HomeMy WebLinkAbout12192019 Historic Preservation Packet Seward Historic Preservation Commission
Agenda Packet
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Photo Credit to:Jessica Stallard
Regular Meeting
Thursday, Decemher 19, 2019
City Council Chambers 7:30 p.m.
The City of Seward, Alaska
HISTORIC PRESERVATION COMMISSION {
REGULAR MEETING AGENDA
December 19, 2019 7:30 p.m. Council Chambers
Cheryl Seese 1. CALL TO ORDER
Chair
Term Expires May,2022 2. PLEDGE OF ALLEGIANCE
Sue Ward 3. ROLL CALL
Vice Chair
Term Expires May,2020
4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE
Tanguy Libbrecht ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have
Commissioner signed in will he given the first opportunity to speak. Time is limited to 3 minutes
Term Expires May,2020 per speaker and 36 minutes total time.for this agenda item]
Iris Darling 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval
Commissioner of Consent Agenda passes all routine items indicated by asterisk (*). Consent
Term Expires May,2020 Agenda items are not considered separately unless a council member so
requests. In the event of'such a request, the item is returned to the Regular
Wolfgang Kurtz Agenda]
Commissioner 6. SPECIAL ORDERS,PRESENTATIONS ANDREPORTS
Term Expires May,2022
A. Proclamations and Awards None
John French B. City Administration Report
Commissioner C. Chair Report
Term Expires May,2021 D. Jesse Lee Home
Vacant E. Fort Raymond Subdivision District
Commissioner F. Other Reports, Announcements and Presentations
Term Expires May,2021 1. Report on Rotary Presentation on Historic District
(Ward)
Scott Meszaros
City Manager
Valarie Kingsland
Library Museum
Director
Jessica Stallard
Deputy City Clerk
City of Seward, Alaska Historic Preservation Agenda
December 19, 2019 Page I
1
7. PUBLIC HEARINGS—None
8. UNFINISHED BUSINESS—None
9. NEW BUSINESS
A. Resolutions—None
B. Other New BusinessItems
*1. Approve the November 14, 2019 Regular Meeting Minutes.................................Pg. 3
2. Review and approve 2019 report to Council. (Seese).............................................Pg. 8
3. Discuss November 19, 2019 Joint Work Session with P & Z regarding Seward
HistoricOverlay. (Ward)....................................................................................................Pg. 12
4. Discuss the CLG Grant. (Libbrecht).....................................................................Pg. 14
5. Discuss Lee Poleske's written History Award. (French) .....................................Pg. 39
6. Discuss the Brown& Hawkins History Award. (Seese & Ward)
7. Review the updated HP priorities list and meeting schedule...............................Pg. 43
8. Discuss the Jesse Lee Home. (French)..................................................................Pg. 42
10. INFORMATIONAL ITEMS AND REPORTS (No ActionRequired) -None
11. COMMISSION COMMENTS
12. CITIZEN COMMENTS
13. COMMISSION AND ADMINISTRATION RESPONSE TO CITIZEN
COMMENTS
14. ADJOURNMENT
City of Seward, Alaska Historic Preservation Agenda
December 19, 2019 Page 2
2
Citv of Seward,Alaska Historic Preservation Commission Minutes
November 14, 2019 Volume, Page
CALL TO ORDER
The November 14, 2019 regular meeting of the Historic Preservation Commission was called
to order at 7:32 p.m. by Chair Cheryl Seese.
OPENING CEREMONY
Commissioner Sue Ward led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Cheryl Seese presiding
Sue Ward I+is Dafli+tg
Wolf ang rr,H4z John French
Tanguy Libbrecht
comprising a quorum of the Commission; and
Valarie Kingsland, Library Museum Director
Jessica Stallard, Deputy City Clerk
Excused—Darling
Absent Kurtz
Vacancy—One
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING None
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (French/Libbrecht) Approval of Agenda and Consent Agenda
Motion Passed Unanimous
These items were approved on the consent agenda:
Approval of the October 10, 2019 Regular Meeting Minutes
SPECIAL ORDERS, PRESENTATIONS, AND REPORTS
3
Citv of Seward,Alaska Historic Preservation Commission Minutes
November 14, 2019 Volume, Page
City Administration Report. Valarie Kingsland said she had been instructed by the city
manager to attend two meetings per year. She asked the commissioners to let her know which
meetings they wanted her to attend. She said she would continue to stay informed and be available to
assist the commissioners.
Chair Report. Cheryl Seese thanked Linda Lasota for her many years on the commission.
Other Reports, Announcements and Presentations.
Report on the Historic Overlay District presentation at the November 5,2019 Planning
& Zoning Meeting.
PUBLIC HEARINGS None
UNFINISHED BUSINESS
Items Postponed from Previous Agenda.
Revise and approve the 2nd Biannual Report to Council.
City Clerk Brenda Ballou clarified that this was an annual report to council. She
recommended that the commission provide a written report for the January 13,2020 council meeting.
Motion (French/Ward) Empower Chair Seese to draft an annual
report to council and present it to the
commission for review at their December,
2019 meeting.
Motion Passed Unanimous
NEW BUSINESS
Resolutions None
Other New Business
Set the meeting and work session schedule for 2020.
Motion (French/) Add a December 12, 2019 meeting and
work session to the schedule.
Motion Withdrawn due to Lack of Second
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Citv of Seward,Alaska Historic Preservation Commission Minutes
November 14, 2019 Volume, Page
Motion (French/Ward) Schedule a meeting for December 19, 2019
to review and approve the 2019 report to
council and present Lee Poleske with a
proclamation, and a work session before
the meeting to review the Historic Overlay
District.
Motion Passed Approved
Motion (Ward/Libbrecht) Hold meetings and work sessions on the
second Thursday of every month for the
year 2020.
Motion Passed Unanimous
Discuss recognizing Lee Poleske for receiving the "Lifetime Achievement Award" from the
Alaska Association for Historic Preservation (AAHP).
French said Lee Poleske was awarded the AAHP"Lifetime Achievement Award",which HP
had nominated him for. Iris & Hugh Darling were also awarded an AAHP award in a different
category for Brown & Hawkins.
Discuss and revise annual Priority List for approval in 2020.
Libbrecht requested the commission focus on the CLG grant and the Historic Overlay District
as their main priorities for 2020.
The commission directed Libbrecht to work on the application for the CLG grant and bring it back
for review at the December 19, 2019 meeting.
In response to Seese, Library Museum Director Valarie Kingsland said a resolution to
council was not required in order to submit an application for a CLG grant but a resolution was
required in order to accept the funds.
The commission added the Historic Overlay District and"Track and promote the preservation of the
Jesse Lee Home"to the priority list.
In response to French,Citizen Linda Lasota said the Seward Historic Preservation Plan was
reviewed every year to every five years.
Deputy City Clerk Jessica Stallard reminded the commissioners to please suspend the rules
before speaking to a citizen during a meeting.
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Citv of Seward,Alaska Historic Preservation Commission Minutes
November 14, 2019 Volume, Page
Seese suggested the commission focus on public education by having an Open House in May,
2020 and discussing Rockwell Kent in August, 2020. French suggested "Discussing stimulating
heritage tourism and cultural awareness" as a topic for the December 19, 2019 work session.
Discuss the Annual Report to Council for approval in 2020.
The commission removed this item from the agenda.
INFORMATIONAL ITEMS AND REPORTS
2019 HP Priorities.
2019 Ten Most Endangered Historic Properties.
French said the Jesse Lee Home was on the 2019 Ten Most Endangered Historic Properties,
and it had been classified as an endangered property for the majority of the past twenty years.
The commission added "Identify the Ten Most Endangered Historic Properties in Seward", and
"Track and monitor the progress of the Fort Raymond Subdivision"to the priority list.
The commission added standing reports for Fort Raymond and Jesse Lee Home to their meeting
agendas.
Historic Overlay District Presentation by Sue Ward
COMMISSIONER COMMENTS
Ward was excited to continue working on the Historic Overlay District. She thanked her
fellow commissioners for their support.
Seese thanked Kingsland, Lasota, and the Clerk's office for their assistance.
CITIZENS COMMENTS
Linda Lasota said she would be attending meetings periodically as a Resurrection Bay
Historical Society(RBHS) board member. She invited everyone to attend RBHS meetings and the
Chamber of Commerce luncheons. Lasota said RBHS received collections relating to World War II
and Genie's Nuggets this summer.
COMMISSION AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
Valarie Kingsland said she enjoyed the presentation on the Historic District Overlay.
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Citv of Seward,Alaska Historic Preservation Commission Minutes
November 14, 2019 Volume, Page
ADJOURNMENT
The meeting was adjourned at 8:50 p.m.
Jessica Stallard Cheryl Seese
Deputy City Clerk Chair
(City Seal)
2019 Year End SHPC Report to Council
Projects & Events
May Historic Presentation Month Brown & Hawkins SHPC Historic Award for Cliff
& Linda Krug
CLG Grant was not chosen but SHPC has reapplied requesting less money for less
projects. There was a great deal of grants applied for so there were many denied.
2019 Special Projects
The Seward Inventory of Historic Sites is an ongoing project which can be
provided to council. The list includes properties from 1903 thru 1942. There has
been some difficulty in finding the "Document Number" for each property. The
next step will be to inventory historic properties from 1942 through 50 years.
Extend Downtown Historic District Boundaries
This too is a project that will require time and coordinated effort for SHPC and
then in combination with P&Z and the public and then finally for Council's
approval. With the addition of Sue Ward to SHPC and her passion for all things
Historic work has already begun. A committee was formed at the September/
October meeting which consists of Iris Darling, Tanguy L and Sue Ward; the
Committee researched Juneau's Historic Presentation Plan and with their
permission are working on utilizing what can apply to Seward's Downtown
Historic District. Commissioner Ward gave a presentation of Juneau's Downtown
Historic Plan/Overlay to P&Z in October. On November 19th Commissioner Ward
joined P&Z for a joint work session to discuss ideas, issues, application and
guidelines versus requirements for building standards in the Downtown Historic
District. P&Z responded that SHPC was premature to have a joint work session as
there is a lot of research of existing code that must be done etc. before having
another joint work session.
In creating the Downtown Historic Overlay with Guidelines for Building and or
Rebuilding, Restructuring or Remodeling these changes and additions will update
and add to Seward's Historic Preservation Plan.
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Pursue Installation of Historic Signage
This too is a work in progress. Further research is required for design,
distribution and installation of street signs in collaboration with Public Works,
other City departments and Administration. SHPC has identified useful and
pleasing designs for the signage itself. Funding is in a holding pattern as we
wait on approval for a CLG Grant.
SHPC Commission Website
Since the City is creating a new site for all departments SHPC has determined
to put its energies into this site rather than to create its own. As far as
recovering SHPC's Website, it cannot be done. The service that created it does
not have the necessary "key" to the site. However, the information and the
pictures that Valarie Kingsland added to the existing City site are quite good.
Ongoing updates will occur as new information is uncovered.
Public Outreach
Have not yet met with P&Z for identification and protection of local historic
and archaeological resources.
Enhance understanding of the economic benefits of Heritage Tourism. Plans &
ideas for this are dependent on the receipt of the CLG Grant.
In September SHPC did a Public Tour of two Historic Properties, Brown &
Hawkins and The Cable House. It was very interesting.
Doug Capra gave a presentation on Artist Kent Rockwell and his adventure on
Fox Island and how the celebration of 2019 in August went. He also previewed
hopes and plans for the final Centennial Celebration in August of 2020 (2018,
2019 & 2020 are celebrated).
*CLG Grant submissions will continue as appropriate.*
9
Seward Historic Preservation Commission 2019
Priorities List
Public Outreach
• Coordinate efforts with Planning and Zoning regarding the identification and
protection of local historic and archaeological resources.
• Enhance understanding of the economic benefits of Heritage Tourism.
• Celebrate National Historic Preservation Month in May by proclamation.
• Award the Annual Seward Historic Preservation Award in May.
• Improve the Seward Historic Preservation Commission online presence.
Seward Historic Structures & Sites
• Review local projects and recommendations about the effect on properties
identified in the local historic preservation inventory.
• Update Seward Inventory of Historic Sites of historic architectural, archaeological
and cultural resources according to the guidelines for the Alaska Heritage
Resources Survey, with annual review.
• Annually submit inventory data to the Offices of History and Archaeology.
• Promote and continue to nominate structures and sites to Seward Local Register.
• Update Local Historic Plants and Trees Inventory.
• Support the historic Hoben Park and assist with planters.
• Support the historic Jesse Lee Home Project.
Seward Historic Preservation Plan (updated 2017)
• Promote economic incentives, historical preservation and education.
• Promote historic preservation initiatives and projects.
Other Commission Tasks
• Generate ideas, set priorities and submit an application for consideration for the
June 2019 CLG grant application cycle with the intent of stimulating heritage
tourism and cultural awareness.
Approved by SHPC on March 14, 2019
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SEWARD HISTORIC PRESERVATION COMMISSION
The suggested agenda items are in draft firm and are flexible.
MEETING SUGGESTED AGENDA ITEMS
SCHEDULE
January 16 • Review, discuss and approve annual Priority List and resolution
• Review, discuss, approve and plan first Biannual Report to Council
• Review, revise, set deadline, and approve notice to solicit HP Award
nominations
February 28 • Direct staff to produce Seward's Day proclamation (last Monday in March)
• Discuss and plan for Historic Preservation Month in May
March 14 • Review and discuss I listoric Preservation Awards
• Review, discuss and approve National Historic Preservation Month
Proclamation
April 11 • Review, revise and update online Seward Historic Preservation information
• Plan for Hoben Park beautification
0 Review and approve HP Award resolution (proclamation in June)
May 9 • Review and revise Founder's Day proclamation (August 28)
• Begin discussing potential CLG Grant opportunities
• Update Local Historic Plants and Trees inventory
• Update Seward Inventory of I listoric Sites inventory
September 12 . Review, discuss, approve and plan second Biannual Report to Council
• Discuss potential CLG Grant opportunities
November 14 • Discuss and revise annual Priority List for approval in January
• Discuss the Annual City Report for approval in January
ALL MEETINGS WILL BE HELD AS FOLLOWS UNLESS
OTHERWISE INFORMED.
6:00 p.m. — 7:30 p.m. Work Session
7:30 p.m. — 9:00 p.m. Regular Meeting
Seward's Day—Last Monday in March
National Historic Preservation Month — Mav
Founder's Day—August 28
Updated 03.13.19 GF Approved 02.28.19 by SHPC
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From: Sue
To: Brenda Ballou
Subject: P&Z meeting
Date: Saturday,November 23,2019 9:19:02 AM
External Email:This email originated from outside of the organization. Do not click links or open attachments unless
you recognize the sender and know the content is safe.
Just a quick summary of our meeting with Planning and Zoning. John French and I were
there from the Historic Preservation Commission. There were four Planning and Zoning
Commissioners.
OUR GOALS
1. Agree that the geographical location being addressed is limited to the existing
Downtown Historic Business District.
We discussed the map and seemed to agree. There was discussion on how the map was
developed. No action.
2. Agree that the relevant time period for the Historic Overlay is 1903-1953; 1903 is
when the city was established, and 1953 was when the city rebuilt after the great Fourth
Avenue Fire.
This was briefly discussed but no action.
3. Understand that HP's Guidelines for the Historic Overlay to be considered as an
Addendum to the 2017 HP Plan.
Discussed. Two P&Z members were aware of the plan and two were not. Two of the Planning
and Zoning looked through the section of historic properties.
4. Agree the end goal would be for both Commissions to pass their own resolutions
supporting the result, and they would bring a joint-sponsored ordinance.
Briefly discussed but in the context that HP would draft the resolution and bring it to P&Z.
5. Create a joint working group or committee to work on the project: HP has a
committee in place consisting of Sue Ward, Tanguy Libbrecht and Iris Darling; since
Iris Darling is away until March, perhaps two people from P&Z can join Sue and
Tanguy for form a working group.
Was suggested but P&Z felt there was more work on the document to be done. The suggestion
was to to research actual building codes, add it to the document and come back in 4 to 6
months with something they could work with.
6. Consider early steps as: determine what has already been addressed by P&Z and what
parts of the overlay/guidelines can supplement that work; determined what an
application process might look like for new construction, remodels etc.; determine who
12
has what authority to encourage /require adherence to the overlay guidelines; determine
how and who makes the decisions for accepting non-conforming infills or even if they
will be allowed. This could be assigned to the joint committee to be brought back at a
later date for both Commissions to review.
Briefly discussed in the context that a process suitable for Seward could be designed. As there
was no joint committee formed, this goal will need to be done by HP committee and included
in the document for review.
7. Set a date for the next joint meeting or even consider setting a regular schedule for
joint meetings.
Suggestion: come back in 4 to 6 months with a more complete document
8. Consider memorializing this joint effort in the form of a document that both
commissions can sign to demonstrate their commitment to this project.
No action
9. Begin sketching out a milestone chart to identify progress accomplished,including: (1)
a joint work session to specifically include as many local contractors as possible and the
building department to enable the commissions to gather first-hand data about costs,
resource availability, contractor knowledge of adhering to the proposed time period, etc.
(2) a review and sign off of the plan by the building department and community
development department (3) public comment as prescribed by city code before finalizing
the document(4) the timeline of when this would go into effect following the enactment
of the ordinance by city council to allow the community preparation/transition time to
comply.
Discussion centered around the city's process for public comment. I discussed the interest in
my presentation. I was cautioned not to give out copies of the draft guidelines. There was also
an emphasis on the economics of a historic district. John French needs to resurrect his talk on
the economics of heritage tourism.
Summary
P&Z did not see a role for their Commission based on what we presented. Any additional
work will need to be done by HP and resubmitted. It is a long process to comply with the city
rules on public comment. A minimum of 2 years may be required to complete this project.
Quite a lot of concern regarding costs to owners in the historic district. They were not
unsupportive but burden will be on the HP Commission.
Notes
Debriefed with the HP Committee, Iris and Tanguy. We are committed to completing this
project. Have begun research into building codes for historic districts and how we merge them
into the guidelines. Would like to set up an appointment with you to seek your advice with
regard to City of Seward process and a plan for moving forward. Have requested a meeting
with Jackie in Community Development but have not heard back.
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�p
THE STATE Department of Natural Resources
°fALASKA DIVISION OF PARKS AND OUTDOOR RECREATION
- Office of History& Archaeology
GOVERNOR MIKE DUNLEAVY 550 West 7t'Avenue, Suite 1380
o S Anchorage, Alaska 99501-3561
F ALAS Main: 907.269.8700
HPF Grant Announcement: FFY-20, Round 1, for CLGs: The Office of History and Archaeology(OHA) is
soliciting applications for grants from the Historic Preservation Fund (HPF). Certified Local Governments
(CLGs) in Alaska are eligible to apply for these 60-40 matching grants. Applicants must have approved CLG
status prior to the next Alaska Historical Commission (AHC) meeting. OHA anticipates$120,000 available to
award to eligible projects.
Applications are due by 12:00 noon on Thursday,January 30, 2020. Evaluation criteria used by OHA
staff and AHC is available for review online. Please use the new application package available at
http://dnr.alaska.gov/parks/oha/designations/grants.htm . Grant projects awarded with FFY-20 funds
would end September 30, 2021. No extensions are allowed.
The FY 2020 CLG priorities for grant funding are:
1. Projects that increase public awareness of historic preservation and establish new partnerships,
particularly with local tribes and under-represented groups, to strengthen their local historic
preservation program. This year, projects that address the centennial of the 191h Amendment
(women's suffrage) and the 501h anniversary of the Alaska Native Claims Settlement Act are of priority.
Also encouraged are projects that install interpretive signs calling attention to significant historic
places, and produce educational materials emphasizing historic preservation and that educate property
owners about historic preservation laws and programs, especially about archaeological resources on
lots with buildings.
2. Projects that address the rehabilitation of historic properties and leverage funds and resources.
Restoring and preserving defining elements of historic properties and addressing sustainability of them
are encouraged.
3. Projects that update plans, review ordinances, create local registers, draft local tax incentives, and
determine design review guidelines. Use of a consultant to assist in addressing local historic
preservation issues is encouraged.
4. Projects that address survey and evaluation of properties. Archaeological projects, in urban and rural
areas, and for prehistoric and historic sites, are encouraged. Related to this, projects that record
information on traditional Native places and place names are of priority.
Eligible Project Types: Survey, inventory, historic preservation planning, National Register
nomination, pre-development, development, public preservation education, and acquisition
projects are eligible for program funds. Conformance to state and local plans, ability of the
sponsor to complete the project, and significance of the project will be considered.
E-mail, postmark, or deliver applications by 12:00 noon on Thursday,January 30, 2020 to:
State of Alaska: DNR E-mail: lean.ayers@alaska.gov
Office of History&Archaeology
Division of Parks &Outdoor Recreation For questions, please contact the HPF
550 West 71h Avenue, Suite 1310 Grants Administrator at 907-269-8694
Anchorage, AK 99501-3561 or at the e-mail address above.
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CLG GRANT APPLICATION: FY20
Office of History& Archaeology
Alaska Department of Natural Resources
550 West Th Avenue, Suite 1310
Anchorage, Alaska 99501
Historic Preservation Fund: Grants for Certified Local Governments
Deadline: Applications are due by 12:00 noon on Thursday, January 30, 2020.
The Certified Local Government (CLG) identified below is applying for a 60-40 Historic
Preservation Fund (HPF) matching grant through the State of Alaska, Department of Natural
Resources, Office of History and Archaeology.
CLG Name:
Federal Tax Identification Number: DUNS:
Project Title
Type of CLG Grant Project: (Check project type below, as applicable)
❑ Survey ❑ Public Preservation Education
❑ Inventory ❑ Predevelopment
❑ National Register Nomination ❑ Development
❑ Historic Preservation Planning ❑ Acquisition
Budget Summary. Federal Award Request (includes State Indirect) : $
a. Total Project Cost (TPC) $
b. Federal Share (60%) $
c. Sponsor Share (40%) $
Source of applicant(sponsor) share: (Use figures from "Sources"box on budget form)
a. Cash $
b. In-kind Goods and Services $
c. Donated Goods and Services $
Name, title and contact information for the following:
Grant Manager:
Mailing Address:
City, State, Zip:
Telephone:
E-mail Address:
HPF Grant Application for CLGs 115 Rev:Dec 2019
Preservation Commission Chair:
Mailing Address:
Telephone:
E-mail Address:
CLG Contact:
Mailing Address:
Telephone:
E-mail Address:
Signature: Authorized Local Government Official Date
Name and Title (Print or Type)
Community Name
Notary Seal
Subscribed and sworn before me this day of , 20
My commission expires
Notary for the State of Alaska
HPF Grant Application for CLGs 26 Rev:Dec 2019
Willingness to Comply
with Grant Requirements
1. I understand that this is a 60-40 matching grant application through the Historic Preservation
Fund(HPF) administered by the State of Alaska Department of Natural Resources, Office of
History and Archaeology.
2. Should this project be awarded, I understand that the State levies an indirect cost which may
vary throughout the course of the grant period, but will not exceed the amount stated in the
executed grant agreement.
3. If awarded an HPF grant, I understand that it is my responsibility to comply with all
pertinent State and Federal regulations, the State-Local Grant Agreement, and requirements
outlined in the Historic Preservation Fund: Certified Local Government Grants Manual.
4. Should this project be awarded, I understand that project records are subject to audit after
project completion, and that if such an audit questions expenditures for which I have been
reimbursed I will return an amount equal to the questioned expenditures.
5. I understand that no grant exists until the State Historic Preservation Officer(SHPO) signs
the State-Local Grant Agreement, even if the Alaska Historical Commission recommends
funds for my project. Any funds expended before the performance period specified on the
fully executed grant agreement or before obtaining the SHPO's signature may not be
reimbursed without specific approval.
Signature: Authorized Local Government Official Date
Name and Title (Print or Type)
17
CLCg: ?abutar Budget:Example
Project: Historic Preservation Fund
Directions:First,complete the blue Budget Details table.If needed,add rows etc,to show calculations of proposed costs for your project.
Second,totals for each cost category in the Budget Details table should auto-populate the"Totals"column in the yellow Budget Summary table.
However,you will need to enter amounts in the 60%and 40%columns in the yellow Budget Summary table to show your planned 60-40 split by cost category. (See example.)
Finally,enter amounts in the pink table:Source of Sponsor's Matching Share.The total should at least equal 40%of your Total Project Cost(TPC).
I. Budget Detahrs by Cost Category (add or delete categories,as necessary)
Airfare,
Personal Services Contract Supplies&Materials Other etc Travel:Meals• Travel:Lodging
rp Total
2. B1�Bt Summary base Time Personal Total Total
Base unit Spent Total Base Fringe Se, Total Days Rate Meals Nites Rate Lodging
60%HPF 40%
Cost Category Grant Match Totals 0.00 0.00 0 0 0
Personal Services 0 0.00 0.00 0 0 0
Contractual 0 0.00 0.00 0
Supplies&Materials 0 0
Other 0
Travel: 0
Per Diem:Meals 0
Per Diem:Lodging 0
Total Cost 0 0 0 Totals 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Project Cost(TPC) 0
Sponsor Matching Share 40%of TPC 0
H PF Fede ral Grant Share 60%of TPC 0
8.5%State Indirect on Federal Share 0
`Federal Award Request(includes State Indirect) 0 (Do Not Exceed$25,000 for Federal Award Request.)
Potential Reimbursement to Sponsor 0
3.Source of Sponsor's Matching Share Limitations: Per HPF Manual 13-1,compensation for consultants involving HPF grants is limited to no more than 120%of a GS-15 step 10.
Cash Expenditures
In-Kind Contributions
Donations&Volunteerism Volunteertime may be valued using the Independent Sector rate schedule for Alaska at the following site:
Total$(40%of TPC) 0 https://www.independentsector.org/volunteer time
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CLCG:City of Snow Den ?abutar B3udget:Example
Project:Historic,Snowed-inn Cabin Rehab Historic Preservation gund
Directions:First,complete the blue Budget Details table.If needed,add rows etc,to show calculations of proposed costs for your project.
Second,totals for each cost category in the Budget Details table should auto-populate the"Totals"column in the yellow BudgetSummory table.
However,you will need to enter amounts in the 60%and 40%columns in the yellow Budget Summary table to show your planned 60-40 split by cost category. (See example.)
Finally,enter amounts in the pink table:Source of Sponsor's Matching Share.The total should at least equal 40%of your Total Project Cost(TPC).
1.Budget Details by Cost Category (add or delete categories,as necessary)
2. BZI,;�qet Summary Travel:
Personal Services Contract Supplies&Materials Other Airfare Travel:Meals' Travel:Lodging
oa
60%HPF 40% base Time Personal Quanti $/ Total Total
Cost Category Grant Match Totals Base unit Spent Total Base Fringe Sery Electric,Inc ty Unit Total Days Rate Meals Nites Rate Lodging
Persona l Services 5,122 3,132 8,254 Planner 1,085.00 week 1 1,085.00 441.00 1,526.00
Contractual 3,000 3,000 Architect 960.00 week 2 1,920.00 808.00 2,728.00 774.00 4 90 360 3 150 450
Supplies&Materials 698 698 Laborer 20.00 hr 200 4,000.00 0.00 4,000.00
Other 0 3,000.00 14 32 448
Travel:Airfare 774 774 Conduit&wire 250
Per Diem:Meals 360 360
Per Diem:Lodging 450 450
Direct Costs 8,122 5,414 13,536
Total Project Cost(TPC) 13,536 Totals 7,005.00 1,249.00 8,254.00 3,000.00 698.00 0.00 774.00 360.00 450.00
Sponsor Matching Share 40%of TPC 5,414
HPF Federal Grant Share 60%of TPC 8,122
8.5%State Indirect on Federal Share 690
`Federal Award Request(includes State Indirect) 8 812 `(Do Not Exceed$25,000 for Federal Award Request.)
Potential Reimbursement to Sponsor 8,122
Limitations: Per HPF Manual 13-1,compensation for consultants involving HPF grants is limited to no more than 120%of a GS-15 step 10.
3.Source of Sponsor's Matching Share
Cash Expenditures 4,000
In-Kind Contributions 1,000 Volu nteer time may be valued using the Independent Sector rate sched ule for Alaska at the following site:
Donations&Volunteerism 414 https://www.independentsector.org/volunteer time
Total$(40%of TPC) 5,414
19
Updated Dec 2019
CERTIFIED LOCAL GOVERNMENT
HISTORIC PRESERVATION PROGRAM, ALASKA
Certified Local Government Grants:
Writing a Successful CLG Application
Historic Preservation Fund(HPF) grants are available to Certified Local Governments (CLGs) annually
on a competitive basis from the Alaska Office of History and Archaeology. This document highlights
information a grant proposal should include.
How to fill out and submit the application: You need Adobe Acrobat Reader to fill out the
application. This is a free program available here. Once you have filled out the form, go to "File" and
choose "Save As"to name and save your application. The application and other documents do not need
to be combined into one PDF.
Text boxes do not expand. If you need more room, use continuation pages provided at the end of the
application. On the continuation sheet, cite the section for reference. Keep answers concise and focused
on the necessary information to convey the need and importance of your project. If a question does not
fit your project, enter N/A for not applicable.
SECTION 1: PROJECT DESCRITION
Provide a brief description of your project, highlighting the significance of the project to your
community. Has this project received any previous HPF grants? If yes, list previous work and
include past HPF grant names and numbers. If unsure, check the CLG Grants Catalog.
How does the proposed work relate to the previous work? Explain how this project relates to any
past, current, or planned future preservation work within your community.
SECTION 2: PRESERVATION OBJECTIVES
Explain how the project relates to the current CLG grant priorities. Cite the grant priorities
relevant to your project and explain how your project relates to each.
Explain how the project relates to the goals and objectives established in the State Historic
Preservation Plan. Cite the goals and objectives your project supports.
Projects should contribute to the development and implementation of the historic preservation
priorities of your community. If you have a local historic preservation plan, does this project
contribute to its implementation? If so, explain how.
SECTION 3: PROJECT PERSONNEL
Identify the Project Manager (PM) and provide a copy of their resume. The PM has the lead role
in directing the project and producing the final product. The PM, even if an employee of the
local government, must meet the Secretary of the Interior's Professional Qualification Standards
State of Alaska:Office of History and Archaeology 55('Q\/est 7th Avenue,Suite 1310 Anchorage,Alaska 99501
Updated Dec 2019
for all projects that involve survey, inventory, National Register nomination, predevelopment, or
development projects. If you are planning to contract for a PM after the grant is awarded, outline
the job qualifications that will be required.
Identify the Grant Manager for the CLG. The Grant Manager will be the primary contact for
OHA on matters relating to the grant and will be responsible for managing grant submittals.
Discuss the local historic preservation commission's role in the project. Will they be involved in
review of grant products? Letters of support from the commission are strongly encouraged.
Identify any other personnel who will work on the project, including volunteers. Provide resumes
for any other preservation professionals who meet the standards. Attached resumes should be
concise -- limited to two pages highlighting the person's historic preservation qualifications.
SECTION 4: WORK PLAN
Describe the work to be accomplished and how you propose to achieve it. The proposed project
should have a single focus with clear and attainable goals. Describe how the public will be
involved in the process. The scope of work should include the following specific project type
information:
Survey. (Survey is the process of identifying and gathering data on a communitv's historic
resources. This can include background research and development of a historic context as
well as field survey). The proposal should:
1. Identify the area to be surveyed and estimate the number of properties to be included.
Describe the property types expected to be found. Identify the kind of information to
be collected.
2. Identify the planned level of survey. See OHA's Alaska Historic Buildings Survey
Manual & Style Guide for guidance on historic building surveys. For archaeological
surveys, reference OHA's Historic Preservation Series Standards and Guidelines for
Investi._agting and Reporting Archaeological and Historic Properties in Alaska.
3. Who will conduct the survey? Will volunteers be used?
4. Describe a process to notify and work with property owners and other interested or
concerned groups who have an association with the properties to be surveyed.
5. Attach a research design if the project is for archaeological survey.
6. Acknowledge any previous surveys or historic contexts which have been completed
in the survey area and describe how you plan to use them.
7. Will you be developing a historic context to guide your survey? Look here for historic
contexts developed for Alaska.
8. Note any properties in the survey area listed in the National Register of Historic
Places.
9. Include any information the Alaska Heritage Resources Survey (AHRS) has for
properties located in your survey area.
10. Demonstrate that the survey will collect information necessary for the AHRS.
11. Select a few representative photos of the proposed survey area to submit with your
grant application.
State of Alaska:Office of History and Archaeology 55CMest 7th Avenue,Suite 1310 Anchorage,Alaska 99501
Updated Dec 2019
Inventory. (An inventory is one of the basic products of a survey. It is an organized
compilation of'information on those properties that are evaluated for historic significance in
your community.) The proposal should:
1. Show that the inventory will be compatible with the AHRS.
2. Explain how sensitive and confidential information will be handled.
3. Address who will maintain the inventory and control access to it in your community.
4. Address how properties will be selected for the inventory.
5. Your final product should draw some preliminary conclusions for recommendations
of next steps: e.g., more in-depth survey,National Register nomination, creation of a
local historic district.
6. Select a few representative photos of properties to be included in the inventory and
submit with your grant application.
National Register. The proposal should:
1. Provide a summary of the property to be nominated.
2. Describe a process for notifying owners about the nomination and the National
Register of Historic Places program.
3. Describe the criteria under which the property may qualify for listing.
4. Identify possible areas of significance relevant to the property.
5. Address how the property, as it is today, exhibits the criteria and areas of
significance.
6. Select a few representative photos of the property or properties to be nominated, and
submit with your grant application.
Planning. The proposal should:
1. Focus on historic preservation.
2. Show how the public will be involved in the process.
3. Show that diverse groups in the community will be invited to participate.
4. Include a preliminary outline for the plan.
5. Provide a schedule for public outreach, research, drafting, and review of the plan.
6. Look here for more information on developing historic preservation plans.
Public Preservation Education. The proposal should:
1. Have a historic preservation focus.
2. Clearly identify the audience.
3. Explain what the goal of the project will be: e.g., develop a website, walking tour,
interpretive display, booklet.
Predevelopment. The proposal should:
1. Detail the type of predevelopment work you propose to complete: e.g., historic
structures report, building preservation plan, condition assessment, development of
architectural drawings, engineering report. Demonstrate your understanding of the
required products for your proposed project type.
2. Indicate which of the Secretary of Interior's Standards for the Treatment of Historic
Properties will be followed(Preservation, Rehabilitation, Restoration, or
Reconstruction).
State of Alaska:Office of History and Archaeology 550NVest 7th Avenue,Suite 1310 Anchorage,Alaska 99501
Updated Dec 2019
3. Select a few representative photos of the property that highlights the work needed and
submit with your grant application.
Development. The proposal should:
1. Indicate which of the Secretary of Interior's Standards for the Treatment of Historic
Properties will be followed(Preservation, Rehabilitation, Restoration or
Reconstruction).
2. Note any predevelopment work that has been completed and will be used to guide the
development work.
3. Provide a detailed explanation of all the work to be undertaken, specifically
addressing how the work will meet the chosen treatment standard.
4. Select a few representative photos of the property that highlights the work needed and
submit with your grant application.
Acquisition. The proposal should:
1. Address how you plan to care for and manage the property.
2. Describe the future goals for the property.
3. Select a few representative photos of the property and submit with your grant
application.
Project Location: Provide information on where the project will occur. A map is recommended
for survey, inventory, and National Register nominations for historic districts. This gives grant
reviewers a better sense of the scope of work, the importance of the resources, and the amount of
funding needed to complete the project.
Project Schedule: Provide a schedule that shows expected activities and benchmark dates for
the project. The project schedule must include review of draft products, at least 90 days before
the project deadline, by OHA staff prior to finalization. OHA staff will provide comments within
30 days of receiving any drafts. The grantee must finalize their products within the remaining 60
days of the grant period. Be sure to read the grant announcement for the grant completion date.
For projects funded the first round, the money is often not available until spring, hence projects
should be designed for 16-18 months.
SECTION 5: FINAL PRODUCTS
Describe the final products in detail. The proposal must describe what the products will be. If the
product is a print document, provide an estimate of the number of pages and illustrations. How
many copies will be printed? Identify the intended audience. indicate where copies of the
product will be available to the public.
Public Outreach: All Projects must have a public outreach component. Describe how you will
inform your community about the project (e.g., property signage, news release, website, poster,
event). OHA will ask for photographs of meetings, survey teams at work, properties surveyed,
nominated, or rehabilitated, installed signs and the like.
State of Alaska:Office of History and Archaeology 55CMest 7th Avenue,Suite 1310 Anchorage,Alaska 99501
Updated Dec 2019
SECTION 6: ADDITIONAL INFORMATION
1. Include letters of commitment and support, as appropriate, from teachers, historical societies,
museums, Native groups, civic groups, property owners and others.
2. Attach any other relevant information such as photographs and site maps.
SECTION 7: BUDGET
Budgets must clearly show the purpose of expenditures.Your budget submittal shall consist of
four parts: three tables and one narrative. When completing either tables or narrative, please
break project activities to be performed into Personal Services, Contractual Services,
Supplies/Materials, Travel, and Other cost categories.
Budget Tables: Example tables and a blank form are available in Excel format. Although you
are not required to use this specific blank form, you are required to provide the 3 different types
of tables shown in the example: Budget Details by Cost Category,Budget Summary, and Source
of Sponsor's Matching Share.
Table 1:Budget Details by Cost Category
1. Personal Services: List each position's hourly wage and fringe benefits.
2. Contractual Services: List anticipated costs.
3. Supplies and Materials: Show estimated cost of relevant supplies and materials
(lumber/building supplies, etc.) for this project.
4. Travel: List each anticipated trip, and estimate costs for ground and airfare, per diem,
lodging, etc.
5. Other: Show any other anticipated cost.
Table 2:Budget Summary
Show totals from each cost category in the last column of this table. in addition, show
your planned cost share (60% and 40%)between the HPF federal grant and your entity's
match. (See example.)
Table 3:Source of Sponsor's Matching Share
Identify the planned source of matching funds: cash, in-kind goods and services, and
value of donated goods or volunteer services. Please note current value of volunteer time,
and that some limitations may apply when using volunteer services or donations for
match.
Budget Narrative:
Personal Services: Describe work each position/person will perform for the proposed project.
Estimate time involved and relationship to the project.
Contractual Services: List contractor name(s), if known. Describe work each will perform for
the proposed project. Please note some limitations may apply to contractor compensation, as
explained below.
State of Alaska:Office of History and Archaeology 55('4Vest 7t"Avenue,Suite 1310 Anchorage,Alaska 99501
Updated Dec 2019
Supplies/Materials: Describe types of materials and or supplies required for this project, how
they relate to the project, estimated quantities, etc.
Travel: Identify who will be traveling, how many trips are anticipated, trip purpose, and
destination.
Other: Identify any other costs which do not fall into one of the above categories. Explain
purpose and relevance to this proposed project.
Compensation Limitations: Per HPF Manual 13-1, compensation for consultants involving
HPF grants is limited to no more than 120% of a GS-15 step 10. Although your contractor may
charge more than that, if an HPF grant is awarded, that line would be limited in terms of match
or reimbursement. https://www.generalschedule.org/GS-15
Volunteers: If a person performs volunteer services outside their profession or trade, their time
shall be valued at the Federal minimum wage rate or a higher applicable rate if it is documented
and approved by the OHA, such as those rates used by the Independent Sector's Value of
Volunteer Time by State.
State of Alaska:Office of History and Archaeology 55ANJest 7t"Avenue,Suite 1310 Anchorage,Alaska 99501
CLG GRANT APPLICATION: FY20
CLG:
Project Name:
PROJECT INFORMATION See Writing a Successful CLG Application for more detail.
1. PROJECT DESCRIPTION—If needed, use continuation pages provided at the end of this
document.
a. Provide a brief introduction to your project including the aim, scope, and significance of the
project to your community.
HPF Grant Application for CLGs 261 Rev:Dec 2019
b. List any previous HPF grants this project has received. (Cite HPF number and grant name)
c. Briefly describe the relationship of this project to past,present, or future preservation work.
HPF Grant Application for CLGs 272 Rev:Dec 2019
2. PRESERVATION OBJECTIVES
a. How does the project relate to annual CLG grant priorities established for this fiscal year? (Cite
relevant grant priorities and explain how each relates to your project)
b. How does the project relate to the goals and objectives of the State Historic Preservation
Plan. (Cite relevant goals and objectives and how your project would further them.)
HPF Grant Application for CLGs 28, Rev:Dec 2019
c. Describe how the project meets an identified historic preservation priority of your community.
Does the project contribute to the implementation of your local historic preservation plan? If
so, how?
HPF Grant Application for CLGs 294 Rev:Dec 2019
3. PROJECT PERSONNEL- The Project Manager (PM) must have proven experience working on
historic preservation projects. If the project is a survey, inventory, or National Register nomination,
the PM must meet the professional qualification standards in 36 CFR 61. If not identified in this
application, the Office of History and Archaeology must review selection of Project Manager prior to
finalization of the contract with the individual.
a. Note who will act as Project Manager(PM). Attach the PM's resume showing past experience
working on preservation projects. List any previous HPF Projects the PM has worked on. (If
planning to contract with PMafter grant is awarded, outline the job qualifications that will be
required.)
b. Identify the local government personnel who will act as Grants Manager for the project.
HPF Grant Application for CLGs 30, Rev:Dec 2019
c. Describe the local historic preservation commission's role in the project. Attach a resolution
from the commission supporting the project.
d. Identify volunteer personnel and their tasks.
e. Identify any additional contractors to be used and expected duties. Attach resumes for all qualified
historic preservation professionals working on the project.
HPF Grant Application for CLGs 316 Rev:Dec 2019
4. WORK PLAN. Thoroughly address all items necessary for your project type. See Writing a
Successful CLG Application for more detail. Use continuation sheets ifneeded.
a. Explain how the project will be undertaken.
HPF Grant Application for CLGs 32, Rev:Dec 2019
b. Describe the geographic area encompassed by the proposed project. For survey, inventory,
and National Register nomination projects, attach maps of the project area. Include the
estimated number of buildings, structures, sites, square miles, etc., to be addressed.
c. Cite any planning studies, condition assessments, design drawings, research reports,
publications, or other sources of relevant information you plan to use for this project.
HPF Grant Application for CLGs 3', Rev:Dec 2019
d. Provide a work schedule showing months, expected activities, and benchmarks to achieve
throughout the grant period of performance.
HPF Grant Application for CLGs 34 Rev:Dec 2019
5. FINAL PRODUCTS
a. Describe publications, workshops, audio-visual materials, reports, websites, brochures, survey
materials, nominations, interpretive signs, etc., that will be produced as part of the proposed
project. Identify the intended audience and where the public will be able to access these
materials. Describe how you will inform your community about the project.
HPF Grant Application for CLGs 3510 Rev:Dec 2019
6. ADDITIONAL INFORMATION
a. Attach letters of commitment and support, as appropriate, from teachers, historical societies,
museums, Native groups, and others. (Note attachments below.)
b. Attach any other relevant information, such as copies of photographs. (Note attachments below.)
7. BUDGET: Maximum Federal Request of$25,000 (includes State indirect cost)
Your budget submittal shall consist of four parts: three tables and one narrative. See example tables
and blank form in Excel, and narrative portion to complete below.
a. Budget Details table showing how costs were estimated.
b. Budget Summary table identifying planned cost share of 60% and 40%.
c. Matching Share table showing sources of match.
d. Budget Narrative explaining costs in detail.
BUDGET NARRATIVE: Describe activities to be performed under Personal Services, Contractual
Services, Supplies/Materials, Travel, and Other cost categories.
a. Personal Services: describe work each position/person will perform for the proposed project.
HPF Grant Application for CLGs 3611 Rev:Dec 2019
b. Contractual Services: List contractor name(s), if known. Describe work each will perform.
c. Supplies/Materials: Describe types of materials and/or supplies required for this project, how
they relate to the project, estimated quantities, etc.
d. Travel: Identify who will be traveling, how many trips are anticipated, trip purpose, and
destination.
HPF Grant Application for CLGs 3712 Rev:Dec 2019
e. Other: Identify other costs which do not fall into one of the above categories. Explain purpose
and relevance to this proposed project.
CHECKLIST
Applicant, has your entity:
❑ maintained current certification under the Certified Local Government program?
❑ signed and notarized this application?
❑ signed the form titled: Willingness to Comply with Grant Requirements?
❑ provided the information requested on each page of the application package?
❑ included a public outreach component?
❑ attached maps showing location of project?
❑ attached photographs or clear photocopies showing overall character of properties for
survey, inventory, National Register nomination, pre-development and development projects?
❑ attached letters of support from the community and, if needed,property owners?
❑ attached a resolution from the City or Borough's governing body (or indicate one has been
requested prior to the Alaska Historical Commission meeting to recommend awards).
❑ explained historic preservation commission involvement in the project, and addressed its role in
the review process?
❑checked your budget for accuracy.
Deadline: Applications are due 12:00 noon on Thursday, January 30, 2020.
Only complete, signed, dated,notarized applications will be considered.
Submit applications and questions to the HPF Grants Administrator:jean.ayers@alaska.gov
HPF Grant Application for CLGs 3813 Rev:Dec 2019
PROCLAMATION
WHEREAS, Mr. Poleske accepted a teaching job at Seward High School shortly
after the Great Alaska Earthquake of 1964 occurred; and
WHEREAS, he combined his love of history and his love of photography and
began making small movies of interesting Seward landmarks, history and people who had
contributed to Seward's successes; and
WHEREAS, Mr. Poleske was instrumental in forming both the original Seward
Museum and the Resurrection Bay Historical Society; and
WHEREAS, he was the volunteer Director and Curator of the original Seward
Museum for more than 30 years and the bulk of the current museum collections are still
those collected and curated by Lee Poleske; and
WHEREAS, Mr. Poleske published the Resurrection Bay Historical Society
newsletter for several years; and
WHEREAS, he created the Obituary Index which contains more than 2,600
obituaries and final resting places of past Seward residents; and
WHEREAS, for the past decade, Mr. Poleske has led the popular Solstice Cemetery
Tour where he guides folks to various graves, reads the obituaries of the deceased, and
elaborates on their lives to give the audience a deeper understanding of each person's life;
and
WHEREAS, he was a central contributor to the formation of the Seward
Trailblazers, and he continues to help guide the preservation and resurrection of the
southern portion of the Iditarod National Historic Trail; and
WHEREAS, Mr. Poleske has contributed half a century of research and service to
the preservation and understanding of the Seward area's history; and
WHEREAS, he was awarded the Lifetime Achievement Award by the Alaska
Association of Historic Preservation in 2019; and
■ o
NOW, THEREFORE, I, Christy Terry, Mayor of the City of Seward, Alaska, do hereby
recognize and congratulate Lee Poleske for being awarded the Alaska Association of
Historic Preservation's
LIFETIME ACHIEVEMENT AWARD
and acknowledge Lee Poleske's lifetime of exemplary volunteer service to the City of
Seward and its citizens in the preservation of our history.
Dated this 13th day of January, 2020 THE CITY OF SEWARD, ALASKA
Christy Terry, Mayor
WHEREAS Mr Poleske accepted a job teaching history at Seward High School.
Before he arrived, the Great Alaska. Earthquake of 1964 occurred. The Seward he
arrived to in fall 1964 was very different from the one he had applied to work in. He
embraced his new responsibilities; teaching several students history and other
subjects. He photographed many historic events, as well as teaching the basics of
photography. In later years, he began making small "movies" of interesting Seward
landmarks, history and people who had contributed to Seward's successes.
WHEREAS Mr. Poleske was instrumental in forming both the original Seward
Museum and the Resurrection Bay Historical Society. Following his retirement from
Seward High School, Lee was the volunteer Director and Curator of the original
Seward Museum for more than 30 years. He was instrumental in developing the
museum in the Seward Community Library & Museum. The bulk of the current
collections are still those collected and cueated by Lee Poleske. For several years, Lee
published the Resurrection Bay Historical Society newsletter.
WHEREAS, Mr. Poleske created the Obiluary Index which contains more than 2,600
obituaries and final resting places of past Seward residents. For the past decade, he
has also led the Summer Solstice Midnight Cemetery Tour where he guides folks to
various graves, reads the obituaries of the deceased, and elaborates on their lives to
give the audience a deeper understanding of each person's life.
WHEREAS, Mr/Po;eske was a central contributor to the formation of the Seward
Trailblazers, and he continues to help guide the preservation and resurrection of the
southern portion of the Iditarod National Historic Trail.
WHEREAS, Museums Alaska/Alaska Historical Society selected Lee Poleske as the
recipient of their Volunteer of the Year Award for 2007, and their Coil tributions to
Alaska .History Award in 2018. Overall, he has contributed half a centuryof research.
and service to the preservation and our understanding of the Seward area's history.
NOW THEREFORE, I, Christy Terry, Mayor of the City of Seward, Alaska, do hereby
acknowledge Lee Poleske's tifetime of exemplary volunteer service to the City of_Seward
and its citizens in the preservation of our history.
41
p_.
Memo
To: HPC
From: Scott W. Meszaros, City Manager
cc: Clerk, Community Development, Fire, Police Departments, Finance
Date: December 5, 2019
Re: Update on Jesse Lee Home and Property
A quick update on the status of the JLH property. The site is currently secure. Additional fence
mending was done and new locks have been installed, Public Works has installed signage
regarding the Asbestos presence and need for protective equipment noticing persons not to
enter without such protection. The Police Department continues to be aware that anyone inside
the secure fence area is to be trespassed. Only two keys exist, I have one and the Public
Works Director has the other.
The current State Grant does not permit expending any funds on the project until after January
1st- so we will be cognizant of that.
White Environmental Consultants through the FJLH grant previously shared with the COS
detailed analysis of ACP and LCP detected at the JLH. I am told that they detail where and
what percentage of ACP is in the material, and compliance recommendations for both asbestos
and lead. It includes the Bulk Asbestos Analytical Report, Lead Sample Reports, and the Field
Collection Forms as well as copies of the Inspectors' Certifications. We will certainly use this
work as we go into RFP development for the abatement of the property and existing hazards.
Our intention with the grant is to utilize the available funds to mitigate the hazards.
What will ultimately happen with the Buildings and property will be determined through a public
process conducted by the City. Basic discussion is included in our Capital Projects Budget and
Prioritization workshops which will be done in public meetings. The City is slated to conduct
Work Sessions this winter, the schedule has not been set as of today's date. I would anticipate
that the Council provide direction on conducting a Public Hearing specifically addressing this
property. Until we have conducted such process, we are progressing on the abatement effort.
42
Seward Historic Preservation Commission 2020
Priorities List
Public Outreach
• Coordinate efforts with Planning and Zoning regarding the identification and
protection of local historic and archaeological resources.
• Enhance understanding of the economic benefits of Heritage Tourism.
• Celebrate National Historic Preservation Month in May by proclamation.
• Award the Annual Seward Historic Preservation Award in May.
• Improve the Seward Historic Preservation Commission online presence.
Seward Historic Structures &Sites
• Review local projects and recommendations about the effect on properties
identified in the local historic preservation inventory.
• Review and update Seward Inventory of Historic Sites according to the guidelines
for the Alaska Heritage Resources Survey, with annual review.
• Annually submit inventory data to the Offices of History and Archaeology.
• Promote and continue to nominate structures and sites to Seward Local Register.
• Update Local Historic Plants and Trees Inventory.
• Support the historic Hoben Park and assist with planters.
• Track and promote the preservation of the Jesse Lee Home Project.
• Track and monitor the progress of the Fort Raymond Subdivision.
• Identify the Ten Most Endangered Historic Properties in Seward
Seward Historic Preservation Plan (updated 2017)
• Promote economic incentives, historical preservation and education.
• Promote historic preservation initiatives and projects.
• Promote the Historic Overlay District.
Other Commission Tasks
• Generate ideas, set priorities and submit an application for consideration for the
CLG grant opportunities that stimulate heritage tourism and cultural awareness.
Approved by SHPC on March 14, 2019
Updated on December 4, 2019
43
32
SEWARD HISTORIC PRESERVATION COMMISSION
The suggested agenda items are in draft form and are flexible.
MEETING SCHEDULE SUGGESTED AGENDA ITEMS
January 9 0 Review,revise, set deadline, and approve notice to
solicit HP Award nominations.
February 13 • Direct staff to produce Seward's Day proclamation(last
Monday in March).
• Discuss and plan for Historic Preservation Month in May
March 12 • Review and discuss Historic Preservation Awards
• Review,discuss and approve National Historic Preservation
Month Proclamation
April 9 • Discuss having an Open House in May,2020
• Review,revise,and update online Seward Historic
Preservation information
• Plan for Hoben Park beautification
• Review and approve HP Award resolution(proclamation in
June)
May 14 • Begin discussing potential CLG grant opportunities
• Update Local Historic Plants and Trees Inventory
• Update Seward Inventory of Historic Sites inventory
June 11 •
July 9 • Review and revise Founder's Day proclamation(August
4)
August 13 0 Rockwell Kent Centennial
September 10 • Discuss potential CLG Grant opportunities
October S •
November 12 • Review, discuss, approve and plan Annual Report to
Council
December 10 • Discuss and revise annual Priority List for approval in
January
ALL MEETINGS WILL BE HELD AS FOLLOWS UNLESS OTHERWISE
INFORMED.
6:00 p.m. - 7:30 p.m. Work Session Regular
7:30 p.m. - 9:00p.m. Meeting
Seward's Day- Last Monday in March National Historic Preservation Month-May
Founder's Day-August 4 44 Updated 12.04.19 JS
33
HP 2020 Meeting Schedule
January February March April
S M T W Th F S S M T W Th F S S M T W Th F S S M T W Th F S
1 2 3 4 1 1 2 3 4 5 6 7 1 2 3 4
5 6 7 8 9 10 11 2 3 4 5 6 7 8 8 9 10 11 12 13 14 5 6 7 8 9 10 11
12 13 14 15 16 17 18 9 10 11 12 13 14 15 15 16 17 18 19 20 21 12 13 14 15 16 17 18
19 20 21 22 23 24 25 16 0 18 19 20 21 22 22 23 24 25 26 27 28 19 20 21 22 23 24 25
26 27 28 29 30 31 23 24 25 26 27 28 29 29 0 31 26 27 28 29 30
May June July August
S M T W Th F S S M T W Th F S S M T W Th F S S M T W Th F S
1 2 1 2 3 4 5 6 1 2 3 4 1
3 4 5 6 7 8 9 7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8
10 11 12 13 14 15 16 14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15
17 18 19 20 21 22 23 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22
24 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29
31 30 31
September October November December
S M T W Th F S S M T W Th F S S M T W Th F S S M T W Th F S
1 2 3 4 5 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5
6 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 0 12 13 14 6 7 8 9 10 11 12
13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19
20 21 22 23 24 25 26 18 E 20 21 22 23 24 22 23 24 25 28 20 21 22 23 r 71 26
27 28 29 30 25 26 27 28 29 30 31 29 30 27 28 29 30 31
- HP fangs s Det materials in for packets (12 p.m.)
*HP work sessions start at 6:00 p.m. and meetings start at 7:30 p.m on the same day.
45
December 2019 December 2019 January 2020
SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa
1 2 3 4 5 6 7 1 2 3 4
8 9 10 11 12 13 14 5 6 7 8 9 10 11
15 16 17 18 19 20 21 12 13 14 15 16 17 18
22 23 24 25 26 27 28 19 20 21 22 23 24 25
29 30 31 26 27 28 29 30 31
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Dec 1 2 3 4 5 6 7
6:OOpm CC Work 7:OOpm P&Z Mtg 12:OOpm PACAB
Session (Council Mtg
(Council Chambers
Chambers
8 9 10 11 12 13 14
7:OOpm CC Mtg
(Council
Chambers
15 16 17 18 19 20 21
6:OOpm P&Z 12:OOpm PACAB 6:OOpm HPC
Work Session Work Session Work Session
-CANCELLED Chambers (Council
(Council Chambers
Chambers 7:30pm HPC
Meeting
(Council
Chambers
22 23 24 25 26 27 28
7:OOpm CC Mtg- HALF DAY CITY CHRISTMAS
CANCELLED HOLIDAY
Chambers
29 30 31 Jan 1, 20 2 3 4
Council Calendar 1 12/11/2019 10:43 AM
46
January 2020 February 2020
January 2020
SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa
1 2 3 4 1
5 6 7 8 91011 2 3 4 5 6 7 8
12 13 14 15 16 17 18 9 10 11 12 13 14 15
19 20 21 22 23 24 25 16 17 18 19 20 21 22
26 27 28 29 30 31 23 24 25 26 27 28 29
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Dec 29 30 31 Jan 1, 20 2 3 4
New Year's Day
L. ........H.o..l.iday
5 6 7 8 9 10 11
oou
6:OOpm CC Work 7:OOpm P&Z Mtg 12:00pm PACAB 6:OOpm HPC
Session (Council Mtg(Council Work Session
(Council Chambers Chamber (Council
Chambers Chambers
7:30pm HPC
Meeting
(Council
Chambers
12 13 14 15 16 17 18
S:OOpm CC Work 12:OOpm PACAB
Session Work Session
(Council Chambers
Chambers
7:OOpm CC Mtg
(Council
Chambers
19 20 21 22 23 24 25
5:30pm CC Work 6:OOpm P&Z WS
Session Chambers
(Council
Chambers
26 27 28 29 30 31 Feb1
7:OOpm CC Mtg
Chambers
Council Calendar 2 12/11/2019 10:43 AM
47
February 2020 February 2020 March 2020
SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa
1 1 2 3 4 5 6 7
2 3 4 5 6 7 8 8 9 10 11 12 13 14
9 10 11 12 13 14 15 15 16 17 18 19 20 21
16 17 18 19 20 21 22 22 23 24 25 26 27 28
23 24 25 26 27 28 29 29 30 31
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Jan 26 27 28 29 30 31 Feb 1
2 3 4 5 6 7 8
7:OOpm P&Z Mtg 12:OOpm PACAB
(Council Mtg
Chambers)
9 10 11 12 13 14 15
7:OOpm CC Mtg 6:OOpm HPC
(Council Work Session
Chambers) (Council
Chambers
7:OOpm HPC
Meeting
(Council
Chambers
16 17 18 19 20 21 22
President's Day 6:OOpm P&Z WS 12:OOpm PACAB
Holiday Chambers Work Session
Chambers
23 24 25 26 27 28 29
7:OOpm CC Mtg
Chambers
Council Calendar 3 12/11/2019 10:43 AM
48