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HomeMy WebLinkAbout01272020 City Council Packet Seward 047 Council drw acket On This Day In History: January 27 1606-The trial of Guy Fawkes and his fellow conspirators began.They were executed on January 31. 1870-Kappa Alpha Theta,the first women's sorority, was founded at Indiana Asbury University (now DePauw University) in Greencastle, IN. 1880-Thomas Edison patented the electric incandescent lamp. 1888-The National Geographic Society was founded in Washington, DC. 1926-John Baird,a Scottish inventor, demonstrated a pictorial transmission machine called television. 1927-United Independent Broadcasters Inc.started a radio network with contracts with 16 stations.The company later became Columbia Broadcasting System (CBS). 1945-Soviet troops liberated the Nazi concentration camps Auschwitz and Birkenau in Poland. 1951-In the U.S.,atomic testing in the Nevada desert began as an Air Force plane dropped a one-kiloton bomb on Frenchman Flats. 1967-At Cape Kennedy, FL,astronauts Virgil I."Gus"Grissom, Edward H.White and Roger B.Chaffee died in a flash fire during a test aboard their Apollo I spacecraft. 1967-More than 60 nations signed the Outer Space Treaty which banned the orbiting of nuclear weapons and placing weapons on celestial bodies or space stations. 1973-The Vietnam peace accords were signed in Paris. 1977-The Vatican reaffirmed the Roman Catholic Church's ban on female priests. 1981-U.S.President Reagan greeted the 52 former American hostages released by Iran at the White House. 1984-Carl Lewis beat his own two-year-old record by 9-1/4 inches when he set a new indoor world record with a long-jump mark of 28 feet, 10-1/4 inches. 1984-Wayne Gretzky set a National Hockey League(NHL)record for consecutive game scoring. He ended the streak at 51 games. 1985-The Coca-Cola Company,of Atlanta,GA,announced a plan to sell its soft drinks in the Soviet Union. 1996-Mahamane Ousmane,the first democratically elected president of Niger,was overthrown by a military coup.Colonel Ibrahim Bare Mainassara declared himself head of state. 1997-It was revealed that French national museums were holding nearly 2,000 works of art stolen from Jews by the Nazis during World War II. 1999-The U.S.Senate blocked dismissal of the impeachment case against President Clinton and voted for new testimony from Monica Lewinsky and two other witnesses. 2002-A series of explosions occurred at a military dump in Lagos,Nigeria. More than 1,000 people were killed in the blast and in the attempt to escape. 2010-Steve Jobs unveiled the Apple iPad. Monday, January 2 7, 2020 City Council Chambers Beginning at 7:00 p.m. 1963 1965 200�5 The City of Seward, Alaska CITY COUNCIL 1I\IEETING AGENDA All-Am ricaCity ' Please sileiice all cell phones duraiig the nieetrrig u, January 27, 2020 7:00 p.m. Council Chambers Christy Terry 1. CALL TO ORDER Mayor Term Expires 2022 2. PLEDGE OF ALLEGIANCE Sue McClure 3. ROLL CALL Vice Mayor Term Expires 2020 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have Sharyl Seese signed in will be given the first opportunity to speak. Time is limited to 3 minutes Council Member per speaker and 36 minutes total time for this agenda item.] Term Expires 2021 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval John Osenga of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. Council Member In the event of such a request, the item is returned to the Regular Agenda] Term Expires 2021 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Kelley Lane Council Member A. Proclamations and Awards Term Expires 2020 1. Recognizing Superintendent Bill Lapinskas from Spring Creek Correctional Center .............................. Pg. 4 Dale Butts B. Chamber of Commerce Report Council Member 1. 2019 Year End Report Term Expires 2022 2. 2020 Marketing Plan .................................... Pg. 5 C. City Manager Report ....................................... Pg. 10 Tony Baclaan D. City Attorney Report ....................................... Pg. 20 Council Member E. Other Reports and Presentations [Presentations are limited to ten Term Expires 2022 minutes each, excluding Q&A.1 1. Kenai Peninsula Economic Development District Presentation by Tim Dillon (Terry) 2. JAG Presentation by Tim Jagielski (Terry) Scott Meszaros 3. Japanese Flood Risk Feasibility Study Report by Seward City Manager Flood Service Area Board Chair Mark Ganser and Stephanie Presley (McClure) Brenda Ballou City Clerk Holly Wells City Attorney City of Seward, Alaska Council Agenda January 27, 2020 Page I 1 7. PUBLIC HEARINGS [Public hearing comments are limited to five minutes per person; after all speakers have spoken, a person may speak for a second time for no more than one minute.] A. Ordinances for Public Hearing and Enactment 1. Ordinance 20-001, Amending The Land Use Plan And Zoning Designation Of The West Half Of Federal Addition Blocks 7, 14, And 17, Except Lot 7A Block 17, From Single Family Residential (R1) And Two Family Residential (R2) To Office Residential (OR). This ordinance was introduced and amended on January 13, 2020, and is coming tonight for a public hearing and enactment. ........................ Pg. 22 8. UNFINISHED BUSINESS A. Items Postponed from Previous Agenda 1. Resolution 20-006, Determining It To Be In The Public Interest And Necessary To Proceed With The Proposed Utility Improvement District For And Benefiting Lots 1,2,3,4 Block 3 And Lots 38, 39, 40,41,42,43, And 44 Block 2 Of Gateway Subdivision, In An Amount Not To Exceed $337,375, And Appropriating Funds. This resolution was brought forward for public hearing on January 13, 2020. It was postponed and is coming back tonight for a second public hearing andapproval. ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Pg. 36 9. NEW BUSINESS A. Resolutions *1. Resolution 20-008, Authorizing A 36-Month Contract With Everbridge, Formerly Nixle, For A Complete Communication Emergency Alert System In The Amount Of $6,300 In The First Year And $5,800 Per Year For The Remainder Of The Contract, And Appropriating Funds. .............................................................. Pg. 40 *2. Resolution 20-009, Authorizing Matching Funds In The Amount Of $135,000 Towards The City's Share Of Funding For The Japanese Creek Feasibility Study, And Appropriating Funds. .................................................................... Pg. 51 B. Other New Business Items *1. Approval of the January 13, 2020 City Council Regular Meeting Minutes. ..... Pg. 55 *2. Approval of the January 6, 2020 City Council Special Meeting Minutes. ....... Pg. 66 *3. Approval of the December 9, 2019 City Council Regular Meeting Minutes. ... Pg. 68 *4. Non-objection to the renewal of liquor license 43021 — Restaurant/Eating Place for the Alaska Seafood Grill. ................................................................ Pg. 81 5. Accept the letter of resignation from Council Member Kelley Lane, and direct the city clerk to solicit interest from qualified residents in the City of Seward for appointment tofill the vacancy. ........................................................................ Pg. 92 6. Appoint a City Council Representative to the Kenai Peninsula Economic Development District(KPEDD). ....................................................................... Pg. 93 City of Seward, Alaska Council Agenda January 27, 2020 Page 2 2 7. Council support of Inclusion Crosswalk("Rainbow Crosswalk") in downtown business district. (Baclaan) ........................................................................ Pg. 94 8. Review recommendation(s) from the Special Ad Hoc Citizen Advisory Committee for Seward Airport and determine next steps. ........................................... Pg. 96 9. Reschedule the work session to discuss Electric Department rates, classifications, utility infrastructure management, current contract regarding power factor adjustment penalty, current status/process of selling electric utility, update on current demand meter project, update on the air-to-air project, clarifying billing, and timeline or schedule for pole replacement. The work session was scheduled on January 20, 2020, but was canceled due to lack of quorum. 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) A. On-going City Project and Goal List ................................................... Pg. 97 B. Seward Parks & Recreation agreement with the Boys & Girls Club follow up information. ............................................................................... Pg. 100 11. COUNCIL COMMENTS 12. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to S minutes per speaker.] 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. EXECUTIVE SESSION A. Go into executive session to evaluate the City Attorney. 15. ADJOURNMENT City of Seward, Alaska Council Agenda January 27, 2020 Page 3 3 PROCLAMATION WHEREAS, in 1993, William "Bill" Lapinskas joined the Department of Corrections, after serving for many years as a wildland firefighter; and is now retiring after 27 years of service for which he can be very proud; and WHEREAS, as Superintendent of Spring Creek Correctional Center, Bill personally led efforts to incorporate prisoners into projects that benefitted the entire community, including manually removing brush along the Nash Road look out where equipment could not be used, clearing brush at the pedestrian tunnel under the Seward Highway, and clearing brush around the Dale R. Lindsey Terminal; and WHEREAS, Bill authorized Assistant Superintendent Marianna Miranda to start the Special Pet Obedience Training (SPOT) dog program, which she instituted to great success using no state resources; and WHEREAS, Bill expanded the Arts & Crafts program to allow prisoners to sell their artwork, and they continue to be very generous` with donations of artwork for various community fundraising efforts; and WHEREAS, Bill initiated an experimental project to assist prisoners with mental health issues, including installing indoor "porches" to help inmates transition out of segregation, the "Oasis" which is a cell that has been converted into a calming room, and murals painted on walls; and WHEREAS, Bill changed the business model for the prison store by giving "ownership" to the prisoners; for the past three years, all of the profits from the 'store have been reinvested in the prison to buy things like equipment for the gym and hobby shop, and microwaves for the housing areas, and shoplifting is virtually unheard of anymore; and WHEREAS, Bill's leadership philosophy for managing 'Spring Creek has clearly been demonstrated through his humanitarian methods for empowering the inmates, not just punishing them. NOW, THEREFORE, I, Christy Terry,"Mayor of the City of Seward, Alaska, do hereby thank William Lapinskas for his many years of service and his numerous contributions to the Seward community, and wish him all the best in his retirement. Dated this 27th Day of January, 2020 THE CITY OF SEWARD,ALASKA Christy Terry,Mayor 4 �r tr' � i a r� Y i r i JJ� i I U Marketing Plan for Seward Marketing and Management Services for 2020-2022 (Draft) 01.20.20 Seward Chamber of Commerce 2001 Seward Highway Seward, AK 99664 5 k° c u bill've S i' i' iiii It is our pleasure to present this plan to continue providing community promotion services on behalf of the people of Seward in the areas of visitor services, local year- round economic development, and positive living environment. Our community enjoys a vibrant visitor industry in the summer season and an over- growing year-round marine service industry. Our plan for 2020-2022 includes destination management (livability and sustainability), a marine focus, in addition to the destination marketing, visitor services and economic development historically included in our scope of work. Our team is lean yet highly effective, and has a well-earned reputation as one of the strongest chambers in both the borough and state. We collaborate with Alaskans specializing in visitation promotion, alternative energy programs and the Marine Economy—that allows us to build nimble project teams and deliver optimum value. Working closely with groups like the Port & Commerce Advisory Board, we facilitate productive working relationships between local government, private industry, and local residents to increase year-round jobs and economic health for Seward. We will be working towards a year-end report that will come out in November which will focus on transparency and return on investment. We are excited about Seward's bright future and look forward to continuing our work in service to the community of Seward. 6 iiii" IpIpiroa6h Historically, the Chamber's marketing effort has focused on three key areas: • Generating visitor demand through effective destination marketing • Managing the Visitor Information Center year-round • Administering select economic development projects The Seward Chamber is seeking to expand the scope of our work to include a more intentional focus on destination stewardship. The goal is to curate more meaningful visitor experiences, encourage sustainable visitor growth, increase promotion and development of non-tourism based industries, and elevate the quality of life for our entire community. In order to do that, we, as a community, must do a better job of accounting for the real impacts of tourism on our local resources, including the long- term health of our infrastructure and incredible natural and cultural assets. We recommend focusing on the following service areas and specific activities during the next marketing plan period (2020-2022). ... ... IIIII t iiii iii e t iiii iii IIIY iiii� tiiii iii We estimate spending 35 - 40 percent of our marketing budget on destination marketing (yearly average over 2020-2022). Selected activities and deliverables: • Content development o Continue to curate and develop compelling content for Visit Seward's owned media channels, including original blog posts, photography, and videos • Owned media o Launch an all-new Seward.com in 2020 o Continue to develop and distribute the Seward Destination Guide • Social media o Continue to administer Visit Seward's social media channels and stay on top of best practices in this rapidly-evolving field • Earned media o Continue to prioritize earned media opportunities, including: developing relationships with travel writers, pitching story ideas to publications that are aligned with our target audiences, and Identifying high-value partnerships with influencers • Paid media o Continue making strategic decisions about paid media, including: print, radio, and TV opportunities g� 2 7 • Travel trade o Conduct outreach to travel industry stakeholders who are most likely to refer high-value visitors to Seward and provide them with the resources they need • Meeting sales o Working with local industry partners, develop materials to generate demand for Seward as an ideal location for small to medium-sized groups, meetings, and events • Events o Partner with local entities and industries to facilitate the creation of events that will extend the visitor season window to create a more robust year- round destination economy. °)s &ridc tiiii ... IIII' iiii iiii iiii eQpIpmrtwlities We estimate spending 25 - 30 percent of the annual marketing budget on economic development projects that directly support community promotion in industries other than tourism (yearly average over 2020-2024). Selected activities and deliverables: • Create a collaborative and united Seward Marine Services/Industry Front (Port, SMIC, RR, AVTEC, Marine Trades, support services, etc.) to increase marine based business to Seward including a web-presence. • Will use Blue Pipeline Incubator to increase capacity in the Seward Marine Industry. ($25,000 a year through 2021) • Create a "hometown" resource (web presence+) that is based around non-tourism based industries and would effectively market the resources of Seward to those who live here. • Facilitate and organize economic development events like Alaska Start-Up Week, Small Business Saturday, and attending industry shows like Pacific Marine Expo • Consider additional special projects for 2020 and beyond in partnership with PACAB and City administration • Continue to collaborate with our partners - The Alaska Railroad, AVTEC, Sustainable Seward, the Alaska Chamber, and the City of Seward on projects as yet unidentified a Visitmr .. ii .. � air iii t ii III . iir iii a ���, ... ... ... .. iii ... iin a... We estimate spending 20-25 percent of Visit Seward's annual budget on visitor services (yearly average over 2020-2024). Selected activities and deliverables: • Continue administering the Visitor Information Center (serves approx. 17,000 visitors per year), including: • Year-round staffing • Building and grounds maintenance • Utilities & IT support f ii t iira t IIIII .. iiii� t fin a iiii� iiii iiii t iiii� iiii iiir� u t iiii�t iiii iiir� t iiii iiir� iiir iiir� ... iiir .. iiir�t����, IIII iiir�iiir�iiii iiir� ... iii u wrid wmHkfingtowwrds iiii iir t... rated a t 'iiii ilia Illk° 'iiii IIII iiii t We estimate spending 10-15 percent of Visit Seward's annual budget on destination management (yearly average over 2020-2022). Selected activities and deliverables: • Facilitate the development a long-range sustainable tourism plan by the end of 2021 • Conduct extensive public outreach and stakeholder engagement meetings to identify pinch points related to our tourism industry • Identify and evaluate best practices from other relevant destinations • Facilitation and Implementation of Tourism Best Practices for Seward - working body and associated system A tentative budget will be submitted to City Administration for the following 2-year marketing plan. Scott Meszaros, City Manager Date Carole Tallman, President SCOC Date g� 4 9 City of Seward Personnel Transactions from 1/8/2020-1/20/2020 Prepared by Riley Shurtleff,City of Seward Personnel Officer Separations Department: Date of Separation Accounting Supervisor(End of Term) Finance 1/17/2020 New Hires: Department: Date of Hire: Available Full Time Positions: Department: Position Status Corrections Officer Police Advertising Since 11/29/2018 Harbor Senior Administrative Assistant Harbor Advertising Since 6/11/2019 Community Development Planner Comm.Dev. Advertising Since 10/29/2019 Field Engineer Electric Advertising Since 11/7/2019 Executive Liaison City Manager Advertising Since 12/3/2019 Deputy Fire Chief Fire Advertising Since 1/15/2020 Available Seasonal Positions: Department: Position Status Winter Program Aide(TYC,Teen Rec Room, SPRD Advertising Since 8/30/2019 Sports&Rec at the AVTEC Gym) Winter Program Aide(TYC,Teen Rec Room, SPRD Advertising Since 8/30/2019 Sports&Rec at the AVTEC Gym) Purchase orders issued since last report greater than$5,000.00 11/12/2019 Electric Quick break assy& 115 kV vee switch $5,105.00 11/12/2019 Electric Concrete vaults and pads $5,480.00 11/13/2019 Electric Wire inventory $29,205.00 12/5/2019 Library Replacement computers&monitors $6,595.00 12/5/2019 Electric 69 kV fuse $7,562.50 12/5/2019 Police Magnet AXIOM bundle $6,770.00 12/11/2019 Library Library patron laptop replacements $5,409.78 12/12/2019 Harbor Marina package server software $11,382.00 12/18/2019 MIS Microsoft server and office licensing $20,517.03 1/6/2020 P&R Fork grapple w/frame for toolcat $6,449.00 1/6/2020 Fire Lion V Force turnout coat and pants $5,298.00 1/6/2020 Harbor Grant application assistance for G, K& L floats $5,958.00 1/6/2020 P&R Salt spreader $7,584.00 10 FINANCE RFP for audit services was sent out and noticed to public 12/20/2019. Deadline 1/31/2020, bid opening 4:35 PM. RFP sent to 11 firms in Alaska, Oregon and Washington with no proposals submitted as of 1/20/2020. Staff is working on completing the 2020/2021 budget document to be sent out to the printer and hopefully distributed sometime in February. Staff is preparing to close the books for 2019 and begin preparation for the annual financial audit.The audit fieldwork will depend on the outcome of the RFP and the chosen firm's schedule. 11 1/17/20 Seward Community Library& Museum Director's Report UPCOMING PROGRAMS-All programs are free and open to the public! Special Second Saturday Events, February 8 All are welcome to join us for our February Second Saturday event featuring: Resurrection Bay Historical Society, 1-5pm,Atrium: Stop by to view a slide show of newly acquired scrapbooks compiled by local daycare provider Jeannie Sether, who ran Gateway Daycare and Nana's Nuggets in the 1980s-1990s and help identify people in the photos. Museum Drop-In Craft, Fri-Sat, 12-5pm, Museum Table—Upcycled Decoupage Tea Light Holders LIVE MUSIC,Sat, 2-4 pm, Library Reading Area-Jazz with Paul Hettwer on trombone, Linnea Hollingsworth vocals and Daryl Hollingsworth on string bass Library Craft,2/8—2/14, Library Reading Area—Make a quilled paper heart Valentine's Day Card! Free Museum Admission all winter long, Fri-Sat, noon-5pm, through mid-May Other Upcoming Programs-All programs are free and open to the public! Play Time: Saturdays, Noon-4pm, Children's Room t Storytime: Fridays, 11-12pm, Community Room o New! Dance Party Storytime every third Friday! Community Book Club: Sat, Feb 15, 11am-Noon, Meeting Room - Trail of Crumbs:Hunger, Love, and the Search for Home by Kim Sunee Home School Book Bunch: Wed, Feb 26, 2-3pm, Community Room - Theme TBD Upcoming Closures Tues, Feb 4—Training Day 11, Mon, Feb 17—President's Day Tues, Mar 3—Training Day Valarie Kingsland, Director vkingsland cityofseward.net 1907.224.4008 Seward Community Library& Museum PO Box 2389 239 6th Avenue I Seward, AK 99664 907.224.4082 (fax) 907.224.3521 libmus@cityofseward.net I www.cityofseward.us/libmus "Connecting Our Community, Shoring Our Stories" 12 Seward/ Ilea Creek I ood Servk,e Area Meetings at 6:00 pr'n at Seward COMMUrlity Library • Jan. 13 Regular Board Meeting &Work Session—Annual Maintenance Contracting • Jan. 13—FY21 Budget Committee Meeting 11 am Library • Jan. 23—FY21 Budget Committee Meeting 11 am Library • Feb. 10 Regular Board Meeting &Work Session— FY21 Budget • Agendas & Meeting Packets: www,kpk :�j./°](,Lyice r re s sbd rneelinr)S Board Action: • Postponed SBCFSA Board Recommendation on Annual Channel & Embankment Maintenance Contracting until future work session • Established February work session topic—FY21 Budget Staff Report Storm events: None of significant impact Projects Completed: • LiDAR Collection Quantum Spatial $25,188 o Data delivered • KPB River Center- National Flood Insurance Program Community Rating System Update completed o Expecting borough to be moved into class 8, saving residents with flood insurance 10%on their premiums Project Updates: • Japanese Creek short term mitigation available budget$14,445 • Received State DNR permit renewal, waiting on material removal permit • Downstream channel maintenance, upstream material removal to be completed Spring 2020 • Japanese Creek USACE Flood Risk Management Feasibility Study • USACE drafted Federal Cost Share Agreement • Total study costs estimated$900,000, with 50%local sponsor match • SBCFSA committed$175,000 to local match • KPB Mayor to support$135,000 match • City Council presentation Jan. 2 7'h • Salmon Creek USACE Flood Risk Management Section 205 Revetment • USACE project closed out with refund of$206,075 • KPB Ordinance 2020-19-22:redirecting and appropriating remaining funds from the US Army Corps of Engineers Salmon Creek section 205 project and the unused funds from the State of Alaska grant 15-DC-090 was introduced at the January 7"assembly meeting with a vote on January 21". • One-year extension requested for State DCCED grant funds • Resurrection River floodplain parcel donation o Resolution authorizing the donation of 20 acres in the Resurrection River floodplain 13 o KPB Planning Commission January 27rn o KPB Assembly February 4rn Grant Updates: Hazard Mitigation Grant Program - KPB applications to be submitted by Jan. 31, 2020 • Service Area-wide Sediment Management Plan $282,600 • Questawoods Drainage Improvements & Bruno Road Armoring$1,500,000 Staff Meetings: • December 18— US Army Corps of Engineers Regulatory Team Tour • January 15—Seward Airport Ad Hoc Advisory Committee Meeting n I.6 � ✓% �� nr� � r 4 f n p y t ; rrr i i + "� i v ulr�kiuhv 1 .iiAr� 'it 00001 Japanese Creek alluvial fan and levee directing flows north along the base of Mt. Benson. 14 CMR 1/27/20 HARBOR 1. With the 50 ton lifts slowed down additional maintenance is being accomplished. 2. The 330 ton lifts have slowed down but we are still pulling vessels out of the water. 3. All the water has been turned off for the winter, there are 4 year round water locations in the harbor located at the F float trestle, at the end of F-float, the T-dock, on Z-float and fisherman's float located at SMIC. 4. We are still working with ADF&G to replace the North East Boat Launch Ramp, funding is currently available through the same grant, looks like the Governor approved the funding at this point. 5. The harbor is currently fully staffed. 6. The harbor crew is continuing maintenance throughout the harbor. 7. The Harbor had another successful Polar Bear jump on January 181h, everything went well thanks to all who work and volunteered their time. 8. The Contractor has finished the install of the heat pump in the wash-down pad building located at SMIC. 9. The Contractor MacSwain and Associates is working on the 2020 appraisal process to reappraise 43 lots leased out by the City of Seward. 10. The Harbor will be upgrading and installing new software in 2020 to improve customer relations with transient/guest vessels. The harbor will be bringing a resolution to council with a Tariff change in early 2020. 15 Seward Parks & Recreation City Manager Report January 17,2020 Reporting Period:01/06—01/17 Parks & Campgrounds Facility Rentals Campgrounds 30 Pavilions 0 HIGHLIGHTS • Sidewalk salting and snow removal • Updating our SIDS sheets • Reviewing and writing job safety analysis for all equipment 11\ iY \11 1 1� »✓�idV��` 11�1 1 l ��11Vlllll�liliP������1�11�1`�IIIIVIlI�V1111111tlItIV���d�uii�ituiii7���P������Pl�i n��� Fide i' a ✓is9;�z f�', n i,!"" '� o, ki r ✓? iu Resurrection Campground across the bay UPCOMING • Working with Campspot; Campground Reservation Software • Updating Campground Host packets e First Lake Pavilion 16 Seward Parks & Recreation City Manager Report January 17,2020 Reporting Period:01/06—01/17 Sports & Rec TOTAL USER COUNT 91 Users Users Activity -Self-reported- -Staff Count- Indoor Park 36 15 Open Gym/Basketball 110 35 Open Volleyball 22 22 Racquetball 32 6 Roc all I 40 0 Sauna 19 N/A Wellness/Weight Room 89 13 HIGHLIGHTS • Registration is open for all Winter Leagues UPCOMING • S&R will be coordinating a Volleyball workshop before the start of our winter leagues • S&R will be hosting the kids Winter Carnival on 1/18/20 d� err � i Santa Skate Breakfast with Santa 12/14 Rec Room TOTAL USER COUNT 141 Middle School 116 High School 25 HIGHLIGHTS • "In their Shoes:Teens& Dating Violence" activity 1/15, led by AK Public Health Nurse Amanda McKinley and assisted by SeaView staff; 14 teens participated • Movies at Rae Building 1/03 and 1/10; Virtual reality games with Krischan 1/02 and 1/10 UPCOMING • Kids' Carnival 1/18 2-4pm at AVTEC after Polar Bear Jump 17 Seward Parks & Recreation City Manager Report January 17,2020 Reporting Period:01/06—01/17 Q&A regarding the agreement with the Boys & Girls Club: 1. How will this affect employees? Minimally. We have two full-time coordinators in charge of The Rec and TYC respectively.The TYC coordinator position is currently vacant.The Rec coordinator has indicated that she intends to resign in the near future but is willing to stay on until the Boys and Girls Club (BGC) assume operations. Regarding seasonal staffing, we have one seasonal employee who also works for BGC; they will transition to working entirely for BGC. Remaining seasonal staff will continue working in the other program areas (e.g. sports & rec)that they already work in; this will have the added benefit of alleviating our labor shortage and affording staff more scheduling flexibility. Regarding custodial staff,we will continue to pay for that service and have no immediate plans to change our current contract. Please note, however, we regularly review all of our service contracts to determine if they are still the optimal solution for our needs and may enact future changes accordingly. 2. How will this affect job positions? Convert one FTE to a Special Events Coordinator and phase out the other FTE. One area I see that has immense potential but has not received sufficient focus or resources is event planning. While divisions within our department have done a commendable job of delivering event programming, they are severely limited in the amount of time, attention, and resources they can commit due to competing programming demands. Planning and coordinating Special Events, especially at the scale and quality we would like to, truly requires its own resources, including dedicated personnel who have the necessary skill set and training. I believe this action will also aid our broader effort as a city to attract more visitors and provide more year-round activities. 3. How will this affect Parks&Rec's budget? We will realize significant cost savings while simultaneously enhancing youth programs and expanding event programming. The 2020 budgets for TYC and the Rec are$246,829 and $126,043 respectively, totaling$372,872. Moving forward with BGC our annual financial commitment will be approximately$210,000: $170,000 for BGC's services and roughly$40,000 for ongoing facility-related expenses (majority for custodial services). I recommend that we maintain a reserve cushion of$40,000 for at least the first year of the agreement, until we are more certain of the long-term viability of this model.This equates to about$122,872 in annual savings (or over$200,000 biennially to clarify my earlier remarks to council). I would like to reallocate the majority of those funds to the converted FTE position (Special Events Coordinator) and related programming expenses--even still, I expect the City to realize significant savings, especially if you factor in likely leftover reserve cushion funds. 18 Seward Parks & Recreation City Manager Report January 17,2020 Reporting Period:01/06—01/17 4.What ages are eligible? After speaking with BGC's executive director,we came up with the following amended language regarding age eligibility: General Requirements. BGC shall develop and provide comprehensive youth programs for Seward youth ages *5-18(*5-year-olds as developmentally appropriate and at BGC's discretion)... She also provided details on what they deem developmentally appropriate: Potty-trained:Our Clubhouse staff are NOT able to assist any of our Members one-on-one in the restroom. If a child is not capable of pottying themselves- which is inclusive of wiping and washing their own hands- they cannot attend. And capable of: Respecting Club Members,Staff, and Equipment(i.e. no throwing or damaging things in temper tantrums) Participating in the Club for the duration without requiring a nap time-or having an emotional melt down. 1 feel it is necessary for me to clarify that we understand that sometimes kids have melt downs-the melt down aspect is if the child has one every day(usually as a result of not getting their nap). That in and of itself won't be a defining factor in accepting or not accepting a child. 5.What about facility rentals? Boys &Girls Club will manage facility rentals. We are still discussing this item but no significant changes are currently proposed. 19 BIRCH HORTON BITTNER&CHEROT MEMORANDUM TO: CITY COUNCIL MEMBERS MAYOR TERRY FROM: HOLLY C. WELLS RE: CITY ATTORNEY REPORT— DECEMBER 2019 CLIENT: CITY OF SEWARD FILE NO.: 507,486.1006 DATE: JANUARY 21, 2020 The following report provides the City Council with a summary of the matters worked on by the City Attorney during December 2019. If you would like to review the invoice for December time, or any other invoice, please let the City Manager know and we will be sure to provide you a copy of the requested invoice(s). Given the attorney- client privileged nature of many of the services we provide for the City of Seward ("City"), our firm's goal is to provide a monthly report containing the information needed to fully inform Council of the nature of the legal services provided the previous month, while protecting the City's confidential information. I supervised and oversaw all general legal services provided to the City last month. I will be in attendance at the January 27, 2020 Council meeting to answer any questions Council may have regarding this written report. 1. General Legal Counsel Services Employment Labor Issues and Litigation Mr. Earnhart worked with management to advise on contract language and address several union and personnel matters for a total of$617.50. General Governance General services totaled $14,224. This total includes substantial work on public records related issues, lease compliance, land use, and City administrative appeal and enforcement procedures. Approximately $3,500 of this total was for Council meeting preparation, attendance and related items pertaining to general governance. 00897233.DOC 20 Electric Utility The City was served in an ongoing lawsuit regarding Bradley Lake management. Mr. Earnhart spent 13 hours advising management and protecting the City's interests in the suit. The City's role in the dispute is only as a member of the Bradley Lake Management Committee. This is a complicated matter that has been off and on since 2015. A full discussion of the suit can be made in executive session. Upon request, Mr. Earnhart is prepared to provide Council a more detailed update regarding this lawsuit in executive session. 2. Summary and Analysis The total fees, including costs, charged are $18,783.46. Total legal fees for 2019 are $201,639.68, which is 20% below the 2018 figure and close to the 12-year average. Fees for general services, although substantially lower than last year, still comprised 75% ($156,259) of the fees charged. The City's legal fees are comparable if not substantially below similarly situated Alaska communities. December 2019 Attorney Report Page 2 of 2 00897233.DOC 21 Sponsored by: Planning & Zoning Commission Introduction Date: January 13, 2020 Amended: January 13, 2020 Public Hearing Date: January 27, 2020 Enactment Date: January 27, 2020 CITY OF SEWARD,ALASKA ORDINANCE 2020-001 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE LAND USE PLAN AND ZONING DESIGNATION OF THE WEST HALF OF FEDERAL ADDITION BLOCKS 7, 14, AND 17, EXCEPT LOT 7A BLOCK 17, FROM SINGLE FAMILY RESIDENTIAL (RI) AND TWO FAMILY RESIDENTIAL (R2) TO OFFICE RESIDENTIAL (OR) WHEREAS, the property owners of Lots 7-12 Block 7, Lots 7-12 Block 14, and Lots 9A-12 Block 17, have submitted an application and filing fee, requesting their lot be rezoned from Single Family Residential (R1) and Two-Family Residential (R2) to Office Residential (OR); and WHEREAS, the proposed area to be amended includes thirteen (13) parcels that are developed with residential structures; and WHEREAS, the current zoning of the parcels are Single Family Residential (R1) and Two-Family Residential (R2), and the future Land Use Plan map designation recommends the parcels be rezoned to Two-Family Residential (R2); and WHEREAS, the Seward City Code SCC §15.01.035, Amendments, (b) (3) allows the consideration of this rezone because the area encompassed by the proposed ordinance contains more than one acre; and WHEREAS, the Office Residential (OR) district is intended to provide for medium density residential, commercial and office development designed to act as a transition zone between the high density central business district and surrounding medium-high density residential districts; and WHEREAS, the Planning & Zoning Commission has complied with public notice and public hearing procedures for amending zoning district designations, as required by Title 15; and WHEREAS, on August 6, 2019, the Planning & Zoning Commission reviewed the application, held a public hearing, and failed to recommend City Council approval of the proposed zoning amendment included in this ordinance; and WHEREAS, the Board of Adjustment conducted an appeal hearing on November 12, 2019 and directed the Commission to reconsider Resolution 2019-013; and 22 CITY OF SEWARD,ALASKA ORDINANCE 2020-001 WHEREAS, on December 3, 2019, the Planning & Zoning Commission reviewed the application, held a public hearing, amended Resolution 2019-018 to recommend City Council amend the zoning designation of the subject properties to Urban Residential (UR), and then approved the amended resolution; and WHEREAS, the Urban Residential zoning district is intended to allow an area of higher density mixed residential uses from detached single-family housing to multi-family apartments in conjunction with compatible low impact professional office uses in the area surrounding the downtown business district. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA HEREBY ORDAINS that: Section 1. The Seward City Council hereby authorizes the amendment of the official Zoning Map of the City by amending the zoning designation of Lots 7-12 Block 7, Lots 7-12 Block 14, and Lots 9A-12 Block 17 (not including Lot 7A Block 17), Federal Addition from Single Family Residential (R1) and Two-Family Residential (R2) to Office Residential (OR). Section 2. The Seward City Council further amends the official Land Use Map of the City by changing the land use designation of Lots 7-12 Block 7, Lots 7-12 Block 14, and Lots 9A-12 Block 17 (not including Lot 7A Block 17), Federal Addition from Two-Family Residential (R2) to Office Residential (OR). Section 3. This ordinance shall take effect ten (10) days following its enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA this 27t' day of January, 2020. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: 23 Council Agenda Statement Meeting Date: January 27, 2020 Through: Scott Meszaros, City Manager From: Jackie C. Wilde, Community Development Director Agenda Item: Amending the Land Use Plan And Zoning Designation of The West Half Of Federal Addition Blocks 7, 14, And 17, Except Lot 7A Block 17, From Single Family Residential (R1) and Two Family Residential (R2) to Urban Residential (UR) BACKGROUND & JUSTIFICATION Attached for the Council's review and enactment is Ordinance 2020-001 amending the land use plan and zoning designation of Lots 7-12 Block 7, 7-12 Block 14, and 9A-12 Block 17 Federal Addition, located on the east side of Second Avenue from A Street nearly to D Street, from Single Family Residential (R1) and Two Family Residential (R2) to Urban Residential (UR). On August 6, 2019 the Planning and Zoning Commission held a public hearing on Resolution 2019-013, recommending City Council amend the zoning designation of the above named properties. The Commission failed to support the recommendation, and the applicant appealed the decision of the Commission. On November 12, 2019 the Board of Adjustment heard the appeal and directed the Planning and Zoning Commission to reconsider the resolution. At their December 3, 2019 meeting, the Planning and Zoning Commission held a public hearing and amended Resolution 2019-018 to recommend the subject properties be rezoned to Urban Residential (UR). The application was submitted by property owner Cindy Ecklund, and includes the signatures of over 50% of the property owners in the area to be amended. The applicant has stated that rezoning to Office Residential (OR) is representational of current and planned neighborhood activities. ZONING HISTORY The zoning history of Second Avenue from A Street to D Street is as follows: The zoning designation of the portion of Second Avenue between A Street and D Street was indicated as Single Family Residential (R1) on the official zoning map adopted in 1978 by the Kenai Peninsula Borough, which held the zoning authority at that time. The 1985 Comprehensive Plan's Land Use Plan Map delineated the area between A Street and D Street along Second Avenue as Two-Family Residential (R2). In January 1992, by Ordinance 665, City Council amended the Land Use Plan of all R1, R2, and R3 zoning within the OTS, Federal, Laubner & Cliff addition south of Mill Street, changing the zoning designation to Urban Residential (UR). Future Land Use Plans approved in 2005 and 2017 delineated this area as Two-Family Residential (R2). 24 In 2006, Lot 7A, located on the corner of Second Avenue and D Street was rezoned Auto Commercial for the purpose of developing an employee bunkhouse. This parcel is not included in Resolution 2019-013 for that reason. In 2016, two land use amendment applications came before the Planning and Zoning Commission involving properties within this portion of Second Avenue. A rezone to Two-Family Residential (R2) for one 0.22 acre parcel passed and was enacted by Council. The second application to amend the zoning designation of four parcels on the west half of Block 17 to Auto Commercial (AC) failed to pass Planning and Zoning. INTENT Amend the Zoning designation of Lots 7-12 Block 7, 7-12 Block 14, and 9A-12 Block 17 Federal Addition from Single Family Residential (R1) and Two Family Residential (R2) to Urban Residential (UR). CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (2030, approved by Council May 30, 2017): 3.2.2.1 Maintain community vision through the rigorous implementation and update of the Comprehensive and 1. Land Use Plans (page 14) X * Update the zoning code in order to implement the Comprehensive Plan and bring the zoning map into conformance with the Land Use Plan (page 14, bullet 3) 2. Strategic Plan (Approved by Council Resolution 99-043): • Promote Residential and Commercial Development inside X the City. (Page 9,Bullet 2) Seward City Code • SCC §15.01.035, Amendments (b): (1) Changes in this title may be initiated by the following means: (c.) By petition of a majority of the property owners in the area to be amended; 3 (3) Except for an ordinance altering the boundaries of X existing, contiguous zoning districts or an ordinance which brings a parcel into conformance with the land use plan, no ordinance altering zoning within the City shall be considered if the area encompassed by the proposed ordinance contains less than one acre, not including street or alley rights-of-way. 25 PUBLIC NOTICE Property owners within three hundred (300) feet of the affected area were notified of this proposed land use amendment. Public notice signs were posted on each block in the area to be amended and all other public hearing requirements of Seward City Code §15.01.040 were complied with. FISCAL NOTE The City of Seward will have no costs associated with this amendment to the Land Use Plan and change of zoning designation. Approved by Finance Department ATTORNEY REVIEW Yes No X N/A At the time of this review no public concerns have been submitted to staff. RECOMMENDATION The Seward Planning and Zoning Commission and Staff Recommend: January 13, 2020 the Council introduces Ordinance 2020-001, amending the Land Use Plan and Rezoning portions of Lots 7-12 Block 7, 7-12 Block 14, and 9A-12 Block 17 Federal Addition from Single Family Residential (R1) and Two Family Residential (R2) to Urban Residential (UR). January 27, 2020 the Council conducts a public hearing and enacts Ordinance 2020-001. 26 Sponsored by: Applicant CITY OF SEWARD,ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2019-018 A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, RECOMMENDING CITY COUNCIL APPROVAL OF THE REZONING OF THE WEST HALF OF FEDERAL ADDITION BLOCKS 7, 14, AND 17, EXCEPT LOT 7A BLOCK 17, FROM SINGLE FAMILY RESIDENTIAL (R1) AND TWO FAMILY RESIDENTIAL (R2) TO URBAN RESIDENTIAL (UR) WHEREAS, On November 12, 2019, the Board of Adjustment conducted a hearing of appeal on a decision by the Planning and Zoning Commission, failure to pass and approve Resolution 2019-013; and WHEREAS, the Board of Adjustment has directed the Commission to reconsider Resolution 2019-013; and WHEREAS, the property owners of Lots 7-12 Block 7, 7-12 Block 14, and 9A-12 Block 17 have submitted an application and filing fee, requesting their lot be rezoned from Single Family Residential (R1) and Two-Family Residential (R2) to Office Residential (OR); and WHEREAS, the proposed area to be amended includes thirteen (13) parcels that are developed with residential structures; and WHEREAS, the current zoning of the parcels are Single Family Residential (R1) and Two-Family Residential (R2), and the future Land Use Plan map designation recommends the parcels be rezoned to Two-Family Residential (R2); and WHEREAS, the Seward City Code SCC §15.01.035, Amendments, (b) (3) allows the consideration of this rezone because the area encompassed by the proposed ordinance contains more than one acre; and WHEREAS, the Office Residential (OR) district is intended to provide for medium density residential, commercial and office development designed to act as a transition zone between the high density central business district and surrounding medium-high density residential districts; and 27 Seward Planning and Zoning Resolution 2019-018 Page 2 WHEREAS, the public notification process was complied with and the appropriate public hearing as required by Seward City Code § 15.01.040 was conducted by the Commission on December 3, 2019. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The Seward Planning and Zoning Commission supports amending the zoning designation of Lots 7-12 Block 7, 7-12 Block 14, and 9A-12 Block 17 to Urban Residential (UR) and recommends Resolution 2019-018 be forwarded to City Council for enactment as Ordinance 2020- attached and incorporated herein by reference. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 3rd day of December 2019. THE CITY OF SEWARD,ALASKA Martha Fleming,Vice Chair AYES:Swann, Charbonneau, Hatfield, Fleming NOES:Ambrosiani, Seese ABSENT: ABSTAIN: Ecklund VACANT: None ATTEST: Brenda Ballou, MMC City Clerk (City Seal) 28 P&Z Agenda Statement Meeting Date: December 3, 2019 Through: Jackie C. Wilde, Community Development Director From: Andy Bacon, Planning Assistant Agenda Item: Planning and Zoning resolution recommending City Council approval of the re-zoning of the west half of Federal Addition Blocks 7, 14, and 17, except Lot 7A Block 17, from Single Family Residential (R1) and Two Family Residential (R2) to Office Residential (OR) BACKGROUND & JUSTIFICATION: On August 6, 2019 the Planning and Zoning Commission held a public hearing on Resolution 2019-013, recommending City Council amend the zoning designation of the above named properties. The Commission failed to support the recommendation, and the applicant appealed the decision of the Commission. On November 12, 2019 the Board of Adjustment heard the appeal and directed the Planning and Zoning Commission to reconsider the resolution. Attached for the Commission's review and recommendation to the Seward City Council is Resolution 2019-018 recommending that City Council approval of the attached Ordinance 2020- amending the zoning designation of Lots 7-12 Block 7, 7-12 Block 14, and 9A-12 Block 17 Federal Addition, located on the east side of Second Avenue from A Street nearly to D Street, from Single Family Residential (R1) and Two Family Residential (R2) to Office Residential (OR) (see attached maps). The application was submitted by property owner Cindy Ecklund, and includes the signatures of over 50% of the property owners in the area to be amended. The applicant has stated that rezoning to Office Residential (OR) is representational of current and planned neighborhood activities. ZONING HISTORY The zoning history of Second Avenue from A Street to D Street is as follows: The zoning designation of the portion of Second Avenue between A Street and D Street was indicated as Single Family Residential (R1) on the official zoning map adopted in 1978 by the Kenai Peninsula Borough, which held the zoning authority at that time. The 1985 Comprehensive Plan's Land Use Plan Map delineated the area between A Street and D Street along Second Avenue as Two-Family Residential (R2). In January 1992, by Ordinance 665, City Council amended the Land Use Plan of all R1, R2, and R3 zoning within the OTS, Federal, Laubner & Cliff addition south of Mill Street, changing the zoning designation to Urban Residential (UR). Future Land Use Plans approved in 2005 and 2017 delineated this area as Two-Family Residential (R2). 29 Seward Planning and Zoning Commission Agenda Statement—Resolution 2019-018 Page 2 of 3 In 2006 Lot 7A, located on the corner of Second Avenue and D Street was rezoned Auto Commercial for the purpose of developing an employee bunkhouse. This parcel is not included in Resolution 2019-013 for that reason. In 2016, two land use amendment applications came before the Planning and Zoning Commission involving properties within this portion of Second Avenue. A rezone to Two-Family Residential (R2) for one 0.22 acre parcel passed and was enacted by Council. The second application to amend the zoning designation of four parcels on the west half of Block 17 to Auto Commercial (AC)failed to pass Planning and Zoning. SURROUNDING LAND USE AND ZONING: The Office Residential (OR) district is intended to provide for medium density residential, commercial and office development designed to act as a transition zone between the high density central business district and surrounding medium-high density residential districts. The adjoining properties to the east of the subject area are zoned Auto Commercial (AC) and are developed with a mix of residential and commercial structures. Properties to the west are zoned Institutional (INS) and Urban Residential (UR), and include AVTEC and residential homes. The property to the north is zoned Auto Commercial (AC) and includes a bunkhouse for seasonal employees. Properties to the south are zoned Single Family Residential (R1), and include single- family homes. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (2030, approved by Council May 30, 2017): 3.2.2.1 Maintain community vision through the rigorous implementation and update of the Comprehensive and 1. Land Use Plans (page 14) X * Update the zoning code in order to implement the Comprehensive Plan and bring the zoning map into conformance with the Land Use Plan (page 14, bullet 3) 2. Strategic Plan (Approved by Council Resolution 99-043): • Promote Residential and Commercial Development inside X the City. (Page 9,Bullet 2) Seward City Code • SCC §15.01.035, Amendments (b): (1) Changes in this title may be initiated by the following means: (c.) By petition of a majority of the property 3. owners in the area to be amended; X (3) Except for an ordinance altering the boundaries of existing, contiguous zoning districts or an ordinance which brings a parcel into conformance with the land 30 Seward Planning and Zoning Commission Agenda Statement—Resolution 2019-018 Page 3 of 3 use plan, no ordinance altering zoning within the City shall be considered if the area encompassed by the proposed ordinance contains less than one acre, not including street or alley rights-of-way. STAFF REVIEW City Staff reviewed this re-zone request and no comments or objections were received. PUBLIC NOTICE Property owners within three hundred (300) feet of the affected area were notified of this proposed land use amendment. Public notice signs were posted on each block in the area to be amended and all other public hearing requirements of Seward City Code §15.01.040 were complied with. At the time of this publication, staff has received (5) comments on the proposed land use amendment. These comments have been included in the packet. If any comments are received after this publication, they will be presented to the Commission as a laydown at the December 3, 2019 meeting. RECOMMENDATION: Commission review Resolution 2019-018, and make a recommendation to City Council on the application to amend the zoning designation of the west half of Federal Addition Blocks 7, 14, and 17, except Lot 7A Block 17, from Single Family Residential (R1) and Two Family Residential (R2) to Office Residential (OR) 31 City of Seward,Alaska Seward Planning&Zoning Commission Minutes December 3, 2019 Volume 7, Page 372 Chair Ecklund declared a conflict of interest and handed the gavel to Vice Chair Fleming. Ecklund left the dais. Resolution 2019-018 Recommending City Council Approval Of The Rezoning Of The West Half of Federal Addition Blocks 7, 14, and 17, except Lot 7A Block 17, From Single Family Residential (Rl) and Two Family Residential(R2) To Office Residential(OR) Wilde gave an overview of the zoning history of this area. Wilde discussed the surrounding land use and zoning. Wilde stated that this item was properly noticed to the public, and specified the number of citizen's comments received. Fleming opened the public hearing. Cindy Ecklund, inside city, stated that the rezoning application complied with Seward City Code, and recited the code requirements. Ecklund discussed the Seward Comprehensive plan, and its role as specified in City Code. Ecklund discussed the changing nature of the uses of the area in the past 20 years. Ecklund stated that the properties in the application no longer meet the definition of the Single Family zone. Ecklund gave an overview of citizen comments during the first P&Z public hearing and subsequent appeal hearing, noting there were no objections from any property owners within the subject area. Ecklund requested that the Planning and Zoning Commission approve Resolution 2019-018. Rissie Casagranda, inside city, stated that she lives on Second Avenue, not within the subject area, but in the neighborhood. Casagranda stated that she supports changing a zone to higher and better use no matter what. Casagranda stated that there was plenty of housing availability, and noted that land is available outside City Limits for single family homes. Casagranda stated that she supports vacation rental businesses, and hoped the resolution wouldn't be denied based on perceptions that short term rentals take away long term housing. Casagranda stated that she doesn't want to see 80-room hotels taking up water views in town. Casagranda discussed issues surrounding exterior lighting that affects her property as well as the subject area. Casagranda stated that she did not want her zoning to change from R1, but that the subject area does not fit the definition of an R1 zone. Casagranda stated that parking was not an issue along Second Avenue. David Struif, inside city, stated that he has been before the Commission multiple times for rezoning this area and has heard the arguments for and against. Struif summarized the arguments against rezoning the area. Struif gave a description of uses and neighborhood characteristics along Second Avenue, noting the differences between the subject area and the area further south. Struif noted that peak use of AVTEC did not coincide with the tourist season, minimizing potential impact of increased congestion in the subject area. Struif stated that rezoning could create more housing through higher density development. Struif stated that environmental impacts to rezoning would be minimal. Struif stated that rezoning to OR would create business investment,property investment, and beautification. Michael Mahmood, inside city, stated that he lives on Second Avenue south of the subject area, and that the Commission should not approve this resolution based on the Comprehensive Plan. Mahmood stated that this would likely result in a loss of long term housing, and that as a renter it is really hard to find affordable rental housing inside city limits. Mahmood stated that he 32 City of Seward,Alaska Seward Planning&Zoning Commission Minutes December 3, 2019 Volume 7, Page 373 understands the point of view of land owners getting to use their land how they want, but that his opinion is negative toward this rezoning. Reed Lane, inside city, supports this rezoning application because it would give property owners more flexibility. Lane stated that this area had the surroundings of the OR district with a zoning designation of R1. Lane stated that the market would sort out which properties are used for housing and which are used for business. Lane stated that providing a greater flexibility in use for these properties would be beneficial to the owners. Brendan Ryan, outside city, stated that he is a property and business owner in the area, and was asked to speak to this application. Ryan stated that his opinion is neutral on what the zoning designation should be for this area, but discussed a recent conflict over parking that was brought before the Commission that involved his business. Ryan stated that if the zoning change is approved, the residents in the area need to be aware that there will be increased use of public parking along the right of way, and that this is a legal use. Ryan stated that while property owners should be able to do what they want to with their land, they also knew the zoning designation when they purchased it. Ryan noted that one could petition to have their zone changed, but disagreed with the notion implying that change must happen. Ryan noted that in some instances a rezone does not work for everyone, and that citizens should be more conscious of some of the changes being pushed for in Seward. Jen Leahy, inside city, stated that she lives on Second Avenue south of the subject area. Leahy stated that she supports actions that are aligned with the Comprehensive Plan and opposes actions that are against the Comp Plan, because the development of that plan was a public process that resulted in a shared vision of our community. Leahy is concerned that making exceptions to guidelines set by the Comp Plan chips away at its legitimacy. Leahy supports rezoning to R-2, as specified by the Comp Plan. Leahy is concerned that approval of this rezone will cause adjacent properties along Second Avenue to face rezoning challenges. Leahy stated that allowing a rezone that permits vacation rentals on the part of Second Avenue where she lives would result in her eviction. Leahy is concerned that renters are underrepresented constituents of the Planning and Zoning Commission. Leahy urged the Commission to consider the long term effects of their decisions. Carol Griswold, inside city, referenced a letter that she submitted for publication in the meeting packet. Griswold discussed the importance of written findings of fact in making decisions, that they help the public understand the process. Griswold stated that this application is not supported by City Comp Plan, and discussed the uses in the subject area and surrounding areas. Griswold stated that OR uses are incompatible with the neighborhood. Griswold stated that vacation rentals are at the core of this issue, and they are already allowed in many other areas. Griswold stated that vacation rentals take long term housing away from residents. Griswold stated concerns that commercial zoning will creep down Second Avenue. Griswold stated that she would support a change to R2. Cindy Ecklund, inside city, stated that rezoning to OR will not restrict single family housing. Ecklund stated that the Comp Plan is a guide, but City Code is the law, and this rezoning request follows City Code. Ecklund stated that this application is supported by the residents, and this 33 City of Seward,Alaska Seward Planning&Zoning Commission Minutes December 3, 2019 Volume 7, Page 374 location is a prime area for some development. Carol Griswold, inside city, stated why leap from RI to OR, when the subject area is not situated between high density commercial and medium density residential. Griswold stated that the OR zone for this area is not supported by City Code. Griswold said the more logical zone would be R-2. Griswold stated that most of the uses in the subject area and surrounding area are housing. Motion (Ambrosiani/Seese) Approve Resolution 2019-018 Recommending City Council Approval Of The Rezoning Of The West Half of Federal Addition Blocks 7, 14, and 17, except Lot 7A Block 17, From Single Family Residential (Rl) and Two Family Residential (R2) To Office Residential (OR) Ambrosiani stated he would like to see a buffer zone between commercial businesses on Third. Ambrosiani said residential is appropriate for the rest of Second Avenue, but this area is different. Ambrosiani discussed surrounding land uses in the area. Ambrosiani stated that OR or UR would be a more appropriate zone. Ambrosiani stated this would not necessarily remove housing. Seese stated that he agreed with Ambrosiani. Seese said the only way these places will change from residences is if the people living there make the change, and these people should have more flexibility. Motion (Hatfield/Swann) Amend the title Resolution 2019-018 to strike the words Office Residential and replace with Two Family Residential Hatfield stated that she believed everyone agrees that the subject area is no longer an RI area, but that the debate was over which zone it should be. Hatfield stated that R2 is the more appropriate zoning designation because it is supported by the Comp Plan, and represents a more incremental change. Hatfield stated that the OR zone allows some commercial uses that would be incompatible with the neighborhood. Swann stated that institutional uses are commonly found in residential neighborhoods, such as schools. Ambrosiani stated that residents in this area needed more flexibility than R2. Fleming concurred, and stated that property owners in this area should be able to do what they want. Motion Failed AYES: Charbonneau,Hatfield, Swann NOES: Ambrosiani, Seese, Fleming Motion (Hatfield/Swann) Amend the title Resolution 2019-018 to strike the words Office Residential and replace with Urban Residential 34 City of Seward,Alaska Seward Planning&Zoning Commission Minutes December 3, 2019 Volume 7, Page 375 Hatfield stated that the Urban Residential Zoning designation would represent a compromise. Hatfield stated that the UR zone allows art galleries, vacation rentals, and light office uses that property owners are seeking. Wilde, in response to Fleming, read the definition of the Urban Residential zoning district. Motion passed AYES: Charbonneau, Hatfield, Swann, Fleming NOES: Ambrosiani, Seese Main motion passed as amended AYES: Swann, Charbonneau, Hatfield, Fleming NOES: Ambrosiani, Seese Chair Ecklund returned to the dais 35 Sponsored by: Meszaros First Public Hearing: January 13, 2020 Postponed: January 13, 2020 Second Public Hearing: January 27, 2020 Approval Date: January 27, 2020 CITY OF SEWARD,ALASKA RESOLUTION 2020-006 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, DETERMINING IT IS IN THE PUBLIC'S INTEREST, AND NECESSARY, TO PROCEED WITH THE PROPOSED UTILITY IMPROVEMENT DISTRICT FOR, AND BENEFITING, LOTS 1, 2, 3, AND 4, BLOCK 3, AND LOTS 38, 39, 40, 41, 42, 43,AND 44, BLOCK 2, OF GATEWAY SUBDIVISION, IN AN AMOUNT NOT TO EXCEED $337,375, AND APPROPRIATING FUNDS WHEREAS, in May, 2019, the City received a request to extend utility services and create an assessment district in the Gateway Subdivision; and WHEREAS, the departments of Community Development,Public Works and Electric reviewed the request and provided cost estimates to furnish water, sewer, and electric service to the area; and WHEREAS, the total estimated costs for the assessment improvement district is approximately $337,375, and this cost would be divided among II parcels of land, as recommended by Community Development; and WHEREAS, after completion of the project, the actual costs will be calculated to determine the final assessment; and WHEREAS, Administration has reported the costs and need for the improvements, and is requesting authorization to expend up to $337,375 for water, sewer, and electrical improvements in case of unforeseen expenditures; however, only the actual costs will be assessed and both the General Fund and Electrical Enterprise Fund have the available funding the project; and WHEREAS, the Zimmerman Utility Improvement District is located inside City limits in the Gateway Subdivision. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The special improvement district, referred hereto as the Zimmerman Utility Improvement District, will include the following area: Lots 1,2,3,4, Block 3, and Lots 38, 39, 40,41,42,43, and 44, Block 2, of Gateway Subdivision. 36 CITY OF SEWARD,ALASKA RESOLUTION 2020-006 Section 2. After full review by the City Council of all the facts and opinions presented, it is hereby determined that the proposed Zimmerman Utility Improvement District is in the public's interest, and necessary, and will benefit the property to be assessed. Section 3. The City Manager is hereby authorized to proceed with the design and construction of the Zimmerman Utility Improvement District. Section 4. The City Manager is hereby authorized and directed to keep account of all of the costs and improvements, including acquisition of interests in land for the improvements, including design, engineering, administration, overhead, professional services, guaranteed fund, bond or loan costs and interest incurred as a result of the improvements, and all other costs resulting from the construction of the improvements. Section 5. Funding in the amount of $281,043.46 received from Chugach Electric Association by the Electric Fund is hereby appropriated from account no. 15000-0-3710-0- 80070 to the Utility Improvement District infrastructure account no. 80070-0000-8101. Section 6. Funding in the amount of $56,331.54 is hereby appropriated from the General Fund account no. 01000-0-3710-0-80070 to the Utility Improvement District infrastructure account no. 80070-0000-8101. Section 7. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27t' day of January, 2020. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: 37 COUNCIL AGENDA STATEMENT Meeting Date: January 27, 2020 Through: Scott Meszaros, City Manager From: Jackie C Wilde, Community Development Director/Planner Agenda Item: Determining It To Be In The Public Interest And Necessary To Proceed With The Proposed Utility Improvement District For And Benefiting Lots 1,2,3,4 Block 3 And Lots 38, 39, 40,41,42,43, And 44 Block 2 Of Gateway Subdivision, An Amount Not To Exceed$337,375 And Appropriating Funds. BACK!GRQVM JUSTIFICATION: In May of 2019 the City of Seward received a request to extend utility services and create an assessment district for Lots 1,2,3,4 Block 3 and Lots 38, 39, 40,41,42,43, and 44 Block 2 of Gateway Subdivision. To be known as the Zimmerman Utility Improvement District this is located inside City limits. All 11 properties are owned by Mr. Zimmerman Administration has determined that the proposed Zimmerman Utility Improvement District is in the public interest and necessary and will benefit the property to be assessed. After full review by the Community Development, Public Works and Electric Department has provided cost estimates to provide water, sewer and electric service to the area. Based on the recommendations from each department,the estimated costs for the assessment improvement district would be approximately $337,375. City Code Section 5.20.035 states that "the costs of improvement shall be "the actual costs of the improvement, design, engineering, administration, overhead,professional services, guaranteed fund, bond costs and interest incurred as a result of the improvement and all other costs resulting from the construction of the improvement." After completion of the project,the actual costs will be calculated to determine the final assessment. This cost would be divided among 11 lots as recommended by the Community Development in equal amounts. FISCAL NOTE: Funding for the Zimmerman Utility Improvement District will come from the General Fund and Electric Enterprise Fund. The Electric Fund will utilize the Chugach Electric rebate received in 2019 in the amount of$281,043.46. The remaining $56,331.54 38 will be appropriated from General Fund reserves. After the final assessment has been determined at the completion of the project, the City will be reimbursed as the lots are sold. Approved by Finance Department_"� m ATTORNEY REVIEW: Yes No X N/A CONSISTENCY CHECKLIST: Yes No /A Seward pre a srve i l : 3.6.1.2 (Bullet 3) Ensure that Municipal land acquired for or converted to long-term or permanent park or recreational uses are officially dedicated as park land. (Page 17) Strategic Plan1 X RECOMMENDATION: Council approve Resolution 2020-006 , determining it to be in the public interest to proceed with the Zimmerman Utility Improvement District for and benefiting Lots 1,2,3,4 Block 3 and Lots 38, 39, 40,41,42,43, and 44 Block 2 of Gateway Subdivision, An amount not to exceed $337,375 and appropriating funds 39 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2020-008 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING A 36-MONTH CONTRACT WITH EVERBRIDGE, FORMERLY NIXLE, FOR A COMPLETE COMMUNICATION EMERGENCY ALERT SYSTEM IN THE AMOUNT OF $6,300 IN THE FIRST YEAR AND $5,800 PER YEAR FOR THE REMAINDER OF THE CONTRACT,AND APPROPRIATING FUNDS WHEREAS, for emergency notifications, the current system of contact involves officers using sirens and running door-to-door to notify citizens of emergency situations and evacuations, when necessary; and WHEREAS, with this new system, residents can sign up for alerts and notifications by texting the zip code 99664 to the number 888777; and WHEREAS, residents will then be updated for instances of severe weather, criminal activity, severe traffic, missing persons, and even local events; and WHEREAS, residents have the ability to receive alerts via SMS (text), email, web publishing, and voice messaging; and WHEREAS, social media can be coordinated with the system to provide real time updates; and WHEREAS, the system can be connected to the National Weather Service to send automatic severe weather messages; and WHEREAS, when specific geographical areas are affected, the system enables location- based messaging so that only affected areas are sent the necessary updates; and WHEREAS, the system provides the community to deliver anonymous tips directly to the police; and WHEREAS, this system allows for generating analytic and reporting data for future use. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is hereby authorized to enter into a 36-month contract with Everbridge in an amount not to exceed $6,300 for the first year, and not to exceed $5,800 each year for the second and third years. 40 CITY OF SEWARD,ALASKA RESOLUTION 2020-008 Section 2. This is a single-phase project, and the total purchase price over 36 months is $17,900. Section 3. Funding in the amount of $1,000 is hereby appropriated from General Fund reserves account no. 01000-0000-3400 to contracted services account no. 01000-1222-7009 in the 2020 budget. Section 4. Funding in the amount of$1,000 is hereby appropriated from General Fund reserves account no. 01000-0000-3400 to contracted services account no. 01000-1222-7009 in the 2021 budget. Section 5. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27 ' day of January, 2020. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 41 Agenda Statement Meeting Date: January 27, 2020 To: City Council Through: City Manager Scott Meszaro From: Chief of Police Thomas Clemons Agenda Item: Approval for the 36-month Nixle 360 contract with Everbridge BACKGROUND & JUSTIFICATION: The City of Seward Police Department has requested to enter into a 36-month contract with Everbridge, formally Nixie. With this product citizens will be able to register to receive public safety and emergency communications through a number of platforms including social media, text and voice. This partnership would allow public safety professionals to send out messages to everyone in the community or to select specific areas that are affected. This product would greatly improve our current emergency warning system which includes a siren, social media posting when possible and Officers running door to door. INTENT: Partner with Everbridge (Nixie}to institute an emergency warning system in the City of Seward. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan: (Page 14) Public Safety We value a safe community 1. and a feeling of security. Continuously plan for future police services, X including police auxiliary programs, to ensure the highest level of public safety within the community. Strategic Plan: (Page 18) Promote a Safe Communily We are a community that promotes the public health safety and welfare of its residents by preparing 2. for natural and man-made hazards through responsible building construction X maintaining streets and sidewalks an providing superior police fire and disaster management services. 3. Other(Ust): X FISCAL NOTE: Partial funding for this contract was included in the 2020/2021 budget in the Emergency Preparedness department as follows: $5,300 in 2020 and$4,800 in 2021. Start-up costs and additional equipment require appropriations of$1,000 each year in 2020 and 2021. The full amount of$5,800 for the third year of the contract will be built into the 2022/2023 budget under the expense line item 0 1000-1222-7009 Contracted Services. Approved by Finance Department: �,�;1�444 2. _al� 1 42 ATTORNEY REVIEW: Yes No RECOMMENDATION: Recommend approval of Resolution 2019-008 authorizing the City Manager to approve a 36-month contract with Everbridge and issue a purchase order for the initial amount of$6,300 for the first year of service and set up fees as well as a purchase order for the remaining years of the contract in the amount of$5,800 each year to Everbridge, cost not to exceed$17,900 for the duration of the contract. 43 o r Everbridge, Inc '` 155 N. Lake Ave.,Suite 900 12/20/2019 Pasadena CA 91101 United States 818-230-9786 Page 1 of 2 www.everbridge.com Attn: Finance Department City of Seward City of Seward PO Box 167 PO Box 167 Seward AK 99664 Seward AK 99664 United States United States Hoover, Lauren Net 30 01/19/2020 USD 12/11/2019 12/10/2020 101-00-22-0101-000 Setup Fee 1 500.00 500.00 101-99-11-0215-000 Nixie 360 4,000 3,800.00 3,800.00 101-09-11-1040-000 Nixie Additional 360 System(s) 1 800.00 800.00 101-09-11-1039-000 Nixie Additional Engage System(s) 2 1,000.00 1,000.00 101-99-11-0246-000 Nixie Data Refresh 1 200.00 200.00 0 44 rL e, Inc 155 Na 155 N. Lake Ave.,.Suite 900 12J20/2019 _Pasadena CA 91101 United States 818-230-9786 Page 2 of 2 ww+v.everbridge.com Total $6,309.t19 Remittance Slip $6,300.00 Everbridge, Inc Attn:Accounts Receivable Dept. RO Box 740745 Los Angeles, CA 90074-0745 WIRES l ACFI PAYMENTS Sl IOUL]BE SENT TO: Bridge Bank,a division of Western Alliance Bank ABA or Routing number:121143,260 FOR OVERNIGHT COURIER SERVICE: Account number: 0101355022 For credit to: Everbridge Inc Bank of America Lockbox Services Lockbox-740745 For Receiving International Wires in USQ Only: Swiift Code: BBFXUS6S For Canadian payments:HST858007263 Please call or email Everbridge Accounts Receivable Department at(818)230-9786 or Accounts.Receivable everbridge.cam for any questions and for any international payments other than USID to receive wire instructions. 45 XLE" SYSTEM INCLUSION Confidential Nixle 360 Nixie 360 is a complete communication solution delivering maximum community impact.Agencies can engage their communities through all channels including voice for ultimate engagement. Usage ✓ Unlimited SMS, Email and Voice messages ✓ Unlimited Web messages ✓ Unlimited Facebook&Twitter notifications ✓ unlimited contact uploads ✓ Includes 5 keywords. Additional keywords may be purchased Agency Platform Access ✓ One (1)account ✓ Unlimited administrators to initiate messages, manage groups and manage users ✓ unlimited users with either private or public group permissions ✓ Unlimited administrator and user access to smart phone publishing application, Engage Bridge ✓ Ability to access multiple accounts (alternative to Group Level Permissions) Message Types ✓ Alerts Messages ✓ Advisories Messages ✓ Community Messages ✓ National Weather Service(NWS) automatic rebroadcast via email and SMS Publishing Groups *� Access to Nixie Wire Group ✓ Unlimited Public Group Creation ✓ Unlimited Private Group Creation ✓ Unlimited usage of CSV Import tool Location Targeting/Geo Targeting ✓ Point&Radius ✓ City/Town Name or Zip Code ✓ Custom Polygon Message Formatting ✓ Multiple email attachments of PDF, ©OC and image file formats (10 MB maximum) ✓ Scheduled Messaging ✓ HTML email editor ✓ Messaging and Email templates ✓ Spanish translation www. l L E-.00M 46 Lrw A t SYSTEM INCLUSION Confidential Standard Publishing Channels ✓ Email ✓ SMS(with hyper link to Message Widget and Agency RSS feed) Reverse 911 ✓ RSS Feed Website Publishing Channels Agency website via Nixle Message Widget ✓ Registration widget for website integration ✓ RSS feed Integration Publishing Channels ✓ IPAWS Publishing- EAS ✓ IPAWS Publishing -WEA ✓ Google Public Alerts ✓ Social Media (Facebook&Twitter) Reporting ✓ Registration reporting ✓ Social media reporting ✓ SMS, Email, Dial Delivery Stats Voice Message Configuration Options ✓ Upload a voice message ✓ Record a voice message ✓ Text-to-speech Tipping ✓ Anonymous tip communication tool Export tip data ✓ Tipping embed buttons Set-up,Implementation,and Support ✓ Provision customer account including system &user set-up ✓ Up to 3 hours of a dedicated implementation specialist during a standard implementation ✓ 24x7x365 access to the online Nixle Support Portal ✓ 24x7x365 technical support via Email ✓ 9am to 5pm access to live phone support Monday to Friday ✓ Dedicated Account Manager WWW. Xi 11 _e COM 47 1 , Quotation Prepared for Quote M S c t4a( ferru7eyer ExlAres Ora. 12/ �f�-r ,2019 PO BOX 2389 onfidenfi,a Anchorage e AK 99664 Salespersow Laurfm H�ovcr Phi 90722,43338 F`aX. rrB,net rmkr'Irmmp° rnmu,.y Information: u Q,r tra p 6 6 arntG is �itia�I;t Prrn tr)rS gp'rOte ao,pra eWs V)e popflation count Page, `p of 3 48 Year QTY DESCRIPTION PRICE 4,000 Nixie 360 USD 3,800.00 1 Nixie Data Refresh USD 20D.DD 2 Nixie Additional Engage System(s) USD 1,000,00 1 Nixie Additional 360 System(s) USD 800,00 Year 1 TOTAL: USD 5,800,00 Year 2 QTY DESCRIPTION PRICE 4,000 Nixie 360 USD 3,800.00 1 Nixie Data Refresh USD 200,00 2 Nixie Additional Engage System(s) USD 1,000 00 1 Nixie Additional 360 System(s) USD 800 00 Year 2 TOTAL: USD 5,800.00 Year QTY DESCRIPTION PRICE 4,000 Nixie 360 USD 3,800,00 1 Nixie Data Refresh USD 200,00 2 Nixie Additional Engage System(s) USD 1,000.00 7 Nixie Additional 360 System(s) USD 800.00 Year 3 TOTAL: USD 5,800.00 Pricing Summary: Year Qne Fees: USD 5,800,00 One-time Implementation and Setup Fees: USD 500A0 Professional Services; USD 0,00 Total Year One Fees Due. USD 6,300,00 Ongoing Fees: Year Two Fees: EUSD ,800,00 Year Three Fees: ,800.00 Page 2 of 3 49 1. AcIdlional f,Otes aIpply for aH lrternaticna caHs 2 'fl,Os Quote arld fl-io SmOce(s)ptoOded are subject to the Evrbrru9¢'ar" lrrr NWe SalutionG corcl Ratforml Sr rOce Agireerrient Agtec rnc.mt'), curr(nt as of the date of Oferit's signafive b0ow, Pease vis"l Ac to review tho ,Ser,Oce rreon�p(,�r� its enhrc�y, By s�grflng this Quote you lepresen�that you undeirstand and agree to the teirrns cif flle Service Ac'I teerm,-IlnV, and purr:auth od rzec.i on ber)O:of the (C'lient to exe(AAte the()uole aind bkid Uient to the, Servk e AgreemeM, 3, Sutujerl to skilr s taxes Where app icabk, 4, E Xc,,Opl fol,cumn'x,',y ilusOgnaficm, the supp emental notes bebw, if any, supplEcd vi thrs Quck,, are tor inrorumtior4 purposes and nol intended ko he faNjdly bin6nc,; or overrrde the Gangjage of ft e "art Authorized by EvprbrWge: Datp� Narne(Phnt)'r Titlw 0 accept tWs quote, sign,date and returm Signatum a Date� c Name (P#*il)� TMe: e vu'l,'I 55 North Lake Avenue, Sulte 900 Rri,sadcma, CA 91101 LA133A Tcfl: +f-818-230 97M) Fax' .0-818-230-9505 I HANK YOU FOR YOUR BUSNESS! Page 3 of 3 50 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2020-009 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING MATCHING FUNDS IN THE AMOUNT OF $135,000 TOWARDS THE CITY'S SHARE OF FUNDING FOR THE JAPANESE CREEK FEASIBILITY STUDY, AND APPROPRIATING FUNDS WHEREAS, Seward was built by diverting the two rivers that created our alluvial fans: Lowell Creek was diverted by the diversion tunnel and Japanese Creek was diverted 90 degrees to the north by a levee built following the 1986 and 1995 flood events; and WHEREAS, the Seward City Council has adopted federal and state legislative priority lists for many years, seeking federal and state funds to create a Japanese Creek Drainage Area Improvement Plan; and WHEREAS, the Japanese Creek levee now protects over $140 million in infrastructure, including all three of our borough schools, city power plant, and Providence Mountain Haven elder care facility; and WHEREAS, the Japanese Creek has a history of stream damming and surge-release floods. Debris-laden flood events have been reported 11 times in the last five decades, with major flood events in 1986, 1995, 2006, and 2012; and WHEREAS, the most recent study found the levee could be overtopped and breached in a 10 to 20 year flood event. In the event of a landslide in the canyon, and a subsequent debris- laden surge release, flows would have an unpredictable flow path and could cause severe and possibly catastrophic damages along the alluvial fan; and WHEREAS, the estimated cost of the feasibility study is $900,000, with the U.S. Army Corps of Engineers (USAGE) providing $450,000 towards this. The three local partners are to provide the $450,000 match: the Kenai Peninsula Borough Mayor is in support of providing a $135,000 match and a resolution will go before the assembly in February, 2020; and the Seward Bear Creek Flood Service Area has allocated $180,000 of its funds; and WHEREAS, following the feasibility study, construction of the selected preferred alternative will require a local match of up to 35%. The feasibility study on its own will provide important information regarding the current status of the levee and alternatives for flood risk mitigation and sediment management. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: 51 CITY OF SEWARD,ALASKA RESOLUTION 2020-009 Section 1. The City Council hereby authorizes a City matching contribution of$135,000 toward the Japanese Creek Feasibility Study. Section 2. Funding in the amount of$135,000 is hereby appropriated from the Capital Acquisition Fund reserves account no. 80010-0000-3710-0000-80117 to the project contracted services account no.80117- 0000-7009. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27t' day of January, 2020. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 52 Council Agenda Statement Meeting Date: January 27, 2020 To: City Council Through: Scott Meszaros, City Manager From: Jackie C. Wilde, Community Development Director Agenda Item: A Resolution of The City Council of The City of Seward, Alaska, Authorizing Matching Funds in The Amount Of$13 5,000 Towards the City's Share ofFunding for The Japanese Creek Feasibility Study, and Appropriati ds BACKGROUND & 3-USTIFICATION: The Seward City Council has adopted federal and state legislative priority lists for many years, seeking federal and state funds to create a Japanese Creek Drainage Area Improvement Plan. Seward was built by diverting the two rivers that created our alluvial fans. Lowell Creek was diverted by the diversion tunnel and Japanese Creek was diverted 90 degrees to the north by a levee built following the 1986 and 1995 flood events. Japanese Creek has a history of stream damming and surge-release floods. Debris-laden flood events have been reported 11 times in the last 5 decades with major flood events in 1986, 1995, 2006, and 2012. The most recent study found the levee could be overtopped and breached in a 10 to 20-year flood event. In the event of a landslide in the canyon, and subsequent debris laden surge release, flows would have an unpredictable flow path and could cause severe and possibly catastrophic damages along the alluvial fan. The Japanese Creek levee now protects over $140 million in infrastructure, including all three of our borough schools, city power plant, and Providence Mountain Haven elder care facility. The Seward/Bear Creek Flood Service Area Board has determined Japanese Creek levee as their number one priority for risk mitigation. In 2010, the City requested assistance from the USACE under the Continuing Authorities Program Section 205 of the 1948 Flood Control Act, as amended. In 2013, the US Army Corps of Engineers completed a $1 OOK preliminary study and authorized the project to progress to the feasibility study phase. In 2019, the Borough Mayor, Seward City Manager and SBCFSA board chair requested the USACE move forward with the feasibility study and agreed to share the cost of the required funding match. The estimated cost of the feasibility study is $900K, with the USACE providing $450K towards this. The three local partners are to provide the $450K match. The Kenai Peninsula Borough Mayor is in support of providing a$135,000 match and a resolution will go before the assembly in February and the Seward Bear Creek Flood Service Area has allocated$180,000 of its funds. Following the feasibility study, construction of the selected preferred alternative will require a local match of up to 35%. 53 INTENT This $ 135,000 contribution will be used to conduct a feasibility study that will provide important information regarding the current status of the levee and alternatives for flood risk mitigation and sediment management. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (2030, approved by Council May 30, 2017) x 14 Natural Hazards 14.2 14.2.3 (Pages 31 &32) 2. Strategic Plan (Approved by Council Resolution 99-043): x 3. Other x FISCAL NOTE: Matching funds for this study will be appropriated from the Capital Acquisition Fund. Current reserve levels in this fund are just over$1.6 million. ,---Approved by Finance Department —1 � ATTORNEY REVIEW: Yes No Not Applicable—X RECOMMENDATION: City Council approves Resolution 2020- 009 Authorizing Matching Funds in The Amount Of $135,000 Towards the City's Share of Funding for The Japanese Creek Feasibility Study, and Appropriating Funds. 54 City of Seward,Alaska City Council Minutes January 13, 2020 Volume 41, Page CALL TO ORDER The January 13,2020 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Christy Terry. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: Christy Terry presiding and Sue McClure Shatzyl Seese John Osenga Kelley Lane Dale Butts Tony Baclaan comprising a quorum of the Council; and Scott Meszaros, City Manager Brenda Ballou, City Clerk Excused— Seese Absent—None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Bruce Jaffa had a lot of years and a lot of experience. He moved to Seward in 1975 when it was a sleepy town. Tourism has served Seward well for as long as he could remember, and he thought it had helped grow the city in a healthy way. Jaffa thought the winter economy in Seward was balanced with the summer,unlike the community of Skagway that basically shuts down in the winter. Referring to the airport, Jaffa said the community would have to make some hard decisions today for the sake of its future, and be prepared to pay with its time and money. Mary Ann Benoit was a business owner who lived in the city; she recently learned about the Historic Preservation Commission at a Rotary meeting and was inspired to apply as a commissioner. Carol Griswold urged council to remove Resolution 20-002 from the consent agenda and to fail it because she believed it represented an illegal spot zone. She did not believe the rezone would be beneficial to the community,but rather only to the property owners. Neither did she believe the proper public notice and input requirements had been met. 55 City of Seward,Alaska City Council Minutes January 13, 2020 Volume 41, Page Cindy Ecklund spoke in support of the rezone, although she wished to have it changed to Office Residential (OR) rather than Urban Residential (UR). Ecklund did not think this was spot zoning because it was in compliance with the city's future land use plan. The majority of property owners were in favor of this rezoning. Ecklund requested that council amend the resolution to be Office Residential (OR)rather than Urban Residential (UR). Christiana Smith wished to speak about the Boys & Girls Club agreement. She believed there needed to be discussion about the agreement. She was concerned that the programs served starting at age 6 rather than 5. She was also concerned about the potential need for the annual amount to be increased to keep up with rising prices. She wondered what would happen with the Teen Youth Council, and whether the space at the Teen Rec Room (TRR) or the Teen Youth Center (TYC) would still be available for public rental. Susan Swiderski was in favor of rezone going to Office Residential(OR)rather than Urban Residential (UR). Sue Ward was the vice chair of the Historic Preservation Commission and she supported Mary Ann Benoit's application to the commission. Maggie Wilkins was the director of the Boys & Girls Club. She appreciated the city staff working so cooperatively with her, and she agreed that the timeline was aggressive. The youth council would remain with the Parks & Recreation Department; the starting age would be kindergarten through 18; regarding annual cost increases, the agreement would be reviewed on an annual basis. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Lane) Approval of Agenda and Consent Agenda Baclaan removed the introduction of Ordinance 20-001 from the consent agenda. Terry removed the Capital Improvement Plan work session from the consent agenda. Terry removed the Historic Preservation application from the consent agenda. Baclaan removed Resolution 20-004 from the consent agenda. Terry removed the approval of the December 9, 2019 meeting minutes, the letter of support for the Purple Heart Highway designation, and the invitation to tour Seaview from the agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: 56 City of Seward,Alaska City Council Minutes January 13, 2020 Volume 41, Page Resolution 2020-003, Adopting An Alternative Allocation Method For The FY2020 Shared Fisheries Business Tax Program, And Certifying That This Allocation Method Fairly Represents The Distribution Of Significant Effects Of Fisheries Business Activity In The Cook Inlet Fisheries Management Area. Resolution 2020-005,Supporting The Continuance Of The State Of Alaska's Stringent Oil Spill Prevention And Response Contingency Planning Regulations. Resolution 20-007, Officially Proclaiming The Name"Benny Benson Park"To The City Park Located At 1121 Third Avenue; The Area West Of Third Avenue, Bounded By Dairy Hill Lane And Chamberlin Road, Comprising The Seward Lagoon,Rotary Pavilion,And Benny Benson Memorial. Continuation of the Port& Commerce Advisory Board for 2020. Non-objection to the renewal of the following liquor license:#2683 Package Store for Gateway Liquor & Food Mart. Non-objection to the renewal of the following liquor license: #1130 Beverage Dispensary for Thorn's Showcase Lounge LLC. Non-objection to the renewal of the following liquor license:#3909 Package Store for Seward Marketplace. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards Lee Poleske Lifetime Achievement Award Recognizing the Seward Middle School Basketball Team for winning the 2019 Borough Middle School Tournament Championship Polar Bear Jump-Off Festival Borough Assembly Repor4.- City Manager Report. Scott Meszaros reported the following purchase orders over$5,000 had been approved by the City Manager since the last council meeting: None. Meszaros requested that council provide some direction on who would be attending the Alaska Municipal League (AML) Winter Conference in Juneau in February. In response, Terry brought council's attention to the laydowns provided relating to cost and timing. In response to Terry, City Clerk Brenda Ballou stated that historically, council sent two representatives, and the city manager usually attended, as well. The following council members expressed a wish to attend: 57 City of Seward,Alaska City Council Minutes January 13, 2020 Volume 41, Page Terry, Baclaan, Lane, and Osenga. Motion (McClure/Osenga) Send two representatives from council to the AML Winter Conference. Baclaan there were three people at the dais who had representing council well throughout the community,and he would support sending three people.Butts thought,from a practical standpoint,it would be difficult to have three people in the meetings because the legislative offices were small; there would be another opportunity for someone to go to Washington D.C. in April. Motion Passed Yes: Butts, McClure, Osenga, Terry No: Baclaan, Lane Terry wanted Osenga to attend the legislative trip to Washington D.C.in April;she would not be able to make that trip herself. Lane wished to go to Juneau, and said she had a place to stay in Juneau as a cost-saving measure. Motion (Baclaan/Butts) Send Terry and Lane to Juneau for the AML Winter Conference. Motion Failed Yes: Baclaan, Butts No: Osenga,Lane, McClure, Terry Motion (McClure/Lane) Send Terry and Baclaan to Juneau for the AML Winter Conference, and direct the city manager to attend, as well. Motion Passed Unanimous Baclaan had met with the city manager regarding purchase order reporting, and the city manager was working on some alternatives for reporting. Meszaros added that he had five purchase orders to report on since the last council meeting,and would bring those forward at the next meeting. In response to Butts, Harbormaster Norm Regis said the new software being installed would help transient boat owners to more effectively pay for electricity and would not affect permanent slip holders. Lane asked if the city manager had an update on the pending question of council members doing ride alongs with the Electric Department.In response,Meszaros said he was trying to arrange a tour for any council members interested in seeing the city's facilities. Lane followed up saying she was referring to a ride along, not a tour. Terry wished to settle the matter tonight, and asked Meszaros if said he could arrange a ride along for Lane; Meszaros agreed, and added that he also wished to schedule a tour. Baclaan said he would like to go on a city facilities tour. Terry also wanted to go on a tour,and with council consensus,requested the city manager work with city clerk to arrange a tour. 58 City of Seward,Alaska City Council Minutes January 13, 2020 Volume 41, Page Motion (Lane/Baclaan) Direct the city manager to set up ride alongs for council members with the electric linemen. Motion Failed Yes: Baclaan, Lane No: Butts, McClure, Osenga, Terry Terry stated that she had received notice of the 2020 Economic Forecast Luncheon in Anchorage on January 29, 2020; the city had attended in the past, and tables cost $900. She wondered if council or the city manager had any interest in attending.No one at the dais expressed interest. Council recessed at 8:05 p.m. Council resumed at 8:12 p.m. Council member Lane did not return to the dais. City Attorney Report Other Reports,Announcements and Presentations Telalaska Presentation by inson Louv Harlen Newman Historic Preservation 2019 Annual Report by Chair Cheryl Seese PUBLIC HEARINGS Resolutions Requiring Public Hearing Resolution 20-006,Determining It To Be In The Public Interest And Necessary To Proceed With The Proposed Utility Improvement District For And Benefiting Lots 1,2,3,4 Block 3 And Lots 38,39,40,41,42,43,And 44 Block 2 Of Gateway Subdivision,In An Amount Not To Exceed$337,375,And Appropriating Funds. This resolution is coming tonightforpublic hearing. It will be postponed and come back for a second public hearing and approval on January 27, 2020. Motion to Approve(McClure/Osenga) Approve Resolution 2020-006 Wilde said there was often confusion about development reimbursement versus an assessment district;what was before council tonight was Phase 1 of an assessment district.City Code was very specific about how to move forward with an assessment district. This resolution was for 11 lots which were owned by one individual; adjacent lots already had access to utilities so they were not impacted by this assessment district. The total cost for the assessment district would be divided by 11 lots; the amount per lot would be included in the lot price if/when the lots were sold, or else the property owner would be required to make the payments. 59 City of Seward,Alaska City Council Minutes January 13, 2020 Volume 41, Page Meszaros mentioned the city attorney did not review this resolution. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Cindy Ecklund was chair of the Planning & Zoning Commission; she said this topic had been greatly discussed by the commission over the past ten years, and she was in favor. No one else appeared and the public hearing was closed. In response to Terry, Wilde said the city attorney had reviewed the document,but it had not been marked. Motion to Postpone (McClure/Osenga) Postpone Resolution 2020-006 to January 27, 2020. Motion to Postpone Passed Unanimous Council recessed at 8:27 p.m. A search was conducted for Council Member Lane. She was not located, and did not answer her phone, but her coat and belongings were missing so it was presumed she left of her own accord. Council resumed at 8:31 p.m. UNFINISHED BUSINESS —None NEW BUSINESS Ordinances for Introduction Ordinance 20-001,Amending The Land Use Plan And Zoning Designation Of The West Half Of Federal Addition Blocks 7, 14, And 17, Except Lot 7A Block 17, From Single Family Residential(Rl)And Two Family Residential (R2) To Urban Residential(UR). Motion (McClure/Osenga) Introduce Ordinance 20-001 Wilde said the applicant's original request was to rezone to Office Residential (OR). However, at the Planning & Zoning Commission (P&Z) meeting, the commission amended the resolution to change it to Urban Residential (UR)instead of OR. Motion to Amend (McClure/Baclaan) Amend Ordinance 20-001 by striking Urban Residential (UR) and replacing it with Office Residential (OR). Motion to Amend Passed Unanimous 60 City of Seward,Alaska City Council Minutes January 13, 2020 Volume 41, Page Motion to Introduce Passed Unanimous Resolutions Resolution 2020-004,Authorizing The City Manager To Enter Into An Agreement With The Boys & Girls Club In The Amount Of$170,000,And Appropriating Funds. Motion (McClure/Osenga) Approve Resolution 2020-004 Parks & Recreation Director Tyler Florence said the impetus for this project was both attrition of staff, as well as a duplication of services in the community. There had been ongoing discussions and regular meetings between the city and the Boys & Girls Club staff, and input from community members via a public information forum. Florence felt this agreement represented the best way forward for the youth of Seward. In response to Terry, Florence said the Teen Rec Room (TRR)would be staffed by Boys & Girls Club. Also in response to Terry, Florence confirmed that there would be no drop in services anticipated, but there would actually be enhanced services as the transition progressed. Council suspended the rules to speak with Maggie Wilkins. Baclaan had some concerns about the vagueness of the plan presented, and wondered about several things: the impact on city's current employees and the TRR and Teen Youth Center(TYC), impact on the TRR and TYC budgets,disposition of the$25,000 contribution to Boys &Girls Club that was already budgeted for 2020, and whether the facility would still be rentable for the community. In response, Florence said the $25,000 contribution would continue to be a separate item. In response to Terry, Florence said there was currently a staff shortage and he was counting on a February 1, 2020 start date. McClure thought this concept came up very quickly, and she thought more detailed information would be helpful. In response to Osenga, Florence said this collaboration would save money for the city, somewhere between $100,000-200,000 per year by reallocating resources. Florence expected this to be a productive partnership with a collaborative management between Boys & Girls and city. He added that the TYC currently had one full-time position vacancy,and the TRR would soon have another full-time position vacancy.Florence said no one would lose their job. In response to McClure,Wilkins said Boys &Girls Club would have enough employees, as long as some of the current city employees could be absorbed into the Boys & Girls Club. Baclaan wanted to see figures for anticipated cost savings, as well as plans for how the program would be managed, especially if it took off as a success. Baclaan also wondered what the impact would be on transitioning employees,particularly regarding their benefits. Motion (Baclaan/McClure) Direct the city manager to bring back 61 City of Seward,Alaska City Council Minutes January 13, 2020 Volume 41, Page to council the planned reallocations for TYC and TRR,total cost savings numbers, and any jobs affected by the transition, including custodial services. Motion Passed Unanimous Terry liked that the agreement was for one year, and said although she could not direct the Boys&Girls Club to do anything,she requested that they provide programming plans to council and the public. Council went back on the rules. Motion Passed Unanimous Other New Business Schedule a work session to review and discuss the Capital Improvement Plan priorities, and the Ongoing Projects & Goals list on February 12, 2020 at 6:00 p.m. Meszaros said new Finance Director Tammy Stromberg would start on or around January 27, 2020.Meszaros wasn't sure he wanted to engage Foraker to facilitate because it was cost prohibitive. Terry suggested locals Dave Paperman or Jen Leahy might be engaged as facilitators. Vote and appoint either Mary Ann Benoit or Reed Lane to the Historic Preservation Commission with a term to expire May,2021. The city clerk passed out Ballot 91 and instructed council to vote for no more than one name. The results of the first vote were: Mary Ann Benoit 5 votes Reed Lane 0 votes Motion (McClure/Osenga) Appoint Mary Ann Benoit to the Historic Preservation Commission with a term to expire May, 2021. Motion Passed Unanimous Update and discussion on the Seward airport. Terry reviewed the laydowns provided: Ad Hoc Committee's bullet point list of their priorities and recommendations,Federal Aviation Administration(FAA)invitation to the January 9, 2020 meeting in Anchorage, and an email from the FAA containing their notes from that meeting. 62 City of Seward,Alaska City Council Minutes January 13, 2020 Volume 41, Page Terry said one of the key items she learned from the meeting was that the Environmental Assessment (EA) would be completed within two weeks; the EA would approve moving forward with Alternative 2.2. The Alaska Department of Transportation(ADOT)would be moving forward with Alternative 2.2, even above city objections. Council suspended the rules to speak with Bruce Jaffa. Bruce Jaffa was the chair of the Seward Airport Committee.He said there were 290 airports throughout the state, and there were a portion that were not owned by the ADOT, including Soldotna. In his opinion, if Seward wanted Alternative 1.1, then the city would have to take ownership of the airport. The Airport Committee would be willing to draft an action plan for council to pursue getting qualified for National Plan of Integrated Airport Systems(NPIAS),which would be a requirement for procurement. If the procurement was approved,the city could then pursue funding from the FAA. The potential economic impact for Seward long term was very positive. In response to McClure, Jaffa said the 3,300 foot runway, if extended to 4,000 feet as suggested under Alternative 2.2, would encroach on wetlands areas; indeed, almost tidelands. He would anticipate very strong opposition to that proposal. Jaffa thought the $20 million set aside by the state for this project would cover the costs of Alternative 1.1.Jaffa suggested the city engage the city attorney to find a precedent for the city fighting for the airport option they wanted. Council went back on the rules. Terry agreed that the city should consult with the city attorney to get a handle on what the city's rights were.McClure thought that was reasonable, and also supported the committee meeting to form a recommendation for council. Osenga had concerns over the urgent timeline.Butts wanted to see the committee's recommendation for council. Terry requested an item be included on the January 27,2020 agenda for the recommendation of the Airport Committee. Direct the city manager to create a policy for Seward Police to respond outside city limits. Butts stated that the city did not have a written policy and/or guidelines for the police department to respond outside of city limits. Police Chief Tom Clemons said the city would not respond outside of city limits unless the State Troopers asked for assistance,and then the city officers would stage and wait for the troopers. This applied to people crimes only,not property crimes.Clemons read comments from State Trooper Sergeant Mike Zweifel to the same effect. Clemons said if a city officer was drawn outside of city limits to assist the troopers,then the city would be left without coverage. He added that residents who lived inside the city contributed toward paying for city officers,and those who lived outside of city limits did not pay for the service. 63 City of Seward,Alaska City Council Minutes January 13, 2020 Volume 41, Page Meszaros said in the State of Alaska, police officers were not bound by geographical location. Terry suggested perhaps having a work session to address how crime and drugs were being addressed for the entire area,including the troopers, Seward Police Department,and the community; perhaps one idea of starting a reward pool for tips through crime stoppers could be considered at that work session. Clemons said the borough may have to step up in the future to create a borough-wide police department. Terry wanted the borough representative to be made aware of the city's concerns. Review request for- letter- of support for- designnfing the Seward Highwfly fFoffl Aftehor-fige to invitntion to tour- Senview Community Serwiees of-flees nnd group home. INFORMATIONAL ITEMS AND REPORTS On-Going City Projects and Goals. Clerk's Report on Public Records Request through January 7, 2020. October& November, 2019 City and Providence Financials. COUNCIL COMMENTS Baclaan thanked everyone for speaking,and administration for working hard.On Friday this week there would be a chili cook-off at the Yukon bar from 5-7:00 p.m.;proceeds would go to the Cancer Society on KPB. Butts congratulated Coach Beck and the Seward Middle School Basketball Team. He encouraged everyone to support the Polar Bear Jump. Butts congratulated Lee Poleske. Butts was concerned about Council Member Lane's disappearance from the meeting,and requested the mayor address it. Osenga congratulated the Seward Middle School Basketball Team and Lee Poleske. McClure congratulated Lee Poleske, and the Seward Middle School Basketball Team. She announced that the Community Choir would begin rehearsing on Thursdays at 6:00 p.m. at the Lutheran Church. McClure announced that Riley Burns passed away today, and expressed her condolences to his family. She concurred with Butts that Lane's unannounced absence be addressed. Terry attended the Kenai Peninsula Economic Development District's (KPEDD)Industry Outlook Forum held in Seward last week; there were 122 attendees throughout the day— a record attendance. She reminded everyone to attend the Polar Bear Jump, and asked folks to shop local. Terry would take Butts' and McClure's concerns under consideration. 64 City of Seward,Alaska City Council Minutes January 13, 2020 Volume 41, Page CITIZEN COMMENTS Michelle Cobble had been the victim of domestic violence twice in the past year;both times the troopers had taken over two hours to respond. Both times, city officers had staged at the bottom of her driveway while she and her son fended off her attacker. She didn't think this was right. Becky Dunn offered her condolences to Riley Burns,and congratulated the basketball team. Some years ago, her mother had had a bullet pass through her vehicle while traveling the Seward highway form someone doing target practice in an uncontrolled area. She thought there was a shortage of troopers for this area. Bruce Jaffa attended the KPEDD forum and got a lot out of it.He recalled that when Spring Creek Correctional Center was established, the troopers said they would commit more troopers to this area; Jaffa was distressed to hear how difficult recruitment had become.He believed,however, that there were Good Samaritan laws that would be applied to police officers or any first responders who responded outside of their jurisdiction. Cindy Ecklund thanked council and administration for their work and for the amendment on the rezone. Carol Griswold was thrilled about the Boys& Girls Club agreement and wondered if they offered a sliding scale. She also wondered about city attorney charges and if the city would be charged for her attending telephonically at the last meeting. Griswold was concerned that the rezone could be considered spot zoning. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Meszaros said the city attorney contract covered one meeting at no charge. The Request for Proposals for legal services were due by January 31, 2020. Terry confirmed the Boys & Girls Club offered a sliding scale option. ADJOURNMENT The meeting was adjourned at 10:28 p.m. Brenda J. Ballou, MMC Christy Terry City Clerk Mayor (City Seal) 65 City of Seward,Alaska City Council Special Meeting Minutes January 6, 2020 Volume 41, Page CALL TO ORDER The January 6, 2020 special meeting of the Seward City Council was called to order at 5:30 p.m. by Mayor Christy Terry. OPENING CEREMONY City Clerk Brenda Ballou led the Pledge of Allegiance to the flag. ROLL CALL There were present: Christy Terry presiding and Sue McClure S tzy Seese John Osenga Kelley Lane Dale Butts Tony Baclaan comprising a quorum of the Council; and Scott Meszaros, City Manager Brenda Ballou, City Clerk Excused— Seese Absent—None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING—None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Osenga) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2020-001,Approving The City Manager's Appointment of Tammy J.Stromberg As Finance Director. Resolution 2020-002, Approving The City Manager's Appointment Of R. Clinton Crites As Fire Chief. 66 City of Seward,Alaska City Council Special Meeting Minutes January 6, 2020 Volume 41, Page COUNCIL COMMENTS Baclaan said Happy New Year. McClure congratulated Tammy Stromberg and Clinton Crites in their new positions, and wished everyone a Happy New Year. Terry congratulated Crites on his appointment as fire chief, and presented him with a new name badge. CITIZEN COMMENTS —None COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS —None ADJOURNMENT The meeting was adjourned at 5:35 p.m. Brenda J. Ballou, MMC Christy Terry City Clerk Mayor (City Seal) 67 City of Seward,Alaska City Council Minutes December 9, 2019 Volume 41, Page CALL TO ORDER The December 9, 2019 regular meeting of the Seward City Council was called to order at 7:02 p.m. by Mayor Christy Terry. OPENING CEREMONY Lieutenant Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: Christy Terry presiding and Sue McClure Sharyl Seese John Osenga Kelley Lane Dale Butts Tony Baclaan comprising a quorum of the Council; and Scott Meszaros, City Manager Brenda Ballou, City Clerk Holly Wells, City Attorney (Telephonically) Excused—None Absent—None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Walter Corrigan was a member of the Airport Committee; he had spoken with Barbara Beaton who said years ago the Alaska Department of Transportation(ADOT)had asked pilots if they would have any objections to the proposed runway changes and she said none had objected;he said that was categorically untrue because every pilot he spoke to said they had raised objections. Corrigan said,although a 3,300 foot runway was adequate for his needs,he thought it would severely affect Seward's commerce, disaster relief, and emergency needs. The committee had agreed unanimously on the amendments being provided tonight as a laydown regarding the State and Federal Priorities. Joevahnta Weddington wanted to speak about the Lowell Canyon Hydro Project Flow Study;the city had previous experience with hydro in Lowell Canyon from 1905-1938, and again in the mid-1980s. The short term concern might be about the financial investment it would take,but he believed the long term benefits could potentially be bountiful. Weddington said the Alaska SeaLife Center had already proven that this was viable. 68 City of Seward,Alaska City Council Minutes December 9, 2019 Volume 41, Page Bob Linville was on the Airport Committee; he agreed that the airport project had serious consequences for the community long term.He didn't see any sense in trying to create a new runway, and thought it would be bad for the community. The ADOT proj ect manager apparently did not want to involve the U.S. Army Corps of Engineers, the flood service board, or FEMA people. Linville didn't believe that the city stood to lose the funding from the Federal Aviation Administration (FAA). He thought it was critical to get a multi-agency meeting together. He thanked council for their support. Bruce Jaffa was the chair for the Airport Committee; the committee was very diverse,but amazingly like-minded.Regarding the State and Federal Priorities,the committee had provided some clarifying language. On another note,Jaffa encouraged council to put the Airport Committee on the hot seat for contacting multiple agencies to come together,in order to take some of the pressure off the city manager. Steve Leirer said the airport problem was really two problems: the ADOT's design for the airport was not what the city wanted,and the river;the Resurrection River was a real problem for the airport, and potentially for the barges and cruise ship dock, as well. Lynda Paquette was on the Airport Committee pointed out the laydown for the State and Federal Priorities, but said there was a resolution that the committee had created as well. The committee decided it was important enough to get the airport right, and that they were willing to recommend the city walk away from the funding that was currently being offered by the FAA. Paquette requested that council add a priority to re-open the Silvertip Maintenance Station. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Osenga) Approval of Agenda and Consent Agenda McClure added Resolutions 2019-116 and 2019-117 to the consent agenda with no objection from council. Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2019-116,Authorizing The City Manager To Enter Into A Contract With MacSwain Associates,LLC To Re-Appraise 43 Lots For The City Of Seward In The Amount Of$38,700, And Appropriating Funds. Resolution 2019-117,Authorizing A Contract Beginning January 1,2020 Through December 31,2021 With TriDelta Incorporated For City Calendar Advertising In The Seward Journal At A Rate Of$273 Per Week. Approval of the November 25, 2019 City Council Regular Meeting Minutes. 69 City of Seward,Alaska City Council Minutes December 9, 2019 Volume 41, Page Approval of the November 15, 2019 Special Meeting Minutes. Cancel the December 23, 2019 City Council meeting. Non-objection to the renewal of the following liquor licenses: #4617 Beverage Dispensary for Chinooks Waterfront. Non-objection to the renewal of the following liquor licenses:#5356 Restaurant/Eating Place— Public Convenience for Zudy's Cafe. Non-objection to the renewal of the following liquor licenses:#5621 Restaurant/Eating Place— Public Convenience for The Highliner Restaurant. Schedule a work session to discuss the city's social media policies & procedures and to have a demonstration of the new city website on January 6, 2020 at 6:00 p.m. Schedule a work session to review and discuss the city's wage and classification study results on January 13, 2020 at 5:00 p.m. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards —None Borough Assembly Report.Kenn Carpenter said he had missed the last meeting because he was at the KPB school board meeting. Carpenter reported that Japanese Creek was an important project for the Seward Bear Creek Flood Service Area Board(SBCFSAB),and the borough would be putting$135,000 towards the mitigation project. The borough had three crews working on three separate projects in the community right now doing flood prevention work: Lost Creek,Japanese Creek, and Sawmill. The next borough meeting would be January 7, 2020. In response to McClure, Carpenter said the override on the veto on the Kenai Peninsula Tourism Marketing Council(KPTMC)had passed. Carpenter said the funding for KPTMC was a sore subject because,in his opinion,KPTMC hadn't delivered what the borough wanted and hadn't demonstrated their effectiveness. In response to McClure, Carpenter confirmed there was a new anadromous stream committee created, and he had reached out to Bob White and Jim McCracken to see if they would like to take part. Terry said the city had penciled in funding for the Japanese Creek project in the Capital Improvement Plan budget. City Manager Report. Scott Meszaros reported the following purchase orders over$5,000 had been approved by the City Manager since the last council meeting: None. 70 City of Seward,Alaska City Council Minutes December 9, 2019 Volume 41, Page Meszaros said it had been suggested to him from one of the banks that the city use caution when reporting out on purchase order and expense payments.Acting Finance Director Sam Hickok said the banks were cautioning the city in a fraud prevention effort;reporting publicly on a specific item purchased for a specific dollar amount may enable a fraudster to send the city a fake invoice. Hickok suggested there were other options to report out on purchase orders without disclosing the vendor name. Lane wondered what code requirements were, and was concerned that reporting on expenditures might become less transparent. Terry suggested the current practice continue for now, and the city manager could bring back some options for council consideration if he wished to pursue changing the reporting practice to mitigate that risk. In response to Terry,Meszaros reported that Chugach had located the trees that had fallen on the transmission lines coming into Seward; as well, a garbage truck ripped some lines and pulled down the top of a pole on Nash Road which contributed to the power outage. JAG was bringing in equipment for generation because the city could not provide generation service at the Seward Marine Industrial Center(SMIC). The danger of wires across Nash road had been remedied,but it might take a few days to repair all the lines. Terry reported that the city's infrastructure at SMIC was also being impacted by the power outage because the Syncrolift was not operating.Another concern was the fish processing plant and the Spring Creek Correction Center both being operating on generators. Meszaros replied that the city had been reaching out for additional linemen to assist the city. Lane wondered if Chugach was the cause of the outage today. Meszaros said the outage at SMIC was the responsibility of the city.He said Chugach was still investigating the situation,and he did not yet know if the city could expect any cost recovery. Baclaan inquired about the water and sewer rate study.In response,Public Works Director Doug Schoessler said the vendor was waiting for data from the city; Hickok said the city's billing company would deliver the data this week.Baclaan was concerned with the extra time this study was taking, and wondered if there would be a financial break for having to wait. Schoessler said not because it was the city's responsibility to deliver the data, through the city's billing vendor. In response to Butts, Meszaros said the City of Seward was not experiencing a flood emergency at this time. Schoessler said the waterfall and rivers were not a concern at this time;there was greater concern the farther north one traveled. Terry requested an update on the financial director position. Meszaros said he conducted interviews last week, and expected to follow up with second interviews. Hickok added that there were six other Alaskan communities that were seeking finance directors. Lane said she thought the city needed to keep valuable employees, and congratulated City Clerk Brenda Ballou on being elected as 2nd vice president of the Alaska Association of Municipal Clerks. City Attorney Report. Holly Wells stated she was available to answer any questions. 71 City of Seward,Alaska City Council Minutes December 9, 2019 Volume 41, Page In response to Lane,Wells said this month the firm had worked on appeals and quasi-judicial proceedings. She had worked on the policies and procedures committees to draft some documentation for next steps. There were some personnel issues worked on, as well. Other Reports,Announcements and Presentations —None PUBLIC HEARINGS Resolutions 2019-098 through 2019-108, Adopting The 2020-2021 City of Seward Biennial Budget. These resolutions had a first public hearing on November 25, 2019 and are coming back tonight for a second public hearing and approval. The resolutions were previously amended to direct the city manager to bring forward options for a balanced budget, and then were postponed. The main motion is back on the floor. Hickok said the budget was a moving target; changes were made throughout.There had been minor changes made over time,and there was no comprehensive list of everything that was changed. Revenues had been increased in order to balance the budget,but were still conservatively estimated. Meszaros said the initial budget was$2 million over, and they had worked to reduce that to less than $200,000. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Lynda Paquette didn't know if consulting fees had been included in the budget for the Lowell Point Sewage Lagoon, or for the slide area on Lowell Point Road. She recalled discussions last year when the intention was to start the budget process earlier;it would have been more helpful to have text to go along with the numbers for the budget changes.Paquette wondered what could be done to make the process more transparent. Bruce Jaffa had business activities and properties inside the city,and he was had an interest in the budget. He had previously encouraged council to pursue the heat loop project, as well as the Lowell Canyon Hydro Flow Study Project.Jaffa knew of at least one private company that would be interested in partnering with the city on the Lowell Creek Hydro Project. Joevahnta Weddington said the summer wildfires may have impacted the current electric situation; all the better to get off other power. No one else appeared and the public hearing was closed. Motion To Amend(Baclaan/Lane) Amend Resolution 2019-098 by adopting the laydown provided by the city clerk for the following budgets: Mayor & Council, Boards & Commissions, and City Clerk. 72 City of Seward,Alaska City Council Minutes December 9, 2019 Volume 41, Page Motion to Amend Passed Unanimous Motion to Amend(Terry/Lane) Amend Resolution 2019-108 in the city's contribution to Japanese Creek by striking the amount of $275,000 and replacing it with$135,000. Council recessed at 8:16 p.m. Council resumed at 8:21 p.m. Motion to Amend Passed Yes:Butts,Seese,McClure,Baclaan,Terry No: Osenga Note:Lane was not at the dais for this vote. Motion to Amend(Baclaan/Lane) Amend Resolution 2019-099 in the Electric Enterprise Administration budget for 2020 Salaries by striking the amount of$291,858 and replacing it with$273,950. Motion to Amend Failed Yes: Lane, Baclaan, Seese No: McClure, Butts, Osenga, Terry Motion to Amend(Seese/Terry) Amend Resolution 2019-099 in the Electric Enterprise Administration budget for 2020 and 2021 Travel by striking $40,000 and replacing it with $20,000. Motion to Amend Passed Yes:Lane,McClure,Baclaan,Seese,Terry No: Butts, Osenga In response to Baclaan, Parks & Recreation Director Tyler Florence said he was researching options for the parking chalet. In response to Terry, Hickok confirmed there was not $300,000 in the budget to build new office space at the electric warehouse. Motion to Amend(Baclaan/Lane) Amend Resolution 2019-105 in the Parking Enterprise budget by striking$100,000 for the Parking Chalet. Harbormaster Norm Regis said the new parking chalet would make it ADA accessible. Regis said the function of the building was for staff to process all the Luke kiosk payments, to process year-round parking passes, etc. Florence said he was looking for software options to eventually reduce staffing needs. 73 City of Seward,Alaska City Council Minutes December 9, 2019 Volume 41, Page Motion to Amend Failed Yes: Seese, Baclaan, Lane No: McClure, Osenga, Butts, Terry Main Motion Passed Yes: Seese,Butts,McClure, Osenga,Terry No: Baclaan, Lane Resolution 2019-113,Amending The Electric Rates And Charges And Readjusting Rates To Reflect Seward Electric Utility Charge,Cost Of Power Adjustment And Customer Charge,For 2020 And 2021. Motion (McClure/Osenga) Approve Resolution 2019-113 Meszaros said this resolution represented a freeze in 2020 rates,and a CPI increase for 2021. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared and the public hearing was closed. In response to Osenga, Meszaros confirmed that the current budget that was just passed reflected a freeze in the 2020 electric rates. In response to Osenga, Terry said she brought this resolution forward because she wanted to reassess the functions of the electric department, consider some options, and research some future options for the department. Motion Passed Unanimous UNFINISHED BUSINESS Items Postponed from Previous Agenda Resolution 2019-111,Establishing The City Of Seward's Calendar Year 2020 State Legislative Priorities. This resolution was approved on November 25, 2019, and then reconsidered and postponed to tonight. The main motion is back on the floor. Motion to Amend(McClure/Butts) Amend Resolution 2019-111 under Beneficial Legislation, number 3, by striking the words, "rip rap levee" and replacing it with, "flood damage control project; and, under Capital Projects, number 10, by striking the word "$8,100,000" and replacing it with "$8.1 million" and by striking the words, "extend the proposed runway to 4,000 feet"and replacing it with, 74 City of Seward,Alaska City Council Minutes December 9, 2019 Volume 41, Page "repair and restore the existing runway 13- 3199. Motion to Amend Passed Unanimous Motion to Amend(Terry/McClure) Amend Resolution 2019-111 under Beneficial Legislation by adding a new number 14 that reads,"Reinstate state funding for the Silvertip Maintenance Station year round operations on the Seward Highway." Motion to Amend Passed Unanimous Main Motion Passed Unanimous NEW BUSINESS Resolutions Resolution 2019-114, Approving An Amendment To The Legal Services Agreement With Birch Horton Bittner & Cherot. Motion (McClure/Lane) Approve Resolution 2019-114 Meszaros said this resolution made a lot of sense from a cost saving standpoint. Wells said this flat fee arrangement was new and innovative. In response to Lane,Wells said this resolution represented a contract extension for one year, but the firm worked for council at will,so the contract could be severed at any time with no penalty. Motion to Amend(Terry/Lane) Amend Resolution 2019-114 by creating a new Section 2 that reads, "The city manager will issue a competitive request for proposals by December 31, 2019 for a city attorney." and moving all other sections down. Motion to Amend Passed Unanimous Motion to Amend(Terry/McClure) Amend Resolution 2019-114 by creating a new Section 8, number D, that reads, "Unused hours in one month will be rolled over to the next month." 75 City of Seward,Alaska City Council Minutes December 9, 2019 Volume 41, Page In response to Osenga, Wells said the firm would notify council if 33 hours per month or $6,700 per month were anticipated to be exceeded. Wells stated that if the city were to consistently exceed these figures,that would be a clear indication that there were inefficiencies that needed to be addressed. In response to Seese, Wells said any unused hours in one month would roll over to the next month's "bank". Motion to Amend Passed Unanimous Main Motion Passed Unanimous Resolution 2019-115, Establishing The City Of Seward's Calendar Year 2020 Federal Legislative Priorities. Motion (McClure/Seese) Approve Resolution 2019-115 Motion to Amend(McClure/Osenga) Amend Resolution 2019-115 under Appropriations and Grants, number 8, by striking the words, "rip rap rock levee" and replacing it with, "flood damage control project; and, Appropriations and Grants, number 9, by striking the words, "extend the proposed runway to 4,000 feet" and replacing it with, "repair and restore the existing runway 13-31." Motion to Amend Passed Unanimous Main Motion Passed Unanimous Other New Business Mayor appoint two Council Members to the Tabulation Team for the City Manager, City Attorney, and City Clerk evaluations, and set the timing for each evaluation. Council scheduled the following evaluations: City Attorney January, 2020 Tabulation Team: Lane & Osenga City Clerk February, 2020 Tabulation Team: Butts & Terry City Manager March, 2020 Tabulation Team: Seese& McClure Council agreed unanimously that any evaluation not submitted in a timely manner would not be counted. 76 City of Seward,Alaska City Council Minutes December 9, 2019 Volume 41, Page Schedule a council retreat. Council directed the city clerk to schedule a council retreat as a half to three-quarter day on a Saturday in March, 2020 to be held at the Community Room or the K.M. Rae Building. Schedule a work session to discuss Electric Department rates, classifications, utility infrastructure management,current contract regarding power factor adjustment penalty and current status/process of selling electric utility. Council added the following items to the work session topic: update on current demand meter project;update on air-to-air project; clarifying billing; and,timeline/schedule for pole replacement. Council scheduled a work session on January 20, 2020 at 5:30 p.m. INFORMATIONAL ITEMS AND REPORTS On-going City Project and Goal List 9e-tohei-, 2019 00, rn,a p,,,,,,; a4-.14,�ncig Port& Commerce Advisory Board(PACAB) written report for 3Q19& 4Q19 Clerk's Travel Report to Alaska Association ofMunicipal Clerks(AAMC)Conference in November, 2019 in Anchorage, Alaska Public Records Report through December 3, 2019 COUNCIL COMMENTS Butts thanked everyone on the Airport Committee for coming tonight. On December 14, 2019 there would be a parade with Santa starting at the American Legion,followed by the wrapping party at the fire hall. Presents for the Angel Tree were still needed; deliveries would take place on December 18, 2020. Butts thanked administration for getting through the budget. Baclaan thanked administration for their hard work getting the budget prepared; he hoped people understood that he felt a duty to the citizens to understand the budget and ask questions. In the future,he would welcome starting the work session further in advance. He was happy to see the high school students attend tonight's meeting.Baclaan thanked Joevahnta Weddington for coming to the council meeting again and for getting involved,and he thanked the citizens for giving him input, for coming out for the craft fair last weekend, and for supporting the Seward Pride Alliance. Osenga thanked the Airport Committee for their united front and their recommendations.He thanked administration for their work on the budget.He wished everyone Happy Holidays and Merry Christmas. 77 City of Seward,Alaska City Council Minutes December 9, 2019 Volume 41, Page Lane thanked the Seward Police Department for their work on the Preston Atwood case. She thanked the electric linemen for getting the power back on this morning.Lane appreciated the boards and commissions for their work and advice. She said she voted against the budget tonight because she thought the budget still needed work. Seese congratulated the city clerk, and thanked the Airport Committee for coming tonight; she thanked the students for attending the meeting tonight. Seese thanked Sam Hickok for his hard work;for as many hours as she had put into examining the budget,she knew he had spent a lot more. She announced that on December 14, 2020, the Pioneers would have Santa at the Breeze Inn and would be selling smoked turkey legs. McClure appreciated the Airport Committee; they were working so well together. She was happy to make it through the budget; at mid cycle, she would take another look. She loved the electric workers and the city's generators. McClure planned to wrap presents at noon on Saturday for the Angel Tree, and announced there would be a free Community Choir concert on December 12, 2020 at 7:00 p.m. at the K.M. Rae Building; bring a canned item for the food bank. She wished everyone a Merry Christmas. Terry said Angel Tree donation locations were available around the city. She welcomed the Alaska Department of Fish & Game (ADF&G) Conference to Seward this week. She thanked the Airport Committee,and noted there was more work to do. Terry wondered if council would want to work with the SBCFSAB to talk about moving Resurrection River. She thanked the finance department for their hard work on the budget; in the future, perhaps the city might consider developing a finance committee to work with citizens and council. Terry thanked the electric crews and their families, as well as the police department for their diligence and excellent work. CITIZEN COMMENTS Norm Regis met with the Department of Defense last Saturday to look at sites for a new antenna base; they had a good visit and may have identified a temporary site at SMIC. Ristine Casagranda thanked council for their diligence, persistence, and dedication to working on the budget. She knew it wasn't easy process. She thanked administration for their work, as well. Regarding the electric department work session, Casagranda said there had been two rate studies done;the first time was raw and the second was a little less transparent. She thought the cost of power adjustment(COPA), Seward's electric charge, and Chugach's rates were very difficult for citizens to understand. She encouraged council to start work now for the mid-cycle budget adjustments in ordered to give administration time to prepare. Casagranda was concerned that the finance director position was not filled yet. She requested that the pay range scale be posted on the city's website, along with the city's payroll. Lynda Paquette was happy to have a full council working together. She thanked the electric department for getting the power back on. Paquette had tried to call to report the outage and was disturbed that the city's land line was not working;she was told that the city did not have the battery 78 City of Seward,Alaska City Council Minutes December 9, 2019 Volume 41, Page back-up for their land line. Paquette suggested perhaps the city should have a back-up cell phone number to call, or some other means to get through in the event of a power outage. Brandon Tatum was new to the community of Seward. Regarding the electric utility, he wondered how citizens could be notified of outages. He wondered if the community could pull together when the generators were running in order to conserve energy. Bruce Jaffa learned today that Homer Electric installed a large battery system;Fairbanks had the largest battery in the world. He was pleased with the work of the Airport Committee and knew there was more work to do. At some point, the city would have to make some hard decisions about which direction they wished to go regarding the airport. Regarding attracting employees to join the city, he encouraged the city to promote the attractions of the city itself rather than just focusing on wages;promote Seward as a healthy, safe community. Jaffa thought the new chair on PACAB was bringing energy and enthusiasm. Doug Schoessler provided an update on the Lowell Point Road repairs; he was waiting on FEMA to process paperwork and funding. The storm surge damage at the Alaska SeaLife Center had been completed; the road work on Lowell Point Road would continue in January. Lynn Hohl thanked council for the state priorities and their support of Seaview Community Services. She was glad the highway and the airport were priorities.Hohl announced that Seaview had been re-accredited. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Meszaros said when there was apower outage,the crews responded quickly and tried to get the generators up and running within one hour. Although he appreciated the thought, turning off Christmas lights did not save the city any money when the generators were running. The city was working on creating a multi-faceted communications platform for pushing out messages to the community. In response to Lane, Meszaros said there was not a direct increase in costs to the customers when the city went on generators; there was a contingency fund set up to cover those additional costs. Motion (Lane/Seese) Direct the city manager to look into back-up battery power for the city phones. Motion Passed Yes: Butts, Lane, Seese, Baclaan No: Osenga, McClure, Terry Motion (Baclaan/Seese) Direct the city manager to look into the trouble with the phone lines. Motion Passed Unanimous 79 City of Seward,Alaska City Council Minutes December 9, 2019 Volume 41, Page Meszaros said the city's finance director position was being widely advertised on a national level.Representative Ben Carpenter would be in Seward on Wednesday.Meszaros thanked his staff for their hard work. Terry thanked the electric department for installing the holiday lights downtown. ADJOURNMENT The meeting was adjourned at 10:50 p.m. Brenda J. Ballou, MMC Christy Terry City Clerk Mayor (City Seal) 80 AGENDA STATEMENT Meeting Date: January 27, 2020 From: Jessica Stallard, Deputy City Clerk :r S Agenda Item: Liquor License Renewal BACKGROUND &JUSTIFICATION: The City Council has an opportunity to object to the request for a liquor license renewal for the following business: Alaska Seafood Grill Restaurant/Eating Place License#3021 The City of Seward Police Department, Fire Department, Utilities Department, Leases Department, and the Kenai Peninsula Borough Finance Department have no objections to the liquor license renewal for this business. FISCAL NOTE: In the event the City of Seward chooses to file a protest for the above liquor license renewals, then under Alaska Statutes the City of Seward will be required to assist in, or undertake the defense of its protest. RECOMMENDATION: Non-objection to the liquor license renewal for Alaska Seafood Grill, License # 3021, Restaurant/Eating Place. 81 MEMORANDUM Date: December 2, 2019 To: Naneth Arnbrosiani Finance/Leases Jeremy Rogers Finance/Public Utilities Chief Tom Clemons Police Department Chief Eddie Athey Fire Department From: Jessica Stallard, Deputy City Clerk 'j"Y RE: Verifying Compliance for the Renewal of Liquor License The following business has applied for a renewal of their liquor license. Please review for compliance with all utilities, lease payments and assessments. Thank you. Name of Business: Alaska Seafood Grill Licensee: Seward Lodging TIT, LLC Type of License. Restaurant/ Eating Place License Number: 3021 ........ ........... Department Status Initials ................ ...................... Finance/1-eases Finance/Utilities Police Chief ....................... Fire Chief ................ Deadline for Protest: JanUary 30, 2020 82 .......... epaf tree it of Commerce, Comrnunity, and Economic Development r AIASKA P COHOt� & WM1U/M CONTROL.O lII lCE L".1 P�F�:1tlk I'Il i 1,L-k1 [ r D � I[ ,""Id .3 " s_ t'�«'` �� e�osetr ¢t �.��YG z'1'1 �„ nchorage, AK99501 u ry hH fl bit. 90 .269.0:50 . ., November 29, 2019 City of Seward & Kenai Peninsula Borough Via Email::. 'b�kei7shi kppp a.ua d enry k b us imdkg-rs20 b,us sness@,kpb.us tshassetz kpb.us clerk cityofseward.net halloa cityofseward.net Re: Notice of 2020/2021 Liquor License Renewal Application License Type Restaurant/Eating Place License Number 3021 Licensee: Seward Lodging III, LLC Doing Business As:. Alaska Seafood Grill We have received a completed renewal application for the above listed license (see attached applhcation documents)within your jurisdiction. This is the notice required under AS O4.11.480. A local governing body may protest the approval of an application(s) pursuant to AS O4.11,480 by furnishing the director and the applicant with a clear and concise written statement of treasons for the protest within 60 days of receipt of this notice, and by allowing the applicant a reasonable'opportunity to defend the application before a meeting of the local governing body, as required by 3 AAC 304.145(d).. If a protest is filed',the board will deny the application unless the board finds that the protest is arbitrary, capricious, and unreasonable. To protest the application referenced above, please submit your written protest within 60 days, and show proof of service upon the applicant and proof that the applicant has had a reasonable opportunity to defend the application before a meeting of the local governing body. Sincerely, Glen Klinkhart, Interim-Director amco.localgovernrnentoriily alaska.gov 83 Alcohol and Marijuana Control Office 1Q *J 550 W 7th Avenue,Suite 1600 G� Anchorage,AK 99501 4/ iy alcohoL[icensingPalaska.gov httos://www.commerce.alaska.jzov/web/amco 1 r f Phone:907.269.0350 + Alaska Alcoholic Beverage Control Board Master Checklist: Renewal Liquor license Application Doing Business As: Alaska Seafood Grill License Number: F3021 License Type: Restaurant/Eating Place Examiner: Transaction#: 1162088 Document Received Completed Notes AB-17: Renewal Application 10/23 App and License Fees 10/23 2 Supplemental Document Received Completed Notes Tourism/Rec Site Statement AB-25:Supplier Cert(WS) AB-29:Waiver of Operation AB-30: Minimum Operation 3 AB-33: Restaurant Affidavit 10/23 I of C01/COC/5 Star FP Cards&Fees/AB-08a Late Fee Names on FP Cards: Yes No Selling alcohol in response to written order(package stores)? Mailing address and contact information different than in database(if yes, update database)? In"Good Standing"with CBPL(skip this and next question for sole proprietor)? Officers and stockholders match CBPL and database(if"No",determine if transfer necessary)? LGB 1 Response: LGB 2 Response: Waive Protest Lapsed Waive Protest ❑ Lapsed (Master Checklist:Renewal](rev 09/20/2018) Page 1 of 1 84 t A r 314 Alcohol and'Marijuana Control offic� n 550 W 7xh Avenue,Suite 1600 Anchorage AK 99,501 Alaska Alcoholic Beverage Control Board Phone:907,20.0350 Restaurant or Eating PlaceLicense r -' 7 a: 2020/2021 Renewal License Application What is this form? This renewal license application form is required for all individuals or entities seeking to apply for renewal of an existing restaurant or eating place liquor license that is due to renew by December 31,2019,All fields of this form must be complete and correct,or the application will be returned to you in the manner in which it was received, per AS O4.11,270 and 3 AAC 304.105.The Community Council field only should be verified/completed by licensees whose establishments are located within the Municipality of Anchorage or outside of city limits within the Matanuska-5usitna Borough. This form must be completed and submitted to AMCO's main office before any license renewal'application will be revie'anred.receipt and/or processing of renewal payments by AMCO staff neither indicates nor guarantees that an application will be considered complete,or that a license will be renewed. SectionI - Establishment and Contact Information Enter information for the business seeking to have its license renewed.If any populated information is incorrect,please contact AMCO. Licensee: Seward Lodging Ill, LLC License : 3021 License Type: Restaurant/Eating place Doing Business As: Alaska Seafood Grill Premises Address: 13214th Avenue Local Governing Body: City of Seward (Kenai Peninsula Borough) Community Council: None Mail'ingAddress: 1 V City: State: ZIP: Enter information for the individual who will be designated as the primary point of contact regarding this application.This individuai recast be a licensee who is required to be listed in and authorized to sign this application. Contact Lieensee: - - Contact Phone: .? Contact Email: Optional:If you wish for AMC(,staff to communicate with an individual who is not a licensee named on this form(eg:legal counsel) about this application and other matters pertaining to the license,please provide that person's contact information in the fields below. Name of Contact: d � Contact Phone: P Contact Email: [rorm Aa-'tea](rev 09/17I2019) A C�t. � Page 1 of 4 85 0'`"° � , Mft�i 411 Alaska t Alcoholic Beverage Control Board ® o Restaurant Renewal License Application Form AB17a RMUNUMEMMMUMMOMMMMMMUMMMUMM MMMEMMUMMMMMOMMEEMMM Section Entity or Community Ownership Information %Al ga dirr'cf l,a,hoid",)hr.rrrcSU ar,'an iIrxfisaPr`W'd w �1 IiMd ur fl x si il1 raa"H"CtMrr "t. General partnerships and local governments should skip to the second half of this page.All licensees that are corporations or LLCs must complete this section.. Corporations and LLCs are required to be in good standing with the Alaska Division of Corporations, Business&Professional Licensing (CBPL).The CBPL Entity#below is neither your BIN/tax ID number,noryour business license number.You may view your entity's status or find your C8PL entity number by wising the following site � i' v vfwy, onLsms f�n h iR kR l rmy i f$/¢tu na ij ata`h n wifihW Alaska CBPL Entity : 2 1 You must ensure that you are able to certify the following statement before signing your initials in the box to the right Initials I certify that this entity is in good standing with C8PL and that all current entity officials and stakeholders(isted below) are also currently and accurately listed with CBPL. This subsection must be completed by any corrs�...., u�or entity including a corporation,limited liability company,partnership,or limited partnership,that is applying for renewal.If more space is needed,please attach additional completed copies of this page. If the applicant is a car oration,the following information must be completed for each shareholder who owns 10%ormare of the stock in the corporation,and for each president,vice-president,secretory,and managing officer. * If the applicant is a limited Ilability organization the following information must be completed for each member with an ownership interest of 10%or more,and for each manager. If the applicant is a partnership„including a limited partnership,the following information must be completed for each partner with an interest of 10%or more,and for each general partner. Important dote:The information provided in the below fields(including spelling of names,specific titles,and percentages held)must match that which is listed'with CBPL.If one individual holds multiple titles mentioned in the bullets above,all titles must be listed for that Individual'on this application and with CBPL.Failure to list all required titles constitutes an incomplete application.You must list ALL of your qualifying officials,additional copies of this page or a separate sheet of paper may be submitted if necessary. Name of Official: Titles : er Phone: � � d °Owned: Mailing Address: City: v State: ZIPS I Name of Official: e Tiltle(s): Phone: afw Owned: Mailing Address: 1 C I City: � c State: ZIP: Name of Official: ti r Title(s)i: G K e Phone: O ]:�0=wned±.' S Mailing Address: city: state: Zl P: [Form A13.17a](rev 9/17/2019) gage z of License#3021 DOA Alaska Seafood Grill Iw' I z 86 �, �Acwmrs, 41 Alaska Alcoholk Beverage Control Bayard wwti - Application Form Section 3 - Sole Proprietor Ownership Information ::sir i i t", It(ndd ';Op tion This section must be completed by any licensee who directly holds the license as an individual or multi�pule Individuals and is applying for license renewal.If more space is needed,please attach a separate sheet that includes all of the required information. The following information must be completed for each licensee and each affiliate. This individual is an: M applicant affiliate Name: Contact Phone Mailing Address: .......... City: State: ZIP: Email: :i::::- This individual is an: 0 applicant affiliate Name: Contact Phone: Mailing Address City: State: ZIP: Email: Section 4 ® Alcohol Server Education Read the line below,and then sign your initials in the box to the right of the statement: Initials I certify that all licensees,agents,and employees who sell or serve alcoholic beverages or check identification of a patron have completed an alcohol server education course approved by the ABC board and keep current,valid copies of their course completion cards on the licensed premises during all working hours,as set forth in A5 04. 1,025 and 3 AAC 304.465. Fill-' Section License t" ' Check a iw(for each calendar year that best describes hors this liquor license was operated: 2018 2019 The license was regularly operated continuously throughout each year. The license was regularly operated during a specific season each year. The license was only operated to meet the minimum requirement of 240 total hours each calendar year. If this box is checked,a complete copy of Form AB-30:proof of Minimum Operation Checklist,and all necessary E documentation must be provided with this application. The license was not operated at all or was not operated for at least the minimum requirement of 240 total hours each year,during one or both of the calendar years. If this box is checker,a complete copy of Form Ada-29: Waiver of Operation Application and corresponding fees must be submitted with this application for each coiendor year during which the license was not operated for of least the minimum requirement unless a complete copy of the form(including fees)has already been submitted for that year. [Form AB-17ai](rev 9/17/20,19) 1 f i~ F�age 3 License#3021 oBA Aiaska Seafood Grill 87 �Pt�:tr Alaska Alcoholic Beverage Control Board `&m»wbv �r m A B - : 2020/2021 Restaurant RenewalLicense li i on Section 6 - 'violations and Convictions Applicant Violations and convictions in calendar years 2018 and 20,1.9, Yes No Have any notices of violation (NOVs)been issued for this license in the calendar years 2018 or 2019? Has any person or entity named in this application been convicted of a violation of Title 04,of 3 AAC 304,or a local ordinance adapted under AS O4,21.010 in the calendar years 2018 or 2019? ..°M If"yes"to either of the previous two questions,attach a separate page to this application listing all NOVs and/or convictions. Section 7 - Cerfifications Read each lime below,and then sign your initials in the box to the right of each statement: Initials I certify that all current licensees(as defined in AS O4.11.200)and affiliates have been listed on this application,and that in accordance with AS O4.11.450,no one other than the licensee(s)has a direct or indirect financial interest in the ..licensed business. I certify that I have not altered the functional floor plan or reduced or expanded the area of the licensed premises, " aind I have not changed the business name or the ownership(including officers,managers,general partners,or stakeholders)from what is currently approved and on file with the Alcoholic Beverage Control(ABC)Board. —I certify on behalf of myself or of the organized entity that i understand that providing a false statement on this farm or any other form provided by AIVICO is grounds for rejection or denial of this application or revocation of any license issued. I am submitting as part of this application a completed copy of Form AB-33: Restaurant Receipts Affidavit,to provide evidence to the ABC Board that this establishment met the food sales requirement set forth pn AS O4.11.100(e). As an applicant for a liquor license renewal,I declare under penalty of perjury that I have read and am familiar with AS 04 and 3 AAC 304,and that this application,including all accompanying schedules and statements,is true,correct,and complete.I agree to provide all information r quired by the Alcoholic Beverage Cont 1p rd oo~AMCO staff in support of this applic tion an understand that failurre t d so by y deadline given to me by AI C al' ( this applicatjion b 'fig recur ed to n spy f iplete. PP, 01 AZ a .01 Signature of censee OTA Signature of Notary Public d� i t " .p " � .n a i'�tb(a a and for the State of Printed name of licenseeW"a„ & d s s My commission expires: / Subscrpbed and sworn to before me this day of " � " 20 Yes No Seasonal License? if"Yes",write your six-month operating period: License Fee: 60 V.0 Application Fee: $ 30f) 0 �T TAU $900.00 Miscellaneous Fees: GRAND TOTAL(if different than TOTAL): [Form AS-17a)(rev 9/17/2019) 61 Page of 70 License ti 3021 DBA Alaska Seafood Grill 88 Notice of Violation (3AAC 304.525) This form,all Information provIded and responses are public documents per Alaska Public' ecords ACT AS 40.26 Date.-9/3/1'9 License /Type.- 3021 Restaurant/ Eating Place Licensee: Seward Lodging 111, LLC Address: 1321 4th Avenue, Seward, AK DIVA: Alaska Selafood Grill AMCO Case#: 19-1409 This is a notice to you as licensee that an alleged violation has occurred. if the Alcoholic Beverage Control Board decides to act against your license, under the provisions of AS 44.61330-AS 44.62,630(Administrative Procedures Act)you mil receive an Accusation and Notice of your right to an Admi[nistrafive Hearing. Note:This is not an accusation or a criminal complaint. On 8-28-19 an inspection was conducted at your establishment. As part of the inspection, server Deborah Lee Brooks was asked to provide current alcohol server education. Ms. Brooks stated she does have a current card but could not locate it. She has been employed for more than 30 days. She was told to stop serving until she provided proof of server education. Later that day, she did provide proof of her current server education via text message. Your attention is directed to 3AAC 30!4.465: Alcohol server education course, AS 04.21.030: Responsibility of licensees, agents, and employees and AS 04.16.150- Licensee responsible for violation Yoia ene dhech,,,id to rc'-'�,Pcwnd In vvidtiliqj to 9"th,,; Nutlice of Violation witWri, 10 days ufi,ecelpt to expliflilri what an',"Hon you turvie" t.mV,.on tea �,n'e v aims t a i uti r ire ncze rat iti is v lo uit i on, rAl1LWZE 1 10 RES1,N)ND rc) ims OF VIOLA r1()N W111it��14 I J, '.),A ys WILL RESUI,,"r lt�l YOUR Erriktm �114 PM,,M(,`),N OR'H".LEPH0N1CA1,,L,'1(, F01iZE 'r H(E ABir,,' 1`30ARD AI'"rKiiiR N FXT REG LIAR,1-Y S C 14 M)L)LED BQM,'K,)MEIETING, *Please send your response to the address below and include your alcohol license number in your response. 3 AAC 304,525(13)provides that upon receipt of a Notice of Violation,a licensee may request to appear before the Director and be heard regarding the Notice of violation, The request must be made within ten days after receipt of the Notice and the Director must grant an appearance within ten days after receipt of a request. A Licensee shall respond,either orally or in wnlrng,to the Notice. Alcohol& Marijuana Control Office AT TN: Enforcement 550 W. 7"Ave, Smite 1600 Anchorage,Alaska 99,501 g!y1co.enforcerne (,c ..................... Issuing Investigator: J, Hamilton Received by- SIGNATURE: Jo� �/a4oz's� SIGNATURE: Delivered VIA., Mail Date: updated 4123119 89 Division of Corporations,Business and Professional Licensing https://www.commerce.alaska.Ov/cbp/main/search/entities Details ENTITY DETAILS Name(s) Type Name Legal Name Seward Lodging ill.LLC Entity Type: Limited Liability Company Entity M 10023148 Status: Good Standing AK Formed Date: 8/26/2014 DurationlExpiratiorr: Perpetual Home State: ALASKA Next Biennial Report Due: 1/2/2020 File Biennial Report Entity Mailing Address: 1120 E HUFFMAN 24,PMB 416,ANCHORAGE,AK 99515 Entity Physical Address: 1321 4TH AVENUE,SEWARD,AK 99664 Registered Agent Agent Name: Charies Jackson Registered Mailing Address: 1120 E HUFFMAN 24 PMB 416,ANCHORAGE,AK 99515 Registered Physical Address: 1120 E HUFFMAN 24 PMB 416,ANCHORAGE,AK 99515 Officials GShow Former AK Entity# Name Titles Owned i 10011858 ZPA LLC Member 100,00 Filed Documents Date Filed Type Filing Certificate 8/26/2014 Creation Filing Click to View Click to View W26/2014 Initial Report Click to View 4/08/2016 Biennial Report Click to View 4/22/2016 Change of Officials Click to View 1/0212 01 8 Biennial Report Click to View Close Details Print Friendly Version 1 of 1 90 10/2312019,5:20 PM i rth Bi k rStreet, S a t 6 �, � �, ... ... 6 � ' 0 ,l 4-2388 Fax „ n wl.y� .�.�Ir1 �.��<�, ,Alsk� �r .o"�.� �..�C�1) 1�.4� �. � � .��) T � �,� z Johni Blankenship, MMC Borough Gerk December 10, 2019 Sent via grail; clerk@citycfseward.net Seward City Hall City of Seward RE: Non-Objection of Application Licensee/Applicant Seward Lodging III LLC Business Name ,Alaska Seafood Grill License Type Restaurant/Eating Places License Location 1321 4fh Avenue, Seward, AK 9966 , City of Seward License No. 3021 Application Type License Renewal Dear Ms. Ballou, This serves to advise that the Kenai Peninsula Borough has reviewed the above referenced application and has no objection. Should you have any questions, or need additional information, please do not hesitate to let us know. Sincerely, Johni Blankenship, MMC Borough Clerk JB/ts Encl. cc: railwaycantina@yahoo.com; clerk@cityofseward.net; DHenry@kpb.us; SNess@kpb.us 91 elvs C 1) Kelley Wiley Lane [JIIN 2 0 1 .02 O:V PO Box 3025 - � OPP/C 0PrN r CLE Seward, AK 99664 C/7- CLERK E Brenda BaIl0LI Seward City Clerk PO Box 167 Seward, AK 99664 January 18, 2020 (5xf 11/4016 �'M Ms. Ballou - 1 was elected in October 2018 to serve a two year term on City Council. I have both delighted and struggled while fulfilling this role. Effective today, I am resigning from City Council. I am grateful to cornniunity nierribers who reached Out to offer encouragement in the form of kindness and ideas, and especially to those who shared time with me during off"ice hours at Resurrect Art, a concept I sought Council approval to try and which worked well. I delighted in the times that I got to try new things and was honored to represent Our city internationally to our diplomatic ties in Obil-itro, Japan and Yeosu, South Korea. I'm proud of the positive changes that the Council has accomplished while I served: creation of city employee Union, adopti-neat of PERA to protect that union, a new city manager, parks and recreation director, finance director and fire chief and changes to youth programming to make it more sustainable and to improve attendance. Further, transparency and accountability of our local government is moving in the direction of serving those who live here. Serving on Council has been a challenging position for me and my family. Cif late the personal and financial costs have grown too high for US to Continue to withstand, for instance, $18,000 in lost Nvages last calendar year and the diII71CLIlty of tieing a normal, private citizens life. Seward is a beautiful place with many industrious people. My family and I plan to remain residents of Seward and hope to see the citizens continue to be involved in the management of the city, so as to create and maintain a cornMUnity of trust, interdependence and kindness, In Gratitude, Kelley Wiley Lane If yOU always do what you've always done, you always get what youve always gotten." - Jessie Potter 92 IK IC I Ill m IC S 11.1 III ,A IC N4 I C;" II �'`VJ IC III N4:IC I ST IC�,,, I C,' I � 1l C;".. I I V IIIIIIIIIIIIII����i�lllll�����lll��lllll��iilllll��lllllllllii�llll�lllllllllllll�������li�lllll�����ll��lllllllll��7������������ylllllllllllllllll��llllllll��lllllllllli��lllll�lllllllllllllll����lllll�����llll������lllllllll I��Illl�����ll���lllllllllli��llll�����1����������������������������������������������������������) The Kenai Peninsula Economic Development District(KPEDD), a private non-government resource, enhances the quality of life for Borough residents through responsible and sustainable regional economic development. As the first federal Economic Development District designated in Alaska, as well as the first Alaska Regional Development Organization or ARDOR, KPEDD has actively pursued development opportunities for the region. Since 1988, KPEDD has been involved in a variety of projects, including public works projects, shellfish industry development, international trade,promoting a North Slope Natural Gas Pipeline to Cook Inlet, infrastructure development, workforce planning, community action plans, and tailored business assistance. Each year, thanks to our generous sponsors, KPEDD hosts the Industry Outlook Forum, an educational event held in alternating communities which discusses current federal, state, local, and industry projects. The Board of Directors guide the direction of the organization in areas such as loan recipients, strategic planning, grant opportunities, local business advocacy,partnerships and community updates. If you have any questions,please feel free to call the KPEDD staff or Board President Todd Smith. ________________ 2020 Meeting Dates: Wednesday, January 8, 2020 (Industry Outlook Forum) Thursday, February 20, 2020 Thursday,April 16, 2020 (Annual) Thursday, June 18, 2020 Thursday,August 20, 2020 Thursday, October 15, 2020t - 4:mu a arce,5e.4(e4 any 1301) Call Iuim Nmuimmmllli�ciirr 1...8110 315...63 38 Ytenlefe 41:Con de Code: 90 765 Devefopuument Todd Smith, President: Cell: 907-252-1309 Email: Tommiklrpligb.gg�mn. Tim Dillon, Executive Director: Office: 907-283-3335 Ext 2 1!1�]�1].tl @V""', Cell: 907-242-9709 Email: IJin(�>birg.&gjg 14896 ]Kenai 11�i1 u r l IIIIII Caitlin Coreson, Programs Manager ]Kenai,�, j, II 99611 . � Office: 907-283-3335 Ext. 1 Cell: 907-90-1191 Email: t:"am�d nklspgmimi,gjg 93 Agenda Statement Meeting Date: January 27, 2020 From: Council Member Baclaan Agenda Item: Support for Inclusion Crosswalk("Rainbow Crosswalk")in Seward BACKGROUND & JUSTIFICATION In recent years,cities across the nation have been demonstrating their support for the LGBTQ+community, and celebrating diversity and inclusion,by painting one or more crosswalks in their cities with the colors of the rainbow. The crosswalks are painted with the same highway paint as is used with the traditional white crosswalks,but are colored red,orange,yellow,green,blue,and violet and are non-reflective.The colors are painted inside the two parallel white borders in order to promote safety and meet federal standards for traffic control devices.Many cities who have adopted this initiative have reported that vehicle speeds in these areas have decreased, and pedestrian foot traffic has increased. PROPOSAL The location of the proposed Rainbow Crosswalk is suggested to be on the north side of the intersection of Fourth Avenue and Railway Avenue. This location is in the heart of Seward's downtown business district, represents the area where the Seward Pride Alliance(SPA)was first formed, and where SPA continues to conduct business meetings and special events. POTENTIAL CONCERNS Following the installation of four different colored crosswalks to represent gay,nonbinary,and transgender pride flags, the City of Ames, Iowa received a letter from the Federal Highway Administration (FHA) requesting that the crosswalks be removed. The Ames City Council voted unanimously to ignore the letter, believing that the FHA had no jurisdiction over their city's roads. They haven't heard from the FHA since. The U.S. Department of Transportation's (USDOT) Manual on Uniform Traffic Control Devices is concerned with pedestrian and motorist safety, and in several rulings delivered since 2001, stated that the impact to safety could neither be proven nor disproves through the use of colored crosswalk enhancements. COSTS The Seward Pride Alliance(SPA)will identify and hire a contractor,obtain quotes for the cost of installation and maintenance, and will be responsible for fundraising the expense. Guidance for compliance to Road Standards,permitting, and contracts will be through the City of Seward Public Works Department. 94 �6 In Juneau, a GoFundMe account was created through which the community donated funds to cover the cost of installation and maintenance; costs for Juneau were approximately $3,000 for installation, with yearly maintenance running between $2,000-2,500. PURPOSE To promote equality,create a welcoming and inclusive atmosphere,and demonstrate an attitude of tolerance and acceptance in Seward. TIMING Target date for installation completion: June 1, 2020. RECOMMENDATION: Council supports the installation of an Inclusion Crosswalk (i.e., "Rainbow Crosswalk") in downtown Seward on the north side of the intersection of Fourth Avenue and Railway Avenue. The Seward Pride Alliance (SPA) will be responsible for covering the costs and hiring a contractor for the installation and subsequent maintenance, in cooperation with the City's Public Works Department. SPA will maintain a contingency funds account to be used to cover the expense of returning the crosswalk to its original condition, should SPA no longer wish to maintain it. FOLUrtlh AweirlUe Cul if Reiillway AweirlUe Plaza a 95 0 If there are proble in, Mth ho,vithls message is disp I aye id,click here tovievy it in a web browser, Front/ Bruce Jaffa r,bv-u-,icer,DjaffaconStYL,Irti011.�-OVIw> Sent Thu1/16/2020M5, To Christy Terry;Scutt Meszaros;Brenda Ballou cc� S,Ljbject� Ad Hoc:AJrpoft Advisory Exiii-inivall Eirni iiilk!This eirail originated from outside of the organization.Do ncit click link of cipen attarhi-nents unless Vou recognize the sender and know the c,on te nt is safe .............................................................................................................................................................................................................................................................................................................................................................................. -...................................................................................................................................................................................................................................................................................................................................................................................................................... The cornmiltee held a me etlngJ an 15t��'to discuss 3 potential act lions.M1 In utes are being prepared and w[H be forward when reviewed. Six (6) Committee members present,Three(3),on tel-com,I absent. Attendees 7. Agenda Rems. 1. Discuss Awport Ownershlp 2.. Discuss seeking an injuncUon to stop DOT from proceeding on the Seward Airport rehabilitation 3.. Mscuss accepting the.ADOT Optron 2.2 for the Seward Airport The agenda items were taken up out of order with#3 first then#2 then#1. 11ern 1.Ownership by the City of Seward was approved unanimously by the committee as follows. Voting on the motaon to transfer ownershIp of the Mrport from the State of Alaska ADOT to the pity of Seward and use legalmet�hods necessary In that regard. 8 votes in favor I abstention MoVons for Items 2&3 were defeated For the Committee Ch a W Bruce Jaff a 9107-240-0362 Moblie n 5,true CtJc�I n ccrn 96 .............. ONGOING CITY PROJECTS & GOALS January 27, 2020 City Council Meeting ADA ACCESSIBLE PARKING AT CITY HALL September 27, 2019 At the September 23, 2019 meeting, Public Works Director Doug Schoessler reported that he received an engineer's estimate of$36,000 plus a$3,000 contingency for the project. Schoessler recommended that the project be delayed until the springtime to avoid potential winter salt damage to the new concrete. There was no ob lection from council. SET LOCATION FOR SATELLITE FIRE STATION AND PUBLIC WORKS BUILDING September 27, 2019 1 Staff working with DOT regarding the shop ro er . DISCUSSION ON AIR FORCE RECREATION CAMP SITE October 28, 2019 The agenda item "Discuss the Fort Raymond property and engineering report, and give direction to the city manager on how toproceed"was removed from the agenda. SALTWATER HEAT PUMP PROJECT September 23, 2019 1 Presentation on PA CAB on Wednesday 9118119. Engineering estimates will be obtained. ENERGY EFFICIENCY OF CITY HALL (See Saltwater Heat Pump Project) September 23, 2019 1 No updates at this time. GROUND TRANSPORTATION FOR AMBULANCE SERVICES April 22, 2019 1 No updates at this time. ANIMAL SHELTER RELOCATION—new location is at 605 Sea Lion Drive September 27, 2019 1 City Manager received survey work estimates and will schedule for an upcoming meeting. EXPLORE POSSIBILITIES FOR CREATING A REVENUE STREAM FOR THE ANIMAL SHELTER AND SOS PETS October 22, 2018 Staff and organizing groups have indicated that a dog washing station will be included in the design and build of the new Animal Shelter. UPDATE THE KPB TSUNAMI WARNING MESSAGE TO INCLUDE SPECIFIC REFERENCE TO THE LOCAL RADIO STATION (91.7/106.1) September 23, 2019 1 City manager scheduling a conversation with Kenn Carpenter to discuss. INCENTIVIZE FAMILY ENTERTAINMENT-TYPE BUSINESSES TO COME TO SEWARD April 22, 2019 Administration briefed R&M on the Fort Raymond property project and indicated this as the first priority in their contract for engineering services. Administration is working on a scope of work in order to obtain a quote for this effort and has indicated that the city would like to see options presented to city council that would include sizable lots suitable for these types of businesses. AFFORDABLE HOUSING(INCLUDING SUMMER WORKER HOUSING) November 12, 2019 Council directed the city manager to bring forward a Resolution for Public Hearing on December 9, 2019. SEWARD COMMUNITY HEALTH CARE CENTER EXPANSION May 13, 2019 The Seward Community Health Center conducted a public forum on May 7, 2019 regarding expansion. BUILDING MAINTENANCE October 22, 2019 Library HVAC cleaning and maintenance updates. 1 97 ONGOING CITY PROJECTS & GOALS January 27, 2020 City Council Meeting LED LIGHT CONVERSIONS January 28, 2019 1 A City shop office was upgraded to LED lights. PURSUE AVENUES TO INCREASE WINTER RECREATION OPPORTUNITIES September 27, 2019 1 Presented idea for Parks &Rec regarding Nordic Skiing ideas. CONDUCT CITY-WIDE DISASTER EXERCISE TO INCLUDE MOVING RESOURCES, EVACUATION FO THE PUBLIC,ENGAGING OUTSIDE AGENCIES,AND PUBLIC INFORMATION DISSEMINATION April 19, 2019 1 The city conducted a community-wide drill. EXTEND CITY UTILITIES INTO VIABLE AREAS TO SUPPORT FUTURE RESIDENTIAL HOUSING September 23, 2019 1 Stoney Creek electrical expansion. IMPROVE COUNCIL CHAMBERS TO ALLOW CITIZENS TO MORE CLEARLY HEAR AND EXPERIENCE MEETINGS January 6, 2020 Giant television installed in council chambers to allow for more streamlined presentation process and improved viewing by the public audience and council seated at the dais. IMPROVE CITY WEBSITE TO INCREASE EASE OF USE BY THE PUBLIC January 6, 2020 Work session to demonstrate new website and discuss the city's social media and communications policies. RETAINING WALL AT CITY HALL September 27, 2019 1 Postponed until springtime, along with ADA accessible parking at City Hall project. LOWELL POINT ROAD STORM DAMAGE REPAIR November 19, 2019 1 Construction has begun with road closures. 1999 STRATEGIC PLAN October 15, 2019 1 Council requested funding in the 2020 budget to allow for the plan to be updated. METER EXCHANGE PROJECT August 26, 2019 The demand meter policy has been finalized and is included in the packet this evening. Finance is working with the software company to develop methods for exporting pertinent data in order to determine demand meter locations movin onward. 2 98 ONGOING CITY PROJECTS & GOALS January 27, 2020 City Council Meeting COUNCIL COMMITTEES CITY COUNCIL POLICY WORK GROUP June 24, 2019 Council created a work group consisting of Vice Mayor McClure, Council Member Towsley, City Manager Meszaros, and City Attorney Wells to review city-wide policies and propose revisions, as necessary. July 8, 2019 Council approved Resolution 2019-065, Directing The City Council Policy Work Group To Review The City Of Seward's Personnel Policies For Harassment And Bullying. September 23, 2019 At the September 9, 2019 work session, council reviewed the ordinance with the city attorney, and decided to have the Policy Work Group draft new and/or revise existing policies as they relate to this ordinance. Once the Policy Work Group completes their work, the policies will come back to council in the form of one or more resolutions, and this ordinance will come back at the same time for introduction. October 28, 2019 Council to decide which council member will replace Towsley on this committee. October 28, 2019 Council Member John Osenga will replace Suzi Towsley on this committee. SPECIAL AD HOC CITIZEN ADVISORY COMMITTEE FOR SEWARD AIRPORT August 15, 2019 The Alaska Department of Transportation & Public Facilities (DOT&PF) and the Federal Aviation Administration (FAA) held a Public Hearing to collect comments on the Draft Environmental Assessment and Proposed Action. September 16, 2019 Council conducted a Public Forum to discuss Seward Airport options, develop a timeline/plan, and obtain public input in preparation for the next meeting with the ADOT and FAA. September 23, 2019 Council formed a Special Ad Hoc Citizen Advisory Committee with a sunset date of December 31, 2020, and directed the city clerk to solicit interest from citizens. The purpose of the committee is to research options for the Seward Airport, and report back to council. September 24, 2019 City clerk solicited interest from citizens of Seward and the surrounding area. Deadline for letters of interest is October 4, 2019 at 5:00 p.m. October 14, 2019 Nine citizen letters of interest received; council will vote and appoint members at tonight's meeting. October 15, 2019 Council appointed ten citizens to the committee: Bruce Jaffa (Chair), Stephanie Presley, Lynda Paquette, Steve Leirer, Walter Corrigan, Carol Griswold, Bob Linville, Fred Woelkers, Bob Reisner, and Duke Marolf. The clerk notified the citizens and provided contact information for the group. October 25, 2019 Committee's first meeting. November 7, 2019 Committee meeting. December 5, 2019 Committee meeting. December 27, 2019 Committee meeting; create bulletpoints. January 9, 2020 City Manager Meszaros, Mayor Terry, Vice Mayor McClure, Committee Chair Jaffa, Harbormaster Regis attended meeting in Anchorage with FAA and DOT. dcrwwry .l.s, 2020 11ta),or repa.brled ow on the dcrwwrrj° 9" rrweiinv, ca.bmicil recliwved the f,1hporl Ca.bnv,nille r pro ride lheir to ca.bmicil on dawwr°y°"% 2020. 3 99 From:Tyler Florence Sent:Thursday,January 16, ZUZUZ:36PM To: Scott Meszaros Cc: Latesha Layne Subject: Response to Council Questions about Boys &Girls Club Agreement Hello, Please see responses below regarding the agreement with the Boys &Girls Club: 1. How will this affect employees? Minimally. We have two full-time coordinators in charge of The Rec and TYC respectively.The TYC coordinator position is currently vacant.The Rec coordinator has indicated that she intends to resign in the near future but is willing to stay on until the Boys and Girls Club (BGC) assume operations. Regarding seasonal staffing, we have one seasonal employee who also works for BGC.They will transition to working entirely for BGC, and I believe they are being considered for full-time employment on BGC's side. Remaining seasonal staff will continue working in the other program areas (e.g. sports & rec) that they already work in; this will have the added benefit of alleviating our labor shortage and affording staff more scheduling flexibility. Regarding custodial staff,we will continue to pay for that service and have no immediate plans to change our current contract. Please note, however, we regularly review all of our service contracts to determine if they are still the optimal solution for our needs and may enact changes as needed. Z. How will this affect job positions? Convert one FTEtoa Special Events Coordinator and phase out the other FTE. One area | see that has immense potential but has not receive sufficient focus or resources is event planning. While divisions within our department have done a commendable job of delivering event programming, they are severely limited in the amount of time, attention, and resources they can commit due to competing programming demands. Planning and coordinating Special Events, especially at the scale and quality vxewould like to, truly requires its own resources, including dedicated personnel who have the necessary skill set and experience. I believe this action will also aid our broader effort as a city to attract more visitors and provide more year-round activities. 3. How will this affect Parks& Rec'obudget? We will realize significant cost savings while simultaneously enhancing youth programs and expanding event programming. The 2020 budgets for TYC and the Rec are$246,829 and $126,043 respectively,totaling$372,872. Moving forward with BGC our annual financial commitment will be approximately$210,000: $170,000 for BGC's services and roughly$40,000 for ongoing facility-related expenses(majority for custodial services). I recommend that we maintain a reserve cushion of$40,000 for at least the first year of the agreement, until we're more certain of the long-term viability of this model.This equates to about $122,872 in annual savings (or over$200,000 biennially to clarify my earlier remarks to council). I would like to reallocate the majority of those funds to the converted FTE position (Special Events Coordinator) and related programming expenses--even still, I expect the City to realize significant savings, especially if you factor in the likely leftover reserve cushion funds. 4. Program Eligibility&Age After speaking with BGC's executive director, we came up with the following amended language regarding age eligibility: General Requirements. BGC shall develop and provide comprehensive youth programs for Seward youth ages *5-18 (*5-year-olds as developmentally appropriate and at BGC's discretion)... She also provided details on what they deem developmentally appropriate: Potty-trained: Our Club house staff are NOT able to assist any of our Members one-on-one in the restroom. If a child is not capable of pottying themselves-which is inclusive of wiping and washing their own hands-they cannot attend. And capable of: Respecting Club Members, Staff, and Equipment (i.e. no throwing or damaging things in temper tantrums) Participating in the Club for the duration without requiring a nap time-or having an emotional melt down. I feel it is necessary for me to clarify that we understand that sometimes kids have melt downs-the melt down aspect is if the child has one every day(usually as a result of not getting their nap). That in and of itself won't be a defining factor in accepting or not accepting a child. 5. Facility Rentals Boys &Girls Club will manage facility rentals. We are still discussing this item but no other significant changes are currently proposed. Please let me know if you have any other questions. Respectfully, Tyler Florence Director of Seward Parks & Recreation O: (907) 224-4053 1 :1. ..."..!::. ..!. . ...".. .!.:1:: .�"f:`�.�". . ..l:.d...1"!..�":t PO Box 167 1 410 Adams St I Seward, AK 99664 101 January 2020 February 2020 January 2020 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 1 5 6 7 8 91011 2 3 4 5 6 7 8 12 13 14 15 16 17 18 9 10 11 12 13 14 15 19 20 21 22 23 24 25 16 17 18 19 20 21 22 26 27 28 29 30 31 23 24 25 26 27 28 29 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Dec 29 30 31 Jan 1, 20 2 3 4 New Years Day Holiday 5 6 7 8 9 10 11 5:30pm CC 7:00pm P&Z Mtg 12:00pm PACAB 6:00pm HPC Special (Council Mtg(Council Work Session Meeting Chambers) Chamber) CANCELLED (Council (Council 6:00pm CC Work 7:30pm HPC Session Meeting (Council (Council Cham bers) Cham bers) 12 13 14 15 16 17 18 5:00pm CC Work 12:00pm PACAB Session Work Session (Council (Chain bers) Chambers) 7:00pm CC Mtg (Council Chambers) 19 20 21 22 23 24 25 5:30pm CC Work 6:00pm P&Z Session Work Session (Council (Council Chambers) Chambers) 26 27 28 29 30 31 Feb 1 7:00pm CC Mtg (Chain bers) Council Calendar 1 1/22/2020 12:07 PM 102 February 2020 February TuWe 2020 March 2020 SuMo uWe Th Fr Sa SuMo TuWe Th Fr Sa 1 1 2 3 4 5 6 7 2 3 4 5 6 7 8 8 9 10 11 12 13 14 9 10 11 12 13 14 15 15 16 17 18 19 20 21 16 17 18 19 20 21 22 22 23 24 25 26 27 28 23 24 25 26 27 28 29 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jan 26 27 28 29 30 31 Feb 1 2 3 4 5 6 7 8 7:00pm P&Z Mtg 12:00pm PACAB (Council Mtg Cham bers) 9 10 11 12 13 14 15 7:00pm CC Mtg 6:00pm CC Work 6:00pm HPC (Council Session(KM Work Session Chambers) Rae Building) (Council Chambers) 7:30pm HPC Meeting (Council Chambers) 16 17 18 19 20 21 22 Presidents Day 6:00pm P&Z 12:00pm PACAB Holiday Work Session Work Session (Council (Chambers) Cham bers) 23 24 25 26 27 28 29 7:00pm CC Mtg (Cham bers) Council Calendar 2 1/22/2020 12:07 PM 103 March 2020 March 2020 April SuMo TuWe Th Fr Sa SuMo TuWe Th Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 8 9 10 11 12 13 14 5 6 7 8 9 10 11 15 16 17 18 19 20 21 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 29 30 31 26 27 28 29 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Mar 1 2 3 4 5 6 7 7:00pm P&Z Mtg 12:00pm PACAB (Council Mtg Cham bers) 8 9 10 11 12 13 14 7:00pm CC Mtg 6:00pm HPC (Council Work Session Cham bers) (Council Cham bers) 7:30pm HPC Regular Mtg (Council Chambers) 15 16 17 18 19 20 21 6:00pm P&Z 12:00pm PACAB Work Session Work Session (Council (Chambers) Cham bers) 22 23 24 25 26 27 28 7:00pm CC Mtg (Chain bers) 29 30 31 Apr 1 2 3 4 Seward s Day Holiday Council Calendar 3 1/22/2020 12:07 PM 104 20 April 2020 Aprile Th Maye Th SuMo TuW Fr Sa SuMo TuW Th Fr Sa 1 2 3 4 1 2 5 6 7 8 91011 3 4 5 6 7 8 9 12 13 14 15 16 17 18 10 11 12 13 14 15 16 19 20 21 22 23 24 25 17 18 19 20 21 22 23 26 27 28 29 30 24 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Mar 29 30 31 Apr 1 2 3 4 12:00pm PACAB Mtg 5 6 7 8 9 10 11 7:00pm P&Z Mtg 6:00pm HPC (Council Work Session Cham bers) (Council Cham bers) 7:30pm HPC Regular Mtg (Council Chamber) 12 13 14 15 16 17 18 7:00pm CC Mtg 12:00pm PACAB (Council Work Session Cham bers) (Chain bers) 19 20 21 22 23 24 25 10:00am Seward Permitting& Agency 12:00pm KPB Assem bly Meeting 6:00pm P&Z Work Session 26 27 28 29 30 May 1 2 7:00pm CC Mtg (Chain bers) Council Calendar 4 1/22/2020 12:07 PM 105