP issued by City dated March 28, 2018, to provide professional services based on approved standards and instructions as specifically described in the same RFP. This Scope of Services can only be changed in writing pursuant to Section 26.0 of this Agreement. 5.0 SCHEDULE FOR COMPLETION. The schedule for completion for all services described herein shall be as follows: Beginning approximately May 17, 2018 and running the entire 2018 and 2019 tourist season, concluding at the end of the tourist season 2019 cruise ship schedule, or other date agreed to by both parties pursuant to section 26.2 of this agreement. 6.0 PERSONNEL/ORGANIZATION 6.1 Key Personnel. Work and services provided by the Contractor will be performed by: Seward City Tours, LLC Jonah Swiderski. 6.2 Changes in Key Personnel. The Contractor shall give the City reasonable advance notice of any necessary substitution or change of key personnel and shall submit justification therefore in sufficient detail to permit the City to evaluate the impact of such substitution on this Agreement. No substitutions or other changes shall be made without the written consent of the City. 79 Page 3 of 9 7.0 STANDARD OF PERFORMANCE. The Contractor agrees to provide all required professional services to complete the project and any additions or changes thereto. The Contractor accepts the relationship of trust and confidence established between it and the City by this Agreement. The Contractor covenants with the City to furnish its best skill and judgment, and to further the interest of the City at all times through efficient business administration and management. The Contractor shall provide all services in a competent manner. It is understood that some of the services to be rendered hereunder require professional judgment and skill. In those cases, the Contractor agrees to adhere to the standards of the applicable profession. 8.0 TIMELINESS OF PERFORMANCE. Time is of the essence in this Agreement. Contractor’s failure to meet any such deadlines or required performance may adversely imperil other contractual obligations of the City. If the Contractor fails to deliver the services by May 17, 2018, Contractor shall pay as liquidated damages and not as penalty $ 500 per day for each day after May 17, 2018 the services are not delivered. 9.0 COMPLIANCE WITH LAWS. The Contractor shall be familiar with and at all times comply with and observe all applicable federal, state and local laws, ordinances, rules, regulations, and executive orders, all applicable safety orders, all orders or decrees of administrative agencies, courts, or other legally constituted authorities having jurisdiction or authority over the Contractor, the City, or the service which may be in effect now or during performance of the services. Contractor shall have a Seward and State of Alaska Business License. 10.0 INDEMNITY. The Contractor shall indemnify, defend, and hold and save the City, its officers, agents and employees harmless from any claims or liability of any nature or kind including costs and expenses (including attorneys' fees), for or on account of any and all legal actions or claims of any character whatsoever alleged to have resulted from injuries or damages sustained by any person or persons or property (including contract rights or intangible assets) and arising from, or in connection with, performance of this Agreement, and caused in whole or in part by any negligent act or omission of the Contractor; provided, however, that this paragraph shall not be construed so as to require indemnification of the City from such claims, damages, losses, or expenses caused by or resulting from the negligence of the City. 11.0 INSURANCE. The Contractor understands that no City insurance coverage, including Workers’ Compensation, is extended to the Contractor. The Contractor shall at all times maintain adequate (commercially reasonable coverage levels) insurance covering Workers' Compensation, general commercial liability, automobile liability, and property damage including a contractual liability endorsement covering the liability created or assumed under this Agreement. The Contractor shall not commence work under this Agreement or any work on 80 Page 4 of 9 any phase of the Project until the Contractor provides the City with certificates of insurance evidencing that all required insurance has been obtained. These insurance policies and any extension or renewals thereof must contain the following provisions or endorsements: a. City is named as an additional insured for all liability coverages, b. City will be given thirty (30) days prior notice of cancellation or material alteration of any of the insurance policies, c. Insurer waives all rights of subrogation against City of Seward and its employees or elected officials, d. Any deductibles or exclusions in coverage will be assumed by the Contractor, for account of, and at the sole risk of the Contractor. The minimum amounts for each type of insurance shall be no less than the following: a. Commercial General Liability Insurance on an “occurrence basis” with limits of liability not less than $ 5 Million per occurrence and $ 5 Million aggregate combined single limit, personal injury, bodily injury and property damage, b. Motor Vehicle Liability Insurance for all owned, hired and non-owned vehicles, including no-fault coverage with limits of liability not less than $5,000,000 per occurrence combined with single limit Bodily Injury and Property Damage, c. Workers Compensation as required by Alaska law, AS 23.30.045 and regulations adopted thereunder. Upon request, Contractor shall permit the City to examine any of the insurance policies specified herein. The minimum amount and types of insurance provided by the contractor shall be subject to revision at the City’s request in order to provide continuously throughout the term of the Agreement a level of protection consistent with good business practice and accepted standard of the industry. 12.0 GOVERNING LAW. The laws of Alaska will determine the interpretation, performance and enforcement of this Agreement. 13.0 OWNERSHIP OF WORK PRODUCTS. Payment to the Contractor for services hereunder include full compensation for all work products and other materials produced by the Contractor and its subcontractors pertaining to this Agreement. 81 Page 5 of 9 The originals of all material prepared or developed by the Contractor or its employees, agents, or representatives hereunder, including documents, drawings, designs, calculations, maps, sketches, notes, reports, data, models, computer tapes, and samples shall become the property of the City when prepared, whether delivered or not, and shall, together with any materials furnished the Contractor and its employees, agents, or representatives by the City hereunder, be delivered to the City upon request and, upon termination or completion of this Agreement. Materials previously created and copyrighted by the Contractor included in this project will remain property of the Contractor. Copies will be made available to the City upon request. Materials purchased from and copyrighted by third parties are not included in this provision. 14.0 PATENTS, TRADEMARKS, AND COPYRIGHTS. The Contractor agrees to defend, indemnify, and save the City harmless from and against any and all claims, costs, royalties, damages and expenses of any kind of nature whatsoever (including attorneys' fees) which may arise out of or result from or be reasonably incurred in contesting any claim that the methods, processes, or acts employed by the Contractor or its employees in connection with the performance of services hereunder infringes or contributes to the infringement of any letter patent, trademark, or copyright. In case such methods, processes, or acts are in suit held to constitute infringement and use is enjoined, the Contractor, within reasonable time and at its own expense, will either secure a suspension of the injunction by procuring for the City a license or otherwise, or replace such method, process, etc., with one of equal efficiency. 15.0 NONWAIVER. No failure of the City or Contractor to insist upon the strict perfor- mance by the other of any of the terms of this Agreement or to exercise any right or remedy herein conferred shall constitute a waiver or relinquishment to any extent of its rights to rely upon such terms or rights on any future occasion. Each and every term, right, or remedy of this Agreement shall continue in full force and effect. 16.0 SAFETY/PERFORMANCE. The Contractor shall perform the work in a safe and workmanlike manner. The Contractor shall comply with all federal and state statues, ordinances, orders, rules, and regulations pertaining to the protection of workers and the public from injury or damage, and shall take all other reasonable precautions to protect workers and the public from injury or damage. 17.0 SUSPENSION OR TERMINATION. 17.1 Fault Termination or Suspension. This Agreement may be terminated by either party upon ten (10) days written notice if the other party fails substantially to perform in accordance with its terms. If the City terminates this Agreement it will pay the Contractor a sum equal to the percentage of work completed and accepted by the City that can be substantiated by the Contractor and the City, offset by any amounts owed to the City. 82 Page 6 of 9 However, within the ten (10) day Notice of Intent to terminate the party in default shall be given an opportunity to present a plan to correct its failure. 17.2 Convenience Suspension or Termination. The City may at any time terminate or suspend this Agreement for any reason including its own needs or convenience. In the event of a convenience termination or suspension for more than six (6) months, the Contractor will be compensated for authorized services and authorized expenditures performed to the date of receipt of written notice of termination or suspension. No fee or other compensation for the uncompleted portion of the services will be paid, except for already incurred indirect costs which the Contractor can establish and which would have been compensated but because of the termination or suspension would have to be absorbed by the Contractor without further compensation. 17.3 Activities Subsequent to Receipt of Notice of Termination or Suspension. Immediately upon receipt of a Notice of Termination or suspension and except as otherwise directed by the City or its Representative, the Contractor shall: a. stop work performed under this Agreement on the date and to the extent specified in the Notice; and b. transfer title to the City (to the extent that title has not already been transferred) and deliver in the manner, at the times, and to the extent directed by the City's representative, work in progress, completed work, supplies, and other material produced as a part of, or acquired in respect of the performance of the work terminated or suspended by the Notice. 18.0 EQUAL EMPLOYMENT OPPORTUNITY. The Contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, or because of age, physical handicap, sex, marital status, change in marital status, pregnancy, or parenthood when the reasonable demands of the position do not require distinction on the basis of age, physical handicap, sex, marital status, changes in marital status, pregnancy, or parenthood. The Contractor shall take affirmative action required by law to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, national origin, ancestry, age, or marital status. 19.0 NO ASSIGNMENT OR DELEGATION. The Contractor may not assign, subcontract or delegate this Agreement, or any part of it, or any right to any of the money to be paid under it without written consent of the Contracting Officer. 20.0 INDEPENDENT CONTRACTOR. The Contractor shall be an independent 83 Page 7 of 9 contractor in the performance of the work under this Agreement, and shall not be an employee or agent of the City. 21.0 PAYMENT OF TAXES. As a condition of performance of this Agreement, the Contractor shall pay all federal, state and local taxes incurred by the Contractor and shall require their payment by any other persons in the performance of this Agreement. 22.0 PRECEDENCE AND DIVISIBILITY. The provisions of this Agreement shall fully govern the services performed by the Contractor. If any term, condition, or provision of this Agreement is declared void or unenforceable, or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. 23.0 ENTIRE AGREEMENT. This Agreement contains the entire agreement between the parties as to the services to be rendered by the Contractor. All previous or concurrent agreements, representations, warranties, promises, and conditions relating to the subject matter of this Agreement are superseded by this Agreement. 24.0 COMPLETION OF WORK, TERM OF AGREEMENT. The Contractor shall perform all work in a timely fashion, and in accordance with the schedules included in this Agreement and Exhibits. 25.0 CLAIMS AND DISPUTES. Venue for all claims and disputes under this Agreement, if not otherwise resolved by the parties, shall be in the appropriate Alaska State court in Anchorage, Alaska. 26.0 CHANGES IN SCOPE OF WORK. 26.1 General. No claim for additional services not specifically provided in this Agreement will be allowed, nor may the Contractor do any work or furnish any materials not covered by the Agreement unless the work or material is ordered in writing by the Contracting Officer. Preparation of Change Orders and design changes, due to errors and/or omissions by the Contractor, will be done at the sole expense of the Contractor. 26.2 Changes in Scope of Work. The City or its representative may, at any time, by a written Change Order delivered to the Contractor, make changes to the scope of work, or authorize additional work outside the scope of work, or the schedule for completion. 26.3 Compensation to the Contractor. If any Change Order for which compensation is allowed under this Article causes an increase or decrease in the estimated cost of, or time required for, the performance of any part of the work under this Agreement, or if such change otherwise 84 Page 8 of 9 affects other provisions of this Agreement, an equitable adjustment will be negotiated. Such an adjustment may be: a. in the estimated cost or completion schedule, or both; b. in the amount of fee to be paid; and c. in such other provisions of the Agreement as may be affected, and the Agreement shall be modified in writing accordingly. 26.4 Any claim by the Contractor for adjustment under this section must be asserted within fifteen (15) days from the day of receipt by the Contractor of the notification of change; provided, however, that the City or its representative, deciding that the facts justify such action, may receive and act upon any such claim asserted at any time prior to final payment under this Agreement. Failure to agree to any adjustment shall be a dispute within the meaning of Section 25.0 of this Agreement. 27.0 LIMITATION OF FUNDS. 27.1 At no time will any provision of this Agreement make the City or its representative liable for payment for performance of work under this Agreement in excess of the amount that has been appropriated by the City Council and obligated for expenditure for purposes of this Agreement. 27.2 Change orders issued pursuant to Section 26 of this Agreement shall not be considered an authorization to the Contractor to exceed the amount allotted in the absence of a statement in the change order, or other modification increasing the amount allotted. 27.3 Nothing in this Section shall affect the right of the City under Section 17 to terminate this Agreement. 28.0 PRIOR WORK. For the purposes of this Agreement, work done at the request of the City or its representative before execution of this Agreement shall be deemed to be work done after its execution and shall be subject to all the conditions contained herein. 29.0 NOTICES. Any notices, bills, invoices, or reports required by the Agreement shall be sufficient if sent by the parties in the United States mail, postage paid, to the address noted below: City of Seward Seward City Tours, LLC City Manager Jonah Swiderski PO Box 167 PO Box 2031 Seward, Alaska 99664-0167 Seward, Alaska 99664-2031 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2018-043 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY TO RESTORE FUNDING FOR AN ACCOUNTING TECHNICIAN POSITION DELAYED DURING THE 2018/2019 BUDGET PROCESS, AND APPROPRIATING FUNDS WHEREAS, during the 2018/2019 budget process, the City faced a budget deficit resulting largely from State budget cuts, necessitating a recommendation to eliminate, downsize and delay hiring for some positions pending more certainty regarding State funding impacts and budget performance; and WHEREAS, one of the positions which was delayed in 2018 was an accounting technician position, delayed due to a vacancy in the position at the time the budget was being considered; and WHEREAS, total City-wide expenses in 2001 were $17.6 Million and 2018 expenses are estimated at $35 Million, with the same size Finance staff handling a much larger and more complex set of books for the City, albeit aided by greater efficiencies from technology; and WHEREAS, the Finance department continues to experience heavy workloads, combined with the need to provide training to newer staff and ensure transition planning for key positions, straining the ability of the department to keep up with major important projects such as the meter exchange project, tariff changes and their impact on utility billing, new software and operational changes related to automated meter reading, new software related to improvements to customer online utility bill payment options, and other department impacts; and WHEREAS, failure to restore a position in Finance will continue to adversely impact the department’s ability to meet important deadlines, ensure the success of important projects like the meter exchange, prevent errors such as the recent tariff challenges which resulted from lack of sufficient manpower to adequately test structural billing changes, and prevent additional turnover of staff who are burned out, thus making it difficult to provide adequate transition planning for future retirements and cross-train for purposes of providing stability to the priority work of the department. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Council hereby authorizes the restoration of the position of Accounting Technician in the finance department with an estimated salary and benefit cost of approximately $80,247. Section 2. Funding in the amount of $80,247 is hereby appropriated from the General Fund unassigned fund balance account no. 01000-0000-3400 to the finance department salary and benefit 100 CITY OF SEWARD, ALASKA RESOLUTION 2018-043 ___________________________ accounts no. 01000-1140-6XXX. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 23rd day of April, 2018. THE CITY OF SEWARD, ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: ______________________ Brenda J. Ballou, MMC City Clerk (City Seal) 101 102 103 City of Seward, Alaska City Council Minutes April 9, 2018 Volume 39, Page CALL TO ORDER The April 9, 2018 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Vice Mayor Marianna Keil. OPENING CEREMONY Lieutenant Doreen Valadez led the Pledge of Allegiance to the flag. ROLL CALL There were present: Marianna Keil presiding and Ristine Casagranda Sue McClure Erik Slater Suzanne Towsley Jeremy Horn comprising a quorum of the Council; and Jim Hunt, City Manager Brenda Ballou, City Clerk Absent – Squires CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Patrick Messmer was inquiring about when he could expect to receive the Excelsior list he had requested. Kyle Walker was currently playing the role of Pharaoh in the Port City Players version of “Joseph And The Technicolor Dreamcoat” and encouraged everyone to come out to see it. Cliff Krug said the last Seward Second Saturday would be this weekend, April 14, 2018. The Seward Journal would be publishing a map of all the participating locations, and was linked to the event online as well. Krug announced that Brown & Hawkins Mercantile would have a short-eared owl named Flame in the store on Saturday for people to visit. Lynda Paquette had received several reports from residents on Lowell Point Road about vehicles speeding on Beach Drive. She was concerned because there were lots of small children and dogs who lived in that area. Christy Terry wanted to thank council for supporting the Seward Community Bike Park, and added that the bike park was looking for volunteers, both short-term and long-term. 104 City of Seward, Alaska City Council Minutes April 9, 2018 Volume 39, Page Brad Snowden wanted to talk about Seward’s future. The idea of a trolley car connecting the harbor with downtown was at least 25 years old; he wished to have a connection between the airport, harbor and downtown. He encouraged council to just say yes to the future, and said there were three “Ts”: Things Take Time. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Casagranda/McClure) Approval of Agenda and Consent Agenda Keil removed the Historic Preservation Month proclamation from the agenda. Keil removed the City Attorney Report from the agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2018-035, Appointing Jessica Fogle As The Deputy City Clerk. Resolution 2018-036, Supporting The Proposals Through The United States Board On Geographic Names (BGN) To Place The Name Mount Mary On Unnamed Peak 4883, And The Name Santa Ana Peak On Unnamed Peak 4753. Approval of the March 12, 2018 Regular Meeting Minutes, the March 20, 2018 Special Meeting Minutes, and the March 27, 2018 Regular Meeting Minutes. Approval of Election Board for union representation election on May 8, 2018. Approval of Canvass Board for union representation election on May 8, 2018. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards National Library Week Historic Preservation Month Borough Assembly Report. Kenn Carpenter said the assembly had a long meeting, spending a lot of time preparing for closed bid land sales from Happy Valley to Nikiski. The assembly’s budget meeting would start April 30, 2018 in Soldotna. And on April 17, 2018 the assembly would be meeting in Seward. City Manager Report. Jim Hunt reported the following purchase orders between $10,000 and $50,000 had been approved by the City Manager since the last council meeting: $31,227 to Anchorage Chrysler for a Dodge Ram 2500 Pick Up Truck to replace Vehicle 465; and, $14,957.44 to Kendrick Equipment for eight Chine Pads for the SMIC Travelift. 105 City of Seward, Alaska City Council Minutes April 9, 2018 Volume 39, Page Hunt added that, due to a software glitch that had resulted in a billing error for some people, he had decided to grant a $.04 per kilowatt hour credit on everyone’s next bill. In response to McClure, Electric Utility Manager John Foutz said they were in the process of continuing the work on burying the lines at the lagoon. There would be an all-day outage on Thursday for six residents on the south side of the lagoon; the Electric Department was contacting each resident to let them know. In response to Towsley, Hunt said he had met with Tim Dillon, all borough mayors, the borough mayor, and his chief of staff to discuss confidential issues, and also issues affecting all communities. Council directed administration to work with the Planning & Zoning Commission to bring forward potential properties for the new animal shelter. City Attorney Report. Will Earnhart Other Reports, Announcements and Presentations Mount Mary and Santa Ana Peak PUBLIC HEARINGS Ordinance 2018-001, Amending The Zoning Designation Of Lot B1 Forest Acres Levee Replat, From Resource Management (RM) To Auto Commercial (AC) In Compliance With The Land Use Plan, Located At 2413 Seward Highway. Motion (Casagranda/McClure) Enact Ordinance 2018-001 Hunt said this property was familiar to everyone; this would bring it into conformance with the city’s future land use map. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. In response to Casagranda, Hunt said he was unaware of what the property owner’s plans were for the future development of this land. Motion Passed Unanimous Council recessed at 7:35 p.m. Council resumed at 7:37 p.m. 106 City of Seward, Alaska City Council Minutes April 9, 2018 Volume 39, Page Resolution 2018-029, Rescinding Resolution 2017-077 Which Amended The Sewer Tariff Effective January 1, 2018. Motion (Casagranda/McClure) Approve Resolution 2018-029 Finance Director Kris Erchinger said at the March 21, 2108 work session there had been discussion about tariff issues, and this resolution would rescind the previous resolution and the next resolution coming up would be replacing it. Casagranda declared a potential conflict of interest because she was a property manager and had mentioned in a previous meeting that if rates kept going up, she may be paid less for managing one certain property. Vice Mayor Keil ruled that a conflict did not exist, with no objection from council. Slater declared a potential conflict of interest because he owned two businesses: Seward Brewing Company and Chinooks. Vice Mayor Keil ruled that a conflict did not exist, with no objection from council. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Motion Passed Unanimous Resolution 2018-030, Amending The Sewer Tariff To Provide For A 2.1% Rate Adjustment Beginning January 15, 2018, Adding A Seasonal Turn-On/Turn-Off Fee, Clarifying That Metered Rates Apply To All Customers Other Than Non-Commercial Residential, And Other Minor Housekeeping Changes. Motion (Casagranda/McClure) Approve Resolution 2018-030 Erchinger said this resolution would essentially do what administration originally wished, which was to increase rates by 2.1%, but it also accomplished something else: this resolution would allow any customer, other than non-commercial residential, to go to metered rates rather than ERU rates. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Motion to Amend (Casagranda/Towsley) Amend Resolution 2018-030 by striking the words, “Group D” from the definitions of Group A – Residential, Group B – Small General Service, and Group C – Large General Service in the tariff. Motion to Amend Failed Yes: Towsley, Casagranda No: Slater, Horn, McClure, Keil 107 City of Seward, Alaska City Council Minutes April 9, 2018 Volume 39, Page Main Motion Passed Unanimous Resolution 2018-031, Rescinding Resolution 2017-078 Which Amended The Water Tariff Effective January 1, 2018. Motion (Casagranda/McClure) Approve Resolution 2018-031 Erchinger said this resolution was similar to the last as it had unintentionally eliminated from Group C definitions the words “unmetered” and “non-metered”. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Tim McDonald wondered what happened to homes that were shut down over the winter. No one else appeared to address the Council and the public hearing was closed. Erchinger said there would be a new seasonal rate in the next resolution which would address this issue and would accommodate turn-on and turn-off fees. Motion Passed Unanimous Resolution 2018-032, Amending The Water Tariff To Provide For A 2.1% Rate Increase Beginning January 15, 2018, Clarifying That Metered Rates Apply To All Customers Other Than Non-Commercial Residential, Changing The Seasonal Definition, And Other Minor Housekeeping Changes. Motion (Casagranda/McClure) Approve Resolution 2018-032 Erchinger said this resolution would implement a 2.1% rate increase, reintroduces the words “unmetered” and “non-metered” into the Group C definition, allows customers the option to have metered rates rather than ERU, and adjusts the seasonal turn-on and turn-off fees to ensure that winter vacancies are contributing to the cost of the utility. Further, this resolution addresses the issue of broken or faulty meters by authorizing the city to provide a ninety (90) day notice for the customer to repair their meter, or else be put back to ERU rates. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Motion to Amend (Casagranda/Towsley) Amend Resolution 2018-032 in Group A definition so it reads, “…to be charged Group D metered commercial water and sewer rates.” Motion to Amend Failed Yes: Casagranda, Towsley No: Horn, McClure, Slater, Keil 108 City of Seward, Alaska City Council Minutes April 9, 2018 Volume 39, Page Motion to Amend (Casagranda/Towsley) Amend Resolution 2018-032 in Group B definition so it reads, “…to be eligible for Group D metered commercial water and sewer rates.” Motion to Amend Failed Yes: Towsley, Casagranda No: McClure, Horn, Slater, Keil Motion to Amend (Casagranda/Towsley) Amend Resolution 2018-032 in Group B, under NOTE, by striking the word “include” and replacing it with the word “exclude”. Motion to Amend Passed Unanimous Consent Motion to Amend (Casagranda/Towsley) Amend Resolution 2018-032 in Group E, under “5. Water Turn-On or Turn-Off” by adding the words, “only one waived charge per account per 12 month period.” Motion to Amend Passed Unanimous Consent In response to Towsley, Erchinger said the seasonal turn-on and turn-off rates in the sewer and water tariffs have not been contemplated in the past, as it had been addressed in the electric tariff. Erchinger added that the intent was to equalize the rates, regardless of whether a home was occupied throughout the winter or not; other utilities used this method, include Homer Electric and Enstar Natural Gas. Main Motion Passed Unanimous Resolution 2018-033, Rescinding Resolution 2018-008 Which Authorized A Delay In The Reclassification Of Customer Utility Accounts, As Reclassification Will Not Be Necessary Once Customers Other Than Non-Commercial Residential Are Allowed To Elect Metered Rather Than ERU Rates. Motion (Casagranda/McClure) Approve Resolution 2018-033 Erchinger said this would suspend reclassification of customers, because now customers have the choice of being metered or ERU. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Motion to Amend (Casagranda/Towsley) Amend Resolution 2018-033 in the first Whereas so it reads: “…in the effective date of the water and sewer tariffs to 109 City of Seward, Alaska City Council Minutes April 9, 2018 Volume 39, Page correct change the classification for some customers incorrectly billed metered…” Motion to Amend Passed Unanimous Consent Motion to Amend (Casagranda/Towsley) Amend Resolution 2018-033 in the second Whereas so it reads: “Whereas, through further research, the billing department determined that customers classified as Residential and/or Small General Service – which are classes historically billed under the ERU schedule rather than under metered rate schedule – were inconsistently in fact allowed to convert from ERU to metered rates; and” Motion to Amend Passed Unanimous Consent Motion to Amend (Casagranda/Towsley) Amend Resolution 2018-033 in the third Whereas so it reads: “Whereas, in order to clear up confusion correct and address inconsistencies, staff recommends that customers in all Groups, other than non- commercial residential, continue to be allowed …” Motion to Amend Passed Unanimous Consent Main Motion Passed Unanimous UNFINISHED BUSINESS Discuss 50th Anniversary of Sister City with Obihiro, Japan Celebration Plans. Slater reported that the committee had met twice since the last council report, and that plans had changed for Seward’s visit; the late October Chrysanthemum Festival would now be the event that Seward attended, rather than the early October Beef & Wine Festival. Slater called attention to the information in the packet, which included calendars and activities; he requested that council consider who they wished to send to Obihiro. Keil requested the discussion of attendees be postponed to the May 14, 2018 meeting. Discuss and/or schedule a work session for Brad Snowden’s cruise ship dock concept. Casagranda requested to postpone this discussion to the April 23, 2018 meeting to allow Squires to be present for the discussion. 110 City of Seward, Alaska City Council Minutes April 9, 2018 Volume 39, Page Discuss appointing a Special Ad Hoc Council Study Committee to research and study the water and sewer tariffs, and provide recommendations to council. (Casagranda) By consensus, council postponed this discussion item until the Request For Proposals (RFP) for the rate and/or classification study came forward. Discuss appointing a Special Ad Hoc Council Study Committee to research and study the electric tariff, and provide recommendations to council. (Casagranda) Casagranda withdrew her request for this committee with no objection from council. Discuss appointing a Special Ad Hoc Council Study Committee for finance. (Casagranda) With the support of council, Casagranda agreed to draft a proposal outlining the scope and intent of this proposed committee for council’s consideration. Discuss the Offer for Assistance letter received on March 7, 2018 from Jane Boer, Local Government Specialist, Division of Community and Regional Affairs. Keil stated the city attorney and city clerk would be hosting a training seminar for council, boards, and commissions on May 14 & 15, 2018 to cover Open Meetings Act (OMA) and Parliamentary Procedures. Keil requested that the training be expanded to also include the role of a council member, and Towsley requested to include ethics training. In response to Towsley, the city clerk said Jane Boer would be conducting an internal audit of the policies and procedures of the clerk’s office on May 11, 2018, and would be reporting out to council on May 14, 2018 of her findings. Council directed the city clerk to draft a letter of appreciation to Jane Boer for reaching out with the offer for assistance, and to mention that council would be looking forward to having a discussion with her on May 14, 2018 as to what services she could provide. NEW BUSINESS Resolution 2018-034, Authorizing A Cost Of Living Increase Of 2.1% For 2018 And A Separate 2.1% For 2019 For All Non-IBEW Employees With The Exception Of The City Manager And City Clerk, And Appropriating Funds. Motion (Casagranda/McClure) Approve Resolution 2018-034 Erchinger said the 2018/2019 budget had initially proposed a Cost of Living Increase (COLA), but had bene removed. Now that administration had had the opportunity to review year end results, they determined that the budget would support a COLA in both years. Motion to Postpone (Casagranda/Towsley) Postpone Resolution 2018-034 to the July 9, 2108 meeting. 111 City of Seward, Alaska City Council Minutes April 9, 2018 Volume 39, Page Motion to Postpone Passed Yes: Casagranda, Horn, Towsley, Slater No: McClure, Keil Resolution 2018-037, Supporting The Transco Concept And Authorizing The City Manager To Enter Into Negotiations With Other Railbelt Utilities And American Transmission Company In The Formation Of Such An Organization. Motion (Casagranda/McClure) Approve Resolution 2018-037 Electric Utility Manager John Foutz said this was a support resolution to allow the city to move forward on exploring this concept. In response to Casagranda, Foutz said this, in all likelihood, would result in no impact to Seward’s electric rates. Actually, Foutz said, this may benefit the city because the cost of replacing transmission lines could be shared among the members. Motion Passed Unanimous INFORMATIONAL ITEMS AND REPORTS Clerk’s Report on Public Records Requests for March, 2018. On-Going City Projects and Goals. COUNCIL COMMENTS Casagranda requested that the Excelsior list be released to Patrick Messmer, through the city attorney, in order to act in good faith. McClure cautioned that kids and bikes and motorcycles were out now, so please be cautious. The musical was amazing and she recommended everyone go see it. McClure encouraged everyone to attend the borough assembly meeting in Seward next Tuesday, April 17, 2018; the meeting would start at 6:00 p.m. and be in council chambers. Towsley said thanked everyone who came and spoke at the meeting. She thanked Public Works for clearing the streets of the recent snowfall. Casagranda thanked Dano Michaud and Harold Faust for their great presentation about the mountains. She thanked everyone for tuning in and listening to the council meeting. Casagranda encouraged people to be gracious with others and empathetic to their humanity. Slater welcomed Deputy City Clerk Jessica Fogle. He thanked administration for the work they did on the tariffs. Keil thanked everyone for attending work session tonight about the Air Force Rec Camp and the South Harbor Launch Ramp; she reiterated that the boat launch project funding was not coming 112 City of Seward, Alaska City Council Minutes April 9, 2018 Volume 39, Page from general fund. Keil congratulated Morgan Woodard and Andra Woodard, Terry Moon, and Jonathan Gage for receiving awards at Saturday’s Annual Fire Department Banquet, and encouraged people to volunteer as a firefighter or with the ambulance corps. CITIZEN COMMENTS Patrick Messmer was concerned that not releasing the Excelsior list might be considered an unfair work practice. He thanked administration and council. Brad Snowden said he would be backing Governor Walker for re-election. He said the governor would be in town on April 20, 2018 for a fundraiser from 5:00 – 7:00 p.m. on the M/V Dutch Harbor and invited everyone to attend. Lynda Paquette thought having a finance committee would be a great idea; having a citizen group that understood how to read the budget and helped disseminate information throughout the community would help make everything more transparent, and hopefully lighten the burden on the Finance Department. Doug Schoessler said the Borough Road Service Area would be meeting at the KM Rae Building on Third Avenue tomorrow. He had had the opportunity to engage with some Boy Scouts the other day and was impressed by their helpfulness. John Foutz reminded everyone that the meter exchange would begin April 17, 2018. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Hunt said the governor, in addition to his fundraising plans, would be attending the SMIC ribbon cutting ceremony. Casagranda thanked everyone for the meeting tonight, and council for getting through the agenda. Erchinger said the meter exchange project would begin on April 17, 2018; on the city website there were photos of the crew, and the crews would be wearing safety vests. Also, on the city website under document center, there was a link to Chugach monthly cost of power, to help people understand the billing. ADJOURNMENT The meeting was adjourned at 10:07 p.m. ____________________________________ ____________________________________ Brenda J. Ballou, MMC Marianna Keil City Clerk Vice Mayor (City Seal) 113 CITY PROJECTS & GOALS Updated for April 23, 2018 City Council meeting The following list of City Council projects and goals was reviewed, discussed, and updated at the February 12, 2018 City Council meeting. 1. ADA ACCESSIBLE PARKING AT CITY HALL Council directed the city clerk to provide a history of why the location for municipal elections was moved from City Hall to the K.M. Rae Building, as it related to ADA accessibility. City Clerk history and status provided February 27, 2018. First floor restrooms currently under renovation to provide one large ADA-accessible family restroom, in addition to one men’s and one women’s restroom. 2. SET LOCATION FOR SATELLITE FIRE STATION AND PUBLIC WORKS BUILDING 3. DISCUSSION ON AIR FORCE RECREATION CAMP SITE Council held a joint work session with the Planning & Zoning Commission on February 28, 2018. Directed administration to have Community Development bring forward multiple land use concepts. (Previous council work session was held September 25, 2017). April 9, 2018 work session to discuss development concepts. 4. SALTWATER HEAT PUMP PROJECT 5. ENERGY EFFICIENCY OF CITY HALL 6. GROUND TRANSPORTATION FOR AMBULANCE SERVICES Directed administration to provide an update on ground transportation for ambulance services. 7. ANIMAL SHELTER IMPROVEMENTS (Council passed Resolution 2017-035, Authorizing Replacement Of The Roof Of The Seward Animal Shelter, In An Amount Not To Exceed $6,851.00, And Appropriating Funds.) March 19, 2018 work session; directed administration to look into potential locations and funding options. 8. RESEARCH ELECTED/APPOINTED OFFICIAL TELECONFERENCING POSSIBILITIES FOR MEETINGS Directed the city attorney to provide advice on teleconferencing possibilities for elected and appointed officials. City Attorney opinion provided February 14, 2018. 9. UPDATE THE KPB TSUNAMI WARNING MESSAGE TO INCLUDE SPECIFIC REFERENCE TO THE LOCAL RADIO STATION (91.7/106.1) Directed administration to provide an update on the status of modifying the tsunami warning announcement to include specific radio information, and also request the borough add a sticker to their brochures which identifies the Seward radio station. Resolution 2018-019 designated KIBH-FM 91.7 as the city’s official radio station for emergencies, and authorized the City Manager to work with borough to include radio station information in tsunami warning broadcasts. 114 10. INCENTIVIZE FAMILY ENTERTAINMENT-TYPE BUSINESSES TO COME TO SEWARD 11. AFFORDABLE HOUSING (INCLUDING SUMMER WORKER HOUSING) Council will hold a work session in May, 2018. (Previous council work sessions were held on May 22, 2017, June 12, 2017, and July 11, 2017) 12. SEWARD COMMUNITY HEALTH CARE CENTER EXPANSION Directed administration to provide an update on the Seward Community Health Care Center expansion. March 12, 2018 council meeting authorized to pay up to $1,500 in travel expenses for Jean Bardarson to travel with city representatives to Washington, DC in April, 2018 (April 14-18, 2018 trip to Washington, DC) 13. BUILDING MAINTENANCE 14. LED LIGHT CONVERSIONS 15. EXPLORE POSSIBILITIES FOR CREATING A REVENUE STREAM FOR THE ANIMAL SHELTER AND SOS PETS 16. PURSUE AVENUES TO INCREASE WINTER RECREATION OPPORTUNITIES 17. CONDUCT CITY-WIDE DISASTER EXERCISE TO INCLUDE MOVING RESOURCES, EVACUATION FO THE PUBLIC, ENGAGING OUTSIDE AGENCIES, AND PUBLIC INFORMATION DISSEMINATION 18. EXTEND CITY UTILITIES INTO VIABLE AREAS TO SUPPORT FUTURE RESIDENTIAL HOUSING COUNCIL COMMITTEES 1. February 26, 2018, council created an Ad Hoc Committee consisting of Council Member Horn, Council Member Casagranda, and Mayor Squires to work with administration to develop a Request for Proposals for conducting a third party investigation of city personnel matters. 115 4/19/2018 3:01 PM SuMo TuWe Th Fr Sa 12345678 9 10 11 12 13 1415 16 17 18 19 20 2122 23 24 25 26 27 2829 30 April 2018 SuMo TuWe Th Fr Sa 12345678910111213 14 15 16 17 18 1920 21 22 23 24 25 2627 28 29 30 31 May 2018April 2018 Apr 1 - 7Apr 1 2 3 4 5 6 7 Audit Audit 6:00pm 7:00pm P&Z WS 7:00pm 10:30p m P&Z Mtg (Council Chambers) Audit 12:00pm 2:00p m PACAB Mtg (Library) Audit Audit Audit Apr 8 - 148 9 10 11 12 13 14 Audit Audit 5:30pm 7:00pm CC WS 7:00pm 10:30p m CC Mtg (Chambers) Audit Audit Audit Audit Apr 15 - 2115 16 17 18 19 20 21 12:00pm 10:30p m KPB Assembly (Chambers) 6:00pm 9:30pm P&Z WS (Annex) 12:00pm 2:00p m PACAB Work Session (Chambers) 6:30pm 10:00p m HP Mtg (Chambers) 10:00am 1:00p m HP WS Apr 22 - 2822 23 24 25 26 27 28 7:00pm 10:30p m CC Mtg (Chambers)Apr 29 - May 529 30 May 1 2 3 4 5 Sun Mon Tue Wed Thu Fri Sat 116 4/19/2018 3:02 PM SuMo TuWe Th Fr Sa 12345678910111213 14 15 16 17 18 1920 21 22 23 24 25 2627 28 29 30 31 May 2018 SuMo TuWe Th Fr Sa 12345678910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 30 June 2018May 2018 Apr 29 - May 5Apr 29 30 May 1 2 3 4 5 10:15am 11:15a m 1st and 2nd Grade Visit City Hall (Chambers) 12:00pm 2:00p m PACAB Mtg May 6 - 126 7 8 9 10 11 12 May 13 - 1913 14 15 16 17 18 19 7:00pm 10:30p m CC Mtg (Chambers) 6:00pm 9:30pm P&Z WS (Chambers) 12:00pm 2:00p m PACAB Work Session (Chambers) 6:30pm 10:00p m HP Mtg (Chambers)May 20 - 2620 21 22 23 24 25 26 May 27 - Jun 227 28 29 30 31 Jun 1 2 7:00pm 10:30p m CC Mtg (Chambers) Sun Mon Tue Wed Thu Fri Sat 117 4/19/2018 3:12 PM SuMo TuWe Th Fr Sa 12345678910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 30 June 2018 SuMo TuWe Th Fr Sa 12345678 9 10 11 12 13 1415 16 17 18 19 20 2122 23 24 25 26 27 2829 30 31 July 2018June 2018 May 27 - Jun 2May 27 28 29 30 31 Jun 1 2 Jun 3 - 93 4 5 6 7 8 9 6:00pm 7:00pm P&Z-SBCFA Joint WS 7:00pm 10:30p m P&Z Mtg (Council Chambers)Jun 10 - 1610 11 12 13 14 15 16 7:00pm 10:30p m CC Mtg (Chambers)Jun 17 - 2317 18 19 20 21 22 23 6:00pm 9:30pm P&Z WS (Chambers) 6:30pm 10:00p m HP Mtg (Chambers)Jun 24 - 3024 25 26 27 28 29 30 7:00pm 10:30p m CC Mtg (Chambers) Sun Mon Tue Wed Thu Fri Sat 118