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HomeMy WebLinkAbout01242018 Historic Preservation Special Packet THE CITY OF SEWARD, ALASKA HISTORIC PRESERVATION COMMISSION SPECIAL MEETING AGENDA JANUARY 24, 2018 COUNCIL CHAMBERS 6:30 p.m. t �I '� �castta S a�ts The City of Seward,Alaska ° HISTORIC PRESERVATION COMMISSION 4Ik`' SPECIAL MEETING AGENDA 44.A ° January 24, 2018 6:30 p.m. Council Chambers Linda Lasota 1. CALL TO ORDER Chair Term Expires May.2018 2. OPENING CEREMONY A. Pledge of Allegiance Wolfgang Kurtz Vice Chair 3. ROLL CALL Term Expires May,2019 Fred Woelkers 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE Commissioner ITEMS SCHEDULED FOR PUBLIC HEARING [Those who Term Expires May,2018 have signed in will be given the first opportunity to speak. Time is limited to 2 minutes per speaker and 30 minutes total time for this Tanguy Libbrecht agenda item.] Commissioner Term Expires May,2020 ti. APPROVAL OF AGENDA A Nza�ZON SE NT A CT.ND A [Approval of Consent Agenda passes all routine items indicated by Iris Darling asterisk (*). Consent Agenda items are not considered separately Commissioner unless a council member so requests. In the event of such a request, Term Expires May,2020 the item is returned to the Regular Agenda] Special Meeting no Cliff Krug Consent Agenda Commissioner Term Expires May,2019 6. SPECIAL REPORTS— A. City Administration Report—No Staff Attending Vacant B. Chair Report Commissioner Term Expires May,2020 7. PUBLIC HEARINGS—None 8. UNFINISHED BUSINESS-None James Hunt City Manager Valarie Kingsland Library Museum Director Madeline McGraw Library Museum Curator City of Seward, Alaska Historic Preservation Agenda January 24, 2018 Page 1 9. NEW BUSINESS A. Discussion and Approval to apply for a CLG Training Grant for two Commissioners to attend the National Alliance of Preservation Commissions: Forum 2018 A-1 NAPC Forum 2018 information bulletin - page 3- b A-2 Correspondence from Office of History and Archaeology January 11, 2018 announcing training opportunity for Certified Local Government (CLG) historic preservation staff and board members. - page - A-3 Application for Historic Preservation CLG Traveling and Training 60-40 Matching Grant Applications for Forum 2018 - page Q-(y 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) 11. ADMINISTRATION COMMENTS—No Staff in Attendance 12. COMMISSION COMMENTS 13. CITIZENS' COMMENTS 14. COMMISSION AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS 15. ADJOURNMENT City of Seward, Alaska Historic Preservation Agenda January 24, 2018 Page 2 lbor Aloyi. A it, . , 4' r 1114%11%>•• '"Ik I r. .,.-.•.‘ '-',.: , ,., qt. + , _ Z+y ! IIIM R .Ai NAPC ___ _ . FORUIVI �..-I r 201$ a 3 ii , t _ ` - — : - _ _ _ _ . , . lerr L•�'�--- ' .. , ' . ', * * * may, '' 11 o' -i — �� `. _ �}• y�,i`Ia pRESERt`.�zlp�y r >< a 0t I• • • . ' i .i►'6ro .a Planning Partners The National Alliance of Preservation Commissions is pleased to announce the eleventh biennial FORUM in Des Moines, Iowa, July 18-22, 2018. NAPC will be joined by the Iowa State Historic 1 lt c .oiDESMOINES�1� Preservation Office, which will host their conference in conjunction with FORUM. NAPC NAPC FORUM is designed for historic preservation commissions, staff and property owners, but NATIONAL AII.IANCE y STATE HISTORIC all are welcome and encouraged to attend! PRESERVATION COMMISSIONS • • • PRESERVATION • Learn the latest trends and receive valuable training through a combination of educational OFFICE OF IOWA Follow us on OPR CIARIWIRtt=,I.•E,FMIN sessions, tours and workshops. f CI • Gain AIA and AICP CE credits. • Network with fellow preservationists and professionals in the field. www.napcommissions.org Downtown Des Moines Hotel - Embassy Suites Page 1 of 5 EMBASSY SUITES by H1:0ON' Embassy Suites by Hilton Des Moines Downtown 101 East Locust Street, Des Moines, Iowa, 50309,USA TEL: +1-515-244-1700FAX:+1-515-559-0095 Book a Room Hotel Information Check-in: 3:00 pm Check-out: 12:00 pm Smoking: Non-Smoking Parking: Self parking:Not Available Valet: $23.00(Valet Parking) Pets: Service animals allowed:Yes Pets allowed:No Hotel Policies 1 Where we are Find where we are located View the Maps& Directions Page • Share • Print 8 New Year's Eve 2017Celebrate NYE With Us! Ring in the New Year with an overnight stay,dinner,live music,champagne toast, midnight balloon drop and more! View Package Details http://embassysuites3.hilton.com/en/hotels/iowa/embassy-suites-by-hilton-des-moines-down... 1/9/2018 SAVE THE DATE FORUM 2018 Planning Join us in Des Moines for Partners FORUM 2018! The National Alliance of Preservation Commissions(NAPC) is bringing our biennial FORUM to Des Moines, Iowa,from July 18 to 22,2018. FORUM 2018 includes dozens of educational sessions and discussion panels, mobile workshops and tours, and five days of non-stop networking for commission staff and volunteers representing local,state and national organizations and government agencies. For more info and updates go to the FORUM 2018 site. Planning for Des Moines X Registration Rates: Early Bird Regular Attendee April1 June 1 Member ;$200 $250 Non-Member $240 $275 FORUM 2018 Sponsors 1Student $100 $150 !Single Day 1$100 I$100 0 Hotel Rates: —$159 at Embassy Suites Des Moines — Government rate to be determined after January 1,2018. 111 Interested in becoming a FORUM 2018 sponsor? Learn more about the wide variety of sponsorship opportunities we have to offer! Contact NAPC at 757-802-4141 or director(a�napcommissions.orq, Click here for information on our sponsorship opportunities. 2 NAPC COMMISSION EXCELLENCE AWARDS: CALL FOR NOMINATIONS We're now accepting applications for the 2018 NAPC Commission Excellence Awards program to recognize and honor outstanding efforts and achievements by local preservation, historic district, and landmark commissions and boards of architectural review. Award presentations will be made at FORUM 2018. Click here for a nomination form. Submission deadline is February 23, 2018. ---.__�_ __ FORUM 2018 Student Scholarships Available T NAPC is pleased to offer scholarship support to qualified students of undergraduate and graduate-level preservation programs to attend and participate in FORUM 2018. NAPC's scholarships provide: • Registration to Forum • Reimbursement for qualified travel and lodging expenses(up to$400) • Individual Membership for one year to the NAPC ($20 for students). Click here for the FORUM 2018 Scholarship application. Submission deadline is February 23, 2018. back to top A Copyright©2017 NAPC All rights reserved. Our mailing address is: PO Box 1011,Virginia Beach,VA 23451 directorPnapcommissions.org www.napcommissions.org 3 Valarie Kingsland From: Ayers, Jean M (DNR) <jean.ayers@alaska.gov> Sent: Thursday, January 11, 2018 3:32 PM To: BunnellKR@ci.anchorage.ak.us; mkellner@fnsb.us; laura.boyce@juneau.org; mkelley@kenai.city; anitam@ktn-ak.us; eileen.probasco@matsugov.us; Vera.Williams@north-slope.org; Valarie Kingsland; michael.scarcelli@cityofsitka.org; ereinders@ci.unalaska.ak.us; planner@dillinghamak.us; Cathy Sherman (ACM@cityofcordova.net);Allison Eddins;tcorbett@gci.net; angela.linn@fbnsb-bc.us; angela.linn@fbnsb-bc.us;zane@mrvarchitects.com;jtwait@alaska.net; dragonlondon@hotmail.com; debburlin@gmail.com;james.nageak@gmail.com; sealevelanne@gmail.com; miss.doanh@gmail.com;jcasement@gci.net; -la Cc: Antonson, Joan (DNR); Louthan, Summer L (DNR); Bittner,Judith E (DNR); Houston, Diane L(DNR) Subject: CLG Training Grants Available Attachments: TravelGrant_Announcemt.pdf;Travel Grant Application.docx; S KM BT_C35318011113490.pdf The Office of History and Archaeology(OHA) has a training opportunity for Certified Local Government (CLG) historic preservation staff and board members. OHA is accepting applications for matching travel and training grants for people to attend the National Alliance of Preservation Commissions:Forum 2018. The conference will be held in Des Moines, Iowa on July 18-22, 2018. Conference information and a 60-40 matching grant application are attached. You may also find information at the OHA website http://dnr.alaska.gov/parks/oba/designations/grants.litm and the NAPC Forum site: https://napcommissions.org/forum/ Each CLG may request to send up to 2 people, but only one application per CLG will be accepted, so include estimated costs for both people. If awarded a grant,the CLG or each traveler is responsible for making travel arrangements and will pay all costs initially. Upon completing travel and training, the CLG shall submit to OHA one request for reimbursement with documentation of relevant costs (receipts,timesheets, etc.) identified in the budget proposal and grant agreement, and a narrative report from the travelers. Completed applications must be delivered, faxed,e-mailed, or postmarked to OHA no later than Wednesday, February 28,2018. Feel free to contact me if you have any questions. jea.L ( o &an.t). dOnliALiatia,ta4 c5.t.te of ( IA : cD a TWie.iat 4 JA . una &noon, Necveatiwt (907) 269-8694 Spam Phish/Fraud i iI/„� THE STATE Department of Natural Resources t O ALAS Division of Parks and Outdoor Recreation 1,i '--�::: Office of History& Archaeology GOVERNOR BILL WALKER 550 West 7'^Avenue,Suite 1380 - _ . Anchorage,Alaska 99501-3561 i Main:907.269.8700 Fox:907.269,8907 January 11, 2018 Re:Historic Preservation Fund(HPF) Matching Grant Announcement Travel &Training for NAPC Forum 2018 To all Certified Local Governments: The Office of History and Archaeology(OHA) is pleased to announce a training opportunity for Certified Local Government(CLG) historic preservation staff and board members.OHA Is accepting applications for matching travel and training grants for people to attend the National Alliance of Preservation Commissions: Forum 2018. The conference will be held in Des Moines, Iowa on July 18-22,2018. Conference information and a grant application are attached. You may also find this information and the grant application packet at the OHA website. Completed applications must be delivered,faxed, e-mailed,or postmarked to OHA no later than Wednesday,February 28,2018. Each CLG may send up to 2 people,but only one application per CLG will be accepted, so be sure to include estimated costs for both people. Applicants may use time spent traveling as well as time spent at the conference as match. Airfare, lodging, per diem,basic transportation and registration fees are also eligible expenses. See page 3 of the grant application for details. The CLG or each traveler is responsible for making travel arrangements and will pay all costs initially. Upon completing travel and training,the CLG shall submit one request for reimbursement with documentation of relevant costs(receipts,timesheets,etc.)identified within the budget proposal, and a narrative report from the travelers. These HPF grant awards represent a 60%share of the total project costs,and each CLG is required to provide 40%share as match. If you have any questions or need additional information, please contact the grants administrator at jean.ayers@alaska.lrov or call (907)269-8694. Sincerely, .....t) k 1-61.�V----- Jo Antonson Deputy State Historic Preservation Officer Attachments: Grant Application Conference Information State of Alaska Department of Natural Resources Division of Parks and Outdoor Recreation Office of History and Archaeology Historic Preservation Fund: Certified Local Government Travel and Training 60-40 Matching Grant Application National Alliance of Preservation Commissions: Forum 2018 July 18-22, 2018 — Des Moines, Iowa CLG sponsor: CLG contact: Address: Phone: E-mail: Enter name,title and contact information of person(s)representing your CLG's Historic Preservation staff or commission who are applying for a grant to attend this training. Each CLG may request up to 2 people to attend. If awarded a grant,the CLG must obtain from each traveler a narrative report and financial documents supporting costs claimed upon completion of the training, and submit a compilation of such to the Office of History& Archaeology for reimbursement. Staff or Commission Member: Mailing Address: Phone &Email: Staff or Commission Member: Mailing Address: Phone &Email: Applications for HPF 60-40 matching grants are due no later than Wednesday, Feb 28,2018. For questions, contact the grants administrator at jean.ayers@alaska.gov or 907-269-8694. Deliver,postmark,fax or e-mail your application to: State of Alaska: DNR Division of Parks and Outdoor Recreation E-mail:jean.ayers@alaska.gov 550 West 7th Avenue, Suite 1380 Fax: 907-269-8907 Anchorage,AK 99501 Attn: Grants Administrator, Jean Ayers Travel & Training Grant: Willingness to Comply with Requirements 1. I understand that this is an application for federal matching assistance for up to 60%of the total project cost from the Historic Preservation Fund (HPF). Should this proposal be awarded, I understand that the state may include an indirect cost which could vary throughout the course of the grant period, but will not exceed the amount stated in the executed grant agreement. 2. If awarded an HPF grant, I understand that it is my responsibility to comply with all pertinent State and Federal regulations,the State-Local Grant Agreement, and requirements outlined in the Historic Preservation Fund: Certified Local Government Grants Manual. 3. In submitting this application, I understand that project records are subject to audit after project completion, and that if such an audit questions expenditures for which I have been partially reimbursed I will return an amount equal to 60% (less state indirect costs and not to exceed 10% thereafter)of the questioned expenditures. 4. I understand that no grant or promise of a grant exists until the State Historic Preservation Office (SHPO) signs the State-Local Grant Agreement, even if the Alaska Historical Commission has recommended funding the proposal. Further, I understand that any funds expended before full execution of the grant agreement(signature by both parties) will not be reimbursed without specific approval from the SHPO. 5. I understand that the CLG or each traveler is responsible for making travel arrangements and will pay all costs initially. Upon completing travel and training,the CLG shall submit one request for reimbursement with documentation of relevant costs(receipts,timesheets, etc.)identified within the budget proposal, and a narrative report from the traveler(s). Signature: Authorized Local Government Official Date Print or Type Name and Title 2 National Alliance of Preservation Commissions — Forum 2018 July 18-22, 2018 — Des Moines, Iowa Conference Hotel: Embassy Suites, Des Moines Downtown 101 East Locust Street Des Moines, Iowa 50309 Telephone: 515-244-1700 http://embassysuites3.h ilton.comktilhotels/iowa/embassv-suites-by-hi Iton-des-moines-downtown-DS M DN ES/index.html A block of hotel rooms for the Forum is listed at $159 night+ 12%tax. Use Code"APC" to access this rate. The hotel also has a complimentary airport shuttle. Eligible Costs and Reimbursements CLGs or individuals shall make their own travel and lodging arrangements. Travelers are expected to use prudent and reasonable judgment in the expenditure of funds against a travel grant. Unnecessary or inflated expenditures will not be approved or reimbursed. The following items may be claimed as eligible costs with adequate documentation. Registration Fee: $100—$275,depending on several factors. See below. Attendee Early Bird: April 1 Regular: June 1 Member $200 $250 Non-Member $240 $275 Student $100 $150 Single Day $100 $100 Per Diem: Lodging and meal costs while attending the conference are eligible. Lodging—Embassy Suites offers FORUM attendees a rate of$159/night+ 12%tax. ($178.08) Meals—Federal grant reimbursement is $59 per day for Des Moines, Iowa. Travel: The cost of airline tickets may be claimed. Efforts must be made to secure the least expensive fares. Airport parking,taxi fare, and shuttle bus service may also be claimed. The cost of a rental car is not an eligible expense unless this cost is demonstrably less than the total of necessary taxi fare and/or shuttle bus service while at the conference. Personal Services: The Certified Local Government's historic preservation staff and commission members may document travel time to and from the conference and time spent at the conference as eligible for match or reimbursement. The rate used to value this time shall be consistent with that for conducting similar activities of the local government. Other: Please specify any other anticipated costs in the proposed budget. A decision will be made regarding other costs on a case-by-case basis prior to signing the grant agreement. Reimbursement requests must include supporting documentation for all costs. The CLG must compile narrative reports and expense information from each traveler(i.e.,time sheets and/or pay stubs), hotel, airfare and other receipts,and submit all to the Office of History& Archaeology under one request for reimbursement.No costs will be reimbursed without legible and valid supporting documentation. 3 Proposed Budget: CLG Travel Grant Application Cost Categories Description Total Personal Services + Travel + Lodging + Meals: + Other(ie., registration fee) Equals All Direct Costs 0 x 8.5 % State Indirect Costs 0 Total Project Costs (TPC) 0 Sponsor's Share:40% of TPC 0 Federal Share:60%of TPC 0 Minus State Indirect Costs 0 Potential Reimbursement to CLG 0 # Source of Sponsor's Share Cash Expenditures + In-kind + Donations __._...________..__�_ = Sponsor's Share (40% of TPC) 0 Instructions: Double click inside the worksheet to activate formulas and complete budget. If formulasdo not work,follow the instructions below and refer to Example Budget. 11. Describe anticipated expenses in appropriate Cost Categories and calculate"All Direct Costs." 2. Add State Indirect Costs to obtain"Total Project Costs"or TPC. 3. Multiply"Total Project Costs"by .40 and .60 to determine sponsor and federal shares. 14. Subtract the State Indirect Costs from Federal Share to obtain "Potential Reimbursement to CLG." 5. Show amounts which comprise the"Source of Sponsor's Share." (40%of TPC) 4 Proposed Budget: CLG Travel Grant Application Cost Categories Description Total Personal Services HP Staff 5 days @ $185/day = $925 and HP board member: 5 days @ $210/day = $1,050 1,975 RT: Anc-Des Moines on Delta Airlines = $550 + Travel 1,100 e x 2 people �Y� Embassy Suites: 6 nights @ $178/night = bodging �G $1,068 x 2 people = 2,136 + Meals: 7 days @ $59/day = $413 x 2 people = 826 + Other(i.e., registration fee) NAPC Member: Early Bird Registration 600) Early Bird Non-Member /$240) 440 Equals All Direct Costs 6,477 x 8.5 % State Indirect Costs 551 Total Project Costs (TPC) 7,028 Sponsor's Share:40%ofTPC 2,811 Federal Share:60%ofTPC 4,217 Minus State Indirect Costs -551 Potential Reimbursement to CLG 3,666 Source of Sponsor's Share Cash Expenditures + In-kind 2,811 + Donations = Sponsor's Share (40% of TPC) 2,811 t Instructions: Double click inside the worksheet to activate formulas and complete budget. If formulas do not.►ork,followthe instructions belowand refer to Example Budget 1. Describe anticipated expenses in appropriate Cost Categories and calculate"All Direct Costs." 2. Add State Indirect Costs to obtain"Total Project Costs"or TPC. 3. Multiply"Total Project Costs"by .40 and.60 to determine sponsor and federal shares. 4. Subtract the State Indirect Costs from Federal Share to obtain"Potential Reimbursement to CIS" 5. Show amounts which comprise the"Source of Sponsor's Share." (40%of 1 PC) _ 5