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HomeMy WebLinkAbout12192019 Historic Preservation Packet Seward Historic Preservation Commission Agenda Packet j s Y h' Photo Credit to:Jessica Stallard Regular Meeting Thursday, Decemher 19, 2019 City Council Chambers 7:30 p.m. The City of Seward, Alaska HISTORIC PRESERVATION COMMISSION { REGULAR MEETING AGENDA December 19, 2019 7:30 p.m. Council Chambers Cheryl Seese 1. CALL TO ORDER Chair Term Expires May,2022 2. PLEDGE OF ALLEGIANCE Sue Ward 3. ROLL CALL Vice Chair Term Expires May,2020 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE Tanguy Libbrecht ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have Commissioner signed in will he given the first opportunity to speak. Time is limited to 3 minutes Term Expires May,2020 per speaker and 36 minutes total time.for this agenda item] Iris Darling 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval Commissioner of Consent Agenda passes all routine items indicated by asterisk (*). Consent Term Expires May,2020 Agenda items are not considered separately unless a council member so requests. In the event of'such a request, the item is returned to the Regular Wolfgang Kurtz Agenda] Commissioner 6. SPECIAL ORDERS,PRESENTATIONS ANDREPORTS Term Expires May,2022 A. Proclamations and Awards None John French B. City Administration Report Commissioner C. Chair Report Term Expires May,2021 D. Jesse Lee Home Vacant E. Fort Raymond Subdivision District Commissioner F. Other Reports, Announcements and Presentations Term Expires May,2021 1. Report on Rotary Presentation on Historic District (Ward) Scott Meszaros City Manager Valarie Kingsland Library Museum Director Jessica Stallard Deputy City Clerk City of Seward, Alaska Historic Preservation Agenda December 19, 2019 Page I 1 7. PUBLIC HEARINGS—None 8. UNFINISHED BUSINESS—None 9. NEW BUSINESS A. Resolutions—None B. Other New BusinessItems *1. Approve the November 14, 2019 Regular Meeting Minutes.................................Pg. 3 2. Review and approve 2019 report to Council. (Seese).............................................Pg. 8 3. Discuss November 19, 2019 Joint Work Session with P & Z regarding Seward HistoricOverlay. (Ward)....................................................................................................Pg. 12 4. Discuss the CLG Grant. (Libbrecht).....................................................................Pg. 14 5. Discuss Lee Poleske's written History Award. (French) .....................................Pg. 39 6. Discuss the Brown& Hawkins History Award. (Seese & Ward) 7. Review the updated HP priorities list and meeting schedule...............................Pg. 43 8. Discuss the Jesse Lee Home. (French)..................................................................Pg. 42 10. INFORMATIONAL ITEMS AND REPORTS (No ActionRequired) -None 11. COMMISSION COMMENTS 12. CITIZEN COMMENTS 13. COMMISSION AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. ADJOURNMENT City of Seward, Alaska Historic Preservation Agenda December 19, 2019 Page 2 2 Citv of Seward,Alaska Historic Preservation Commission Minutes November 14, 2019 Volume, Page CALL TO ORDER The November 14, 2019 regular meeting of the Historic Preservation Commission was called to order at 7:32 p.m. by Chair Cheryl Seese. OPENING CEREMONY Commissioner Sue Ward led the Pledge of Allegiance to the flag. ROLL CALL There were present: Cheryl Seese presiding Sue Ward I+is Dafli+tg Wolf ang rr,H4z John French Tanguy Libbrecht comprising a quorum of the Commission; and Valarie Kingsland, Library Museum Director Jessica Stallard, Deputy City Clerk Excused—Darling Absent Kurtz Vacancy—One CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (French/Libbrecht) Approval of Agenda and Consent Agenda Motion Passed Unanimous These items were approved on the consent agenda: Approval of the October 10, 2019 Regular Meeting Minutes SPECIAL ORDERS, PRESENTATIONS, AND REPORTS 3 Citv of Seward,Alaska Historic Preservation Commission Minutes November 14, 2019 Volume, Page City Administration Report. Valarie Kingsland said she had been instructed by the city manager to attend two meetings per year. She asked the commissioners to let her know which meetings they wanted her to attend. She said she would continue to stay informed and be available to assist the commissioners. Chair Report. Cheryl Seese thanked Linda Lasota for her many years on the commission. Other Reports, Announcements and Presentations. Report on the Historic Overlay District presentation at the November 5,2019 Planning & Zoning Meeting. PUBLIC HEARINGS None UNFINISHED BUSINESS Items Postponed from Previous Agenda. Revise and approve the 2nd Biannual Report to Council. City Clerk Brenda Ballou clarified that this was an annual report to council. She recommended that the commission provide a written report for the January 13,2020 council meeting. Motion (French/Ward) Empower Chair Seese to draft an annual report to council and present it to the commission for review at their December, 2019 meeting. Motion Passed Unanimous NEW BUSINESS Resolutions None Other New Business Set the meeting and work session schedule for 2020. Motion (French/) Add a December 12, 2019 meeting and work session to the schedule. Motion Withdrawn due to Lack of Second 4 Citv of Seward,Alaska Historic Preservation Commission Minutes November 14, 2019 Volume, Page Motion (French/Ward) Schedule a meeting for December 19, 2019 to review and approve the 2019 report to council and present Lee Poleske with a proclamation, and a work session before the meeting to review the Historic Overlay District. Motion Passed Approved Motion (Ward/Libbrecht) Hold meetings and work sessions on the second Thursday of every month for the year 2020. Motion Passed Unanimous Discuss recognizing Lee Poleske for receiving the "Lifetime Achievement Award" from the Alaska Association for Historic Preservation (AAHP). French said Lee Poleske was awarded the AAHP"Lifetime Achievement Award",which HP had nominated him for. Iris & Hugh Darling were also awarded an AAHP award in a different category for Brown & Hawkins. Discuss and revise annual Priority List for approval in 2020. Libbrecht requested the commission focus on the CLG grant and the Historic Overlay District as their main priorities for 2020. The commission directed Libbrecht to work on the application for the CLG grant and bring it back for review at the December 19, 2019 meeting. In response to Seese, Library Museum Director Valarie Kingsland said a resolution to council was not required in order to submit an application for a CLG grant but a resolution was required in order to accept the funds. The commission added the Historic Overlay District and"Track and promote the preservation of the Jesse Lee Home"to the priority list. In response to French,Citizen Linda Lasota said the Seward Historic Preservation Plan was reviewed every year to every five years. Deputy City Clerk Jessica Stallard reminded the commissioners to please suspend the rules before speaking to a citizen during a meeting. 5 Citv of Seward,Alaska Historic Preservation Commission Minutes November 14, 2019 Volume, Page Seese suggested the commission focus on public education by having an Open House in May, 2020 and discussing Rockwell Kent in August, 2020. French suggested "Discussing stimulating heritage tourism and cultural awareness" as a topic for the December 19, 2019 work session. Discuss the Annual Report to Council for approval in 2020. The commission removed this item from the agenda. INFORMATIONAL ITEMS AND REPORTS 2019 HP Priorities. 2019 Ten Most Endangered Historic Properties. French said the Jesse Lee Home was on the 2019 Ten Most Endangered Historic Properties, and it had been classified as an endangered property for the majority of the past twenty years. The commission added "Identify the Ten Most Endangered Historic Properties in Seward", and "Track and monitor the progress of the Fort Raymond Subdivision"to the priority list. The commission added standing reports for Fort Raymond and Jesse Lee Home to their meeting agendas. Historic Overlay District Presentation by Sue Ward COMMISSIONER COMMENTS Ward was excited to continue working on the Historic Overlay District. She thanked her fellow commissioners for their support. Seese thanked Kingsland, Lasota, and the Clerk's office for their assistance. CITIZENS COMMENTS Linda Lasota said she would be attending meetings periodically as a Resurrection Bay Historical Society(RBHS) board member. She invited everyone to attend RBHS meetings and the Chamber of Commerce luncheons. Lasota said RBHS received collections relating to World War II and Genie's Nuggets this summer. COMMISSION AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Valarie Kingsland said she enjoyed the presentation on the Historic District Overlay. 6 Citv of Seward,Alaska Historic Preservation Commission Minutes November 14, 2019 Volume, Page ADJOURNMENT The meeting was adjourned at 8:50 p.m. Jessica Stallard Cheryl Seese Deputy City Clerk Chair (City Seal) 2019 Year End SHPC Report to Council Projects & Events May Historic Presentation Month Brown & Hawkins SHPC Historic Award for Cliff & Linda Krug CLG Grant was not chosen but SHPC has reapplied requesting less money for less projects. There was a great deal of grants applied for so there were many denied. 2019 Special Projects The Seward Inventory of Historic Sites is an ongoing project which can be provided to council. The list includes properties from 1903 thru 1942. There has been some difficulty in finding the "Document Number" for each property. The next step will be to inventory historic properties from 1942 through 50 years. Extend Downtown Historic District Boundaries This too is a project that will require time and coordinated effort for SHPC and then in combination with P&Z and the public and then finally for Council's approval. With the addition of Sue Ward to SHPC and her passion for all things Historic work has already begun. A committee was formed at the September/ October meeting which consists of Iris Darling, Tanguy L and Sue Ward; the Committee researched Juneau's Historic Presentation Plan and with their permission are working on utilizing what can apply to Seward's Downtown Historic District. Commissioner Ward gave a presentation of Juneau's Downtown Historic Plan/Overlay to P&Z in October. On November 19th Commissioner Ward joined P&Z for a joint work session to discuss ideas, issues, application and guidelines versus requirements for building standards in the Downtown Historic District. P&Z responded that SHPC was premature to have a joint work session as there is a lot of research of existing code that must be done etc. before having another joint work session. In creating the Downtown Historic Overlay with Guidelines for Building and or Rebuilding, Restructuring or Remodeling these changes and additions will update and add to Seward's Historic Preservation Plan. 8 Pursue Installation of Historic Signage This too is a work in progress. Further research is required for design, distribution and installation of street signs in collaboration with Public Works, other City departments and Administration. SHPC has identified useful and pleasing designs for the signage itself. Funding is in a holding pattern as we wait on approval for a CLG Grant. SHPC Commission Website Since the City is creating a new site for all departments SHPC has determined to put its energies into this site rather than to create its own. As far as recovering SHPC's Website, it cannot be done. The service that created it does not have the necessary "key" to the site. However, the information and the pictures that Valarie Kingsland added to the existing City site are quite good. Ongoing updates will occur as new information is uncovered. Public Outreach Have not yet met with P&Z for identification and protection of local historic and archaeological resources. Enhance understanding of the economic benefits of Heritage Tourism. Plans & ideas for this are dependent on the receipt of the CLG Grant. In September SHPC did a Public Tour of two Historic Properties, Brown & Hawkins and The Cable House. It was very interesting. Doug Capra gave a presentation on Artist Kent Rockwell and his adventure on Fox Island and how the celebration of 2019 in August went. He also previewed hopes and plans for the final Centennial Celebration in August of 2020 (2018, 2019 & 2020 are celebrated). *CLG Grant submissions will continue as appropriate.* 9 Seward Historic Preservation Commission 2019 Priorities List Public Outreach • Coordinate efforts with Planning and Zoning regarding the identification and protection of local historic and archaeological resources. • Enhance understanding of the economic benefits of Heritage Tourism. • Celebrate National Historic Preservation Month in May by proclamation. • Award the Annual Seward Historic Preservation Award in May. • Improve the Seward Historic Preservation Commission online presence. Seward Historic Structures & Sites • Review local projects and recommendations about the effect on properties identified in the local historic preservation inventory. • Update Seward Inventory of Historic Sites of historic architectural, archaeological and cultural resources according to the guidelines for the Alaska Heritage Resources Survey, with annual review. • Annually submit inventory data to the Offices of History and Archaeology. • Promote and continue to nominate structures and sites to Seward Local Register. • Update Local Historic Plants and Trees Inventory. • Support the historic Hoben Park and assist with planters. • Support the historic Jesse Lee Home Project. Seward Historic Preservation Plan (updated 2017) • Promote economic incentives, historical preservation and education. • Promote historic preservation initiatives and projects. Other Commission Tasks • Generate ideas, set priorities and submit an application for consideration for the June 2019 CLG grant application cycle with the intent of stimulating heritage tourism and cultural awareness. Approved by SHPC on March 14, 2019 l 10 32 SEWARD HISTORIC PRESERVATION COMMISSION The suggested agenda items are in draft firm and are flexible. MEETING SUGGESTED AGENDA ITEMS SCHEDULE January 16 • Review, discuss and approve annual Priority List and resolution • Review, discuss, approve and plan first Biannual Report to Council • Review, revise, set deadline, and approve notice to solicit HP Award nominations February 28 • Direct staff to produce Seward's Day proclamation (last Monday in March) • Discuss and plan for Historic Preservation Month in May March 14 • Review and discuss I listoric Preservation Awards • Review, discuss and approve National Historic Preservation Month Proclamation April 11 • Review, revise and update online Seward Historic Preservation information • Plan for Hoben Park beautification 0 Review and approve HP Award resolution (proclamation in June) May 9 • Review and revise Founder's Day proclamation (August 28) • Begin discussing potential CLG Grant opportunities • Update Local Historic Plants and Trees inventory • Update Seward Inventory of I listoric Sites inventory September 12 . Review, discuss, approve and plan second Biannual Report to Council • Discuss potential CLG Grant opportunities November 14 • Discuss and revise annual Priority List for approval in January • Discuss the Annual City Report for approval in January ALL MEETINGS WILL BE HELD AS FOLLOWS UNLESS OTHERWISE INFORMED. 6:00 p.m. — 7:30 p.m. Work Session 7:30 p.m. — 9:00 p.m. Regular Meeting Seward's Day—Last Monday in March National Historic Preservation Month — Mav Founder's Day—August 28 Updated 03.13.19 GF Approved 02.28.19 by SHPC 11 33 From: Sue To: Brenda Ballou Subject: P&Z meeting Date: Saturday,November 23,2019 9:19:02 AM External Email:This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Just a quick summary of our meeting with Planning and Zoning. John French and I were there from the Historic Preservation Commission. There were four Planning and Zoning Commissioners. OUR GOALS 1. Agree that the geographical location being addressed is limited to the existing Downtown Historic Business District. We discussed the map and seemed to agree. There was discussion on how the map was developed. No action. 2. Agree that the relevant time period for the Historic Overlay is 1903-1953; 1903 is when the city was established, and 1953 was when the city rebuilt after the great Fourth Avenue Fire. This was briefly discussed but no action. 3. Understand that HP's Guidelines for the Historic Overlay to be considered as an Addendum to the 2017 HP Plan. Discussed. Two P&Z members were aware of the plan and two were not. Two of the Planning and Zoning looked through the section of historic properties. 4. Agree the end goal would be for both Commissions to pass their own resolutions supporting the result, and they would bring a joint-sponsored ordinance. Briefly discussed but in the context that HP would draft the resolution and bring it to P&Z. 5. Create a joint working group or committee to work on the project: HP has a committee in place consisting of Sue Ward, Tanguy Libbrecht and Iris Darling; since Iris Darling is away until March, perhaps two people from P&Z can join Sue and Tanguy for form a working group. Was suggested but P&Z felt there was more work on the document to be done. The suggestion was to to research actual building codes, add it to the document and come back in 4 to 6 months with something they could work with. 6. Consider early steps as: determine what has already been addressed by P&Z and what parts of the overlay/guidelines can supplement that work; determined what an application process might look like for new construction, remodels etc.; determine who 12 has what authority to encourage /require adherence to the overlay guidelines; determine how and who makes the decisions for accepting non-conforming infills or even if they will be allowed. This could be assigned to the joint committee to be brought back at a later date for both Commissions to review. Briefly discussed in the context that a process suitable for Seward could be designed. As there was no joint committee formed, this goal will need to be done by HP committee and included in the document for review. 7. Set a date for the next joint meeting or even consider setting a regular schedule for joint meetings. Suggestion: come back in 4 to 6 months with a more complete document 8. Consider memorializing this joint effort in the form of a document that both commissions can sign to demonstrate their commitment to this project. No action 9. Begin sketching out a milestone chart to identify progress accomplished,including: (1) a joint work session to specifically include as many local contractors as possible and the building department to enable the commissions to gather first-hand data about costs, resource availability, contractor knowledge of adhering to the proposed time period, etc. (2) a review and sign off of the plan by the building department and community development department (3) public comment as prescribed by city code before finalizing the document(4) the timeline of when this would go into effect following the enactment of the ordinance by city council to allow the community preparation/transition time to comply. Discussion centered around the city's process for public comment. I discussed the interest in my presentation. I was cautioned not to give out copies of the draft guidelines. There was also an emphasis on the economics of a historic district. John French needs to resurrect his talk on the economics of heritage tourism. Summary P&Z did not see a role for their Commission based on what we presented. Any additional work will need to be done by HP and resubmitted. It is a long process to comply with the city rules on public comment. A minimum of 2 years may be required to complete this project. Quite a lot of concern regarding costs to owners in the historic district. They were not unsupportive but burden will be on the HP Commission. Notes Debriefed with the HP Committee, Iris and Tanguy. We are committed to completing this project. Have begun research into building codes for historic districts and how we merge them into the guidelines. Would like to set up an appointment with you to seek your advice with regard to City of Seward process and a plan for moving forward. Have requested a meeting with Jackie in Community Development but have not heard back. 13 �p THE STATE Department of Natural Resources °fALASKA DIVISION OF PARKS AND OUTDOOR RECREATION - Office of History& Archaeology GOVERNOR MIKE DUNLEAVY 550 West 7t'Avenue, Suite 1380 o S Anchorage, Alaska 99501-3561 F ALAS Main: 907.269.8700 HPF Grant Announcement: FFY-20, Round 1, for CLGs: The Office of History and Archaeology(OHA) is soliciting applications for grants from the Historic Preservation Fund (HPF). Certified Local Governments (CLGs) in Alaska are eligible to apply for these 60-40 matching grants. Applicants must have approved CLG status prior to the next Alaska Historical Commission (AHC) meeting. OHA anticipates$120,000 available to award to eligible projects. Applications are due by 12:00 noon on Thursday,January 30, 2020. Evaluation criteria used by OHA staff and AHC is available for review online. Please use the new application package available at http://dnr.alaska.gov/parks/oha/designations/grants.htm . Grant projects awarded with FFY-20 funds would end September 30, 2021. No extensions are allowed. The FY 2020 CLG priorities for grant funding are: 1. Projects that increase public awareness of historic preservation and establish new partnerships, particularly with local tribes and under-represented groups, to strengthen their local historic preservation program. This year, projects that address the centennial of the 191h Amendment (women's suffrage) and the 501h anniversary of the Alaska Native Claims Settlement Act are of priority. Also encouraged are projects that install interpretive signs calling attention to significant historic places, and produce educational materials emphasizing historic preservation and that educate property owners about historic preservation laws and programs, especially about archaeological resources on lots with buildings. 2. Projects that address the rehabilitation of historic properties and leverage funds and resources. Restoring and preserving defining elements of historic properties and addressing sustainability of them are encouraged. 3. Projects that update plans, review ordinances, create local registers, draft local tax incentives, and determine design review guidelines. Use of a consultant to assist in addressing local historic preservation issues is encouraged. 4. Projects that address survey and evaluation of properties. Archaeological projects, in urban and rural areas, and for prehistoric and historic sites, are encouraged. Related to this, projects that record information on traditional Native places and place names are of priority. Eligible Project Types: Survey, inventory, historic preservation planning, National Register nomination, pre-development, development, public preservation education, and acquisition projects are eligible for program funds. Conformance to state and local plans, ability of the sponsor to complete the project, and significance of the project will be considered. E-mail, postmark, or deliver applications by 12:00 noon on Thursday,January 30, 2020 to: State of Alaska: DNR E-mail: lean.ayers@alaska.gov Office of History&Archaeology Division of Parks &Outdoor Recreation For questions, please contact the HPF 550 West 71h Avenue, Suite 1310 Grants Administrator at 907-269-8694 Anchorage, AK 99501-3561 or at the e-mail address above. 14 CLG GRANT APPLICATION: FY20 Office of History& Archaeology Alaska Department of Natural Resources 550 West Th Avenue, Suite 1310 Anchorage, Alaska 99501 Historic Preservation Fund: Grants for Certified Local Governments Deadline: Applications are due by 12:00 noon on Thursday, January 30, 2020. The Certified Local Government (CLG) identified below is applying for a 60-40 Historic Preservation Fund (HPF) matching grant through the State of Alaska, Department of Natural Resources, Office of History and Archaeology. CLG Name: Federal Tax Identification Number: DUNS: Project Title Type of CLG Grant Project: (Check project type below, as applicable) ❑ Survey ❑ Public Preservation Education ❑ Inventory ❑ Predevelopment ❑ National Register Nomination ❑ Development ❑ Historic Preservation Planning ❑ Acquisition Budget Summary. Federal Award Request (includes State Indirect) : $ a. Total Project Cost (TPC) $ b. Federal Share (60%) $ c. Sponsor Share (40%) $ Source of applicant(sponsor) share: (Use figures from "Sources"box on budget form) a. Cash $ b. In-kind Goods and Services $ c. Donated Goods and Services $ Name, title and contact information for the following: Grant Manager: Mailing Address: City, State, Zip: Telephone: E-mail Address: HPF Grant Application for CLGs 115 Rev:Dec 2019 Preservation Commission Chair: Mailing Address: Telephone: E-mail Address: CLG Contact: Mailing Address: Telephone: E-mail Address: Signature: Authorized Local Government Official Date Name and Title (Print or Type) Community Name Notary Seal Subscribed and sworn before me this day of , 20 My commission expires Notary for the State of Alaska HPF Grant Application for CLGs 26 Rev:Dec 2019 Willingness to Comply with Grant Requirements 1. I understand that this is a 60-40 matching grant application through the Historic Preservation Fund(HPF) administered by the State of Alaska Department of Natural Resources, Office of History and Archaeology. 2. Should this project be awarded, I understand that the State levies an indirect cost which may vary throughout the course of the grant period, but will not exceed the amount stated in the executed grant agreement. 3. If awarded an HPF grant, I understand that it is my responsibility to comply with all pertinent State and Federal regulations, the State-Local Grant Agreement, and requirements outlined in the Historic Preservation Fund: Certified Local Government Grants Manual. 4. Should this project be awarded, I understand that project records are subject to audit after project completion, and that if such an audit questions expenditures for which I have been reimbursed I will return an amount equal to the questioned expenditures. 5. I understand that no grant exists until the State Historic Preservation Officer(SHPO) signs the State-Local Grant Agreement, even if the Alaska Historical Commission recommends funds for my project. Any funds expended before the performance period specified on the fully executed grant agreement or before obtaining the SHPO's signature may not be reimbursed without specific approval. Signature: Authorized Local Government Official Date Name and Title (Print or Type) 17 CLCg: ?abutar Budget:Example Project: Historic Preservation Fund Directions:First,complete the blue Budget Details table.If needed,add rows etc,to show calculations of proposed costs for your project. Second,totals for each cost category in the Budget Details table should auto-populate the"Totals"column in the yellow Budget Summary table. However,you will need to enter amounts in the 60%and 40%columns in the yellow Budget Summary table to show your planned 60-40 split by cost category. (See example.) Finally,enter amounts in the pink table:Source of Sponsor's Matching Share.The total should at least equal 40%of your Total Project Cost(TPC). I. Budget Detahrs by Cost Category (add or delete categories,as necessary) Airfare, Personal Services Contract Supplies&Materials Other etc Travel:Meals• Travel:Lodging rp Total 2. B1�Bt Summary base Time Personal Total Total Base unit Spent Total Base Fringe Se, Total Days Rate Meals Nites Rate Lodging 60%HPF 40% Cost Category Grant Match Totals 0.00 0.00 0 0 0 Personal Services 0 0.00 0.00 0 0 0 Contractual 0 0.00 0.00 0 Supplies&Materials 0 0 Other 0 Travel: 0 Per Diem:Meals 0 Per Diem:Lodging 0 Total Cost 0 0 0 Totals 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total Project Cost(TPC) 0 Sponsor Matching Share 40%of TPC 0 H PF Fede ral Grant Share 60%of TPC 0 8.5%State Indirect on Federal Share 0 `Federal Award Request(includes State Indirect) 0 (Do Not Exceed$25,000 for Federal Award Request.) Potential Reimbursement to Sponsor 0 3.Source of Sponsor's Matching Share Limitations: Per HPF Manual 13-1,compensation for consultants involving HPF grants is limited to no more than 120%of a GS-15 step 10. Cash Expenditures In-Kind Contributions Donations&Volunteerism Volunteertime may be valued using the Independent Sector rate schedule for Alaska at the following site: Total$(40%of TPC) 0 https://www.independentsector.org/volunteer time 18 CLCG:City of Snow Den ?abutar B3udget:Example Project:Historic,Snowed-inn Cabin Rehab Historic Preservation gund Directions:First,complete the blue Budget Details table.If needed,add rows etc,to show calculations of proposed costs for your project. Second,totals for each cost category in the Budget Details table should auto-populate the"Totals"column in the yellow BudgetSummory table. However,you will need to enter amounts in the 60%and 40%columns in the yellow Budget Summary table to show your planned 60-40 split by cost category. (See example.) Finally,enter amounts in the pink table:Source of Sponsor's Matching Share.The total should at least equal 40%of your Total Project Cost(TPC). 1.Budget Details by Cost Category (add or delete categories,as necessary) 2. BZI,;�qet Summary Travel: Personal Services Contract Supplies&Materials Other Airfare Travel:Meals' Travel:Lodging oa 60%HPF 40% base Time Personal Quanti $/ Total Total Cost Category Grant Match Totals Base unit Spent Total Base Fringe Sery Electric,Inc ty Unit Total Days Rate Meals Nites Rate Lodging Persona l Services 5,122 3,132 8,254 Planner 1,085.00 week 1 1,085.00 441.00 1,526.00 Contractual 3,000 3,000 Architect 960.00 week 2 1,920.00 808.00 2,728.00 774.00 4 90 360 3 150 450 Supplies&Materials 698 698 Laborer 20.00 hr 200 4,000.00 0.00 4,000.00 Other 0 3,000.00 14 32 448 Travel:Airfare 774 774 Conduit&wire 250 Per Diem:Meals 360 360 Per Diem:Lodging 450 450 Direct Costs 8,122 5,414 13,536 Total Project Cost(TPC) 13,536 Totals 7,005.00 1,249.00 8,254.00 3,000.00 698.00 0.00 774.00 360.00 450.00 Sponsor Matching Share 40%of TPC 5,414 HPF Federal Grant Share 60%of TPC 8,122 8.5%State Indirect on Federal Share 690 `Federal Award Request(includes State Indirect) 8 812 `(Do Not Exceed$25,000 for Federal Award Request.) Potential Reimbursement to Sponsor 8,122 Limitations: Per HPF Manual 13-1,compensation for consultants involving HPF grants is limited to no more than 120%of a GS-15 step 10. 3.Source of Sponsor's Matching Share Cash Expenditures 4,000 In-Kind Contributions 1,000 Volu nteer time may be valued using the Independent Sector rate sched ule for Alaska at the following site: Donations&Volunteerism 414 https://www.independentsector.org/volunteer time Total$(40%of TPC) 5,414 19 Updated Dec 2019 CERTIFIED LOCAL GOVERNMENT HISTORIC PRESERVATION PROGRAM, ALASKA Certified Local Government Grants: Writing a Successful CLG Application Historic Preservation Fund(HPF) grants are available to Certified Local Governments (CLGs) annually on a competitive basis from the Alaska Office of History and Archaeology. This document highlights information a grant proposal should include. How to fill out and submit the application: You need Adobe Acrobat Reader to fill out the application. This is a free program available here. Once you have filled out the form, go to "File" and choose "Save As"to name and save your application. The application and other documents do not need to be combined into one PDF. Text boxes do not expand. If you need more room, use continuation pages provided at the end of the application. On the continuation sheet, cite the section for reference. Keep answers concise and focused on the necessary information to convey the need and importance of your project. If a question does not fit your project, enter N/A for not applicable. SECTION 1: PROJECT DESCRITION Provide a brief description of your project, highlighting the significance of the project to your community. Has this project received any previous HPF grants? If yes, list previous work and include past HPF grant names and numbers. If unsure, check the CLG Grants Catalog. How does the proposed work relate to the previous work? Explain how this project relates to any past, current, or planned future preservation work within your community. SECTION 2: PRESERVATION OBJECTIVES Explain how the project relates to the current CLG grant priorities. Cite the grant priorities relevant to your project and explain how your project relates to each. Explain how the project relates to the goals and objectives established in the State Historic Preservation Plan. Cite the goals and objectives your project supports. Projects should contribute to the development and implementation of the historic preservation priorities of your community. If you have a local historic preservation plan, does this project contribute to its implementation? If so, explain how. SECTION 3: PROJECT PERSONNEL Identify the Project Manager (PM) and provide a copy of their resume. The PM has the lead role in directing the project and producing the final product. The PM, even if an employee of the local government, must meet the Secretary of the Interior's Professional Qualification Standards State of Alaska:Office of History and Archaeology 55('Q\/est 7th Avenue,Suite 1310 Anchorage,Alaska 99501 Updated Dec 2019 for all projects that involve survey, inventory, National Register nomination, predevelopment, or development projects. If you are planning to contract for a PM after the grant is awarded, outline the job qualifications that will be required. Identify the Grant Manager for the CLG. The Grant Manager will be the primary contact for OHA on matters relating to the grant and will be responsible for managing grant submittals. Discuss the local historic preservation commission's role in the project. Will they be involved in review of grant products? Letters of support from the commission are strongly encouraged. Identify any other personnel who will work on the project, including volunteers. Provide resumes for any other preservation professionals who meet the standards. Attached resumes should be concise -- limited to two pages highlighting the person's historic preservation qualifications. SECTION 4: WORK PLAN Describe the work to be accomplished and how you propose to achieve it. The proposed project should have a single focus with clear and attainable goals. Describe how the public will be involved in the process. The scope of work should include the following specific project type information: Survey. (Survey is the process of identifying and gathering data on a communitv's historic resources. This can include background research and development of a historic context as well as field survey). The proposal should: 1. Identify the area to be surveyed and estimate the number of properties to be included. Describe the property types expected to be found. Identify the kind of information to be collected. 2. Identify the planned level of survey. See OHA's Alaska Historic Buildings Survey Manual & Style Guide for guidance on historic building surveys. For archaeological surveys, reference OHA's Historic Preservation Series Standards and Guidelines for Investi._agting and Reporting Archaeological and Historic Properties in Alaska. 3. Who will conduct the survey? Will volunteers be used? 4. Describe a process to notify and work with property owners and other interested or concerned groups who have an association with the properties to be surveyed. 5. Attach a research design if the project is for archaeological survey. 6. Acknowledge any previous surveys or historic contexts which have been completed in the survey area and describe how you plan to use them. 7. Will you be developing a historic context to guide your survey? Look here for historic contexts developed for Alaska. 8. Note any properties in the survey area listed in the National Register of Historic Places. 9. Include any information the Alaska Heritage Resources Survey (AHRS) has for properties located in your survey area. 10. Demonstrate that the survey will collect information necessary for the AHRS. 11. Select a few representative photos of the proposed survey area to submit with your grant application. State of Alaska:Office of History and Archaeology 55CMest 7th Avenue,Suite 1310 Anchorage,Alaska 99501 Updated Dec 2019 Inventory. (An inventory is one of the basic products of a survey. It is an organized compilation of'information on those properties that are evaluated for historic significance in your community.) The proposal should: 1. Show that the inventory will be compatible with the AHRS. 2. Explain how sensitive and confidential information will be handled. 3. Address who will maintain the inventory and control access to it in your community. 4. Address how properties will be selected for the inventory. 5. Your final product should draw some preliminary conclusions for recommendations of next steps: e.g., more in-depth survey,National Register nomination, creation of a local historic district. 6. Select a few representative photos of properties to be included in the inventory and submit with your grant application. National Register. The proposal should: 1. Provide a summary of the property to be nominated. 2. Describe a process for notifying owners about the nomination and the National Register of Historic Places program. 3. Describe the criteria under which the property may qualify for listing. 4. Identify possible areas of significance relevant to the property. 5. Address how the property, as it is today, exhibits the criteria and areas of significance. 6. Select a few representative photos of the property or properties to be nominated, and submit with your grant application. Planning. The proposal should: 1. Focus on historic preservation. 2. Show how the public will be involved in the process. 3. Show that diverse groups in the community will be invited to participate. 4. Include a preliminary outline for the plan. 5. Provide a schedule for public outreach, research, drafting, and review of the plan. 6. Look here for more information on developing historic preservation plans. Public Preservation Education. The proposal should: 1. Have a historic preservation focus. 2. Clearly identify the audience. 3. Explain what the goal of the project will be: e.g., develop a website, walking tour, interpretive display, booklet. Predevelopment. The proposal should: 1. Detail the type of predevelopment work you propose to complete: e.g., historic structures report, building preservation plan, condition assessment, development of architectural drawings, engineering report. Demonstrate your understanding of the required products for your proposed project type. 2. Indicate which of the Secretary of Interior's Standards for the Treatment of Historic Properties will be followed(Preservation, Rehabilitation, Restoration, or Reconstruction). State of Alaska:Office of History and Archaeology 550NVest 7th Avenue,Suite 1310 Anchorage,Alaska 99501 Updated Dec 2019 3. Select a few representative photos of the property that highlights the work needed and submit with your grant application. Development. The proposal should: 1. Indicate which of the Secretary of Interior's Standards for the Treatment of Historic Properties will be followed(Preservation, Rehabilitation, Restoration or Reconstruction). 2. Note any predevelopment work that has been completed and will be used to guide the development work. 3. Provide a detailed explanation of all the work to be undertaken, specifically addressing how the work will meet the chosen treatment standard. 4. Select a few representative photos of the property that highlights the work needed and submit with your grant application. Acquisition. The proposal should: 1. Address how you plan to care for and manage the property. 2. Describe the future goals for the property. 3. Select a few representative photos of the property and submit with your grant application. Project Location: Provide information on where the project will occur. A map is recommended for survey, inventory, and National Register nominations for historic districts. This gives grant reviewers a better sense of the scope of work, the importance of the resources, and the amount of funding needed to complete the project. Project Schedule: Provide a schedule that shows expected activities and benchmark dates for the project. The project schedule must include review of draft products, at least 90 days before the project deadline, by OHA staff prior to finalization. OHA staff will provide comments within 30 days of receiving any drafts. The grantee must finalize their products within the remaining 60 days of the grant period. Be sure to read the grant announcement for the grant completion date. For projects funded the first round, the money is often not available until spring, hence projects should be designed for 16-18 months. SECTION 5: FINAL PRODUCTS Describe the final products in detail. The proposal must describe what the products will be. If the product is a print document, provide an estimate of the number of pages and illustrations. How many copies will be printed? Identify the intended audience. indicate where copies of the product will be available to the public. Public Outreach: All Projects must have a public outreach component. Describe how you will inform your community about the project (e.g., property signage, news release, website, poster, event). OHA will ask for photographs of meetings, survey teams at work, properties surveyed, nominated, or rehabilitated, installed signs and the like. State of Alaska:Office of History and Archaeology 55CMest 7th Avenue,Suite 1310 Anchorage,Alaska 99501 Updated Dec 2019 SECTION 6: ADDITIONAL INFORMATION 1. Include letters of commitment and support, as appropriate, from teachers, historical societies, museums, Native groups, civic groups, property owners and others. 2. Attach any other relevant information such as photographs and site maps. SECTION 7: BUDGET Budgets must clearly show the purpose of expenditures.Your budget submittal shall consist of four parts: three tables and one narrative. When completing either tables or narrative, please break project activities to be performed into Personal Services, Contractual Services, Supplies/Materials, Travel, and Other cost categories. Budget Tables: Example tables and a blank form are available in Excel format. Although you are not required to use this specific blank form, you are required to provide the 3 different types of tables shown in the example: Budget Details by Cost Category,Budget Summary, and Source of Sponsor's Matching Share. Table 1:Budget Details by Cost Category 1. Personal Services: List each position's hourly wage and fringe benefits. 2. Contractual Services: List anticipated costs. 3. Supplies and Materials: Show estimated cost of relevant supplies and materials (lumber/building supplies, etc.) for this project. 4. Travel: List each anticipated trip, and estimate costs for ground and airfare, per diem, lodging, etc. 5. Other: Show any other anticipated cost. Table 2:Budget Summary Show totals from each cost category in the last column of this table. in addition, show your planned cost share (60% and 40%)between the HPF federal grant and your entity's match. (See example.) Table 3:Source of Sponsor's Matching Share Identify the planned source of matching funds: cash, in-kind goods and services, and value of donated goods or volunteer services. Please note current value of volunteer time, and that some limitations may apply when using volunteer services or donations for match. Budget Narrative: Personal Services: Describe work each position/person will perform for the proposed project. Estimate time involved and relationship to the project. Contractual Services: List contractor name(s), if known. Describe work each will perform for the proposed project. Please note some limitations may apply to contractor compensation, as explained below. State of Alaska:Office of History and Archaeology 55('4Vest 7t"Avenue,Suite 1310 Anchorage,Alaska 99501 Updated Dec 2019 Supplies/Materials: Describe types of materials and or supplies required for this project, how they relate to the project, estimated quantities, etc. Travel: Identify who will be traveling, how many trips are anticipated, trip purpose, and destination. Other: Identify any other costs which do not fall into one of the above categories. Explain purpose and relevance to this proposed project. Compensation Limitations: Per HPF Manual 13-1, compensation for consultants involving HPF grants is limited to no more than 120% of a GS-15 step 10. Although your contractor may charge more than that, if an HPF grant is awarded, that line would be limited in terms of match or reimbursement. https://www.generalschedule.org/GS-15 Volunteers: If a person performs volunteer services outside their profession or trade, their time shall be valued at the Federal minimum wage rate or a higher applicable rate if it is documented and approved by the OHA, such as those rates used by the Independent Sector's Value of Volunteer Time by State. State of Alaska:Office of History and Archaeology 55ANJest 7t"Avenue,Suite 1310 Anchorage,Alaska 99501 CLG GRANT APPLICATION: FY20 CLG: Project Name: PROJECT INFORMATION See Writing a Successful CLG Application for more detail. 1. PROJECT DESCRIPTION—If needed, use continuation pages provided at the end of this document. a. Provide a brief introduction to your project including the aim, scope, and significance of the project to your community. HPF Grant Application for CLGs 261 Rev:Dec 2019 b. List any previous HPF grants this project has received. (Cite HPF number and grant name) c. Briefly describe the relationship of this project to past,present, or future preservation work. HPF Grant Application for CLGs 272 Rev:Dec 2019 2. PRESERVATION OBJECTIVES a. How does the project relate to annual CLG grant priorities established for this fiscal year? (Cite relevant grant priorities and explain how each relates to your project) b. How does the project relate to the goals and objectives of the State Historic Preservation Plan. (Cite relevant goals and objectives and how your project would further them.) HPF Grant Application for CLGs 28, Rev:Dec 2019 c. Describe how the project meets an identified historic preservation priority of your community. Does the project contribute to the implementation of your local historic preservation plan? If so, how? HPF Grant Application for CLGs 294 Rev:Dec 2019 3. PROJECT PERSONNEL- The Project Manager (PM) must have proven experience working on historic preservation projects. If the project is a survey, inventory, or National Register nomination, the PM must meet the professional qualification standards in 36 CFR 61. If not identified in this application, the Office of History and Archaeology must review selection of Project Manager prior to finalization of the contract with the individual. a. Note who will act as Project Manager(PM). Attach the PM's resume showing past experience working on preservation projects. List any previous HPF Projects the PM has worked on. (If planning to contract with PMafter grant is awarded, outline the job qualifications that will be required.) b. Identify the local government personnel who will act as Grants Manager for the project. HPF Grant Application for CLGs 30, Rev:Dec 2019 c. Describe the local historic preservation commission's role in the project. Attach a resolution from the commission supporting the project. d. Identify volunteer personnel and their tasks. e. Identify any additional contractors to be used and expected duties. Attach resumes for all qualified historic preservation professionals working on the project. HPF Grant Application for CLGs 316 Rev:Dec 2019 4. WORK PLAN. Thoroughly address all items necessary for your project type. See Writing a Successful CLG Application for more detail. Use continuation sheets ifneeded. a. Explain how the project will be undertaken. HPF Grant Application for CLGs 32, Rev:Dec 2019 b. Describe the geographic area encompassed by the proposed project. For survey, inventory, and National Register nomination projects, attach maps of the project area. Include the estimated number of buildings, structures, sites, square miles, etc., to be addressed. c. Cite any planning studies, condition assessments, design drawings, research reports, publications, or other sources of relevant information you plan to use for this project. HPF Grant Application for CLGs 3', Rev:Dec 2019 d. Provide a work schedule showing months, expected activities, and benchmarks to achieve throughout the grant period of performance. HPF Grant Application for CLGs 34 Rev:Dec 2019 5. FINAL PRODUCTS a. Describe publications, workshops, audio-visual materials, reports, websites, brochures, survey materials, nominations, interpretive signs, etc., that will be produced as part of the proposed project. Identify the intended audience and where the public will be able to access these materials. Describe how you will inform your community about the project. HPF Grant Application for CLGs 3510 Rev:Dec 2019 6. ADDITIONAL INFORMATION a. Attach letters of commitment and support, as appropriate, from teachers, historical societies, museums, Native groups, and others. (Note attachments below.) b. Attach any other relevant information, such as copies of photographs. (Note attachments below.) 7. BUDGET: Maximum Federal Request of$25,000 (includes State indirect cost) Your budget submittal shall consist of four parts: three tables and one narrative. See example tables and blank form in Excel, and narrative portion to complete below. a. Budget Details table showing how costs were estimated. b. Budget Summary table identifying planned cost share of 60% and 40%. c. Matching Share table showing sources of match. d. Budget Narrative explaining costs in detail. BUDGET NARRATIVE: Describe activities to be performed under Personal Services, Contractual Services, Supplies/Materials, Travel, and Other cost categories. a. Personal Services: describe work each position/person will perform for the proposed project. HPF Grant Application for CLGs 3611 Rev:Dec 2019 b. Contractual Services: List contractor name(s), if known. Describe work each will perform. c. Supplies/Materials: Describe types of materials and/or supplies required for this project, how they relate to the project, estimated quantities, etc. d. Travel: Identify who will be traveling, how many trips are anticipated, trip purpose, and destination. HPF Grant Application for CLGs 3712 Rev:Dec 2019 e. Other: Identify other costs which do not fall into one of the above categories. Explain purpose and relevance to this proposed project. CHECKLIST Applicant, has your entity: ❑ maintained current certification under the Certified Local Government program? ❑ signed and notarized this application? ❑ signed the form titled: Willingness to Comply with Grant Requirements? ❑ provided the information requested on each page of the application package? ❑ included a public outreach component? ❑ attached maps showing location of project? ❑ attached photographs or clear photocopies showing overall character of properties for survey, inventory, National Register nomination, pre-development and development projects? ❑ attached letters of support from the community and, if needed,property owners? ❑ attached a resolution from the City or Borough's governing body (or indicate one has been requested prior to the Alaska Historical Commission meeting to recommend awards). ❑ explained historic preservation commission involvement in the project, and addressed its role in the review process? ❑checked your budget for accuracy. Deadline: Applications are due 12:00 noon on Thursday, January 30, 2020. Only complete, signed, dated,notarized applications will be considered. Submit applications and questions to the HPF Grants Administrator:jean.ayers@alaska.gov HPF Grant Application for CLGs 3813 Rev:Dec 2019 PROCLAMATION WHEREAS, Mr. Poleske accepted a teaching job at Seward High School shortly after the Great Alaska Earthquake of 1964 occurred; and WHEREAS, he combined his love of history and his love of photography and began making small movies of interesting Seward landmarks, history and people who had contributed to Seward's successes; and WHEREAS, Mr. Poleske was instrumental in forming both the original Seward Museum and the Resurrection Bay Historical Society; and WHEREAS, he was the volunteer Director and Curator of the original Seward Museum for more than 30 years and the bulk of the current museum collections are still those collected and curated by Lee Poleske; and WHEREAS, Mr. Poleske published the Resurrection Bay Historical Society newsletter for several years; and WHEREAS, he created the Obituary Index which contains more than 2,600 obituaries and final resting places of past Seward residents; and WHEREAS, for the past decade, Mr. Poleske has led the popular Solstice Cemetery Tour where he guides folks to various graves, reads the obituaries of the deceased, and elaborates on their lives to give the audience a deeper understanding of each person's life; and WHEREAS, he was a central contributor to the formation of the Seward Trailblazers, and he continues to help guide the preservation and resurrection of the southern portion of the Iditarod National Historic Trail; and WHEREAS, Mr. Poleske has contributed half a century of research and service to the preservation and understanding of the Seward area's history; and WHEREAS, he was awarded the Lifetime Achievement Award by the Alaska Association of Historic Preservation in 2019; and ■ o NOW, THEREFORE, I, Christy Terry, Mayor of the City of Seward, Alaska, do hereby recognize and congratulate Lee Poleske for being awarded the Alaska Association of Historic Preservation's LIFETIME ACHIEVEMENT AWARD and acknowledge Lee Poleske's lifetime of exemplary volunteer service to the City of Seward and its citizens in the preservation of our history. Dated this 13th day of January, 2020 THE CITY OF SEWARD, ALASKA Christy Terry, Mayor WHEREAS Mr Poleske accepted a job teaching history at Seward High School. Before he arrived, the Great Alaska. Earthquake of 1964 occurred. The Seward he arrived to in fall 1964 was very different from the one he had applied to work in. He embraced his new responsibilities; teaching several students history and other subjects. He photographed many historic events, as well as teaching the basics of photography. In later years, he began making small "movies" of interesting Seward landmarks, history and people who had contributed to Seward's successes. WHEREAS Mr. Poleske was instrumental in forming both the original Seward Museum and the Resurrection Bay Historical Society. Following his retirement from Seward High School, Lee was the volunteer Director and Curator of the original Seward Museum for more than 30 years. He was instrumental in developing the museum in the Seward Community Library & Museum. The bulk of the current collections are still those collected and cueated by Lee Poleske. For several years, Lee published the Resurrection Bay Historical Society newsletter. WHEREAS, Mr. Poleske created the Obiluary Index which contains more than 2,600 obituaries and final resting places of past Seward residents. For the past decade, he has also led the Summer Solstice Midnight Cemetery Tour where he guides folks to various graves, reads the obituaries of the deceased, and elaborates on their lives to give the audience a deeper understanding of each person's life. WHEREAS, Mr/Po;eske was a central contributor to the formation of the Seward Trailblazers, and he continues to help guide the preservation and resurrection of the southern portion of the Iditarod National Historic Trail. WHEREAS, Museums Alaska/Alaska Historical Society selected Lee Poleske as the recipient of their Volunteer of the Year Award for 2007, and their Coil tributions to Alaska .History Award in 2018. Overall, he has contributed half a centuryof research. and service to the preservation and our understanding of the Seward area's history. NOW THEREFORE, I, Christy Terry, Mayor of the City of Seward, Alaska, do hereby acknowledge Lee Poleske's tifetime of exemplary volunteer service to the City of_Seward and its citizens in the preservation of our history. 41 p_. Memo To: HPC From: Scott W. Meszaros, City Manager cc: Clerk, Community Development, Fire, Police Departments, Finance Date: December 5, 2019 Re: Update on Jesse Lee Home and Property A quick update on the status of the JLH property. The site is currently secure. Additional fence mending was done and new locks have been installed, Public Works has installed signage regarding the Asbestos presence and need for protective equipment noticing persons not to enter without such protection. The Police Department continues to be aware that anyone inside the secure fence area is to be trespassed. Only two keys exist, I have one and the Public Works Director has the other. The current State Grant does not permit expending any funds on the project until after January 1st- so we will be cognizant of that. White Environmental Consultants through the FJLH grant previously shared with the COS detailed analysis of ACP and LCP detected at the JLH. I am told that they detail where and what percentage of ACP is in the material, and compliance recommendations for both asbestos and lead. It includes the Bulk Asbestos Analytical Report, Lead Sample Reports, and the Field Collection Forms as well as copies of the Inspectors' Certifications. We will certainly use this work as we go into RFP development for the abatement of the property and existing hazards. Our intention with the grant is to utilize the available funds to mitigate the hazards. What will ultimately happen with the Buildings and property will be determined through a public process conducted by the City. Basic discussion is included in our Capital Projects Budget and Prioritization workshops which will be done in public meetings. The City is slated to conduct Work Sessions this winter, the schedule has not been set as of today's date. I would anticipate that the Council provide direction on conducting a Public Hearing specifically addressing this property. Until we have conducted such process, we are progressing on the abatement effort. 42 Seward Historic Preservation Commission 2020 Priorities List Public Outreach • Coordinate efforts with Planning and Zoning regarding the identification and protection of local historic and archaeological resources. • Enhance understanding of the economic benefits of Heritage Tourism. • Celebrate National Historic Preservation Month in May by proclamation. • Award the Annual Seward Historic Preservation Award in May. • Improve the Seward Historic Preservation Commission online presence. Seward Historic Structures &Sites • Review local projects and recommendations about the effect on properties identified in the local historic preservation inventory. • Review and update Seward Inventory of Historic Sites according to the guidelines for the Alaska Heritage Resources Survey, with annual review. • Annually submit inventory data to the Offices of History and Archaeology. • Promote and continue to nominate structures and sites to Seward Local Register. • Update Local Historic Plants and Trees Inventory. • Support the historic Hoben Park and assist with planters. • Track and promote the preservation of the Jesse Lee Home Project. • Track and monitor the progress of the Fort Raymond Subdivision. • Identify the Ten Most Endangered Historic Properties in Seward Seward Historic Preservation Plan (updated 2017) • Promote economic incentives, historical preservation and education. • Promote historic preservation initiatives and projects. • Promote the Historic Overlay District. Other Commission Tasks • Generate ideas, set priorities and submit an application for consideration for the CLG grant opportunities that stimulate heritage tourism and cultural awareness. Approved by SHPC on March 14, 2019 Updated on December 4, 2019 43 32 SEWARD HISTORIC PRESERVATION COMMISSION The suggested agenda items are in draft form and are flexible. MEETING SCHEDULE SUGGESTED AGENDA ITEMS January 9 0 Review,revise, set deadline, and approve notice to solicit HP Award nominations. February 13 • Direct staff to produce Seward's Day proclamation(last Monday in March). • Discuss and plan for Historic Preservation Month in May March 12 • Review and discuss Historic Preservation Awards • Review,discuss and approve National Historic Preservation Month Proclamation April 9 • Discuss having an Open House in May,2020 • Review,revise,and update online Seward Historic Preservation information • Plan for Hoben Park beautification • Review and approve HP Award resolution(proclamation in June) May 14 • Begin discussing potential CLG grant opportunities • Update Local Historic Plants and Trees Inventory • Update Seward Inventory of Historic Sites inventory June 11 • July 9 • Review and revise Founder's Day proclamation(August 4) August 13 0 Rockwell Kent Centennial September 10 • Discuss potential CLG Grant opportunities October S • November 12 • Review, discuss, approve and plan Annual Report to Council December 10 • Discuss and revise annual Priority List for approval in January ALL MEETINGS WILL BE HELD AS FOLLOWS UNLESS OTHERWISE INFORMED. 6:00 p.m. - 7:30 p.m. Work Session Regular 7:30 p.m. - 9:00p.m. Meeting Seward's Day- Last Monday in March National Historic Preservation Month-May Founder's Day-August 4 44 Updated 12.04.19 JS 33 HP 2020 Meeting Schedule January February March April S M T W Th F S S M T W Th F S S M T W Th F S S M T W Th F S 1 2 3 4 1 1 2 3 4 5 6 7 1 2 3 4 5 6 7 8 9 10 11 2 3 4 5 6 7 8 8 9 10 11 12 13 14 5 6 7 8 9 10 11 12 13 14 15 16 17 18 9 10 11 12 13 14 15 15 16 17 18 19 20 21 12 13 14 15 16 17 18 19 20 21 22 23 24 25 16 0 18 19 20 21 22 22 23 24 25 26 27 28 19 20 21 22 23 24 25 26 27 28 29 30 31 23 24 25 26 27 28 29 29 0 31 26 27 28 29 30 May June July August S M T W Th F S S M T W Th F S S M T W Th F S S M T W Th F S 1 2 1 2 3 4 5 6 1 2 3 4 1 3 4 5 6 7 8 9 7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8 10 11 12 13 14 15 16 14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15 17 18 19 20 21 22 23 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22 24 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29 31 30 31 September October November December S M T W Th F S S M T W Th F S S M T W Th F S S M T W Th F S 1 2 3 4 5 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 6 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 0 12 13 14 6 7 8 9 10 11 12 13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19 20 21 22 23 24 25 26 18 E 20 21 22 23 24 22 23 24 25 28 20 21 22 23 r 71 26 27 28 29 30 25 26 27 28 29 30 31 29 30 27 28 29 30 31 - HP fangs s Det materials in for packets (12 p.m.) *HP work sessions start at 6:00 p.m. and meetings start at 7:30 p.m on the same day. 45 December 2019 December 2019 January 2020 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 8 9 10 11 12 13 14 5 6 7 8 9 10 11 15 16 17 18 19 20 21 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 29 30 31 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Dec 1 2 3 4 5 6 7 6:OOpm CC Work 7:OOpm P&Z Mtg 12:OOpm PACAB Session (Council Mtg (Council Chambers Chambers 8 9 10 11 12 13 14 7:OOpm CC Mtg (Council Chambers 15 16 17 18 19 20 21 6:OOpm P&Z 12:OOpm PACAB 6:OOpm HPC Work Session Work Session Work Session -CANCELLED Chambers (Council (Council Chambers Chambers 7:30pm HPC Meeting (Council Chambers 22 23 24 25 26 27 28 7:OOpm CC Mtg- HALF DAY CITY CHRISTMAS CANCELLED HOLIDAY Chambers 29 30 31 Jan 1, 20 2 3 4 Council Calendar 1 12/11/2019 10:43 AM 46 January 2020 February 2020 January 2020 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 1 5 6 7 8 91011 2 3 4 5 6 7 8 12 13 14 15 16 17 18 9 10 11 12 13 14 15 19 20 21 22 23 24 25 16 17 18 19 20 21 22 26 27 28 29 30 31 23 24 25 26 27 28 29 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Dec 29 30 31 Jan 1, 20 2 3 4 New Year's Day L. ........H.o..l.iday 5 6 7 8 9 10 11 oou 6:OOpm CC Work 7:OOpm P&Z Mtg 12:00pm PACAB 6:OOpm HPC Session (Council Mtg(Council Work Session (Council Chambers Chamber (Council Chambers Chambers 7:30pm HPC Meeting (Council Chambers 12 13 14 15 16 17 18 S:OOpm CC Work 12:OOpm PACAB Session Work Session (Council Chambers Chambers 7:OOpm CC Mtg (Council Chambers 19 20 21 22 23 24 25 5:30pm CC Work 6:OOpm P&Z WS Session Chambers (Council Chambers 26 27 28 29 30 31 Feb1 7:OOpm CC Mtg Chambers Council Calendar 2 12/11/2019 10:43 AM 47 February 2020 February 2020 March 2020 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 1 2 3 4 5 6 7 2 3 4 5 6 7 8 8 9 10 11 12 13 14 9 10 11 12 13 14 15 15 16 17 18 19 20 21 16 17 18 19 20 21 22 22 23 24 25 26 27 28 23 24 25 26 27 28 29 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jan 26 27 28 29 30 31 Feb 1 2 3 4 5 6 7 8 7:OOpm P&Z Mtg 12:OOpm PACAB (Council Mtg Chambers) 9 10 11 12 13 14 15 7:OOpm CC Mtg 6:OOpm HPC (Council Work Session Chambers) (Council Chambers 7:OOpm HPC Meeting (Council Chambers 16 17 18 19 20 21 22 President's Day 6:OOpm P&Z WS 12:OOpm PACAB Holiday Chambers Work Session Chambers 23 24 25 26 27 28 29 7:OOpm CC Mtg Chambers Council Calendar 3 12/11/2019 10:43 AM 48